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TO: BOARD of SUP'ERVISORsQCounty Costa
FROM: DENNIS M. BARRY, AICP
COMMUNITY DEVELOPMENT DIRECTOR
[SATE: May 19, 1998
SUBJECT: REPORT ON EAST COUNTY WATER MANAGEMENT ASSOCIATION AND REVISION OF
MARCH 17, 1998 BOARD REPORT RELATIVE TO SANITATION DISTRICT INVOLVEMENT
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECQMMENj2TI NS
1. REAFFIRM authorization for the Chair or designee to sign the East County Water
Management Agreement reestablishing the East County Water Management Association
(ECWMA)to consider methods for implementation of Phase 11 programcomponents.
2. RESCIND recommended action#2 as contained in the March 17, 1998 Board Report
(attached),which authorized an allocation of$500 from Water Agency funds for Sanitation
District 19 involvement in the East County Water Management Association.
3. AUTHORIZE an allocation of $500 of Sanitation District 19 funds for deposit in the
ECWMA account (held by the City of Antioch), in accordance with this agreement, and
direct the Auditor to release these funds.
4. REAFFIRM appointment of Supervisor Joe Canciamilla to represent Sanitation District
19 on the Governing Board of the ECWMA.
FCA . IMPACT
The agreement provides for reestablishment of the ECWMA, requiring a contribution of
$500. As indicated in the attached 3117198 Board Report, funds for Sanitation District 19
participation will come from Organization#7393.
CONTINUED ON ATTACHMENT; YES SIGNATURE f
RECOMMERDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURES
ACTION OF BOARD ON A j-qS APPROVED AS RECOMMENDED ✓'OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
/UNANIMOUS (ABSENT } AND CORRECT COPY OF AN ACTION TAKEN
AYES-.-NOES: AND ENTERED ON THE MINUTES OF THE
ABSENT: ABSTAIN: BOARD OF SUPERVISORS ON THE DATE
SHOWN.
Contact: Roberta Goulart(510/335-1228) ATTESTED
cc: Community Development Department (CDD) OHIL® TCHEL.OR,CLERK OF
Public Works (Skip Epperiy) THE BOARD OF SUPERVISORS
Auditor-Controller AND COUNTYADMINISTRATOR
SANITATION DISTRICT 19
May 19, 1995
Page 3
BACKGRO MIREASONS
In January 1992, the County Board of Supervisors requested that the Board's Water
Committee consider methods to evaluate and initiate a comprehensive water master pian
for the east county area. On April 7, 1992, the Water Committee recommended and the
Board approved a request of Contra Costa Water District to prepare the first phase of such
a plan. In January of 1994, CCWD released the first phase report, a preliminary analysis
of future demand, supply, existing infrastructure and other issues.
Since that time, the 11 agencies which comprised the East County Water Management
Group met to establish content, methodology,financing and other mechanisms to facilitate
preparation of the detailed comprehensive phase two study. On December 20, 1991 the
Board signed the ECWMA Agreement with the other agencies, to complete the phase two
document. The Phase Il Report, completed In late 1996, developed and evaluated
alternatives to enable water supply through the year 2740. This study evaluated need
over the short, medium and long term,with consideration of infrastructure and cost, as well
as need for additional supply In dry or drought related scenarios.
ECWMA members wish to continue the Association in order to work toward implementation
of the recommendations contained In the Phase ll report. As stated In the proposed
Agreement, the purpose is to "facilitate continued communication, cooperation, and
education between member agencies regarding matters affecting the existing and potential
water supplies of eastern Contra Costa County, and to facilitate implementation of the
recommendations of the ECWMA's Phase it Sturdy Report In order to provide long-term
water supplies and treatment facilities In a cost effective, reliable, implementable, and
cooperative manner white maintaining institutional independence and customer
satisfaction." The County Water Agency Is also a member of the ECWMA.
aatcsa:�is.eo
TO: BOARD OF SUPERVISORS
FROM: I. MICHAEL WALFORD,PUBLIC WORKS DIRECTOR
DATE: MARCH 17, 1998
sysJ m APPROVE REPORT ON EAST COUNTY WATER. MANAGEMENT ASSOCIATION,
DISCOVERY BAY AREA.
SPECIFIC REQUESTS)OR R OMM ATION(s)a BACKGROUND ANL?JUSnFICAnON
I
I. Recommend the Chair sign the East County Water Management Agreement (third phase), to
reestablish the East County Water Management Association(ECWMA),to continue dialogue:and
consider methods of implementation of the East County Water Management Program on behalf of
Sanitation District No. 19.
2. AUTHORIZE an allocation of$500 of Water Agency funds for deposit in the ECWMA account
(held by the State),in accordance with this agreement,and duct the Auditor to release these funds.
3. APPOINT Supervisor Joe Canciamilla to the Caverning Board of the ECWMA.
II« Ott"I l �nntyact:
Funds for Sanitation District No. 19 participation will come from Organization#7393. The agreement
provides for reestablishment of the , and requires an initial contribution of$500.00.
Continued on Attachment;..r.. SIGNATUR .
RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
—APPROVE —OTHER
SIGNATURE(S):
ACTION Of BOARD ON March 17, 1998 APPROVED AS RECOMMENDED� OTHER
VOTE OF SUPERVISORS
X„ UNANIMOUS"SENT
AYES: NOES:,
ABSENT:ABSTAIN: I hereby certify that this Is a true and correct
copy of an action taken and sntored on the
minutes of the Board of Supervisors on the
date shown.
a-. t PubftOW WRI (M-22 a.u�a.} ATTESTED:
� s�+ev�+r(a��.r1a3) � M `C'h17, 199$
at: r.wu...-c4nVow II YlililiMiislWilYll��
Board
to""
P.W.Aep Of Stl lerYisorsBa d County Aelm rese r
SUBJECT: APPROVE REPORT ON EAST COUNTY WATER MANAGEMENT ASSOCIATION.
DISCOVERY BAY AREA.
BATE: MARCH 17, 1998
PAGE: -2-
III» ReASnS for Rech
In January 1952, the County Beard of Supervisors requested that the Board's Water Committee consider
methods to evaluate and initiate a comprehensive water master plan for the East County area. On April
7, 1992, the Water committee recomrmended and the Board approved a request of Contra Costa Water
District(CCWP)to prepare the first phase of such a plan. In January of 1994, CCWD released the first
phase report, a preliminary analysis of future dem, supply, existing infrastructure and other issues.
Since that time the I I agencies which comprised the East County Water Management Association
(ECWMA) met to establish content, methodology, financing and other mechanisms to facilitate
Preparation of the detailed comprehensive phase two study. Sanitation District No. 19 is one of the
members of the ECWMA. On December 20, 1994 the board approved the ECWMA Agreement with the
other agencies, in order to complete the phase two report. The Phase II Report, completed in late 3996,
developed and evaluated alternatives for consideration to enable water supply through the year 2040. This
report evaluated need over the short,medium and long term, with consideration of infrastructure, costs,
as well as need for additional supply in dry or drought related scenarios.
ECWMA members wish to continue the Association in order to enable work toward implementation of
the recommendation contained in the Phase I and Phase II Report. As stance in the proposed Agreement,
the purpose is to "facilitate continued communication, cooperation, and education between member
agencies regarding matters affecting the existing and potential water supplies of eastern Contra Costa
County,and to;facilitate implementation of the recomtnendation of the ECWMS's Phase II Report in order
to provide long-terra water supplies and treatment facilities in a cost effective, reliable, implementable,
and cooperative manner while maintaining institutional independence and customer satisfaction." The
Phase III Deport will further refuse the recommendations of the Phase I and Phase II Reports.
The Water Committee of the Beard of Supervisors is aware of and monitors the activities of ECWMA.
IV, CamMimm of ht=d ; Aldan:
Sanitation District No. 19 will not be able to participate in the East County Water Management
Association.
a
JI
City of Antioch
City of Brentwood
Byron Bethany irrigation District
c(Du fy �� Contra Costa County Sanitation District 19
7 Contra Costa Water Agency
Y@'d1 f er Contra Costa Water District
Delta Diablo Sanitation District
a
& s�g�',II9 ent Diablo Water District
East Contra Costa Irrigation District
�SCDCIl14l�RQDffi Itonhouse Sanitary District
2500 Pittsburg-Antioch Highway Antioch,CA.44509 City of Pittsburg
(510)778.4040 Fax:(510)778.8513
DATE: November 21, 1997
TO: Joint Manager's Representatives Mc-) OC
ECWMA
FROM: Paul H. Causey, Delta Diablo Sanitation District -4
w
SUBJECT: Revised Agreement to Form ECWMA Effective June 26, 1997
Attached for your files is a copy of the above agreement along with a copy of the signature
pages. For your information, a copy has been sent to Mr. Andre Oliveros of the City of
Antioch.
PHC:pb
Attachment-1
East County 'Water Management Association Agreement
This Agreement is entered into this 26th--- day of June , 192-7 , by and
between the Cities of Brentwood, Antioch, and Pittsburg; Contra Costa County Water Agency,
Byron-Bethany Irrigation District, Delta Diablo Sanitation District, Contra Costa County
Sanitation District 19, Diablo Water District, East Contra Costa IrrigationDistrict, Ironhouse
Sanitary District, and Contra Costa Water District. These eleven agencies are collectively
referred to as the "member agencies."
PURPOSE:
The purpose of this Agreement is to establish: an East County Water Management
Association (ECWMA) to facilitate continued communication, cooperation and education
between member agencies regarding matters affecting the existing and potential water supplies of
eastern Contra Costa County, and to consider and guide the implementation of the
recommendations of the ECWMA's Phase If Study Report in order to provide long-term water
supplies and treatment facilities in a cost effective, reliable, implementable, and cooperative
manner while maintaining institutional independence and customer satisfaction.
RECITALS:
1. The Contra Costa Water District, at the request of the Board of Supervisors,
completed Phase I of the East County Water Supply Management Study,' which provided a
preliminary analysis of future water demands and potential water supplies for East Contra Costa
County.
2. On March 13, 1995, the member agencies signed an agreement forming the
ECWMA. Said Agreement terminated on November 21, 1996, and the remaining monies were
subsequently refunded to the member agencies in accordance with that Agreement.
3. 4n November 21, 1996, prior to termination of the Agreement, the Governing
Board Representatives of the ECWMA accepted the Phase II Report consisting of a detailed
analysis of selected water service alternatives, including new infrastructure requirements, cost
estimates, implementation requirements, and institutional issues.
4. The member agencies wish to cooperate in the implementation of the
recommendations contained in the Phase H Report.
March 20, 1997 Page i
5. This Agreement provides a process for funding and reestablishment of the
ECWMA.
AGREEMENT:
NOW, THEREFORE, the member agencies which are parties hereto set forth the
fallowing terms and provisions of their agreement.
1. Recitals. The recitals contained herein are an integral part of this Agreement.
2. ECWMA Farmed. Subject to and in accordance with the terms of the
Agreement, the member agencies hereby form the ECWMA.
3. Governing Board Rwresentatives {GBR). The ECWMA shall be governed and
operated by the GBR which shall be comprised of one elected official representative from
each member agency. The governing body of each member agency shall designate, and may
replace, one of its members as its representative, on the GBR. No individual shall serve as the
representative of more than two member agencies. Each member agency shall have one vote
on the GBR. All actions of the GBR shall require the affirmative vote of a majority of its
members.
The GBR shall provide policy guidance in the implementation of the purposes of
the ECWMA and authorize disbursement of funds in accordance with this Agreement.
The CBR shall choose a regular meeting date and shall meet at least semi-
annually.
The GBR shall appoint one of its members as the Chair and one as Vice-Chair.
The Chair or any three members of the CBR may call a special meeting.', A Secretary shall
also be appointed by the GBR. The term of office for the Chair, Vice-chair and Secretary
shall be for two years.
The meetings of the GBR. shall be open to the public, noticed, and conducted in
accordance with the Brown Act,Government Code Section 54950 et seq.
March 20, 1997 Page 2
4. Tit%ttt Managers C mmi tee (IMC). The managers of each of the member
agencies shall be members of the JMC of the ECWMA which shall have primary administrative
responsibility for the implementation of the purposes of this Agreement. The term "Manager"
means City Manager, County Administrator,or General Manager of each of the member agencies
and their respective alternates designated by the member agency, or their designees. The JMC
shall appoint one of its members as the Chair and one as Vice-chair. The term of office for the
Chair and Vice-chair shall be two years. The JMC may act directly or through a subcommittee
established by a majority of its members. Each member agency shall have one vote on the
Committee. Meetings of the JMC shall be as determined by the JMC.
a. Administrative Procedures. The GBR shall adopt bylaws, rules for conduct of
the meetings, and administrative procedures. The administrative procedures of a member agency
may be adopted for the ECWMA by the GBR.
6. ECWMA Financing. Unless otherwise changed by a majority vote of the GBR,
each member agency shall deposit annually (March 1) $500 with the Director of Financial
Services for the City of Antioch who shall serve as Treasurer for the ECWMA.
The Treasurer shall be the depository of and have custody of all funds of the ECWMA
from whatever source. The Treasurer shall also perform all duties required to be performed by an
auditor. The Treasurer shall:
a. Receive and receipt all money of the ECWMA and place it in the treasury of the
City to the credit of the ECWMA;
b. Be responsible for the safekeeping and disbursement of all ECWMA money;
C. Pay, when due,from ECWMA funds and upon the signature of the Chair or Vice-
chair•of the JMC, all sums payable by the ECWMA; and
d. Report in writing to the JMC quarterly and semi-annually to the GBR the amount
of receipts since the last report and the amount paid out since the last report.
e. Invest ECWMA funds according to the policies and procedures of the Treasurer's
agency. Interest derived from deposited funds shall remain in the ECWMA's account.
March 20, 1997 Page 3
7. Special Assessments. Any additional assessments to cover the appropriate costs
of the ECWMA above the amounts specified in Section 6 shall be as approved by the GBR and
shall be paid within 45 days of such action. If a member agency's Governing Board
Representative votes against undertaking a specific project, except for execution of
responsibilities set forth in Section 6, other member agencies desiring to proceed with such
project may do so collectively as long as the dissenting member agency is not responsible for
costs of such project. publishing and distribution of resulting documents, opinions, findings, and
recommendations (collectively "reports") shall, unless all member agencies consent, be only on
behalf of the consenting member agencies. Any reports issued by the association shall state that
the reports do not necessarily represent the views of the governing bodies of the individual
member agencies.
S. Liability. Each member agency agrees to indemnify and hold every other
member agency to this Agreement,-and their-officers,-agents-and employees, free and harmless
from any cost or liability imposed upon any other member agency, officers, agents, or employees
arising out of any acts or emissions of its own officers, agents, or employees.'
9. CQQperation. All the member agencies agree that their respective monetary
contributions are an expression of an intent to cooperate towards the purpose of the ECWMA.
10. Disgiolut on. Upon dissolution of the ECWMA by a majority vote of the GBR,
any remaining association funds shall be refunded to the member agencies in proportion to the
amount contributed by each over the life of the Joint Association.
il. Ternninatton. If a member agency, through its governing board, votes to
terminate its participation in the ECWMA, that agency will no longer participate on the GBR or
JMC. Deposits made theretofore will remain with the ECWMA.
12. Amendment. This Agreement may be amended only by a written agreement
approved by a unanimous vote of the member agencies.
13. Effective Date. This Agreement shall become effective upon approval by eight
member agencies.
14. Notices. Notices authorized or required to be given pursuant to this Agreement
shall be in writing and shall be deemed to have been given (1) when mailed; postage prepaid or
faxed, or(2) delivered during working hours to the addresses and fax numbers set forth below for
March 20, 1997 Page 4
each member agency. Each member agency that changes its address shad promptly provide
notice of the changed address to the Chair of the JMC, which will be the current address of the
member agency.
16. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by all parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
IN WITNESS WHEREOF, the parties hereto, pursuant approval of their respective City
Councils, Boards of Supervisors, Boards of Directors or governing boards, have caused their
names to be affixed by the party and respective officers as of the day and year first above written.
City of Antioch
By
Title Date
City of Brentwood
By
Title Date
Byron-Bethamy Irrigation District
By
Title /+' ' L_„ Date 1 *
Contra Costa County Water Agency
By
Title Date -
March 20, 1997 Page 5
each member agency. Each member agency that changes its address shall promptly provide
notice of the changed address to the Chair of the JMC, which will be the current address of the
member agency.
16. Execution, This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by all parties hereto.'; In approving this
Agreement,it shall not be necessary to produce or account for more than one such counterpart.
IN WITNESS WHEREOF, the parties hereto, pursuant approval of their respective City
Councils, Boards of Supervisors, Boards of Directors or governing boards, have caused their
names to be affixed by the party and respective officers as of the day and year first above written.
City of Antioch -
By _eAA—
Marg fi. Mocha
Tale Mayor Date April 23, 1997
City of Brentwood
By
Title Date
.Byron-Bethany Irrigation District
By
Title Date
Contra Costa County Water Agency
By
Title Date
March 20, 1997 Page 5
each member agency. Each member agency that changes its address shall promptly provide
notice of the changed address to the Chair of the JMC, which will be the current address of the
member agency.
16. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shalt become binding upon the parties
when at least one copy hereof shalt have been signed by all parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
IN WITNESS WHEREOF, the parties hereto, pursuant approval of their respective City
Councils, Boards of Supervisors, Boards of Directors or governing boards, have caused their
names to be affixed by the party and respective officers as of the day and year first above written.
City of Antioch ___. ...., . _..........
By
Title .Date
City ntwood
By
TitleE ' l�
.Date
Byron-Bethany Irrigation District
By
Title Date
Contra.Costa County Water Agency
By
Title Date
March 20, 2497 Page 5
each member agency. Each member agency that changes its address shall promptly provide
notice of the changed address to the Chair of the JMC, which will be the current address of the
member agency.
16. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by all parties hereto, In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
IN WITNESS WHEREOF, the parties hereto, pursuant approval of their respective City
Councils, Boards of Supervisors, Boards of Directors or governing boards, have caused their
names to be affixed by the party and respective officers as of the day and year first above written.
City of Antioch
By
Title Date
City of Brentwood
By
Title Date
Byron-Bethany Irrigation.District
By
Title Date
Centra Costa County Water Agency
By Wks-
Titre a t*,f..,� o it er{t?scars Date 5/20/97
March 20, 1997 Wage 5
11
. ..................................................................................
.......... ......... ......... .........
. ......... ......... ......... .........
.....................................................................................
......................................
Contra Costa County Sanitation District 19
By
Title Date
Contra Costa'Vater District
By
.Title .hate
Delta Diablo Sanitation District
By
Title Date
Diablo Water District
By
Title Date
East Con I 'g ' n Dist t
By
Title � .� -
Date_
Ironhouse Sanitary District
By
Title ' Date
City of Pittsburg
By
Title Date
DMc-rlr- 6
January 7, 1997
Page 6
Contra Costa County Sanitation District 19
By
Title Date
Contra Costa Water District
By.
Title Date
Delta Diablo Sanitation District
By
Title Date
Diablo Water District
By
Title Date
East Contra Costa Irrigation District
By
Title Date
Ironhouse Sanitary District
LnnyB r
Title Pr dent Date March 28, 1997
City of Pittsburg
By
Title Date
DMc-rlr- 8
March 20, 1997 Wage 6
.J--87 THU 14:30 CCWO ENGINEERING FAX NO. 5106888303 P. 07
Contra Costa County Sanitation District 19
By
Title Date
Contra Costa.Water District
By
Title Date
Delta:Diablo Sanitation District
By
T`in'e Date
Diablo Water District
ByC d
Tide Date
F..Ast Contra Costa hTigation.District
By
TiEtle bate
Lronhouse Sanitary District
By
7"itle _ Date
City of Pittsburg
By
T7 to Date
DMc-rir-8
March 20, 1997 ,age 6
Contra Costa County Sanitation District 19
By
Title Date
Contra Costa Water District
By
Title Date
Delta Diablo Sanitation District
By
Title Date
Diablo Water District
By
Title Date
East Contra Costa Irrigation District
By
Title Date
Ironhouse Sanitary District
By
Title Date
City of E ttsbu71
f
By
Title. Oi -,rManager Date 6/26/97
DMc-rlr- 8
March 20, 1997 Page 6
RE11F 8Y .....
DFI TA a1�p .....
Contra Costa County Sanitation District 19
By NOV 2 0 xm
Title SAN
Date
Contra Costa'Water District
By
Till GENE MANAGER
.Date
Delta Diablo Sanitation District
By
Title Date
Diablo Water District
By
Title Date
East Contra Costa Irrigation District
By
Title Date
Ironhouse Sanitary District
By
Title Date
City or Pittsburg
By
Title Date
DMc-rlr- 8
March 20, 1997
Page 6
... ......................................................................................................................................................................................................
Contra Costa County Sanitation District 19
By
Title Date
Contra Costa Water District
By
Title Date
Delta Diablo Sanitation District
.Y—va� I KAI I
Paul H. Causey
Title General Manager/District gineer Elate 9/2/97
Diablo Water District
By
Title Date
East Contra Costa Irrigation District
By
Title Date
Ironhouse Sanitary District
By
Title Date
City of Pittsburg
By
Title Date
DMc-rlr- 8
March 20, 1997 Page 6
....._.. ......... ......... ......... ......... ......... .11.11
................_......._......_.... .....__... ...__...._. ......... ......... ......... ......... ......... .........
_. _.. _1111. . ........ .........
Contra Crista County Sanitation District 19
By r
Title � v�� .Dote 2 LITE
Contra Costa Water District
By
Title Date
Delta Diablo Sanitation District
By
Tile Date----------.-;—
Diablo
ate .Diablo water District
By
Titre Date
East Contra Costa Irrigation District
By
Title bate
Ironhouse Sanitary District
By
Title Date
City of PlUsburie
By
Title Date
DMc-rlr-8
March 20, 1997 Page 6