HomeMy WebLinkAboutMINUTES - 04281998 - C70 TO: BOARD OF SUPERVISORS 250-9702/B.4.1
FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES
DATE: April 28, 1998
• Contra
SUBJECT: DISPATCH CENTER REMODELING,40 GLACIER..DRIVE, t Costa
MARTINEZ,FOR SHERIFF-CORONER(WH354C,D)
County
SPECIFIC REQUESTS OR RECOMMENOATION(S)&BACKGROUND AND JUSTIFICATION
1. RFCOMMENDATION
DETERMINE that there is a need to continue the emergency action taken by the Board on January 27,
1998 pursuant to Public Contract Code Sections 20134 and 22050,to remodel.40 Glacier Drive,
Martinez for the Sheriff Dispatch Center.
H. FINANCIAI,IMPACT
Funding for this project has been budgeted.
III. BACKGROUND
A. On April 8, 1997 the Board accepted a report from the County Administrator and the Sheriff-Coroner
regarding the Emergency Communications Center at 40 Glacier Drive,>Martinez and directed the
Director of General Services to proceed with preparation of plans and specifications for remodeling
the facility.
B. On November 4, 1997 the Board accepted completion of the contract for improvements in unfinished,
vacant space at 1960 Muir Road,Martinez. The improvements were made to accommodate the Sheriff
Dispatch operation, which had to be moved out of 40 Glacier Drive, temporarily, before the
remodeling of 40 Glacier Drive could begin. The improvements at 1960 Muir Road were
accomplished and the Dispatch operation was relocated on an accelerated schedule to meet funding
deadlines.
Mkf-
CONTINUED ON ATTACHMENT: YES SIGNATURE: k
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ASSENT
AYES: NOES.
ASSENT: ABSTAIN: I HERESY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF TME BOARD
OF SUPERVISORS jON THE DATE SHOWN. �t
ATTESTED ` " -�E�R CLERK THq�� OF
PHIL BA
CC: General chit Services inn Department SUPERVISORS AND COUNTY ADMINISTRATOR
Architectural Division
File:250-9702/A.5 rn.AIQQA
County Administrator's Office
County Counsel(Via A.D.) BYDEPUTY
Sheriff-Coroner(Via A.D.)
H:11997t250970217L00258B.WF`D GB:Is Page 1 of 2 M382 (IM8)
REMODELING, 40 GLACIER DRIVE, MARTINEZ FOR 250-97021B.4.1
SHERIFF DISPATCH(WH354C,D) April 14, 1998
C. In December,the Sheriff determined that the temporary Dispatch Center does not have enough work
stations to properly handle a countywide emergency. Consequently, on January 27, 1998 (Agenda
Item C-57), the Board 1) found that an emergency exists, 2) delegated authority to the General
Services Director to proceed in the most expeditious manner to remodel the 40 Glacier Drive
Dispatch Center, 3) directed the General Services Director to make reports to enable the Board to
review,the emergency actions and to determine that there is a need to continue the action, and 4)
declared that the project, as an emergency, is exempt from the provisions of the California
Environmental Quality Act.
D. The condition that the Board found to be an emergency on January 27 continues to exist. That is,
the temporary facility at 1960 Muir Road is serving as the Dispatch Center while the remodeling of
the permanent facility at 40 Glacier Drive is in progress on an urgent basis.Therefore, it is necessary
to continue the emergency action previously taken by the Board so that the remodeling can be
completed in the shortest time possible.
E. Lease Management Division negotiated a lease for temporary space at 827 Arnold Drive, Suites
80 and 230,in Martinez,to house the administrative personnel who are displaced by the remodeling
of 40 Glacier Drive. The administrative personnel vacated 40 Glacier Drive and occupied the
Arnold Drive Suites on March 18, 1998.
F. On February 1.8, the proposed contractor submitted a proposal, work ;plan and schedule for
construction,based on progress prints of the construction documents. A contract,effective February
4, 1998,was issued to the Contractor,RGM and Associates,Inc.,on March 5, 1998 with an effective
date of February 4, 1998 and a payment limit of$658,796.00. On March 6, 1998, the completed
construction drawings were issued to the contractor with a request for confirmation of the payment
limit. On March 17, a formal notice to proceed was issued to confirm the contract starting date of
February 4, 1998. The contractor started demolition work on March 23, 1998.
G. A consulting services agreement with Harding Lawson Associates was issued with an effective date
of March 10, 1998 and a payment limit of $5,800.00. The agreement covers geotechnical
engineering services,including recommendations for foundation design and construction,and on-site
testing of existing and imported soils.
H. A consulting services agreement with Signet Testing Labs was issued with an effective date of
March 10, 1998 and a payment limit of$72,726.00. The agreement covers construction materials
testing and special inspections in accordance with the requirements for essential services buildings
in Title 24 of the California Code of Regulations.
I. As of April 15, 1998 the contractor completed the interior demolition and ung for new interior
partitions; accomplished approximately 30% of the electrical work; completed about 10% of the
mechanical work; started installation of a steel structural frame that replaces part of the seismic
resistance system of the original structure; and started earthwork for the locker room addition.
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