HomeMy WebLinkAboutMINUTES - 05121998 - D1 TO: BOARD OF SUPERVISORS Contra
Costa
FROM: PHIL BATCHELOR, County Administrator County
DATE: May 12, 1998
SUBJECT: PROPOSAL TO INCREASE THE CRIMINAL JUSTICE
ADMINISTRATIVE (BOOKING) FEE,
REGULATIONS
RECOMMENDATION5:
1. CONDUCT public hearing on proposed criminal justice administrative (booking) fee
increase.
2. RECEIVE oral and written testimony regarding the proposed increase.
3. CLOSE hearing and CONSIDER proposed findings (Attachment 1).'
4. ADOPT findings and APPROVE fee increase.
5. INTRODUCE ordinance amending County Ordinance 96-19 to increase the amount
of the criminal justice administrative (booking) fee, WAIVE reading, and FIX May 19,
1998 for adoption. (Ordinance No. 98-23)
FINANCIAL IMPACT:
It is anticipated that as a result of the amendments to the ordinance, including a revised fee
amount, booking fee revenues may increase slightly over the current budgeted level.
BACKGROUND:
On' January 22, 1991, the Board adopted an ordinance establishing ',a criminal justice
administrative (booking) fee as authorized by Chapter 29550 of the Government Code.
Government Code Section 29550 was amended effective January 1, 1994 by Statutes of 1993,
Chapter 882 (AB 2286-Pringle). AB 2286 redefined costs recoverable through a
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDAT OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S): &Ud
ACTION OF BOARD ON APPROVE AS RECOMMENDED OTHER
APPROVED recommendations as listed above; and D] RECTED the County Administrator to provide
a report to the Board of supervisors, after meeting with the Chiefs'Association, on a process relative
to the issue of duplication of procedures and development by the Cities of a program to eliminate the
booking fees.
VOTE OF SUPERVISORS i HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
UNANIMOUS(ABSENT ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: II III IV I NOES: V SHOWN.
ABSENT: none ABSTAIN: none
ATTESTED
CONTACT: JULIE ENEA(925)335-1059 PHIL BATCHELOR C RK OF HE BOARD
CC: COUNTY ADMINISTRATOR OF SUPERVISORS AND COUNTY
AUDITOR-CONTROLLER ADMINISTRATOR
SHERIFF-CORONER
COORDINATED TRIAL COURTS BY ,,� +' .cam�. DEPUTY
-2-
BACKCRQUND(continue
booking fee and described the types of bookings for which costs may be charged.
Government Code Section 29550 was further amended effective January 1, 1996 by Statutes
of 1995, Chapter 910 (AB 82-Pringle). AB 82 requires that any increase in the jail booking
fee be adopted prior to the beginning of the fiscal year in which it will take effect and requires
a 45-day written notice of a public meeting on any proposed fee increase.
The jail booking fee has not been adjusted to reflect changes in operations, staff or costs since
June 1, 1994,when it was increased from $127 to $137. An increase in the fee is warranted
to allow the County to recover increases in booking costs due to inflation.
l k
Attachment 1 to the May 12, 7998 Board Order
Findings on Proposed increase to the Criminal Justice Administrative Fee
1. That the amounts expressed in the County Administrator's report filed on April 25,
1998 are correct;
2. That notice as required by law was given on the public hearing of May 12, 1998 on the
County Administrator's report;
3. That the County Administrator's report is hereby adopted and the $154.00 does not
exceed actual costs to Contra Costa County for booking or other processing of a person brought
to a County jail for booking or detention.
i
CONTRA COSTA COUNTY
CRIMINAL JUSTICE ADMINISTRATIVE FEE METHODOLOGY
The criminal justice adminisitrative (banking) fee is authorized by State Law by the terms of
Government Code Section 29550,as amended by Chapters 882/93 and 910/95 (Pringle).
The purpose of the fee is to reimburse the County for expenses incurred with respect to the
booking or ether processing of persons arrested and brought to County detention.
The Contra Costa County Board of Supervisors will receive oral and/or written testimony regarding
this fee on Tuesday, May.12, 1998,at I IAM in the Board's Chambers,651 Pine Street.
1st floor,Martinez. Attached are the criminal justice administrative fee calculations and supporting
documentation.
The"all Inclusive"method of costing was used to determine the fee. The rationale for the all
inclusive method is to determine the annual cost of the booking service and divide that amount by
the annual number of bookings to establish a rate per booking. Specific questions regarding this
material should be directed to the County Administrator's Office at(925) 335-10155,or the Auditor-
Controller's Office at(925)646-2225.
Source Da#a
Salaries& Benefits data was taken from 1998-99 County-Wide Salary Projection,including a small
amount for a 1998/99 COLA. Where specific individuals could be identified,the individual salaries
and benefits amounts were used. Where staffing assignments are frequently rotated,an average
salaries and benefits amount calculated for each job classification was used.
Services&Supplies data was taken from 2/12/98 adjusted budget reflected in the Sheriffs budget
statements.
Time allocations,identity of administrative staff,determination of which services and supplies
amounts were allowable,direct or indirect,and the number of bookings were obtained from
discussions with Sheriff's personnel.
County Administration data was taken from the most current Cost Plan prepared by the Auditor-
Controller.
Alm tai n Method
To the extent possible,all direct costs were identified and included in booking as direct.
Allowable indirect costs were allocated between"booking"and"all other programs"on
the basis of direct salaries and benefits.
W 100KCALC98-99thol.xls;1998-99 Svinmory 3/27/98
Contra Costa County Calculation Summary
1998/99 Booking Unit Cost Analysis
Booking Unit Direct Costs and Indirect Overhead Allocation
Booking Schedule
Description Costs Reference
Direct Salaries& Benefits $2,892,358 1
Direct Services&Supplies 6,100 2
Direct Computer Upgrade Costs: Video Mugshot Syst 105,000 11
Indirect Costs:
Department Administration 107,562 4
Martinez Detention Administration 383,490 6
County Administration-Cost Plan Allocation 160 3 8
Total Estimated Booking Unit Costs $3,655,013
Projected Number of Annual Bookings 23.743 9
Total Projected Cost Per Booking $153.94
W:B00KCAI.C98-99f1nal.x1s;1998-99 Summory 3/27/98
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Contra Costa County Schedule 2
1998/99 Booking Unit Cast Analysis
Martinez Detention Facility Services and Supplies
Description Total Costs Una€€owoble Indirect D€tact
Office Expense $87,004 $80,904 $6,100
Books-Periodicals-Subscriptions 8,000 8;000
Communications 19,00019,000
Small Tools & Instruments 200 200
Minor Equipment 19,777 19,777
Food 881,110 (881,110) 0
Clothing & Personal Supplies 261,622 (81,900) 179,722
Household Expense 390,893 390.893
Memberships 0 0
Rents/Leases: Equipment 400 400
Computer Software Costs 15,000 15,000
Maintenance. Equipment 72,000 72,000
Mtc. Radio-Electronic Equipment 6,020 6,020
Grounds Maintenance 0 0
Requested Maintenance 25,670 25;670
Transportation and Travel 0 0 0
Auto Mileage-Employees 1.800 1,800
Use of Company Vehicle-Equipment 7,400 7,400
Other Travel-Employees 7,500 7,500
Professlonal/Specialized Svcs 120,709 (120,709) 0
Contracted Temporary Help 0 0 0
Data Processing 6,400 6,400
Education,Supplies, & Courses 1,500 1,500
Recreation 0 0 0
Other Special Departmental Expense 7,500 7,500
Totals $1,9� 39,505 ($1,083,719) $8j9,686 $611000
"3000 and 4000 accounts were excluded,since they relate to capital items.
W:800KCALC98-99f1nai.xis:2 MDF Services&Supplies 3/27198
Contra Costa County Schedule 3
1998/99 Booking Unit Cost Analysis
Overhead Allocation Rate Calculation
Total Direr Salaries petits: Am ►ants Schedule
Dl2artment Overhead Allocation Rate
Booking Salaries& Benefits $2,892,358 1
Department Total Salaries&Benefits 7%782M7
Booking Labor as a percent of Department Labor
(used in Schedule 4) 4.1%
MDF Overhead Allocation Rate
Booking Salaries&Benefits 2.892,358 1
MDF Total Salaries& Benefits 10,974,735
Booking Labor as a%of MDF Labor
(Used in Schedule 6) 25.4%
Detention Overhead Allocation Rate
Booking Salaries& Benefits 2.892.358 1
Detention Total Salaries&Benefits 30X821_.702
Booking Labor as a%of Detention Labor
(Used in Schedule 8) 9.44%
Note: The above percentages are calculated using direct labor only.
Administrative salaries&benefits amounts have been removed.
W:B00KCALC98-99t3nol.xls;3 Labor Rate Calculations 3/27/98
Contra Costa County Schedule 4
1998/99 Booking Unit Cost Analysis
Department Administrative overhead
Schedule
Salaries & Benefits Amount
Sheriff 190,672
Administrative officer 106,289
Administrative Services Assistant 111 75.997
Executive Secretary 59,091
Sheriff's Fiscal Officer 100,236
Departmental Data Processing Analyst 84,056
Departmental Computer System Technician 67,662
Clerical Supervisor 61,647
Clerks-Senior (4) 167,441
Sheriff Specialists (4) 218,273
Lieutenant-Internal Affairs 110,765
Sergeants-internal Affairs (2) 208,415
Lieutenant-Community Services 112,048
Sergeants-Community Services (2) 2002,918
Deputy-Community Services 87.{392
Total Dept Admin Salaries&Benefits 1,852,602
Services&Sugglies
Allowable as Indirect 7M,870
Total Dept Administration Allowable as Indirect 2,623,472
Booking Direct Labor as a%of Department Direct Labor x4.1
Department Administration Allocated to Booking 1007,562
W:B70KCALC98-99fincd.xis;4 Department Administration 3/27198
I
Contra Costa County Schedule 5
1998/99 Booking Unit Cost Analysis
Department Services and Supplies
Description JQtal Costs Unallowable Indifect Direct
Office Expense $65,729 $65,729
Books-Periodicals-Subscriptions 3,600 3,600
Communications 20,990 20,990
Small Tools& Instruments 1,000 11000
Minor Equipment 5,000 5,000
Food 600 600
Clothing& Personal Supplies 127,053 127,053
Household Expense- 6,050 6,050
Publications/Legal Notices 30,000 30,000
Memberships 1,950 11950
Rents/Leases:Equipment 6,100 6,100
Computer Software Costs 2,697 2,697
Rents/Leases: Property 2,000 2,000
Building Occupancy 10,000 10,000
Maintenance: Equipment 5,500 5,500
Maintenance Radio-Electronic Equipmen 200 200
Requested Maintenance 4,000 4,000
Transportation and Travel 0 0
Auto Mileage-Employees 44,500 44,500
Use of Company Vehicle-Equipment 35,000 35,000
Other Travel-Employees 92,500 92,500
Professional/Specialized Services 199,029 199,029
Contracted Temporary Help 0 0
Data Processing 14,159 14,159
Education Supplies &Courses 5,000 5.000
Other Special Departmental Expense 88,213 0 88.213 0_
Totals $770,870 $0 $77870 $0
*3000 and 4000 accounts were excluded,since they relate to capital items.
W:B00KCALC98-99final.xls:5 Departmrtt Services&Supplies 3127/98
Contra Costa County Sch_ eclu#es
1998/99 Booking Unit Cost Analysis
Martinez Detention Facility,Administrative Overhead
From
Salaries & 8enetits Amount Schedule
Detention/MDF Administration Salaries& Benefits $602929 7
Services&5uoplies
Allowable as Indirect JaI2,686 2
Total MDF Administration Allowable as indirect $1,452,615
Booking Direct Labor as a%of MDF Direct Labor 26.4% 3
MDF Administration Allocated to Booking $383,490
W:500KCALC98-99tlnal.x1s;6 MDF Indirect Costs 3/27/98
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Contra Costa County Schedule 7
1998199 Booking Unit Cost Analysis -
Martinez Detention Facility, Administrative Salaries and Benefits
Percent of Indirect
Time Spent Salary& Sat. & Ben,
Staff MDF Benefits Total
Detention Administration Related to MDF:
Under Sherriff 33% $158,800 $52,404
Captain-Custody Services 33% $122,942 40,571
Lieutenant-Admin 40% $107,608 43,043
Director- Fiscal 33% $94,631 31,228
Secretary 40% $55,016 22,006
Full Time MDF Facility Administration:
Lieutenant-MDF 100% $107,594 107,594
Sergeant-MDF Administration 100% $102,107 102,107
Sergeant-MDF Administration 100% $94,075 94,075
Supervising Clerk 100% $58,275 58,275
Account Clerk Advanced Level 100% $51,626 51.626
Total Indirect MDF Administration Salaries& Benefits $602,929
(to Schedule 6)
Note: The Food Service and Inmate Services Directors were excluded from this analysis
because they manage divisions whose costs are not allowable as indirect costs for
the purpose of calculating the Booking Fee.
W:BOOKCALC98-99final.xls;7 MDF Indirect Sol.&Ben. 3/27/98
Contra Costa County Schedule 8
1998/99 Booking Unit Cost Analysis
County A-87 Administrative Overhead Allocation
The County prepares a Cost Plan Report each year to allocate County
Administration costs to County Service Departments in accordance with
A-87. Below is the allocation of these costs from the most recent
Cost Plan to Booking activities,
From
Amounts Schedule
Cost Plan allocation to Detention $5,362,560
Less Unallowable:
Building Occupancy (including Use Allowance) 13 655,086)
Net Allowable 1,707,474
Booking Fee Direct Labor Detention x 9.4 3
County Overhead Allocated to MDF Booking Unit 160,503
*Source: Contra Costa County,cosiplon9798-conso4idated,Summary,page 2.
W:800KCAEC98-99finat.xts:8 County Admin O.H.Cost 3/27/98
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MDF Booking History
12 Month 12 Month %change
Year Month MDF Moving Total of from
Bookings Average Average Prior Mo.
1997 January 1,904 1,945 P23,310-
5.37%
1997 February 1,800 1,943 - -5.46%
1997 March 2.073 1,958 15.17%
1997 April 1,987 1,965 -4.15%
1997 May 2,134 1,974 23.359 7.40%
1997 June 1,930 1,971 23,406 -9.56%
1997 July 2,053 1,976 23,452 6.379'0
1997 August 2.014 1,967 23,484 -1.90%
1997 September 2,030 1,972 23,519 0.79%
1997 October 2,076 1,97523,547 2.27%
1997 November 1,962 11981 23,579 -5.49%
1997 December 1,905 1,989 23,614 -2.91%
1998 January 2,078 2,004 23,672 _ 9.08%
1998 February 1,913 2,013 23,743 -7.94%
W:BO0KCALC98-99tinat.xls:9 MDF Booking History
3127/98
_ _ _ _ _
Contra Costa County Schedule 11
1998/99 Booking Unit Cost Analysis
Direct Computer Upgrade Costs
3/27/98
In fiscal year 1995-96, the County implemented the Computerized Video Image Capture and
Retrieval (Video Mugshotj System. The Image Server was purchased on a five-year lease purchase
and represents a direct booking cost. In the 1997-98 booking fee calculation,Year 3 of the lease
purchase/maintenance costs was included. After Year 5,only maintenance casts will be included
in the booking fee calculation.
Fiscal Year Lease/l+'urchase Cost Maintenance Total
Year 1 1995-96 $63,100 (Included) $63,100
Year 2 1996-97 $66.100 $39,000 $105,100
Year 3 1997-98 $66,000 $39.000 $105,000
Year 4 1998-99 $66,700 $39,000 $105.700
Year 5 1999-00 $65,600 $39,000 $104,600
W:BOOKCALC98-99finat.xls;I I Computer Upgrade Costs 3/27/98
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SUMMARY OF THE PROCEEDINGS
BEFORE THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY
MEETING IN ALL ITS CAPACITIES
PURSUANT TO ORDINANCE CODE SECTION 24-2.402
TUESDAY, MAY 12, 1998
CALLED TO ORDER and ADJOURNED TO CLOSED SESSION:
CLOSED SESSION: There were no Closed Session announcements.
CONSENT ITEMS: Approved as listed.
PRESENTATIONS: Approved as listed.
SHORT DISCUSSION ITEMS: Approved as listed.
DELIBERATION ITEMS. Approved as listed except as noted below:
D.I CLOSED the hearing on the proposal to increase the Criminal Justice
Administrative (Booking) fee; ADOPTED findings and APPROVED the fee
increase; INTRODUCED Ordinance No. 98-23 to increase the amount of the
Criminal Justice Administrative (Booking) fee, WAIVED reading, and
FIXED May 19, 1998, for adoption; DIRECTED the County Administrator
to provide a report to the Board of Supervisors, after meeting with the
Chiefs' Association, on a process relative to the issue of duplication of
procedures and development by the Cities of a program to eliminate the
booking fees. (AYES: 11, 111, IV, 1; NOES: V, ABSENT: None; ABSTAIN:
None)
D-2 APPROVED the report from the Clerk/Recorder on departmental
performance.
DA APPROVED Recommendations Nos. I through 56 of the County
Administrator's Report, with direction given to the County Administrator to
report to the Board within 60 to 90 days with a detailed financial and
operational planning analysis on Options A and B and possibly other
variations for the Board to consider as a result of the analytical data studied
in the development of the report; CLARIFIED Recommendation No. 54 to
reflect that it is not the intention of the Board to leave 651 Pine Street
empty or partially empty, but staffed with County Departments in accordance
with their space needs; REQUESTED the County Administrator to explore
possible locations for an employees' child-care facility; ESTABLISHED a
Committee consisting of Martinez City Councilmen Rob Schroder and Mark
Ross, Supervisors DeSaulnier and Uilkema, and County Administrator Phil
Batchelor to work on issues regarding the presence of the County in the
downtown area of the City of Martinez (Recommendation No. 64);
REQUESTED the County Administrator to review transportation resources
for access to the Summit Centre and other County facilities including the
conduction of a survey on modes of transportation used by visitors to
County offices (Recommendations 66 and 67); INSTRUCTED the County
1 (05-12-1998- Sum)