HomeMy WebLinkAboutMINUTES - 05191998 - C71 R
TO: BOARD OF SUPERVISORS ..;
Contra` t `
SUPERVISOR MARK DeSAULNIER '
FROM: Costa
SUPERVISOR JOE +CANCIAMILLA 7: r
DATE: May 14, 1998
County
SUBJECT: GUIDELINES FOR PLACING "PRESENTATION" ITEMS ON THE BOARD
AGENDA
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMEND TTIO.N:
ADOPT the following guidelines for placing "Presentation" items on the Board
agenda:
1. Each Presentation item should take no longer than five minutes unless special
arrangements are made in advance with the agenda coordinator in the County
Administrator's Office.
2. Presentations should be of County-wide interest or impact. presentations or
proclamations of local interest should be placed on the Consent Calendar.
3. In an effort to keep the agenda on schedule, there generally should be no
more than three Presentation items a week so that they can all be completed
in approximately 15-20 minutes. The decision to include more than three
Presentation items should be made by the County Ad'ministrator's Office.
4. One contact person should be identified by the organization, department staff,
or Board Member when asking to place a Presentation items on the Board
agenda so the agenda coordinator in the County Administrator's Office is
aware of the details of the Presentation, can insure that staff are aware of
these guidelines, and can brief the Chair regarding who should be recognized
and what will take place. This contact person will be responsible for insuring
that these guidelines are adheredto.
CONTINUED ON ATTACHMENT., YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMM=E
APPROVE OTHER
SIGNATURE(S), MARK DeSAULNIER CANCIAMILLA
ACTION OF BOARD ON ' APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact: Members, Board of Supervisors ATTESTED May 19 , 1998
PHIL BATCHELOR,CLERK OF THE BOARD OF
cc: County Administrator SUPERVI SA 0 COUNTY ADMINISTRATOR
All County Department Heads {Via CAO}
BYi DEPUTY
5. All requests to place Presentation items on the Board agenda should be
directed to the agenda coordinator in the County Administrator's Office, rather
than the Clerk of the Board.
6. Department staff who are coordinating Presentation items through a Board
member's Office are asked to also contact the agenda coordinator in the
County Administrator's office as soon as it is decided to request that a
Presentation be scheduled to insure that there is time available on the
requested agenda.
7. As is true with the time limits on other speakers, each speaker on a
Presentation item should keep his/her comments to no more than three
minutes.
8. Staff and Board Members are asked to schedule Presentation items as far in
advance as possible to insure that time is reserved on the requested agenda
whenever possible.
9. Board Members and their staff are also asked to comply fully with these
guidelines.
BACKGROUND:
Recently,we have become concerned at the number and length of Presentation
items which are listed on the agenda and sat the length of individual Presentations.
Recently, it was 11:30 A.M. before the Board had completed all of the Presentation
items and was ready to consider other substantive business. We believe that
adoption of these guidelines will assist the County Administrator'sOffice to control
the number and length of Presentation items, including those which come from
Board members.
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