HomeMy WebLinkAboutMINUTES - 05121998 - SD2 : w •�.
TO: BOARD OF SUPERVISORS .;�.� �. ow •* �D�I���
FROM: Finance Committee O
DATE: May 12, 1998
SUBJECT: COUNTY INTERNSHIP PROGRAM
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMM <NDATION(S)•
1. Direct the Human Resources Department to implement a graduate internship program in the
County for fall, 1998, with a minimum of five interns.
2. Recruit volunteers from the University of California, Berkeley and the California State
University, Hayward in the initial year, since these institutions have well established and
structured internship programs.
3. Finance the program through departments who utilize the services of interns.
4. Require each intern to sign a standard County contract to provide requisite liability protection.
5. Accept the attached report summarizing college internship programs.
BACKGRO'UNDIREASON j51Fit" R_RECOMMEN ATION(S)•
On April 6, the Finance Committee requested that the County Administrator prepare a plan for a
County internship program, for a minimum of five interns. We requested that the Human Resource
Department survey nearby universities to determine student availability and receptivity to the
program, as well as, university requirements and constraints. The survey indicated that five
universities would probably participate in a County program (see attached;report).
CONTINUED ON ATTACHMENT: X YES SIGNATURE: 07
RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF BOARD COMMITTEE
—APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON MAY 12, 1998APPROVED AS RECOMMENDED_OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS{ABSENT } TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
ATTESTED
PHIL BAT LOR,CLERK OF
THE BOARD OF SUPERVISORS
AND COUNTY ADMINISTRATOR
cc: Human Resource Department
County Counsel
County Administrator BY `�"_W 6 DEPUTY
Based on discussions with Human Resources and Administrator's staff, we would suggest that the
program plan should involve the steps listed below.
1. Human Resource staff survey departments to ascertain participation in the program, with a
requirement of a one semester or quarter minimum appointment;
2. Human Resource staff distribute results of the survey to designated universities;
3. Universities deal directly with participating departments for intern assignments;
4. Department staff select or request the university to select the most appropriate candidates;
5. Department staff submit a report to the Human Resources Department after the intern has
completed his assignment; and
6. Human Resource staff prepares and annual report to the Finance Committee on the program
results.
Can May 4, the Finance Committee approved staff recommendations and added another requiring;a
standard County contract be signed by each intern, to provide liability protection to the County.
Contra Human Resources
Cost. Department
oust ;:
�. '"', Administration Bldg.
:,s" d 651 Pine Street
r"8vr t Martinez.California 94553-1292
Date: April 28, 1998
To: Larry Fugazi, Personnel Services Unit Supervisor
From: Terrina Chicchetti
Re: Internship Programs
Several bay area universities have been contacted regarding the internship program
the County wishes to establish. The response has been positive--all universities
contacted are interested in participating. Starting an internship program with any of
these schools is fairly simple. The following information, listed by school, should be
helpful.
California State University, Hayward -The Cooperative Education Pro-gram
Contact: Bonnie Gilpin/Shelley McKinzie
Student Employmentllnternship Office
590-885-3500
Cooperative Education is an educational program in which students take jobs related to
their major while still in school. Because the purpose of this program is to provide an
educational work experience, the employer must be willing to:
1. Provide the student with detailed information on the organizations policies and
procedures, and the students responsibilities.
2. Assign the student to a supervisor who will evaluate the students performance at
the end of the assignment.
3. Assign work which contributes to the student's professional development.
The university will assign a faculty advisor from the students major to monitor the
students progress.
To participate in the program the employer must submit a job order(see attached) for
each position. The job order includes employer information,job title, desired
qualifications, work hours, salary, and expected duration of the position. The employer
decides the length of the internship however, the minimum work period is 10 weeks. - .
After the university receives the job order it will advertise the position(s), recruit
students, and screen applications. Those applicants deemed qualified by the university
will be referred to the employer for the interviewing and selection process_ It is the
employers responsibility to notify the university of all hires. After completion of the work
period, employers must fill out and return an employee evaluation form.
Some additional information and a list of majors available are attached.
University of California Berkeley=The Cooperative Education Internship Program
Contact. Guinda Vitols
Career Center
590-642-9532
The program at Berkeley is very similar to that of Cal State Hayward. The major
difference is that Berkeley requires the employer to create a training plan which
includes what will be learned and how it will be accomplished (see attached). The
university will assist the employer in this process. All internships must be for at least
one academic semester. The registration and hiring procedures are identical to those
of Cal State Hayward. Both the registration form and additional information are
attached.
St. Mary's
Contact., Bernie Valdez
Career Development Center
925-631-4459
St. Mary's University does welcome internship opportunities for its students but they do
not have a structured program. The university will post any internship opportunities on
their job boards and will also use their computerized system to notify all students
registered with the career development center of the opportunities. There are no
standard procedures for collecting resumes or screening applications. The university
will be happy to do whatever the employer wishes, whether it be having students
contact the employer directly or collecting the resumes themselves and then forwarding
them to the employer. The university career division is very flexible and will work with
the employer to create a program to fit their individual needs. To begin the process,job
listings which should include job description, salary, and contact person, should be
faxed to 925-631-1468. This should be done a few weeks before the start of the
semester(or any time during the summer). Because this is not a formal internship
program, there is no informational literature available. However, all questions can be
answered by Bernie Valdez, Director of the Career Development Center.
JFK University
Contact., Susan Geifman
Career Development Center
925-295-0610
JFK, tike St. Mary's, does not have a formal internship program. However, they are
more than happy to post any internship opportunities in their career center. They will
also pass along these opportunities to the appropriate professors who will announce
these positions to their students. Students will contact the employers directly--the
school has no involvement in this process. To advertise internship opportunities, fax
the job announcement and contact information to Susan Geifman at 925-295-0615.
Recommendation
Due to the formal structure of the programs at both Hayward and Berkeley (i.e. training
plans and post-employment evaluations) it would be best to have interns from these
schools stay with one department for the duration of the assignment. If the student
moves from department to department it will be more difficult for them to achieve their
educational goals and be evaluated at the end of their assignment. It may be possible
to choose a few departments and have the students rotate through them. For instance,
if the positions were scheduled to last 12 weeks, it would be possible to rotate 3
students through 3 departments in a four week rotation. Anything less than 4 weeks
por department though, would not allow the student time to gain any significant
knowledge or experience. However, if having interns work in numerous departments is
desired it could be done using students from JFK or St. Mary's due to the lack of formal
requirements.
04/16/1998 12:45 5108852260 CSLHAYWARDJ08S4W1EX PAGE 03
CALIFORNIA STATE UNIVER.SM, HAYWARD
COOPER ATTVT EDUCATION PROGRAM
Carter Development Center
Hayward,California 94542®3019
C= (510)8$S-3621.
EMPLOYER INFORMATION SHEET
The Program
Cooperative Education is a program in which the University and off-campus employers cooperate to provide
a practical and academically vital education for college students.Students take jobs related to their major
while still working on a degree.The employer is given a chance to evaluate these employees without making a
costly long-range commitment. A work program would be scheduled either part- or full-time, with a
minimum work period of tent weeks.
Obligations of the Employer
Fundamental to the program is the employer's willingness to provide a truly educational work experience.
The employer should orient the co-op student to the work place,assign him or her to a supervisor,furnish the
University y rwith a short evaluation at the end of the work period,and informs the Co-op Office when a student
is hired and when terminated.The employer is not obligated to offer permanent employment at the end of the
work period.The student's salary is determined by the employer.
Obligations of the Student
The student will conform to all rules and policies of the employer, keeping the work hours assigned and
following the instructions of his or her supervisor.The student will complete the term of work agreed upon
unless extenuating circumstances make it impossible or unless the employer finds the student's work
unsatisfactory.No student is obligated to accept permanent employment at the end of the work period.
Obligations of the University
The Co-ftp Ed Office will act as the coordinator of all work experiences.It will supply the necessary forms,snail
and receive evaluation sheets,maintains contact with the student and the student's supervisor,and assign a
faculty supervisor from the student"s major department.It will post job descriptions,recruit student,screen
them to the employer's specifications,and forward resumes to the employer for review.
Placement Procedures
1. Employer supplies job description and student qualifications.
2. Co-op advertises positions and recruits students.
3. Co-op screens applicants and gives permission to student to submit resume to employer.
4. Employer arranges interviews with selected applicants,or requests Co-cap to do so.
5. Employer informs Co-cap of all hires.
fa. After the completion of the ten-week work period,the employer returns the employee evaluation form
mailed out by Cu-op.
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04/16/1998 12:45 5108852280 CSUHAYWARDJOB5ANNEX PAGE 04
CALIFORNIA STATE UNIVERSITY,HAYWA,RD
COOPERATIVE EDUCATION PROGRAM
Careerbevelopment Center
Hayward,California 94542-3019
(510)885-3621
ACADEMIC CREDIT FOR CO-DF WORK
Co-op students may enroll in a Co-op course{389816898). This is a tutorial course in which the student
receives individual guidance from a faculty supervisor. The credit earned applies toward graduation.
Learning Objectives
Upon starting a job,the student is assigned a faculty supervisor in the field most closely associated with
the Co-op work. Consulting with the faculty supervisor and the work site supervisor, the student
composes a set of learning objectives which express the desired"outcome"of the Co-op activity.
Academic Assignments
The faculty supervisor sets an academic task each quarter for the student to complete by terms end.
This is usually a paper in which the student assesses the work experience and evaluates the degree to
which the learning objectives have been achieved. Most faculty accept projects students have
completed for their employers as partial fulfillment of this requirement. The student's grade is based on
the paper or project. The faculty supervisor also depends upon the employer's evaluation of the
student,the form fox which is automatically sent to the employer by the Co-op office at the end of each
quarter.
EnroUtnent Periods
Students enroll in the Co-op course for a minimum of one quarter. If the student is enrolled in other
classes at the University, there generally will be no additional cost. However,if the student is in a
full-time Co-op assipment he or she must pay the regular University registration fees for part-three
study. We invite the employer to defray these costs by reimbursing the student,but it is by no,meaens an
obligation.
D-7 87.93 (1Cev.9/") Z-5
04/16/1998 12:45 5108852280 CSUHAYWARDJOBSANNEX PAGE 02
CALIFORNIAE 0 0 STATE.UNIVERSITY,TY, I3AYWARD
ECOOPERATIVE EDUCATION PROGRAM
{510) 885-3500
JOB ORDER.
Employer: Date.
.Address:
Contact:
Title:
Phone#; Fax#: Website:
Type of Organization:
Job Title:
Starting Date:
Fall Qtr. (Sept.-Dec.) Spring Qtr. (Apr.-Jun.)
Winter Qtr. {Jars.-Mar.} Summer Qtr. (Jun.-<A.ug.)
Expected Duration of Position:
Salary:
.Hours of work.-
Preferred
or€c.Preferred Majors:
Summary of Job and Qualifications:
Hdw to apply: Phone for appointment Mail Resume Fax Resume
We would appreciate receiving brochures or other information on your organization.
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CO-OP INT'ErRNSHIP l=ax:510-643--5447 Apr 16 '98 13:14 P.02
UNIVERSITY OF CALIFORNIA AT BERKELEY
COOPERATIVE EDUCATION INTERNSHIP PROGRAM
Cooperative Education
Cooperative education Cco-op")is a unique opportunity for integrating classroom study with supervised
practical and professional experience in the field. There is a formal agreement between sunt,
employes'and the University that the job will be academically related, appropriately supervised and
evaluated, paid and involve an academic semester. Students may alternate periods of study with
perms of employment, or they may work part time(12 -20 hours per week)while also attending
classes.
Cooperative Education Internship program
is an optional program administered by Career Center for Berkeley undergraduateand graduate
students. Our goal is to place highly motivated students in paid, professional positions which match
employer needs with student goals and interests.
The Coop Program:
*assists employers with formulating position descriptions and training plants
•publicizes the opportunity via flyers and on campus Internet system
•meets with applicants individually to review materials
*refers qualified candidates to employers for interviews and final selection
•orients each new co-op intern following selection
•monitors the student's progress
•helps the student integrate the experience: into his/her career planning
The Students
The University of California at Berkeley is internationally noted for academic excellence and offers over
1003 fields of study. Students are bright, motivated and diverse. Sixty percent of total undergraduate
enrollment consists of African-American, Asian-American. Hispanic and American Indian students.
Women represent nearly half the under-graduate enrollment.
The Benefits
Cooperative education is a rewarding experience for all involved. Some of the benefits employers have
enjoyed:
* Nighty motivated students "Quality work
* Efficient staffing * Cast-effective recruiting
' Development of managerial talent ` Company visibility can the Berkeley campus
*I've had terrific luck with UC Berkeley students. They're the best interns/ We value the different
perspectives they bring to the issues we study." Editor,California Commonwealth Club
*The student was always willing to say,'Can't it be done more effectively-bike this?'...She was very
decisive in her thinking. She always asked,'What more can I do?--Financial Consultant, Merrill Lynch"
10ur intern)was promoted twice in one year, and has received the highest performance appraisal
available to federal employees." Supervisor, NASA Ames Research tenter
The student was an enthusiastic, self-motivated intern who followed through on all projects we gave
her." Project Associate, World Affairs Council"
'The Co-op Program staff has provided excellent assistance to us in recruiting outstanding student
Interns.* president, Electric Utility Research
"[Uur intern was)a very conscientious, dedicated arta respectful employee who would be welcomed
back at any time. -Vio+e President&Mgr..OakJand Main Branch,Wells Fargo Bank
CO-OP INTERNSHIP Fax:510-643-5447 Apr 16 '98 13:15 P.03
COOP ERA' IvE EDUCATIONAN T ERNSMp PROGRAM
4'.uetr Ccntu,UtxivcY,iijr of Caiifocttia st Berkdty
2"' aauucm t WxY,ROM 317,Berkeley,CA 94720 4350
Phone:(510)642-1532 FdX'.(510)643-5447 B-aWlr coop l@w1ink.be k,1,y.odu
NTERNSHIP 1NEt' RMAT[QN EM DATE:
ORGANIZATION:
ADDRESS:
WEB SITE ADDRESS:
CONTACT#1: CONTACT#2:
TITLE: TITLE:
PHONE: { FAX: PHONE:( ) FAX:
E-MAIL: E-MAIL:
POSITION TITLE:
POSITION DESCRIPTION:
BACKGROUND (Academic preparation, skills, aptitudes, other lob-related qualifications):
CHECK all appropriate status levels for position: FR SOPH JR
SR Grad Student
WORK-SITE LOCATION:
SALARY & BENEFITS:
CHECK time period(s) for this internship(assignments for more than one work period can be a
combination of park-time and full-time): "Summer MUST BE part of an academic year assignment
___PART-TIME (12-20 hrs/week): Fall Spring `" Summer
FULL-TIME (32-40 hrs/week)- Fall Spring — Summer
APPLICATION DEADLINE:
INTERVIEW ARRANGEMENTS: At worksite By telephone Other
GATE BY WHICH APPLICANTS WILL BE INTERVIEWED.
*"IF YOU HAVE ANY COMPANY LITERATURE IN PRIt4TT, PLEASE MAIL US 2 OR 3 COPIES TO
SHARE WITH INTERESTED STUDENTS"*
A-Von'nb9er►eraWMnfo.frm W7
_ _ __
CO-OP INTERNSHIP Fax.510-643-5447 Apr 16 '98 13:16 F'.U4
., ••��- 14v EOUCAVON IMTERNSHip F jt0C;A tlNtvERs(TY CtF'CAl1Fc?R
�*tkry,C-0 ifOrnla 047.'20 NK A7 gEarELey
(510)642-1632 2111 Bancroft Way,3rd Flour
FAX: (ol0l 643-6447
TRAINING PIAN
Date:
ORGANIZATION:
ADDRESS:
TELEPHONE:
INTERNSHIP POSMN InTi.E:
1. at will be leAmed?
2. Haut►Will that b0-MCCCOM dished?:
Nam(Please print or typed TMe
Sgnahme Date
eau
COUP INTERNSHIP Fax:5I0-643-5447 Hpr 16 '98 I5:1b i'.u5
COOPERATIVE ED UCATIONANTERNSRIP PROGRAM
CAreer Ceftur,University of Csfifornia at Berkeley
2111 Bancroft Way,Berkcicy,CA 447204350
Phone:(510)642.1532 FIX-(510)643-r447 L-toxil:coopl@uclink.berkcicy.edu
Date:
ORGANIZATION:
'ICE: "Citizen hipNisa Requirements and the Non-Discrimination Policy"
C�'�NSHIPIVIISA REQUIRIvht.IlrNT&
In accordance with the 1986 Immigration Reform and Control Act(IRCA),the Career'Center will no longer screen
for citizenship or visa status. Please confirm your compliance with IRCA by checking the appropriate option
below:
We will interview all interested students who are presently authorized to work on a full-time basis in the
United States(this does not include practical training eligibility), regardless oftheir citizenship status.
We will:also interview foreign students who have practical training eligibility.'
We will only interview U.S. citizens. Please state reason here:
{Please attach a separate letter stating the exemption under IRCA that enables your organization to require
U.S.citizenship. (Note: The Career Center will publicize the U.S. citizenship requirement for employers
who are exempt under IRCA. However, the Carter Center wilt not prescreen: students to ensure their
compliance with this citizenship requirement.)
rIaN-01SCIUMINATION POLICY;
The Career Center does not make its interviewing facilities or job listing services available to employers who
unlawfully discriminate to the selection cif employees on the basis of national origin. race, religion, sex, sexual
orientation,handicap,age or any other basis prohibited by law.
SIGNATURE REQUIRED BELOW; I understand by signing this statement that my organization agrees to
abide by the"CitizenshipfVisa Requirements and the Mon-Discrimination Policy" started above in our use of Career
Centees facilities and services. I understand that, even for purposes of international hiring, Career Center will
refer all interested students and publicize job opportunities without regard to citizenship or nationality.
Signature Title bate
Please retain a copy for your files and return this original to:
Cooperative Education/Internship Program
Career Center
University of California at Berkeley
21.1€ Bancroft Way
Berkeley,CA 94720-4350 Phone: (510)642-1532 or FAX:643-5447
•w YlY3 irca!"rsrd�
CNMER WO
Contra Human Resources
Cost. Department
Coo�`
t !t Administration Bldg.
f qty ~`� 651 Pine Street
Martinez,;California 94553-1292
DATE: March 19, 1998
TO: All Departmentid Administrative/'Personnel Officers
FROM: I.arcyFu noel Services Supervisor
SUBIECT New Wage edule for Student Worker
On March 17, 1998 the Board of Supervisors adopted a new salary range (TB-0711) for Student
Worker which increased the current base step from $5.15 per hour to $5.75 per hour. This
action conforms with the new State minimum wage rate of$5.75 effective March 1, 1998.
The g= placement of a Student Worker will =&in the same unlrjS a ftartment taks action to
hanl;e the sten. For example, Step 14 ($7.09) becomes $7.93 unless a department submits a
separation document(AK16) to end the appointment and a Personnel Request (AK9) to reappoint
at a new step. Guidelines for appointment are as follow:
1. High School: Steps 1 - 10.
2. Cornmunity College or lower division status at a four-year university or(college: Steps
11-20.
3. Upper Division or post-graduate college or university enrollment: Steps 21 - 30.
The Dourly steps of the new salary range TB-0711 are listed below.
P OLD = Em sm STEP
1 $5.15 1 $5.75 16 $7.45 16 $8.33
2 5.27 2 5.89 17 7.64 17 8.544
3 5.41 3 6.04 18 7.83 18 8.75
4 5.54 4 6.19 19 8.03 19 8.97
5 5.68 5 6.35 20 8.23 20 9.19
6 5.82 6 6.50 21 8.43 21 9.42
7 5.97 7 6.67 22 8.64 22 9.66
8 6.12 8 6.83 23 8.86 23 9.90
9 6.27 9 7.01 24 9.08 24 10.15
10 6.43 10 7.18 25 9.31 25 10.40
11 6.59 11 7.36 26 9.54 26 10.66
12 6.75 12 7.54 27 9.78 27 10.93
13 6.92 13 7.73 28 10.02 28 11.20
14 7.09 14 7.93 29 10.27 29 11.48
15 7.27 15 8.12 30 10.53 30 11.77
cc: Eileen Bitten, Human Resources
Kathy Ito, Human Resources
Tina Kaufmann, Auditor-Controller's Office