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HomeMy WebLinkAboutMINUTES - 05121998 - D4 D. 4 THE BOARD OR SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on May 12, 1998_ by the following vote: AYES: Supervisors Uilkema, Gerber, DeSaulnier, Canciamilla, Rogers NOES: None ABSENT: None ABSTAIN: None svBjecT: Analysis of County Capital Facility Needs in Martinez Phil Batchelor, County Administrator, presented to the Board this day his report on the Analysis of County Capital Facility Needs in Martinez including his recommendations on actions for the Board to considered. A copy of the report is attached and included as a part of this Board Order. Counciimembers Rob Schroder and Mark Ross of the City of Martinez spoke on the recent meeting with Supervisors Uilkema and DeSaulnier and County Administrator Phil Batchelor in which issues of concern were discussed. Both Councilmembers expressed the desire to continue to meet with County staff on issues pertinent to the County offices in downtown Martinez. Board members discussed the recommendations of the County Administrator, the need for a detailed financial analysis, the issues pertinent to making the Summit Centre a County Administrative Center(Option A) or making the Summit Centre a Health Services Administrative Center (Option B), the need to perform maintenance work and asbestos abatement to 651 Pine Street including the North Wing, the space needs of the various County Departments, utilization of the Board Chambers at 651 Pine Street, solicitation of employee input on changes that will be occurring with the renovation of County buildings as well as the public hearing process, transportation issues to and from County facilities, and a proposal for locating certain County services in regional centers in'various areas of the County. Therefore, at the conclusion of the discussion, the Board took the following actions: 1. APPROVED Recommendations Nos. 1 through 56 of the County Administrator's Report with direction given to the County Administrator to report to the Board within 60 to 90 days on a detailed financial and planning operational analysis on Options A and B and possibly other variations for the Board to consider as a result of the analytical data studied in the development of the report; 2. CLARIFIED Recommendation No. 54 to reflect that it is not the intention of the Board to leave 651 Pine Street empty or partially empty, but staffed with County Departments in accordance with their space needs; 3. REQUESTED the County Administrator to explore possible locations for an employee child-care facility; 4. ESTABLISHED a Committee consisting of Martinez City Councilmen Rob Schroder and Mark Ross, Supervisors DeSaulnier and Uilkema, and County Administrator Phil Batchelor to work on issues regarding the presence of the County in the downtown area of the City of Martinez (Recommendation No. 64); 5. REQUESTED the County Administrator to review transportation resources for access to the Summit Centre and other County facilities including the conduct of a survey on modes of transportation used by visitors to County offices; 6. INSTRUCTED the County Administrator to request the City of Martinez to take immediate steps to augment available parking in the downtown area to accommodate the new functions that are being transferred into Martinez as well as the new Court operations (Recommendation No. 70); and Board Order Analysis of County Capital Facility Needs Page Two May 12, 1998 7. REQUESTED the County Adrninistraltor to report in November/December 1998 on the feasibility of locating County services in regional centers in various areas of the County. I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN . ATTESTED: _,,,,,,May 12, 1998 Phil Batchelor,Clerk of the Board of Supervisors and County Administrator By 2 _ Deputy For distribution see Page 20 of the report. TO: BOARD OF SUPERVISORS Contra z ' f Costa FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR j o.' County DATE: May 7, 1998 SUBJECT: ANALYSIS OF COUNTY CAPITAL FACILITY NEEDS IN MARTINEZ SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. SUMIUTARY bF R!QRT CUNTENT Many County departments have office space needs which we have not been able to meet over the past several years. Buildings need an adequate level of maintenance to take care of problems which occur as buildings age. Little preventive maintenance has been done in the past ten years because of the shortage of funds. As a result, many County buildings are in need of extensive repair. The County Administration Building at 651 Pine Street is one of these buildings. There are problems with fire alarms, lack of fire sprinklers, old pipes which are leaking and breaking, and outdated electrical and plumbing systems. When these problems are addressed asbestos abatement will be necessary because there is asbestos in the floors and ceilings which will have to be removed when any major maintenance is done. Correcting all of these problems will cost approximately $9.0 million at 651 Pine Street, including both the 12 story main building and the North Wing. To begin meeting some of the space needs of a variety of departments, the Board of Supervisors has agreed to lease the Summit Centre on Arnold Drive in Martinez. This will add 110,000 of net usable space to the County's inventory and allow various space needs to be met. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES): 1998 ACTION OF BOARD ON 8y ' APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I EBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CO CT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERE THE MINUTES OF THE BOARD ABSENT: ABSTAIN:_ OF SUPERVISORS O HE DATE SHOWN. ATTESTED -- Contact: PHIL BATCHELOR,CLERK HE BOARD OF CC. SUPERVISORS AND COUNTY AD STRATOR S age 20 BY EPUTY __. ......... ......... ......... ......... ......... ......... ......... ......... _ . ..................-_..._..... .......... ......... ......_.. ._........... . _....._.... ......... ......... ......... ......... ......... The extent of the repairs needed at 651 Pine Street cannot be accomplished while the building is fully occupied by employees and is open to the public. With the action taken by the Board of Supervisors on May 5, 1998 to authorize leasing the Summit Centre, the County is not only provided with much needed additional space. It is also presented with a relatively unique and economical opportunity to perform the necessary repairs at 651 Pine Street by moving staff to the Summit Centre on a temporary basis while the repairs are being made. At the conclusion of the repair work, the same or different employees, departments and programs would be returned to 651 Pine Street. The following report identifies some of the most pressing capital needs in the County and recommends steps that can be taken to meet those needs. The report includes two scenarios for which departments and programs should occupy the Summit Centre, the Health Services Department'i buildings at 595 and 597 Center Avenue in Martinez and the County Administration Building at 651 Pine Street after the major repairs are completed at 651 Pine Street. The first scenario assumes that the Summit Centre becomes a County Administrative Center. The second scenario assumes that Summit Centre becomes a Health Services Administrative Center. The report also identifies common moves which should be made regardless of which scenario is chosen, some of which the Board has previously authorized and are currently in progress. Our conclusion is that making the Summit Centre a County Administrative Center solves more of the existing space problems and is actually somewhat less expensive in the long run than making the Summit Centre a Health Services Administrative Center. RECOMMENDATIONS: 11. INTRODUCTION 1. RECOGNIZE that of the 3,757,000 square feet of owned and leased space the County occupies throughout the County, 1,852,000 square feet or 49.3% of that space is located in the City of Martinez. 2. CONCUR that one of the principal objectives of the ;County's capital facilities program is to relocate staff from rented or leased space and into County-owned facilities whenever feasible,cost effective, and when future costs can be protected from inflationary increases by purchasing a building. 3. AGREE that the functional relationship among elements of some departments dictates that staff should be located in close proximity to each other to facilitate work flow and document processing. 4. AGREE that when the County has the opportunity to address building maintenance issues in a County building, the County should do so. 5. CONCUR that the County has a number of aging buildings which should be repaired to avoid further deterioration, whenever possible, and that the County should try to meet some of the pent-up capital needs and deferred maintenance needs which have developed during the recent recession as opportunities present themselves. -2- 5. CONCUR that the County should plan its capital facilities so as to best meet the public's convenience and serve customer needs. f 111. 12ESCRIPTION gF E TE TF TH PR Y PROC _RAM Assessor: 7. ACKNOWLEDGE that the space presently occupied by the County Assessor at 834 Court Street, Martinez is inadequate working space for County employees and is not suitable for efficient customer service. 8. CONCLUDE that because of the problems with the present space at 834 Court Street, Martinez, the County Assessor shouldbe relocated to more suitable quarters. Clerk-Recorder: 9. ACKNOWLEDGE that the space presently occupied by the Elections Division of the Clerk-Recorder's Office at 524 Main Street, Martinez is inadequate working space for County employees and is not suitable for efficient customer service. 10. CONCLUDE that because of the problems with the present space at 524 Main Street, Martinez, the Elections Division of the Clerk- Recorder's Office should be relocated from its presently 'Leased space to more suitable quarters. 11. ACKNOWLEDGE that the functional relationships among staff in the Recorder's Division of the Clerk-Recorder's Office dictate that the staff have more adequate working space than is possible in the facilities in which they are presently located at 730 Las Juntas Street,'Martinez and that parking is a significant problem where the Division is presently located. 12. CONCLUDE that because of the shortage of space in which to serve the public and because of the shortage of parking for employees and the general public, it is desirable to relocate the Recorder's Division and the County Clerk's Division of the Clerk-Recorder's Office to more suitable quarters. Public Defender: 13. RECOGNIZE that the Board has recently agreed to purchase and renovate the old "State Theater" building in Martinez so as to consolidate in one location of 27,000 square feet at a cost of $3.5 million the staff of the Public Defender's office, thereby terminating leases in Concord and Richmond and freeing up County-owned space the Public Defender now occupies in Martinez for occupancy by the Alternate Defender's Office. Health Services: 14. ACKNOWLEDGE that the County has just completed Phase I of a building program in Martinez which has resulted in the construction of the $85 million Contra Costa Regional Medical Center. 15. RECOGNIZE that Phase 11 of the building program will involve demolishing unused buildings on the grounds of the Regional Medical Center and replacing them with a new laboratory at a cost of approximately $7.5 million. 16. RECOGNIZE that completion of Phase 11 will free up space at 1111 Ward Street for the District Attorney and Court administration. 17. ACKNOWLEDGE that the space presently occupied by the Health Services Department's administrative offices at 20 Allen Street, Martinez is inadequate in terms of meeting seismic standards and in terms of adequate parking. 18. ACKNOWLEDGE that because of the problems with the present space at 20 Allen Street, Martinez, the Health Services Department's administrative offices should be relocated to more suitable quarters. 19. ACKNOWLEDGE that there is a pressing need to update the Master Plan for additional medical and administrative space on the grounds of the Contra Costa Regional Medical Center in Martinezand that such a Master Plan update is underway. 20. ACKNOWLEDGE that the facilities occupied by the Health Services Department at 595 and 597 Center Avenue, Martinez are crowded and that some relief should be provided. 21. ACKNOWLEDGE that there is a significant shortage of parking at 595 and 597 Center Avenue, Martinez. Social Service: 22. ACKNOWLEDGE that there is also a significant shortage of parking at the facilities occupied by the Social Service Department at 30 and 40 Muir Road, Martinez, adjacent to the Health Services Department's facilities at 595 and 597 Center Avenue, Martinez. 23. CONCLUDE that remedy of the parking shortage at the complex of offices at 595 and 597 Center Avenue and 30 and 40 Muir Road, Martinez is a high priority. Remodeling 651 Pine Street: 24. ACKNOWLEDGE that fire alarms and fire sprinklers were not required in the North Wing of the County Administration Building at the time it was built in 1954. 25. ACKNOWLEDGE that General Services Department staff are concerned about electrical failures in both the North Wing and main building at 651 Pine Street in view of the fact that the entire electrical system in the North Wing, which is supplied by the main building, shut down on Monday afternoon, April 27, 1998 and that similar failures in the future could disrupt vital County functions in both buildings. -4- 26. ACKNOWLEDGE that the Heating, Ventilating and Air Conditioning (HVAC) system and the plumbing in the North Wing of 651 Pine Street need to be replaced. 27. ACKNOWLEDGE that recent corrosion of water pipes in the North Wing of the County Administration Building has caused flooding and destruction of equipment, files, records and property, necessitating that repairs and preservation of the North Wing must also be a high priority. 28. ACKNOWLEDGE that the main County Administration Building at 651 Pine Street, Martinez(a nearly 35 year old building) has asbestos in the ceilings and floors, lacks fire sprinklers, requires exterior sealing to protect the building from further water damage, and may require seismic improvements to enhance the overall structural integrity of the building. 29. CONCLUDE that since there is vacant space available into which staff can be moved while repairs are being made, it would be prudent to remove the asbestos and install fire sprinklers, waterseal the walls, make seismic improvements and perform other required maintenance on the main County Administration Building at 651 Pine Street, Martinez. 30. ACKNOWLEDGE that it will not be possible to perform the work on the County Administration Building while it is occupied by employees and the general public and that it will, therefore, be necessary to completely clear at least one floor at a time to perform the necessary work and relocate those functions to other quarters on a temporary basis. Risk Management: 31. RECOGNIZE that the Risk Management Division', of the County Administrator's Office, currently located on the 6th floor of the County Administration Building, needs additional space to accommodate the additional staff which have been added in order to keep the Workers Compensation Program in-house. County Counsel 32. RECOGNIZE that the County Counsel's Office, currently occupying most of the 8th and all of the 9th floors of the County Administration Building, needs additional space because the County has been able to bring more of the tort cases in-house by hiring additional attorneys. Sheriff-Coroner: 33. RECOGNIZE that the Sheriff-Coroner, currently occupying the 7th floor of the main County Administration Building and portions of the 8th and 1st floors of the main building, as well as the first fluor of the North Wing of 651 Pine Street, as well as several rented facilities in the immediate area, needs additional space to consolidate his fiscal staff which are now on the 8th floor of the County Administration Building with the records unit in the North Wing,training and other functions now on the 1 st floor of the main building. -5- District Attorney: 34. RECOGNIZE that the District Attorney needs to be moved from costly leased space in Concord to Martinez where staff will be in closer proximity to the courts. Clerk of the Board: 35. RECOGNIZE that the Clerk of the Board, currently occupying a portion of the 1 st floor of the County Administration Building, needs additional storage space for the Board of Supervisors' files and records. Area Agency on Aging 36. RECOGNIZE that the Area Agency on Aging, a division of the Social Service Department, is currently occupying leased quarters in Martinez due to a lack of space at the Department's administrative offices at 40 Douglas Drive, Martinez. Community Development & Building Inspection Departments: 37. RECOGNIZE that the Community Development and Building Inspection Departments, which are housed in the North Wing of 651 Pine Street, are overcrowded and need some additional space. 38. RECOGNIZE that the Central Permit Counter should be moved to the first floor of the North Wing in order to provide more space and to be more accessible to the public. State Permit Center: 39. ACKNOWLEDGE that the State Permit Center, 'which currently occupies a portion of the 4th floor in the County Administration Building, would prefer to be co-located with the Health Services Department's Environmental Health Division, which is currently occupying rented space in Concord. Coordinated Trial Certs: 40. ACKNOWLEDGE that the Courts must vacate, as soon as practical, the court facilities in the George Gordon Center at 500 Court Street, Martinez which the courts have occupied since the fire which destroyed the courtrooms of the Mt. Diablo Municipal Court in Concord. 41. RECOGNIZE that the sum of up to $5 million has been made available to the courts for capital facilities. 42. ACKNOWLEDGE that there are other pressing needs for additional courtrooms to facilitate coordination, eventual consolidation of the courts and long-term expansion. 43. RECOGNIZE that the existing jury assembly room is inadequate to handle the large number of jurors who must be summoned for major trials like capital crimes, where 150-200 jurors may have to be summoned at one time. -6- 111.11.111.11.1........................................................... ................. ........ ........................................... 44. RECOGNIZE that the Coordinated Trial Courts have identified 27,000 square feet of need to solve the above identified problems. 45. RECOGNIZE that the Coordinated Trial Courts are working with staff on a "Family Law Center" which would consolidate most family law functions in a single location, including housing five courtrooms, conference rooms for attorneys and clients, and space for the family law facilitator. Board of Supervisors: 46. ACKNOWLEDGE that the existing Board Chambers are not equipped for video tele-conferencing, live broadcast of Board meetings via CCTV, and other state-of-the-art audio-visual presentations. Problems in Downtown Martinez: 47. ACKNOWLEDGE that there is a shortage of parking in downtown Martinez for both County employees and the general public, and that this problem will be exacerbated with the loss of 42 parking spaces near 651 Pine Street once Amtrak widens its tracks as part of the intermodal transportation project. 48. ACKNOWLEDGE that the parking situation will only become more difficult with the building of additional courtroom facilities which will allow more jury trials to take place at the same time and which could remove a number of existing parking spaces. 49. ACKNOWLEDGE also that parking will become more difficult as additional staff are brought into Martinez by the Public Defender and District Attorney. 50. As has been demonstrated earlier this year, and as recently as last week,ACKNOWLEDGE the flooding which readily occurs in downtown Martinez, making movement through the downtown area difficult if not impossible and causing costly damage to County departments. Criteria for Solution to Identified Problems: 51. CONCLUDE that it would be preferable if the solution to this multitude of capital facilities problems could be cost-effective, minimize disruption to the general public and County employees, and be designed in such a way as to make service to the public more efficient, rational, and easily accessible. IV. RESOURCES WHICH ARE AVAILABLE TO SOLVE IDENTIFIED PR0BLEMsJ:. 52. RECOGNIZE that the County currently has available to it the following resources which can be used in an effort to solve most if not all of the above-identified problems: The availability of the Summit Centre at 2530 Arnold Drive, Martinez, a multi-story office building containing approximately 110,000 square feet of net usable space which is within the city limits of the City of Martinez, at a cost of$12.2 million. -7- The possibility of building a parking structure adjacent to the buildings at 595 Center Avenue, 597 Center Avenue, 30 Muir Road and 40 Muir Road, Martinez, at a cost of$1.4 million. The Court's desire to utilize the $5 million premised for court capital facilities for the construction of a new court building adjacent to 1111 Ward Street which would serve as a "Family Law Center" and provide five new courtrooms, plus additional facilities for all types of family law programs. Once the Health Services Department laboratory is relocated from 1111 Ward Street to the Regional Medical Center, portions of 1111 Ward Street will become available for justice department purposes. The land where the County Assessor's office is presently located at 834 Court Street, Martinez, along with adjacent land in the block bounded by Ward Street, Green Street, Court Street and Las Juntas Street, Martinez, where the Veterans Building is located, including the land on which former Supervisor Nancy Fanden's Office stood at the corner of WardStreet and Las Juntas Street. V. PROJECIS WHICH SHOULD BE UNDERTAKEN OR COMPLETED REGARDLESS OF THE ULTIMATE DISPOSITION OF THE SUMMIT CENTRE: AGREE to the following changes, designed to solve the most urgent problems identified above, and DIRECT the County Administrator to return to the Board with a detailed schedule for accomplishing and financing the following: Remgdeling 651 Pine Street: 53. DIRECT the County Administrator to take the necessary actions to refine cost estimates, prepare documents for the Board's consideration, and identify funding sources for the following: (a) To do the necessary work on the North Wing to remove asbestos-containing floor tiles and upgrade the electrical system at a cost of approximately $500,000. (b) To replace the heating, ventilating and air conditioning (HVAC) system in the North Wing at a cost of approximately $1,000,000. (c) To install fire alarms and fire sprinklers in the North Wing of the County Administration Building at a cost of approximately $100,000. (d) To replace corroded pipes and upgrade the plumbing in the North Wing of the County Administration Building at a cost of approximately $250,000. (e) To upgrade the elevator in the North Wing at a cost of approximately $100,000. -8- (f) To move the Central Permit Counter to the first floor of the North Wing at a cost of approximately $200,000. (g) To make modifications in the North Wing to comply with the Americans with Disabilities Act (ADA) at a cost of approximately $30,000. (h) To remove the asbestos from the floors and ceilings in the main building at 651 Pine Street, install fire sprinklers, repair exterior leaks and make seismic safety improvements which will enhance the overall integrity of the building at a cost of approximately $7 million. This work cannot be undertaken or completed while the space is being used by County employees and the general public. Therefore, at least one floor at a time must be completely vacated while work is in progress. The leasing of the Summit Centre presents the County with a relatively unique and economical opportunity to perform the necessary repairs at 651 Pine Street by moving staff to the Summit Centre on a temporary basis while the repairs are being made. 54. AGREE that it is not envisioned that any major percentage of the administrative functions would be removed from downtown Martinez except for the short, Intermittent period of time needed to do renovation of 651 Pine Street. Purchase of the Summit Centre: 55. DIRECT staff to do the necessary engineering studies on the integrity of the Summit Centre and identify available funding sources which would permit the purchase of the Summit Centre for $12.2 million, thereby providing an additional 110,000 usable square feet of office space for various County departments and programs.' 56. AGREE that the Summit Centre may be used as a temporary office for employees and the general public while repairs of the North Wing and main building at 651 Pine Street are underway. District Attorney 57. REAFFIRM the Board's previous commitment to provide space in the 3rd floor of the County building at 1111 Ward Street for the District Attorney. Public Defender: 58. ACKNOWLEDGE that the Board has approved the reconstruction of the State Theater building in order to consolidate most of the staff of the Public Defender's Office in Martinez, at a cost of$3.5 million. Parking at Center .Avenue: 59. AGREE in principle to construct a new parking structure at the 595 Center, 597 Center, 30 Muir Road, 40 Muir Road, Martinez complex in order to relieve the existing and future parking problems and DIRECT the County Administrator to return to the Board with justification for the -9- parking structure and identification of funding sources to pay for the structure at a cost of approximately $1.4 million. Coordinated Trial Courts: 60. DIRECT the County Administrator to work with the Presiding Judge of the Coordinated Trial Courts to determine whether the Assessor's building at 834 Court Street, Martinez is appropriate to use for court storage in the interim until a permanent use can be identified for that site. 61. DIRECT the County Administrator to work with the Presiding Judge of the Coordinated Trial Courts to better understand the Court's desire to construct a new building and utilize the 2nd floor of 1111 Ward Street for Family Court Services by utilizing the $5 million which has been committed for court capital facility purposes. The only function which would not go into this new building would be the Family Court Services which are currently located in leased space at 724 Escobar Street and which the Court would like to locate on the 2nd floor of 1111 Ward Street in such a way that 1111 Ward Street could be physically joined to the new Family Law Center. VI, QUIERMINE WHEIHER TQ MAKE THE SUNIM11E CENTER"ADMINISIRATIVE OR A "HEALTH SERVICES A T ADMINISTRATIVE CENT .RVI. The Board of Supervisors is ,�T, being asked to make any final decisions today about these very important capital facility decisions. By asking that the Board approve either recommendation 62 or 63, the Board being asked to make broad policy decisions regarding the capital program for the County and to give direction to staff so more detailed financial and operational planning can be accomplished and brought back to the Board for final resolution. A. # # # T T UNEM fit. DIRECT the County Administrator to do more in depth planning and analysis to determine the financial feasibility and operational desirability of doing the following, and return to the Board of Supervisors with a report: Assessor: (a) MOVING the County Assessor and his staff from 834 Court Street and the 5th floor of the County Administration Building to the Summit Centre, thereby freeing up the iCounty-owned building at 834 Court Street, Martinez. Clerk-Reorder: (b) MOVING the Elections Division of the County Clerk-Recorder's Office from 524 Main Street, Martinez to the Summit Centre, thereby freeing up [eased space at 524 Main Street, Martinez. -10- (c) MOVING the Clerk-Recorder's Recorder division from 730 Las Juntas Street, Martinez to the Summit Centre, thereby freeing up leased space at 730 Las Juntas Street, Martinez. (d) MOVING the Clerk-Recorder's County Clerk Division from 822 Main Street, Martinez to the Summit Centre, thereby freeing up leased space at 822 Main Street, Martinez. Health Services Administrative Offices (e) MOVING the Health Services Department's administrative staff from 20 Allen Street to 5951597 Center Avenue, thereby terminating leased space at 20 Allen Street. Co..unly Counsel: (f) MOVING the County Counsel's Office from 651 Pine Street, Martinez to the Summit Centre, thereby freeing up the 9th and most of the 8th floors in the County Administration Building. Human Resources; (g) MOVING the Human Resources Department from 651 Pine Street, Martinez to the Summit Centre, thereby freeing up the 2nd and 3rd floors of the County Administration Building. Risk Manaaement: (h) MOVING the Risk Management Division of the County Administrator's Office from 651 Pine Street, 'Martinez to the Summit Centre, thereby freeing up the 6th floor of the County Administration Building. ountkAdMini trator: (I) MOVING the County Administrator's Office (the staff currently occupying the 10th and 11th floors in the County Administration Building) from 651 Pine Street, Martinez to the Summit Centre, thereby freeing up the 10th and 11th floors of the County Administration Building. Clerk,of the Board: (j) MOVING the Clerk of the Board's Office from 651 Pine Street, Martinez to the Summit Centre, thereby freeing up a portion of the 1 st floor of the County Administration Building. Board of upervisgrs; (k) MOVING the Board of Supervisors' Chambers from 651 Pine Street, Martinez to the Summit Centre, thereby freeing up another portion of the 1st floor of the County Administration Building and present alternatives to the Board of Supervisors for final approval for design of the proposed BoardChambers. -11- ..........-....-......I................................................................................................................................................- ......... ........ .. .......................................................................... Building Inspection: (1) MOVING the staff of the Building Inspection Department presently occupying the 4th floor of 651 Pine Street to the North Wing of that building, thereby consolidating the staff of the Building Inspection Department in the North Wing. (m) MOVING the Central Permit Counter to the 1st floor of the North Wing to provide greater access to the public and provide more space. Training-Institute: (n) LEAVING the Training Institute at the Summit Centre. Sheriff-Coroner: (o) ALLOCATING one additional floor in the County Administration Building at 651 Pine Street to the Sheriff-Coroner in order to consolidate the staff he currently has on the 8th and 1 st floors of the main building and the 1 st floor of the North Wing. Environmental Health: (p) MOVING the Environmental Health Division of the Health Services Department from [eased quarters in Concord to 651 Pine Street, to occupy four floors of that building. Health Services Patient Accounting: (q) MOVING Health Services' patient accounting from 5951597 Center Avenue to 651 Pine Street, to occupy four floors of that building to relieve overcrowding at Center Avenue and provide space for the administrative staff from 20 Allen Street to be relocated to Center Avenue. Coordinated Trial Courts: (r) MAINTAIN the existing Board Chambers as a facility that can be used for very large hearings or community meetings by the Board of Supervisors, meetings of the County Planning Commission, LAFCO, as well as to serve as a jury assembly room which can accommodate large jury panels of 150-200 jurors which are needed for capital cases. Summary Results of Selection this Option: Approval of these recommendations does NOT solve the following problems: Space for the Area Agency on Aging, which will have to seek alternative space in the near future. -12- Approval of these recommendations will result in the following departments/programs being located in the Summit Centre:' ✓ Assessor ✓ Clerk-Recorder & Elections ✓ Board of Supervisors ✓ Clerk of the Board of Supervisors ✓ County Administrator ✓ County Counsel ✓ Human Resources ✓ Risk Management ✓ Training Institute Approval of these recommendations will result in the following departments/programs being located in the 595/597 Center Avenue Complex: ✓ Existing Health Services staff, except for patient accounting ✓ Health Services Administration from 20 Allen Street Approval of the above recommendations will result in the following departments/programs being located at 651 Pine Street: ✓ Supervisor, District 11 ✓ Sheriff-Coroner ✓ Environmental Health ✓ Health Services Patient Accounting ✓ District Attorney ✓ Jury Assembly Room ✓ Central Permit Counter ✓ Building Inspection Department ✓ Community Development Department ✓ Redevelopment Agency OR B. MAKE THE SUMET CENTRE A HEALTH SERVICES ADMINISTRATIVE CENTER: 63. DIRECT the County Administrator to do more in depth planning and analysis to determine the financial feasibility and operational desirability of doing the following, and return to the Board of Supervisors with a report: Health Services Department: (a) MOVING the Health Services Department's administrative staff from 20 Allen Street to the Summit Centre, thereby terminating leased space at 20 Allen Street. (b) MOVING all of the Health Services Department staff from 595 and 597 Center Avenue to the Summit Centre upon completion of the repairs at 651 Pine Street. -13- Assessor: (c) MOVING the County Assessor and his staff from 834 Court Street and the 5th floor of the County Administration Building to 595/597 Center Avenue, thereby freeing up the County-owned building at 834 Court Street, Martinez. Clerk-Rec rder: (d) MOVING the Elections Division of the County Clerk-Recorder's Office from 524 Main Street, Martinez to 595/597 Center Avenue, thereby freeing up leased space at 524 Main Street, Martinez. (e) MOVING the Clerk-Recorder's County Recorder Division from 730 Las Juntas Street, Martinez to 595/597 Center Avenue, thereby freeing up leased space at 730 Las Juntas Street, Martinez. (f) MOVING the Clerk-Recorder's County Clerk Division from 822 Main Street, Martinez to 595/597 Center Avenue, thereby freeing up leased space at 822 Main Street, Martinez. Area A.gertcy on Aaina: (g) MOVING the Area Agency on Aging from the Summit Centre to 595/597 Center Avenue. Trainina Institute:, (h) MOVING the Training Institute to Center Avenue. Summary Results of Selection g tiQ Approval of these recommendations does _NQj solve the following problems: ✓ Jury Assembly Room needs ✓ Environmental Health remains in leased space ✓ Human Resources overcrowding ✓ Clerk of the Board storage space ✓ Risk Management overcrowding ✓ Sheriff-Coroner's overcrowding ✓ Community Development/Building Inspection overcrowding ✓ Inadequate parking in downtown Martinez ✓ Upgrading the Board Chambers ✓ Moving the Central Permit Counter Approval of these recommendations will result in the following department/program being located in the Summit Centre: ✓ Health Services Department -14- Approval of these recommendations will result in the following departments/programs being located in the 595 597 C enter Avenue Complex: ✓ Assessor ✓ Clerk-Recorder & Elections ✓ Area Agency on Aging ✓ Training Institute V. FINANCIAL COMPA The net County cost increase for making the repairs to 651 Pine Street and then making the Summit Centre a County Administrative Center is $1.5 million annually for 30 years. The net County cost increase for making the repairs to 651 Pine Street and then making the Summit Centre a Health Services Administrative Center is $1.6 million annually for 30 years. The difference in cost between the two scenarios is due to the fact that 595/597 Center Avenue will have to be remodeled for new tenants if Health Services moves to the Summit Centre, whereas if Health Services stays at 595597 Center Avenue, little if any remodeling will need to be done. These are preliminary costs that will have to be refined after we have gotten engineer's estimates for the work that must be done. It is important to bear in mind that even though the cost of tate two scenarios is nearly equal, making the Summit Centre into a Health Services Administrative Center leaves far more existing space needs unmet and will require the County to continue leasing space for various agencies as well as find additional leased space for certain County functions which are overcrowded. These are needs which will not go away and will have to be met and financed at some time in the not too distant future. Making the Summit Centre into a County Administrative Center solvesnearly all of the currently identified space problems in the Martinez area and can be accomplished for a net savings of$100,000 per year over making the Summit Centre into a Health Services Administrative Center. Included in this report are several charts showing the estimated cost for the two scenarios, using the preliminary information we now have available regarding project costs. VI. SUPPLEMENTAL RECOMMEN'DAT NS 64. AGREE to the establishment of a Committee consisting of Martinez City Councilmen Rob Schroder and Mark Ross and two members of the Board of Supervisors to work on issues regarding the presence of the County in the downtown area of the City of Martinez. 65. AUTHORIZE the Chair of the Board of Supervisors to appoint a Committee which would be charged with looking at the long-term capital needs of the County on a Countywide basis. -15- 66. DIRECT the County Administrator to determine existing public transportation resources in the vicinity of the Summit Centre and meet with the County Connection to plan for any needed changes to the bus routes that may be needed in order to adequately serve this facility. 67. DIRECT the County Administrator to conduct a survey to determine the modes of transportation used by visitors to County offices in the Martinez area. 68. DIRECT the County Administrator to discuss with the Central Contra Costa Sanitary District the District's plan for major renovation work in the downtown Martinez area in order to determine the impact on County offices and to coordinate such work with County building projects. 69. DIRECT the County Administrator to develop a new County Capital Facilities Plan for presentation to the Board of Supervisors within the next year. 70. REQUEST the City of Martinez to take immediate steps to augment available parking in the downtown area to accommodate the new functions that are being transferred into Martinez as well as the new Court operations. BACKGROUND: A number of County Departments that are located in downtown Martinez need additional space. The North Wing of the County Administration Building at 651 Pine Street was originally constructed in 1954 and added to in 1964. The current main County Administration Building at 651 Pine Street, Martinez was constructed in 1964. Fire sprinklers were not required when either building was built and they have never been installed, even though the fire alarms in the main part of the building are currently in the process of being upgraded. Fortunately, there has never been a serious fire in the building. Installing fire sprinklers would require opening the existing ceilings on each floor. We know that asbestos was used to fireproof the steel structure of the County Administration Building. As long as it remains sealed it does not present a hazard to employees. However, special precautions must be taken every time the material is disturbed by maintenance, repair, or alteration activity. Opening the ceilings to install fire sprinklers would expose and disturb the asbestos and require it to be removed. The asbestos probably ought to be removed in any case, even though it does not present an immediate health threat to employees currently. It makes sense to do the work necessary to install fire sprinklers and remove the asbestos from the building at the same time. The porcelain enamel panels on the exterior walls of the CountyAdministration Building are leaking. This can lead to rusting the bolts underneath that are holding the panels on the walls of the building, which could then fall off in case of a severe earthquake or high wind. The science of making a building seismically safer than when it was originally constructed has developed considerably since 1964. Many public and private buildings are being seismically upgraded to current standards in other areas, such as San Francisco, Richmond, and Hayward. Even though the County is not required to upgrade the seismic safety of the building, failure to do so could result in severe damage to the building in case of a strong earthquake. Therefore, to preserve the value of the building, it would appear to snake sense to upgrade the building at the same time that the fire sprinkler work and asbestos removal are being done. -16- As we have learned recently, the water pipes in the North Wing of the Administration Building are corroded and on at least two instances in the pastyear pipes have leaked or broken, ruining files, documents, computers, fax machines and other equipment and supplies. In addition, the North Wing has neither fire alarms or fire sprinklers, the electrical system needs to be upgraded and the plumbing system needs to be replaced. There is also asbestos in the floor tiles which need to be replaced. We plan to move all of the staff from the North Wing, plus the Building Inspection staff from the 4th floor of the main building at 651 Pine Street, to the Summit Centre first so the North Wing will be completely vacant and repair and maintenance work can proceed more quickly than if only one floor at a time is vacated. Cance that work is completed and the staff are returned to the North Wing, we plan to proceed with the repair and maintenance work in the main building at 651 Pine Street. Perhaps ideally, rather than undertaking this work on an admittedly old building, the County should tear dawn the existing County Administration Building and design a larger building which could better utilize the space which is available on that site, perhaps including the site occupied by the "old" jail, across Pine'Street from the County Administration Building. However, even conservative estimates indicate that to do so would cost at least $20 million. The building the Assessor currently occupies at 824 Court Street has numerous problems, including flooding, lack of disabled access and inadequate lighting and ventilation. In addition, parking is limited for both employees and the general public. For these reasons, it is important to move the Assessor and his 'staff to a more suitable site. This building is old enough and in poor enough condition that it is probably not financially feasible to renovate it for other than storage purposes. The Courts need additional storage space and the use of this building for that purpose provides a relatively inexpensive, short-term solution to the Court's storage needs. The building which had been occupied by former Supervisor Nancy Fanden has been removed from its site and the County owns the remaining buildings on this block. By removing these remaining buildings, except for the Veterans Building, it would be possible to have a site which could be used for some other purpose, including expansion for the Courts. The building the County Clerk-Recorder leases at 524 Main Street for the Election Division is inadequate. It floods nearly every year when Alhambra Creek overflows its banks. The building also has earthquake cracks, mold and water damage in the walls and rodent problems. In addition, parking is limited for both employees and the general public. It is also important for the Elections Division to be as accessible from major freeways as possible to speed up the delivery of ballots on election nights, thereby speeding up the counting of those ballots. For these reasons, it is important to move the Elections Division to a'more suitable site. In addition, this is leased space and relocating the Elections Division to County- owned space furthers our objective of getting County programs out of leased space and into County-owned space. The building leased by the County Clerk-Recorder's Recorder's Division at 730 Las Juntas is not in as bad a condition as the Elections Division's building. As is the case with Elections, there is limited parking for employees and the general public. Although physically separated by a few blocks, there are functional interrelationships between the work conducted by the Recorder's division and the Elution Division. -17- For these reasons, it would be helpful, to move the Recorder's Division to a more suitable site. In addition, this is leased space and relocating the Recorder's Division to County-owned space further our objective of getting Countyprograms out of leased space and into County-owned space. The building the County Clerk-Recorder leases at 822 Main Street for the County Clerk Division is too small, both in terms of providing adequate space for County employees and in terms of providing an appropriate level of service to the general public. In addition, parking is limited for both employees and the general public. As long as the Elections Division and Recorder's Division are moving to either the Summit Centre or 5951597 Center Avenue, it makes sense to keep all of the Clerk- Recorder's staff together in terms of increasing efficiency, to permit maximum use of technology and to improve customer service. The County is in the process of leasing, with an option to purchase, a building at 2530 Arnold Drive, Martinez, known as the Summit Centre. The County already has some of this space leased for the Training Institute and the Area Agency on Aging Division of the Social Service Department. The County can purchase the building for an attractive price. The building has 110,000 square feet of net usable space, enough to meet the current space needs of the County while staying in the City of Martinez. There are at least two distinct scenarios which can be pursued in trying to solve the space problems identified above. Which of the two should be pursued depends primarily on whether the Board wishes to make the Summit Centre a County Administrative Center or a Health Services Administrative Center.' If the Summit Centre is made a County Administrative Center then the Board Chambers are moved to the Summit Centre, thereby also moving the Clerk of the Board,County Administrator, County Counsel, Risk Manager and Director of Human Resources and their staff to the Summit Centre. In addition, the Assessor would move his staff from 834 Court Street and the County Clerk-Recorder would move all of his staff, including the County Clerk, Recorder and Election functions, to the Summit Centre as well. In this scenario, most of the Health Services staff who are presently at 595 and 597 Center Avenue, Martinez would stay there. This scenario also includes making the Board Chambers available for a jury assembly room in addition to other existing uses. This scenario assumes purchasing the Summit Centre, along with building a parking structure at the Center Avenue/Muir Road complex, incorporating Health Services administrative space into a new medical office building on the Contra Costa Regional Medical Center campus, and moving certain new functions into 651 Pine Street. This scenario will allow the County to solve the fallowing problems which have been identified above: ❑ Solves the space needs of the Assessor ❑ Solves the space needs of the Elections Division ❑ Solves the space needs of the Recorder's Division ❑ Solves the space needs of the County Clerk's Division ❑ Solves the space needs of the Sheriff ❑ Solves the space needs of Risk Management ❑ Solves the space needs of Human Resources ❑ Solves the space needs of the County Counsel ❑ Solves the space needs of the Clerk of the Board ❑ Gets Environmental Health out of leased space -18- T ` ❑ Gets the State Permit Center co-located with Environmental Health ❑ Relieves the overcrowding for the Health Services Department ❑ Relieves the parking problems for both Social Service and Health Services If the Summit Centre is turned into a Health Services Administrative Center, most of the staff currently in 651 Pine Street would move tamporarily to the Summit Centre while the repair work is being done on 651 Pine Street and would then move back to 651 Pine Street. Once the Summit Centre is again vacant, all of the Health Services Department staff from 595 and 597 Center Avenue would move to the Summit Centre, following which the Assessor, and County Clerk-Recorder (County Clerk, Recorder and Elections) would move to 5951597 Center Avenue. This scenario will allow the County to solve some of the problems which have been identified above. ❑ Solves the space needs of the Assessor ❑ Solves the space needs of the Elections Division ❑ Solves the space needs of the Recorder's Division ❑ Solves the space needs of the County Clerk's Division ❑ Relieves the overcrowding for the Health Services Department ❑ Relieves the parking problems for both Social Service and Health Services This scenario, however, does not solve the overcrowding problems currently experienced by the County Counsel, Sheriff-Coroner and Human Resources Department. It leaves Environmental Health in leased space, fails to co-locate the State Permit Center with Environmental Health, fails to solve the space problems of Risk Management, fails to solve the space problems of the Clerk of the Board and does not provide additional space for the Courts. -19- w a sMATFUX SUMMARYOF-ALTERNATIVECEIGURATIONS I Ai T. ION COUMADMINJURAID& HEALTH SE 1fICES MODEL Div INIATI MTS Mo EL Replace corroded pipes in North vying X X Replace MVAC in North Wing X X Install fire alarms and sprinklers in North Wing X X Upgrade plumbing in North Wing X X Remove asbestos in 651 Pine X X Install fire sprinklers in 651 Pine X X Repair leaks in 651 Pine X X Make seismic improvements in 651 Pine X X Take steps to move toward purchase of Summit Centre X X Provide space for the District Attorney at 1111 Ward St. X X Complete reconstruction of the State Theater for the PD X X Plan to construct a parking structure at 5951597 Center X X Plan use of Assessor's Building X X Consider Family Law Center X X mum 0 Consider moving Assessor to Summit x Consider moving Clerk-Recorder Department to Summit X Move Health Services Admin staff to Center Avenue X Consider moving County Counsel to Summit X Consider moving Human Resources to Summit X Consider moving Risk Management to Summit X Consider moving the CAO to Summit X Consider moving the Clerk of the Board to Summit X Consider moving the Board of Supervisors to Summit X Consider moving 4th Floor of 651 Pine to North vying X Consider leaving Training Institute at Summit X Consider additional space for the Sheriff at 651 Pine X Consider moving Environmental Health to 651 Pine X Consider moving patient accounting to 651 Pine X Maintain Board Chambers for various uses X Consider moving Health Services Admin staff to Summit X Consider moving Health Services staff from Center to Summit X Consider moving Assessor to Center Avenue X Consider moving Clerk-Recorder's Department to Center X Consider moving AAA from Summit to Center Avenue X Consider moving the Training Institute from Summit to Center x cc: County Administrator j Director of general Services District Attorney Sheriff-Coroner Assessor County Clerk-Recorder Presiding Judge, Coordinated Trial Courts Director, gMEDA Community Development Director Director of Building Inspection Public Defender Health Services Director Social Service Director County Counsel Director of Human Resources Clerk of the Board Risk Manager Manager, Capital Facilities and Debt Financing -20- Preliminary as of 5/12198 Acquisition of Summit Center Anblysis of Building Occupancy Alternatives Project Casts Summit Center Summit Center for a for a Health Admin Bldg County Admin Bldg Difference Summit Center 18,150,000 18,750,000 600,000 5951597 Center Ave 4,440,000 2,040,000 (2,400,000) 651 Pine Street, 8,725,000 9,065,000 340,000 Tota! 31,315,000 29,855,000 (1,460,000) Overall Annual Debt Service* Summa Center 1,535,000 1,585,000 50,000 5951597 Center Ave Improvements 380,000 178,000 (202,000) 651 Pine Street Improvements 765,000 $25,000 60,0100 Total New Dobt Service 2,680,000 2,588,000 (92,000) Existing Debt Service on 5951597 Center Ave 1,033,785 1,033,785 - Less Lease Savings and Revenue Offsets (1,964,799} X2,11171197) (152,398) Net County Building Costs 1,748,986 1,504,588 (244,398) Less Existing Leases (144,510) - 144,510 Increase In Net County Costs 1,604,476 1,504,588 (99,888) *Assumes 30 year term at 6% Preliminary as of 5/12198 Acquisition of Summit Center Andlysis of Building Occupancy Alternatives Project Costs Summit Center Summit Center for a for a Health Admin Bldg County Admin Bldg Difference Summit Center Purchase Price 12,200,000 12,200,000 - Tenant Improvements 4,430,000 5,030,000 500,000 Acquisition of Adjacent Property 1,520,000 1,520,000 - (parking enhancements, future expansion) Subtotal- Summit Center 18,150,000 18,750,000 600,000 696!697 Center Ave Tenant Improvements 3,000,000 600,000 (2,400,000) New Parking Facility 1,440,000 1,440,000 Subtotal-5851597 Center Ave 4,440,000 2,040,000 (2,400,00) 651 Pine Street Maim Bull ng Fire Sprinklers/Asbestos Abatement 2,800,000 2,800,000 - Seismic Improvements 2,000,000 2,000,000 - Tenant Improvements 1,500,0100 1,885,000 385,000 Replace PA System 45,000 - (45,000) Electrical Improvements 200,000 20,000 - Subtotal-Main Building 6,545,000 6,885,000 340,000 North Wing HVAC System Replacement 1,000,000 1,000,000 - Electrical Improvements 350,000 350,000 - Plumbing Improvements 250,000 250,000 - Asbestos Removal 150,000 150,000 - Fire Alarm System 100,000 100,000 - Elevator Renovation 100,000 100,000 - Replacement of 1st Floor Doors-ADA 30,000 30,000 - Tenant Improvements to 1 st Floor 200,000 200,000 - Subtotal-North Wing 2,180,000 2,180,000 - Subtotal-651 Pine Street 8,725,000 9,065,000 340,000 Total Project Costs 31,315,000 29,855,000 (1,460,020) Preliminary as of 5/12/98 Acquisiti6n of Summit Center Analysis of Building Occupancy Alternatives Financing Assumptions Summit Center Summit Center for a for a Health Admin Bldg County Admin Bldg Difference Sources COPS Proceeds-Summit Center* 21,030,000 21,715,000 685,000 CQPs Proceeds-595/567 Center Ave* 5,465,000 2,545,000 (2,920,000) CODs Proceeds-651 Pine Street* 10,670,000 11,240,000 _570,000 Total Sources 37,165,000 35,500,000 (1,665,000) uses Project Costs-Summit Center 18,150,000 18,750,000 600,000 Project Costs-595/597 Center Ave 4,440,000 2,040,000 (2,400,0030) Project Costs-651 Pine Street 8,7251000 9,065,Ot}0 340,000 Subtotal-Project Casts 31,315,000 29,855,000 (1,460,000) Debt Service Reserve Fund 2,921,630 2,826,004 (95,626) Capitalized Interest during construction 1,959,897 1,857,048 (102,849) Casts of Issuance 400,000 400,000 - Underwrltees Miscount($8/1000) 297,560 284,003 (13,557) Bond insurance (35 bps) 266,093 273,981 7,888 Contingency 4,820 3,964 (856)_ Total Uses 37,165,000 35,500,000 (1,665,0010) o c°SA D > C 1 .2 -. ac -3 !x t 3 3 % Co rn ' e ro use a. 0 ro `° ' ro `° o m � -. co o 3 ac � m I 4 c n o aro 06C lb m d 0 z cert © .� <n� x. ccy� � -4 a. cnocw ? �• r�i w -4 C) p0) �rpp• Oo o eicsoo -4 �. o .P. wN .{+. 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Gv`1 p N i N .8l. ..r`,,..., i i i ..a. �i .i C7r m l J ON O V 0) chit NNcoA - 0 a N a :14wN W V Cir Citi W N -, -+ CA 0000 WD O BIW N CD 1 (�� coNCCA CCYI 0) w [ � (c�Cy W Q4 �► O � c"` � m M1J V! CS O t7. V i i rn 14 z N Citi CO) _ {nrt _ !ri V 0 " -* N W Uti iQti t37 AL -+ N N c11 Cir �+ O I I W CD -4 00 CitO 0 .4 C3� jis NN CONSIDER 011 GA"1CLE B. U1LKEMA COUNTYADMINISTRATION BLDG.' 651 PINE STREET,ROOM 108A CONTRA COSTA COUNTY BOARD OF SUPERVISORS MARTINEZ,CA 94553-1293 SUPERVISORIAL DISTRICT 2 (510)335-1046-FAX(520)335.1076 - RECEIVED w MEMO MAY 1 77"v i a 'CJ'�.I 'v' DATE: May 111 1998 TO: Chair, Jim Rogers Donna Gerber Mark Do Saulnler Joe Canclamilla FROM: Gayle S. UlikemaA SUBJECT. item D-4, Analysis of County Capital needs in Martinez There are many outstanding questions which need to be addressed in our consideration of facility uses. Several questions which need to be explored are: 1. What are the costs of refurbishing the Board of Supervisors chambers? (including video and CCCTV taping). 2. Could chambers be used for large juror assembly purposes now? 3. What discussions have occurred with the Lona-Term Court Planning Facilities Committee regarding court needs? 4. What are the relocation costs (including telecommunication's costs) for either of the proposed plans? 5. What are the identifiable revenue sources of$45M - $48M? 6. What are the comparative costs between renting and leasing facilities from the County's point of view? 7. How will public transit services (fixed route and paratransit) be provided to Summit Center? 8. What are the shuttle costs between: -Summit and 651 Pine Street -Summit and hospital facilities 9. What is cost of providing such a shuttle service and which agency will be the service provider? CONSIDERWIN GAYLE B. UILKEMA WEST COUNTY OFFICE z 586 PARKER AVENUE CONTRA COSTA COUNTY RODEO,CA 94572 BOARD OF SUPERVISORS \' (510)374.7101 FAX(510)374-7102 SUPERVISORIAL DISTRICT TWOy LAMORINDA OFFICE COUNTY ADMINISTRATION BUILDING r�. - _ :- MORAGA FIRE DIST HDOTAS. 651 PINE STREET ROOM 106A 1280 MORAGA WAY MARTINEZ,CA 94553-1293 MORAGA,CA 94556 (510)335-1046 (510)645.6067 FAX(510)335.1076 FAX(510)646-SM 7VRE DATE: May 6, 1998 TO: Jim Rogers, Chair CLEpv,:BOARD OF SUPERVISORS FROM: Gayle B. Uilkema RE: Item D4.c I would like to be a member of the work group on the long-term feasibility of locating County services in regional centers in various areas of the County. There may be other members of the Board of Supervisors who are also very interested in this subject matter and would like to serve. In the event that there is sufficient interest, it may be best to consider appointing the Board as a Committee of the Whale. In terms of our capital facilities planning efforts, all areas of the County need to be considered in meeting service needs. I consider this topic to be of extreme importance to Contra Costa's future and would tike to be a member. cc: Phil Batchelor Board of Supervisors Press Box ALHAMBRA VALLEY • CANYON » CROCKETT • GIANT HERCULES » LAFAYETTE » MARTINEZ MORAGA » ORINDA » PINOLE • PORT COSTA RODEO » SARANAP » TORMEY Request o Speak For THREE (3) MINUTE UMIT} CwVlcte this form &W Om ft in dw box near the Wmkers' m;bum before mMreWi*Ow B Mame: F ; u i AtYLa-.rrr ri+to .�o!'oe*an ionl EM ONE: ..., , 1 *ish to mak an AxwWla ftm#,LL�I. ems. , Aft limsts wit bw ,,.�,.. ,,.,,,,,,5� ..,,,, ,,.�..• 1 & Imt WiA to veg brut kave thm cm m for t ..... ....................................... a Request to Speak Y. 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