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HomeMy WebLinkAboutMINUTES - 05191998 - C1-C5 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 19, 1998 SUBJECT: Increase in the project contingency fund for the EI Portal Overlay & Bike Route project. Project No. 0662-684121, El Sobrante/San Pablo area Specific Request(s)or Recommendation(s)&Background&Justification 1. Recommended Action: APPROVE the project contingency fund increase of$100,000.00 to compensate the contractor, Bay Cities Paving and Grading, Inc., for extension of Contract Items at Contract Price. II. Financial Impact: This increase in the contingency will be funded by Road Fun and Gr s Continued on attachment: x yes SIGNATURE: J RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON: May 19, 1998 APPROVED AS RECOMMENDED x VOTE OF SUPERVISORS X UNANIMOUS(ABSENT AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this Is a true and correct Contact: Joseph P. Murphy, (510) 313-2321 copy of an action taken and entered on the minutes of the Board of Supervisors on the Orig. Div.: PW(Constr) date shown. Mai 19, 199_8 cc: County Administrator ATTESTED: Auditor-Controller PHIL BATCHELOR, Clerk of the Board Public Works of Supervisors and County Administrator - Accounting, R. Gilchrist ByDeputy - Construction, R. Bruno - Design Contractor RB:fp/tt G:\GrpDatalConst\8O\EPO-19-t5.wpd Board Date: May 19, 1998 Proj. No. El Portal Overlay Project No. 0662-6R4121-96 Page 2 of 2 Ill. Reasons for Recommendations and Background: Additional money is needed to pay the contractor to grind out and repair additional roadway. Severe weathering caused additional failure and deterioration of pavement. Immediate repairs were necessary to continue overlay. IV. Consequences of Negative Action: The lack of approval would preclude payment to the contractor for work required for the successful completion of the contract. 4 V O'Z TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 19, 1998 SUBJECT: Contract Award Recommendation: O' Hara Avenue and Neroly Road Widening Project, Project No. 0662-6U4194, Oakley area. SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION I. .Recommended Action: AWARD the contract for furnishing labor and materials for the subject project to Fanfa, Inc., the low bidder, in the amount of$109,815.00 and at the unit prices submitted; and REQUIRE the contractor to present surety bonds for Payment and Faithful Performance in the amounts of $54,907.50 and $109,815.00, respectively. DIRECT the Public Works Director to prepare the contract for the project. AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the Director having reviewed and found sufficient all required docunaerAf, including the contract signed by the contractor, the aforementioned surety bonds, and a cern cat insura e. Continued on Attachment: X SIGNATURE: � _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON May 19-, 1998 APPROVED AS RECOMMENDED x VOTE OF SUPERVISORS _x_ UNANIMOUS(ABSENT Nmp 1 AYES: NOES: ABSENT: ABSTAIN: RB: G:\GrpData\Const\BO\ONW-19-t5.wpd Orig.Div.: PW(Constr) l hereby certify that this is a true and correct Contact: Joseph 1.Murphy(925)313-2320 cc: County Administrator copy of an action taken and entered on the Auditor-Controller Public Works; minutes of the Board of Supervisors on the -R.Bruno,Construction date shown. -R.Gilchrist,Accounting 9 Design ATTESTED: +a 19, _1998 S.B.E. Transp,Engin. PHIL BATCHELOR, Clerk of the Board 703 Market St. of Supervisors and C unty Administrator San Francisco,CA 94103-1000 Contractor By Deputy SUBJECT: Contract Award Recommendation: 0' Hara Avenue and Neroly Road Widening Project, Project No. 0662-6U4194, Oakley area. DATE: May 19, 1998 PAGE 2 I. Recommended Action: (continued) DIRECT that, in accordance with the project specifications and/or upon the execution of the contract by the Public Works Director, any bid bonds posted by the bidders be exonerated and any checks or cash submitted for bid security be returned. Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Public Works Director or his designee. Pursuant to Section 6705 of the Labor Code, the Board also DELEGATES to the Public Works Director or to any registered civil or structural engineer designated by him the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavating covered by that section. DECLARE that, should the award of the contract to Fanfa, Inc. be invalidated for any reason, the Board would not in any event have awarded the contract to the second listed bidder or any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). IL Financiallmnact: The project, including engineering and appropriate overhead charges, is funded by Local Road Funds (100%). III. Reagons for R comMendations and Background: The plans and specifications were approved and the project advertised for bids by the Board of Supervisors on April 14, 1998. The bids were received and opened at 255 Glacier Drive, Martinez, California, on Thursday, May 12, 1998. The construction bids received were as follows: 1. Fanfa, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $109,815.00 2. Joe Carone, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118,268.00 3. Bay Cities Paving & Grading, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . 125,691.95 4. William G. McCullough Co. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133,024.00 5. W.T. Cook Construction, Inc. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137,978.70 6. J.A. Gonsalves & Son . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185,299.00 The Engineer's estimated construction cost was $152,345.25. t`O: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 19, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek, Pinole Area Project No: 0672-6R6356.98 1. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Bank Erosion at Pinole Creek, PinoleArea. 11. Financial lmpact: There is no impact to the general fund. Plans, specifications and engineer's estimate are 95% complete. The preliminary cost estimate for the project indicates a construction cost of$110,000. Project construction should begin in early June. Continued on Attachment: X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON May T9, 1998 APPROVED AS RECOMMENDED x VOTE OF SUPERVISORS _ x UNANIMOUS{ABSENT none } AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this Is a true and correct copy of an action taken and entered on the minutes of the Berard of Supervisors on the MM:jlg date shown. g:kdesignlboWVaiP1nole5W19.doc May 19 1998 ATTESTER: z... - Orig.Div: Public Works(Design) PHIL_BATCHELOR Clerk of the Board Contact: Melissa Morton(313-2225) cc: Auditor/Controller of Supervisors and C"ntv Administrator County Counsel Construction Div.-R.Bruno By Deputy Maintenance Div. Transp.Engineering Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley road Bank Erosion at Pinole Creek, Pinole Area May 19, 1998 Page Two 111. Reasons For Recommendations And Background: The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washingout the embankment on the far side of the crossing. Alhambra Valley Road, in this area, accommodates more than 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/West traffic between Central and West County along this corridor would no longer be possible. immediate repair of this washout is necessary to assure the road's stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process,the slide repair could not begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a lass of 100% funding for the repair from the federal government. {r.T TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 19, 1998 SUBJECT: DETERMINE the Need to Continue the Emergency action Regarding the Repair of the Alhambra Valley Slide, 2.7 miles east of Bear Creek Road, Pinole area. Project No.: 0672-6R6355.98 Specific Request(s) or Recommendation(s) & Background & Justification I. RECOMMENDED ACTION: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Slide, 2.7 miles east of Bear Creek Road, Pinole area. 11. FINANCIAL IMPACT: There is no impact to the general fund. Plans, specifications and engineer's estimate are 95% complete. The preliminary cost estimate for the project indicates a construction cost of$90,000. Project construction should begin in early June. Continued on Attachment:x SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON May 19, 1999 APPROVED AS RECOMMENDED x VOTE OF SUPERVISORS X UNANIMOUS(ABSENT. none ) AYES: NOES: ABSENT: ABSTAIN: 9F:drg i hereby certify that this is a true and correct gMesignkMalh vly&bear creek 5-19.doc copy of an action taken and entered on the Origminutes of the Board of Supervisors on the Co tact M.MoPublic ton(3(Design t7ivlsion) date shown. Contact: cc Morten(31 County May 19, 1998 cc: cou Administrator ATTESTED` Atte: E.tCuavor Auditor-Controller PHIL BATCHELOR, Clerk of the Board PW Accounting Contruction of Supervisors and Co Comr�tyAdmini5#rotor stenan Development Maintenance Deputy County Counsel By DE1r�c-RM/NE the Need to Continue the Emergency action Regarding the Repair of the Alhambra Valley Slide, 2.7 miles east of Bear Creek Road, Pinole area Page 2 May 19, 1998 111. Reasons. for Recommendations and Background: The storms of February 2, 1998 and associated high floods in Vaca Creek caused a slide under cutting a section of Alhambra Valley Road at a point approximately2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road in this area accommodates more then 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, eat/west traffic between Central and West County along this corridor would no longer be possible. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies'for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings';of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board continue the emergency action and direct the Public Works Director to proceed with the project and enter into any necessary contracts to ensure completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a loss of 100% funding for the repair from the federal government. 1.0: L BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: May 19, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the 'Fish Ranch Road Slide, Orinda area. Project No: 0672-6R6346 t 1. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Fish Ranch Road Slide, Orinda area. 11. Financial impact: There is no impact to the general fund. Plans, specifications and engineer's estimate are 95% complete. The preliminary cost estimate for the project indicates a construction cost of$635,000. Project construction should begin in early June. Continued on Attachment: X SIGNATURE: "I t, _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE (S): ACTION OF BOARD ON MaY iV, 1996 APPROVED AS RECOMMENDED x VOTE OF SUPERVISORS x_ UNANIMOUS (ABSENT none ) I hereby certify that this Is a true and correct AYES: NOES: copy of an action taken and entered on the ABSENT: ABSTAIN: minutes of the Board of Supervisors on the date shown. MM:IIg ATTESTED: May 19, 1998 G:IGRPDATA%DESIGNIBO\FiSHRANCH5-19.DOC PHIL BATCHELOR, Clerk of the Board' Orig.Div: Public Works(Design) of Supervisors and County Administrator Contact: Melissa Morton(313-2225) cc: Auditor/Controller By a"A"d _. ....._Deputy County Counsel Construction Div.-R.Bruno Maintenance Div. Transp.Engineering Jetermine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda Area May 19, 1998 Page Two III. Reasons For Recommendations And Background: Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able to make temporary repairs to the slide damaged roadway which facilitated opening the south bound lane on March 9. Slide movement has slowed, but further movement and increased pavement damage is expected over the next few weeks as groundwater continues to accumulate at the slide site. A small slide along the edge of the north bound lane approximately half a mile from the larger site will also be repaired as part of this project. Fish Ranch Road carries 6,000 vehicles per day and this traffic has been severely hampered by the closure of the road from February 21 to March 9, and the subsequent closure of the north bound lane to date. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must;be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. 4n March 24, 1998, pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, the Board of Supervisors declared an emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs to begin immediately. We recommend that the Board continue the emergency action to ensure completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the roadway, prolonging impacts to traffic flow, and resulting in a loss of 100% funding for the repair from the federal government.