HomeMy WebLinkAboutMINUTES - 04281998 - C41-C45 TO: BOARD OF SUPERVISORS
FROM: TONY coL 6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: April 28, 1998
SUMCT' AUTHORIZATION TO SUBMIT HEAD START GRANT APPLICATIONS
SPECIFIC MUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I. RECUENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application
(County #39-815-17) to the U.S. Department of Health and Human Services, Administration for Children
and Families in the amount of $378,203 for Cost of Living Adjustment funding, Quality Improvement
Funds, and Training and Technical assistance for the period from January 1, 1998 through December 31,
1998.
II. FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human Services, Administration
for Children and Families (ACF), the funding will be added via appropriation' adjustment to the current
Head Start Budget. County, as the Grantee, is required to generate a 20% non-federal match in the amount
of$94,551.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's
community'outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a strong parent involvement
focus, to low-income children throughout Contra Costa County. The overall goal',of the program is to bring
about a greater degree of social competence in preschool children from low-income families.
IV. REASONS'FOR RECOMMENDATIONSIIIACKGROUND:
See attached.
CONTINUED ON ATTACHMENT: �YES SIGNATURE: A;
RECOMMENDATION OF COUNTY ADMINISTRATOR ___ RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOARD ON EY _ (? t t l C7 APPROVER AS RECOMMENDED OTHER Y
VOTE OF SUPERVISORS
I HEREBY CERFTCY THAT THIS IS A TRUE
UNANIMOUS(ABSENT } AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: TONY COLON,313-7350 ATTESTED A& 31
PHIL 31ATCHELOR,CLERIC OF THE BOARD OF
cc: CAO SUPERVISORS AND COUNTY ADMINISTRATOR
CSD
BY DEPUTY
M392 (10/811) ����
Contra Costa County Community Services Department'
Head Start Program
The Contra Costa County Community Services Department Head Start Grantee is
pleased to apply for the FY' 98 Cost of Living Adjustments and Quality Improvements
funds as announced in the Program Instruction 98-01, January 22, 1998.. Funds were
distributed to the Delegate Agencies proportional to their funding,allocation:
COLA QF T and TA
Grantee 144,627 136,211 6,849
Bayo Vista 18,613 17,530
First Baptist 28,001 26,372
Total Requested Funds 191,241 180,113 6,849
rr Mrrrrwr i�. u -in m
BUDGET NARRATIVE
Salary Increase
Four wage comparison studies were conducted:
1. Head Start Regional: The first study of the NapatSolano County Head Start
programs in this Grantee's region during March 1998 showed the Contra Costa
County Community Services Department Head Start Program to be above average
with the exception of Teacher 11 and Teacher 1 (Aide): 8% for Senior Management,
18% for Middle Management, 10%for Head Teachers, 2% below average for
Teacher 11, and 16% below average for Teacher I.
2. Intra-County: A 1997 internal COLA study conducted by the Contra Costa County
Haman Resources department revealed that approximately 3.5% overall salary and
fringe benefits increases are needed for adjustment to meet the rise of cost of living
index and of health coverage in this county.
3. Communal: A March 1>998 referential wage comparison study with the Contra Costa
County Chiid Care Council revealed that CCC CSD Head Start staff were paid 5%to
14 % more than child care teachers and center directors in the community.
4. National: In addition, the Grantee compared salaries to the findings of the Child
Wetfare League of America 1997 study: nationwide, only teachers' salaries had a
net salary loss against a 5.8% inflation rate between 1995 and 1997, while other
salaries kept pace with the inflation. Upper management increases were higher
Contra Costa Cwnty Community Services Department
Head Start Program
COLA C QF f TTA Application 1998
compared to middle management and line staff. The Grantee's 1997 salary levels
were compared to the Western Region CWLA respective positions, and were found
to be higher than the mean with the exception of teacher salaries:
Senior management 10.1% above mean
Middle management 11.0% above mean
Teaching staff with B.A. 1.8% above mean
Head Teachers 1.8% above mean
Teachers 1.7% below mean
Based on the Grantee's findings, equitable and differential salary increases were
decided for: Teacher 1: 6 %
Teacher 2: 4 %
Head Teacher 3: 2.1%
All Line staff: 2.1%
Management: 2.1%
Director/Assistant Director: 1.5%
These percentages amount to an overall salary increase of 2.7%. With this funding, the
Grantee meets its goal for justifiable salary increases.
Salary increase for all staff at differential rates $ 103,543
Fringe Benefits
COLA salary increases result in $22,127 fringe benefits adjustments.
A 1998 study by the Contra Costa County Human Resources Department found that
retirement rates will increase by I% of the current payroll in 1998. Retirement increases
will be met by the Grantee's COLA of$ 18,987 and QF allocation of$ 18,935 totaling
1% of current payroll.
Fringe benefits of salary increases $22.127
Retirement Increase,COLA portion $ 18,957
TOTAL COLA Grantee 3141,627
The Delegate Agencies First Baptist Church Head Start and Bayo Vista Child & Family
Center opted for a 2.9% respectively 2.1% non-differential salary increase for all staff. A
separate budget narrative will be found in Section "First Baptist" and Section "Bayo
Vista".
First Baptist salary Increase 2.90/q $23,684
First Baptist fringe benefits $ 4,317
Bay*Vista salary increase 2.1% $10,324
Say*Vista*Inge benefits and tither costs $ 51646
TOTAL COLA $ 191,241
Contra Costa County Community Services Department
Head Start Program
COLA/QF/TTA Application 1998
BUDGET NARRATIVE
The Human Resources Department has conducted a Fringe Benefit Analysis in 1998
and found that Medical coverage fees will increase by 5 to 28 percent its 1998, resulting
in an overall health benefit increase of 10 percent for the CCC CSD Head Start
Grantee.
In compliance with Section 640 (a) (3)ff of the Head Start Act, one portion of Quality
Improvement dollars will increase fringe benefits for staff of the Head Start Grantee
($47,776='35%).
Quality funds shall supplement COLA retirement increases by$ 17,02£to match a total
of 1 percent of the 1998 Personnel Costs. Additional $ 30,750 will pay for the needed 10
percent increase in Health Benefits. With these funds, the Grantee has met its goal for
salary and fringe benefit increases.
Retirement increase $ 17,016
Health insurance Benefit increase @ 109'0 $ 30,750
Sub total $ 47,776
The other portion will pay for new staff and contracts:
1. Volunteer Coordinator: The Grantee proposes to hire a much needed volunteer
coordinator. New collaborative models are being developed between the Contra
Costa County Social Service Department and the Community Services Department
Head Start program. As a result, approximately 1,500 volunteers will be operating in
Head Start classrooms and offices as part of their Welfare-to-work program
requirements. These volunteers need supervision and coordination to be effective
for the program. A coordinator will be on duty to orient, train, supervise and guide
the volunteers in their activities, as well as to sample the scope of available
volunteer activities with staff.
Volunteer Coordinator salary $ 40,286
Volunteer Coordinator fringe benefits $ 14,414
Centra Costa County Community Services Department
Head Start Program
COLA/QF/7TA Application 1998
2. Mental Health Contracts: The need for mental health referrals has risen over the
years in this program:
$0 '�" ,
60 '>
i
40 :' !Referrals
'Treatments
20
0
94195 95196Referrals
96197 97/98
The need for parents' stress management and for a sound mental health prevention
program in the Head Start classrooms will be met by two contracts for a mental health
professional making available to the Head Start program a total of 1,350 service units
(hours) per year in the classroom. This will allow mental health services for
approximately 60 more referred children.
2 contract Mental Health Consultant
totaling 1,358 hours Q$25/hour $ 33,734
Subtotal $ 88,434
TOTAL OF $136,211
Delegate Agency First Baptist Church will hire two additional personnel for Food
Services and Outreach utilizing QIF. Bayo Vista Child and Family Center, Inc. will
increase salaries by 1.2% including fringe benefits through QIF funds and will increase
staff hours and provide staff training.
First Baptist Personnel $23,508
First Baptist Fringe Benefits $ 2,864
Bayo,Vista Personnel @ 1.2°/9 $14,564
Bayo VistaFringe benefits $ 2,121
Other $ 845
TOTAL QIF $ 180,113
Contra Costa County Conununity Services Department
Head Start Program
COLA f QF/TTA Appheation 1998
BUDGET NARRATIVE
In the Contra Costa County Head Start Program, Mental Health prevention and early
intervention will be immersed in an overall Family Wellness and Stress Prevention
model practiced in the classroom by teachers and children, and taught to interested
parents for use at home. This model will allow for more accurate assessments, reduced
mental health referrals, and it will meet the parents' needs to balance stressful lives
between CALWorks requirements, household maintenance/upgrading and child care.
A training schedule provided by two consultants of the Mind/Body Medical Institute
affiliated with Harvard Medical School and Beth Israel Deaconess Medical Center will
ensure that this modelis taught and implemented adequately.
Teachers, staff and interested parents will be taught for two days in the Pre-Service
Training during August, and for two days during a follow-up training in December. Each
day will consist of eight hours of training.
Mind/Body Medical Institute Training schedule:
sz hours Q$200 $ 6,400
Training material $ 449
TOTAL TTA 6,849
Contra Costa County Comxmmity Services Department
Head Start Program
COLA f QF l TTA Application 1998
MW
COLA $ 144,627
QF $ 136,211
TTA $ 6,849
TOTAL $287,687
IN-KIND NEEDED $ 71,922
In-kind wilt be collected through:
6,179 volunteer hours (Education)
at $ 11.64/hour $ 71,923
Contra Costa County Community Services Depar went
Had Start ftopm
COLA/QF/TTA Application 1998
PCorn Option;
I. Funded Head Start Enrollment 1,465
2. Proposed number of children with disabilities 146
3. Proposed nor of families above income level 140
4. Proposed number of families below income level 1,325
5. Number of classroom operation hours per week 1,900
6. Number of weeks per year half-day/school-year 42
7. Number of teacher hours per week 2,155
8. Number of teacher aide hours per week 1,260
9. Number of.teachers 58
10. Number of teacher aides 42
11. Number of classes 60
12. Number of homes(Home Based Option) 70
13. Number of home visitors 7
14. Head StartProposed budget $9,106,698
15. Anticipated CCFP Food Reimbursement FY 98 $ 0
16. No Co4ocation
Contra Cosla County Community Services Department
Head Start Program
COLA f QF/TTA Application 1998
Philosophy
The Grantee's mission is to provide seamless services to Head Start families
within the context of the Community Services Department vision of a sjn„gl„e_ooint
of access in conjunction with the California Welfare to program, including
and above Head Start Revised Performance Standards. Services for all Head
Start children and families in this service model can be accessed through their
designated Family'Services Worker and, in addition to Head Start standard
services, include but are not limited to.
• Free_immunization for Head Start children's younger siblings through CHDP
(EPSDT)
• Weatherization'and insulation of the family home
• Emergency bill assistance within 48 hours
• Senior Care
• Employment, Job Placement and Career Development
• Emergency Shelter
• Mentor/Mentee services for job placement, parenting, stress management,
substance abuse etc.
The Grantee's Head Start 1998 service plan utilizes the "Head Start Program's
Progress Report on Program Performance Measures", ,lune 23, 1997, its
structure and performance measures. The program's desirable outcomes are in
alignment with this report and its five objectives:
1. Enhance children's growth and development,
2. Strengthen families as the primary nurturers of their children,
3. Provide children with educational, health, and nutritional services,
4. Link children and families to needed community services, and
5. Ensure well-managed programs that involve parents in decision-making.
Overview 1997-1998
The program has joined the effort to meet Revised Performance Standards and
changed its structure of service delivery. Families access Head Start services
and all services of the Community Services Department available to them
through a single point of contact, the Family Services Worker,who, as the Case
Manager, is backed by the specialists and professionals in the field.
All staff made anew commitment to excellence and continuing quality
improvement under new leadership. Results of operation are monitored and
measured weekly or monthly, and reports are shared openly twice a month in
management meetings.
Contra Costa County Con unity Services 1Dq tment
Head Suit Prog=m
COLA 1 QF I TTA Application 1998
A full-scale OSPRl in December 1997 revealed that 22 deficiencies found in
19% had been eradicated, and indeed, no deficiencies existed in 1997.`
The grantee is currently sewing 1,323 children and families
• In double session and full-day classrooms
• In classrooms through wrap-around collaborations with State Preschool and
General Childcare
• In full-day Family Childcare Homes under contract, and
• Through Nome visits in the Home Based Option.
The program is currently expanding to serve 1, 467 children and families by
September 1998. Management conducted a detailed eligibility survey in
conjunction with the Department Of Social Services, which updated the current
numbers of eligible children and families per census track in Contra Costa
County. Children and families are served by the Grantee Operated Program and
two Delegate Agencies in ten school districts and 42 classrooms.
Rationale for COLA Application
Contra Costa County has one of the highest cost of living indexes in the nation.
The county is rated in the top four Bay area counties regarding expected growth
in population and employment opportunities for 1998. This trend will drive up cost
of living for Head Start staff even more. The minimum wage index lost 26%
against the cost of living index between 1988 and 1996, with the trend continuing
by 3.5% in 1988. Housing costs are among the highest of the nation in Contra
Costa County: the fair market rate for a two bedroom apartment in Contra Costa
County is$832/month, compared to the average California market rate of
; 777/month.
A projected 3.5% salary increase of the Contra Costa County cost of living index
for 1998 is met by the County Human Resources Department's 3.5°!o COLA for
county staff. In light of the Grantee's last year's 4.5% COLA, the Grantee decided
for this year's COLA to be 2.7% in differential salary increases to adjust salary
levels toward a more equitable structure. Since .cost of living adjustments
address basic needs such as rent and food, staff members with lover salaries
need to meet the same increase in cost of living with less money as staff
members do with higher salaries.Thus the Grantee decided for a cascade of
COLA percentages starting at the lowest salary levet with 6 % and ending at the
highest level with 1.5%to avoid salary disparities (see budget narrative for list).
Fringe benefits will increase in 1998 by approximately 10 %for Medical and
Mental coverage and by 1 % of payroll rates for retirement. In compliance with
Sections 653 and 640(a)of the Head Start act as amended, the Contra Costa
County Head Start Grantee meets the Human Resources Department's increase
with the combination of COLA and QF dollars, increasing the Fringe benefits by
8%.
Contm Costa Ginty Community Services Department
Head SW Pmgmm
COLA/QF I TTA Application 1998
TO: BOARD OF SUPERVISORS
FROM: TONY COL6N, DIRECTOR
COMMUNITY SERVICES DEPARTMENT
DATE: April 28, 1998
SUBJECT:
AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR HEAD START PROGRAM
IMPROVEMENT FUNDS
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTDTCATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application
(County #39-815-16) to the U.S. Department of Health and Human Services, Administration for Children
and Families in the amount of$3,903,900 for 1998 Program Improvement Grant funds for the period from
January 1, 1998 through December 31, 1998.
II. FINANCIAL IMPACT:
If this grant application is approved by the U.S. Department of Health and Human Services, Administration
for Children and Families (ACF), the funding will be added via appropriation adjustment to the current
Head Start Budget. County, as the Grantee, is required to generate a 20% non-federal match in the amount
of$975,975.
III. CHILDREN'S IMPACT STATEMENT:
The Community Services Department Head Start Program supports two of Contra Costa County's
community outcomes: "Children Ready for and Succeeding in School" and "Families that are Safe, Stable
and Nurturing." These outcomes are achieved by offering comprehensive services, including high quality
early childhood education, nutrition, health, and social services, along with a strong parent involvement
focus, to low-income children throughout Contra Costa County. The overall goalof the program is to bring
about a greater degree of social competence in preschool children from low-income families.
IV. REASONS'FOR RECOMMENDATIONS/BACKGROUND:
See attached.
CONTINUED ON ATTACHMENT:_zYES SIGNATURE: ` .
_RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_APPROVE OTHER
SEONATURE[51:
ACTION OF BOARD ON 04-,14- f77u APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERFITY THAT THIS IS A TRUE
41 UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MENUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: TONY COL6N,313-7350 ATTESTED_ 041hQ' a }} _SL_
PHH.R!TCHELOR,CLERK10FTHE BOARD OF
CC: CAO SUPERVISORS AND COUNTY ADMINISTRATOR
CSD
M392 (I01M BY• �G��4 1 _ DEPUTY
Contra Costa County Community Services Department
Head Start Program
1998 ONE TIME PROGRAM IMPROVEMENT REQUEST
1. Overview
The Centra Costa County Head Start Grantee proposes to ensure the health and safety
of Head Start children with a One Time Program Improvement fund under priority one
with a total of$ 3,903,900. The Grantee intends to:
1. Ensure access to and safety measures in Head Start classrooms at Balboa School
in Richmond through purchase of this facility. The school's present landlord,
Richmond Unified School District, declared itself bankrupt and was unable to fund
needed repairs to meet safety regulations of the Revised Head Start Performance
Standards. Purchase price of the facility is $ 930,000.
2. Ensure safety of Head Start children at Balboa school through needed replacement
of the children's restrooms: $ 340,000.
3. Ensure safety for Head Start children on the Antioch Fairgrounds and move children
out of the existing flooded and mold-infested buildings into two reinforced modulars
at least 15 inches above ground: $ 570,000.
4. Ensure safety of Head Start children on existing and projected playgrounds with
installation of additional safety measures on these playgrounds: $210,000.
5. Ensure health of Head Start children through installation of a kitchen modular for the
Contra Costa County Head Start delta Division to provide adequate and nutritious
foods throughout the day to Head Start children: approximately$ 1,661,000
6. Ensure safety of Head Start children and parents providing adequate transportation
on field trips in compliance with the Federal Transportation Act with the purchase of
ten seven-passenger vans with steel frame unibody structure and steel side guards
for impact protection to replace existing vans without impact protection: $ 178,900.
7. Ensure health of Head Start children with the purchase of four additional
audiometers ($3497x4)for hearing screenings: $ 14,000.
Contra Costa County Community Services Department
Head Start Program
One Time Program Improvement
Funding Application 1998
....... ......... ......... ......... ......... ........1._.1....1.1 .....
............ ......... ......... .. ....... .._..... ......... ......... ......... ......... ...111.1...
......... ........1 .111..... . ........... ...... .........
....................................................
2. Budget Narrative
2.1 Ensure access to and safety measures in Head Start classrooms at Balboa
school through purchase of this facility:
Balboa school in Richmond will be purchased by the Northern California Council for the
Community (NCCC) in a bona fide effort to rescue this facility for the non-profit
organizations renting the facility at this point in time. In an effort to secure and maintain
the facility in the future, the Grantee proposes to purchase and renovate the facility.
The contract price is $ 850,000 at$ 78.51 per square foot including land. The
advertised original price was $ 1,150,000. Approximately $ 80,000 will cover escrow,
closing and legal costs, appraisals, title charges and payments to Contra Costa County
General Services for cost estimate and cost comparison.
Contract price @ $ 78.51tsq.f. $ 850,E
Escrow, Legal costs, Cost estimate $ 80,000
Total cost $ 930,000
2.2 Ensure safety of Head Start children through needed replacement of Balboa
school restrooms.
The existing restrooms at Balboa school need to be replaced: there is no heater in the
restrooms, and a total of 5 toilets is available for 120 children at any given time. The
traffic in the children's restroom is increased by staff and Regional Occupational
Program Adult Students, as staff restrooms are unusable presently. Floors are cracked
making bodily fluid contamination a possibility. A larger restroom meeting sanitary
requirements for children and staff must be build. Contra Costa County General
Services estimated the costs at:
Consultant Services $ 50,000
Construction Management $ 2£,750
Par mit and Miscellaneous $ 25,000
Construction $ 225,020
Communications $ 13,070
Total cost $ 339,E
Contra Costa County Community Services Department
Head Start Propun
One Time Program Improvement
Funding Application 1998
..............
2.3 Ensure health and safety of Head Start children on Antioch Fairgrounds replacing
mold-infested buildings with two modulars and moving to a flood-safe area,
Space Leasing Company, Fresno, quoted prices for two double modulars of$ 504,250.
The Contra Costa County General Services Architectural Division quoted$ 68,250 in
Construction Management, Permits, Communication and Testing. Preliminary Testing
has been performed already, reducing costs by approximately $2,500.
Two Double Modulars $ 604,250
Construction Management $ 30,250
Permits and Misc. $ 22,000
Communications $ 61000
Soils Engineering, Testing $ 7,500
Total cost $ 570,000
2.4 Ensure safety on Head Start playgrounds through added safety measures.
The Grantee is in the process of building new playgrounds for the existing sites. The
appraiser"Amphion" Architectural Services found that fall zones and new grounds cover
need to be added to the existing plan to"minimize the possibility of injury for children"
(Revised Performance Standards). Costs for vitriturf, fall zones and concrete curbs are
at:
Balboa Playground $ 48,669
Bridgemont Playground $ 118,056
Brookside Playground $ 22,091
Cambridge Playground $ 13,181
Davis Park Playground $ 8,663
Fairgrounds Playground $ 27,336
Gehringer Playground $ 19,473
George Miller Playground $ 27,190
Las Dettas Playground $ 29,434
Lavonia Allen Playground $ 31,442
Los Nogales Playground $ 19,221
Silver Playground $ 16,548
Sunset Playground $ 13,195
Sub total costs $ 293,398
Costs covered by Previous PIG funds $ $3,638
Total costs $ 209,860
Contra Costa Cowty Community Services Department
Head Start ftgmm
One Time Pmgmm ftnpmement
Funding Appfication 1998
..................... ..............
2.5 Ensure health of Head Start children through installation of a kitchen modular.
The Granteeintends to eliminate safety concerns for food transportation to the Head
Start centers across the County with the implementation of a kitchen for its Delta
Division. The Grantee received a cost estimate from Contra Costa County General
Services and from the Community Services Department Child Nutrition Division. The
Grantee compared cost estimates and decided for the lowest combined cost factor of
for$ 1,392,500.
Building Site $ 80,000
Construction $ 935,000
Equipment $ 271,000
Soft Costs $ 375,000
Total cost $ 1,661,000
2.6 Ensure safety of children through adequate transportation in compliance with the
Federal Transportation Act through purchase of ten seven-seat vans.
The grantee proposes to replace existing eight passenger vans originally designed for
cargo transport only and not equipped with safety cages or side impact frames with ten
(10) seven passenger vans designed for transportation which meet the requirements of
the Federal Transportation Act.
Ten vans @ 17,890 each $ 178,900
2.7 Ensure health of children through the purchase of four additional;audiometers.
Job integration added fifteen (15 ) more workers using health equipment. The Grantee
remedies shortage of transportable audiometers with the purchase of four(4)additional
audiometers.
Four au+dlomreters @ $ 3,497 $ 13,988
Summary and Non-Federal Share
Total request for funds is $ 3,448,748. In accordance with the Head Start Act Section 640 (b),
the Grantee requests waiver of Non Federal Share to reduce required matching. The impact of
the cost the agency incurs this year was increased through carry-over funds and additional funds
for expansion, limiting the Grantee's ability to match Federal Funds for One Time Program
Improvements.
Contra Costa County Community Services Department
Head Start Program
One Time Program improvement
Funding Application 1998
4. Rationale
4.1 Secure Balboa school through purchase
4.1.'1 Background:
Balboa school is in escrow ending April 30, 1998. A lease agreement between the
Northern California Council for the Community and Contra Costa County, signed by the
Board of "Supervisors November 19, 1996, allows Head Start children to use classrooms
at this facility.
However, the facility does not meet safety standards established by Head Start
regulations or the Consumer Product Safety Commission (CPSC). To provide
continuation of services to Head Start children while ensuring their safety and health at
the Balboa facility, the Head Start Grantee has reached an agreement with the NCCC to
purchase Balboa school and start renovations in due time.
4.1.2 Outlook:
The Grantee intends to establish a "central community institution" (Advisory Committee
on Head Start Quality and Expansion, 1993) for low-income families, building on-site
linkages and partnerships with other service providers and leaders in the community to
provide a single point of access to children and families offering a multitude of needed
services at one facility.
The introduction to the Revised Performance Standards reads: "The needs of poor children
and families are,more complicated and urgent.Violence,substance abuse,homelessness,lack of education,and
unemploymentr impair the healthy development of the nation's children. A home of health
needs to be stabilized by a Community Center of Health and Safety in high came areas
or pockets of poverty. The Grantee has been recognized by the Richmond community
as a haven of safety and health, and intends to broaden its community base at Balboa
school.
The new landlord, the Northern California Council for the Community requests that
Head Start carry at least a second loan of $ 300,000 towards closing escrow in April,
1998. The Grantee proposes that, rather than supporting a second loan to a third party,
that the Grantee be the buyer of the facility.
Contra Costa County Community Services Department
Had Start Program
One Time Program Improvement
Funding Application 1998
4.2 Replace Balboa restrooms
1304.53(a)(5)Centers must have at least 35 square feet of usable indoor space per child available for the care and
use of children(i.e., exclusive of bathrooms,halls,kitchen, staff rooms, and storage places) and at least 75 square
feet of usable outdoor play space per child.,
The Balboa restrooms currently provide 7 square feet per child not calculating the adult
traffic to the restrooms. Further expansion of Head Start services at this facility will
increase the number of children from 120 to 200. The cost saving option is replacement
of the restrooms rather than renovation, as the floors are cracked in the old facility.
1304.53(a)(10)(xiv) Toilets and hand washing facilities are adequate, clean,in good repair, and easily reached by
c.�h}ilyd�re& Toileting and diapering areas must be separated from areas used for cooking, eating, or children`s
activities ;
ides,
Cracked floor tiles impair the clean environment.
4.3 Purchase modulars for Antioch Fairgrounds to avoid mold infestation
Every year the building at Antioch Fairgrounds leased by the Grantee is flooded. This
year's El Dino has added the stress to the building resulting in mold and mildew.
Children fell ill with respiratory problems, and one staff`member's lung x-rays presented
mold residuals. The Atlanta Pediatric Group recommends that environments for children
under the age of five be mold-free, as small children may experience Lung bleeding.
The Grantee remedies the situation through implementation of new modulars on flood-
safe grounds. As an added cost saving factor, the existing Head Start site"Sunset"
located nearby shall be added there to eliminate duplicate lease.
4.4 Ensure safety on playgrounds:
1304.53(x)(10)(x) The selection, layout, and maintenance of playground equipment and surfaces minimize the
possibility of injury to children;
Fall Zones and curbs will be added to existing playgrounds, and hard surfaces will be
replaced with vitriturf soft surfaces to meet requirements of the Revised Performance
Standard 1304.53(a)(1 A)(x).
4.4 Ensure health through implementation of a central kitchen
Currently, Head Start children are served meals by the Mount Diablo school district. The
expansion of Head Start service hours will not allow the school district to serve meals
during the afternoon and evening hours. The Grantee proposes implementation of a
central kitchen to ensure that children receive meals and in a timely mariner. The
Manager of the Community Services Department Nutrition Division reports: School
Contra Costa County Community Services Department
Had Start Program
One Tune Program Improvement
Funding Application 1999
districts have a different relationship with their"Clients" or customers. They must plan
their menus to meet the desires of older children who have a choice about whether and
how much lunch they should purchase at school. Because of this, the food frequently
resembles that which can be purchased at a "fast food" outlet.
Cour role as educators of young children requires us to ensure that children are
introduced to a wide variety of foods prepared in a manner that is both appealing and
healthy. This is frequently at odds with the"fast food" approach. A Central Kitchen in
the Delta area will allow us to prepare meals for our children that are fresh, appropriate
to their age and nutritional needs. If we encourage them to establish healthy eating
habits at this age, we are giving them tools to be healthy adults. Many health problems
that develop as adults stem from unhealthy eating habits established during childhood.
We are not able to use Bay Kitchen for the East County. It is too far from these sites to
safely transport hot meals. There are two additional aspects top the safety issue.
1. Preparing food very early in the morning and transporting it for over an hour can
affect not only its appeal, but its nutritional value. Although it r„_n be safely
transported', the longer the time it is enroute, the more difficult it is to maintain proper
temperatures and the more likely it is that safety of the food is compromised. Even if
it is safe, if it has'lost its appeal, the food will not be eaten; the children will not gain
any nutrition from food that is not eaten.
2. The distance factor is also a concern because the driving conditions are frequently
unsafe on the only highway connecting the two areas of the county. This route is a
partially two lane winding road where there have been many serious accidents. A
serious accident would delay the delivery of the meals or mean that there would be
no delivery."
4.5 Ensure safety of Head Start children during field trip transportation with purchase
of ten (10) new passenger vans.
A March 1998 investigation by"Dateline" showed that eight-passenger vans widely
used by schools and this Grantee are designed for cargo only and lack side impact
safety features.The Federal Transportation Act prohibits vendors from selling these
vans for transportation. The Grantee will replace the existing passenger vans with safe
vans and use the existing vans for cargo transportation.
4.6 Ensure health of children with timely screenings
Meeting new requirements of the Revised Perfom ance Standards, the Grantee
integrated the positions of health service worker with the position of family service
worker. Therefore, nineteen (19)family service workers now use and share the existing
health equipment compared to four health workers previously.
Contra Costa County Community Services Department
Head Start Program
one Tim Program Improvement
Funding Awl cation 1998
re lr e'YI� ��
Program Qption:
1. Funded Head Start Enrollment 1,465
2. Proposed.number of children with disabilities 146
3. Proposed umber of families above income level 140
4. Proposed number of families below income level 1,325
5. Number of classroom operation hours per week 1,900
6. Number of weeks per year half-day/school-year 42
7. Number of teacher hours per week 2,155
8. Number of teacher aide hours per week 1,260
9. Number of teachers 58
10. Number of teacher aides 42
11. Number of classes 60
12. Number of homes(Home Based Option) 70
13. Number of home visitors 7
14. Head Start Proposed budget $9,106,698
15. Anticipated CUP Food Reimbursement FY 98 $ 0
16. No Co-location
Contra Costa County Community Services Department
Head Start Program
One Time Program Improvement
Funding Application 1998
Philosophy
The Grantee's mission is to provide seamless services to Head Start families
within the content of the Community Services Department vision of a single
g„oint of access in conjunction with the California Welfare-to-Work program,
including and above Head Start Revised Performance Standards. Services for
all Head Start children and families in this service model can be messed
through their designated Family Services Worker and, in addition to Mead
Start standard services, include but are not limited to:
• Free immunization for Head Start children's younger siblings through
CHDP (EPSDT)
• Weatherization and insulation of the family home
• Emergency bill assistance within 48 hours
• Senior Care
• Employment, Job Placement and Career Development
• Emergency Shelter
• Mentor/Mentee services for job placement, parenting, stress management,
substance abuse etc.
The Grantee's Head Start 1998 service plan utilizes the "Head Start
Program's Progress Report on Program Performance Measures", June 23,
1997, its structure and performance measures. The program's desirable
outcomes are in alignment with this report and its five objectives:
1. Enhance children's growth and development,
2. Strengthen families as the primary nurturers of their children,
3. Provide children with educational, health, and nutritional services,
4. Link children and families to needed community services, and
5. Ensure well-managed programs that involve parents in decision-making.
OveMew 1997-1998
The program has joined the effort to meet Revised Performance Standards
and changed its structure of service delivery. Families access Head Start
services and all services of the Community Services Department available to
them through a single point of contact, the Family Services Worker,who, as
the Case Manager, is backedby the specialists and professionals;in the field.
All staff made a new commitment to excellence and continuing quality
improvement under new leadership. Results of operation are monitored'and
measured weekly or monthly, and reports are shared openly twice a month in
management meetings.
A full-scale OSPRI in December 1997 revealed that 22 deficiencies found in
1998 had been eradicated, and indeed, no deficiencies existed in 1997.
Contra Costa County Com muni#y Services Departmrent
Had Start Program
The grantee is currently serving 1,323 children and families
• In double session and full-day classrooms
• In classrooms through wrap-around collaborations with State Preschool
and General Childcare
• in full-day Family Childcare Homes under contract, and
• Through Home visits in the Horne Based Option.
The program is currently expanding to serve 1, 467 children and families by
September 1998. Management conducted a detailed eligibility survey in
conjunction with the Department Of SocialServices, which updated the
current numbers of eligible children and families per census track in Contra
Costa County. Children and families are served by the Grantee Operated
Program and two Delegate Agencies in ten school districts and 42'
classrooms.
Co&a Costa County Community Services€)eparunent
Head Start Program
C.YJ3
TO: BOARD OF SUPERVISORS
FROM: Anne Marie Gold, Counter Librarian
DATE: April 14, 1998
SUBJECT: REQUEST FOR AUTHORt2ATION TO APPLY FOR AND ACCEPTNATE LIBRARY
FUNDING
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
,ggggINMEI+IDA :
Authorize the Contra Costa County Librarian to apply for and accept State Library funding in the amount of
$25,000 far the period of July 1, 1998 through June 30, 1999, to maintain and increase the literacy activities for
the adult literacy pars and their young children throughout Contra Costa County.
F ;...,y.�IAL IMPACT:
No matching funds are required. The Library's crusts will include staff time for administration, tutor training and
program support by other-Project Second Chance staff. The Library will also provide administrative and clerical
support and space. Prat Second Chance, Inc., and private donations will supplement the budget.
@8MRQUOD:
Funds have been made available through the Califomia Library Services Act to finance Families for Literacy
projects which enhance and expand the library-based literacy programs to include the entire family. The
Library has rived state funning for its Families for Literacy Program for the past nine years. This project
allows the Contra Costa County Library and Its literacy program, Project Second Change, to provide literacy
activities for adult literacy parents. By raising the awareness of these parents, or other primary caretakers, of
basic techniques for increasing reading readiness skills for their children and supplying quality children's
books, the cycle of illiteracy can be broken.
Examples of activities include:
7. Training and supporting tutors in methods specific to enhancing gent's skills as their children's first
teachers.
2. Providing classes to Literacy Parents to expand Families for Literacy opts.
3. Introducing the library to Literacy Families to make it less intimidating and more accessible to them.
4. Cooperating with such agencies as Teen Parent, Head Start and I*. Diable Adult Education
programs to expand literacy to other families in the community.
C ONT04M ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ALiM M6TRATt.R RECOMMENDATION OF BOARD COMMITTEE
oTtleR
ACTION OF BOARDCit ' a�$ _ l 1 SCI As RECOMMENDED armm—
VOTE OF SUPERVISORS:
! HEREBY CERTIFY THAT T141S IS A TRUE AND CORRECT
1HdAtBM04#S(ABSENT ) COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES
AYES' .NOES:
OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: .A 13STAIN:
0anta* RoataraWIS Bell,$46-"U ATTESTED ��t -1
PHIL TC"E ,WPtN+THE eomw OF
tx: County Library SUPERVISORS AND COUNTY ADMINISTRATOR
County Adrainis"or
County AutStor By ,Do"
pApscV"UTU0WA= 4MM8 V52 SAM
__
111.11...........I..........................................................................
........................
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator Contra
Costa
DATEt April 16, 1998 County
SUBJECT. Approve Contract #27-319 with Diablo Valley Pediatrics medical
Group, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) 8c BACKGROUND AND JUSTIFICATION
I. RECOMMENDED AC_T1
Approve and authorize the Health Services Director, or his
designee (Milt Camhi) , to execute on behalf of the County,
Contract #27-319 with Diablo valley Pediatrics Medical Group,
Inc. , for the period from April 1, 1997 through June 30 next
ensuing and from year to year thereafter until December 31, 1999,
unless sooner terminated as provided in the Contract. Contractor
will be paid in accordance with the, rates set forth in the
agreement, for the provision of professional health care services
for the Contra Costa Health Plan.,
II. FINANCIAL IMPAC':
This Contract is funded by Contra Costa Health Plan member
premiums. Costs depend upon utilization. As appropriate,
patients and/or third party payors will be billed for services.
III. REASONS FOR RECOMMENDATIONS IRACKGROUND:
On February 1, 1997 the Local Initiative for Medi-Cal managed care
in Contra Costa County was implemented. Local Initiatives are
required to includetraditional Medi-Cal providers f rom, the
community in their provider networks.
This Contract is necessary to meet State mandates to expand the
number of community providers for the Local Initiative, along with
a recent Department of Corporations audit finding that requires
formal contracts with low volume providers.
CONTINUED ON ATTACHMENT:-YES SIGNATURE:
-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF 00 1 ARD COMMITTEE
-APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOM14 ENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ASSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AYES, NOES: AND CORRECT COPY OF AN ACTION TAKEN
ASSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Milt Camhi (313-6004)
CC: Health Services (Contracts) ATTESTED 199V
Risk Management Pho 8*6w,Cie*of Me towd of
Auditor-Controller Suvervisorsamd County Administultor
Contractor
M3a2/7-83 By DEPUTY
...........-
TO: BOARI] OF SUPERVISORS `(
William Walker, M.D. , Health Services Director ,
FROM: By: Ginger Marieiro, Contracts Administrator + -' Contra
Costa
DATE: April 16, 1998 County
SUBJECT: Approval of Contract #27-201-1 with Francis Muller, Jr. , M.D.
SPECIFIC REQUESTtS)OR RECOMMENDATION(S)A BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his
designee (Milt Camhi) , to execute on behalf of the County,
Contract #27-201-1 with Francis Muller, Jr. , M.D. , for the period
from January 1, 1998 through December 31, 1998, to be paid in
accordance with the rates set forth in the agreement, for the
provision of professional mental health services for the Contra
Costa Health Plan.
II . FINANCIAL IMPACT:
This Contract is funded by Contra Costa Health Plan member
premiums. Casts depend upon utilization. As appropriate,'
patients and/or third party payors will be billed for services. ',
III . REASa�,rs FOR RECOMMENOATIONSIBACKGROUND:
The Contra Costa Health Plan (Health Plan) has an obligation to
provide professional psychiatric services for Health Plan members
with mental health therapy services as a covered benefit . This
population includes Medi-Cal, Medicare and Commercial members
enrolled in the Health Plan.
Approval of this Contract will allow the Contractor to continue to
provide mental health services to Health Plan members through
December 31, 1998 .
CONTINUED O ATTA SI NATUR
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOARD ON 'r'�`- ' I RCI c� APPROVES?AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES NOES: AND ENTERED ON TME MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED c
PHIL BAltHELOR,CLER OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person: Milt Camh i (313-6004)
CC: Health Services(Contracts)
Risk Management
Auditor Controller BY DEPUTY
Contractor
_.__. _