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HomeMy WebLinkAboutMINUTES - 04281998 - C1-C5 ... g I TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE. APRIL 28, 1998 SUBJECT: Deny Request for STOP Signs on Arbutus Drive, Walnut Creek. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACM01ND AND,JUSTIFICATION is Recommended Action: DENY request for exception to the County policy for installing multi-way stop signs on Arbutus Drive at Raymond Court and Twin Peaks Drive, Walnut Creek area. if. Financial Impact: None Continued on Attachment: _X_ SIGNATURE: RECOMMENDATION OF BOARD COMMITTEE —APPROVE OTHER SIGNATURES ; ACTION OF BOARD ON April 28, 1998 APPROVED AS RECOMMENDED y� ._,s VOTE OF SUPERVISORS X UNANIMOUS (ABSENT ) AYES: NOES: � ABSENT: ABSTAIN: SK;sci;e€ 1 hereby certify that this ,s a true and correct SK:sDataarrsrsEngthobr9atr18O2aARBuTUS.doc copy of an action taken and entered on the Orlg.Div: Public works(Traffic} minutes Of the Board of Uperv#S£3*S on the Contact: Steve Kersevan(925)313-2254 - date shown. c: Public works AccountingATTESTED; Apra 1 28 1998 PHIL BATCHELOR, Clerk of the Board of Supervisors and Oo rlty Adm€r istrator By Deputy 2 Deny Request for STOP Signs on Arbutus Drive, Walnut geek. April 28, 1998 Page 2 Ill. Reasons for Recommendations and Background: In February of 1997, Mr. Connor O'Brien submitted a written request to the Public Works Department for the placement of four-way stop signs on Arbutus Drive at Raymond Court and Twin Peaks Drive. After an evaluation of the intersection the Public Works Department determined this location did not meet the policy for placement of stops signs. Traffic entering Arbutus Drive from Twin beaks Drive has adequate sight distance to enter the intersection safely. Traffic entering from Raymond Court does have limited sight distance due to vegetation. Trimming this vegetation would address this problem. Placing a stop sign at a non-warranted location would lead to a problem with non-compliance. The Public Works Department continues to recommend against the placement of stop signs at this location. IV. Conse uences of Negative Action: Failure to deny Mr. O'Brien's exception request would result in the placement of stop signs of a location where they are not required. 0 TO. BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: April 28, 1995 SUBJECT: Contract Award Recommendation: 1998 Pavement Rejuvenation Treatment Project, Project No 4672-6U2112, at various County locations. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)Sc BACKGROUND AND JUSTIFICATION I. Recommended Action: AWARD the contract for furnishing labor and materials for the subject project to Malley Slurry Seal Company, the low bidder, in the amount of$69,652.74 and at the unit prices submitted; and REQUIRE the contractor to present surety bonds for Payment and Faithful Performance in the amounts of$34,826.37 and $69,652.74, respectively. DIRECT the Public Works Director to prepare the contract for the project. AUTHORIZE the Public Works Director to sign the contract on behalf of the Board subject to the Director having reviewed and found sufficient all required documents, including the contract signed by the contractor, the aforementioned surety bonds, and a certificate of i, uran Continued on Attachment: x SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE _APPROVE _OTHER SIGNATURE(S) ACTION OF BOARD ON Apri-1 .28, 1998 APPROVED AS RECOMMENDED IIWIMML VOTE OF SUPERVISORS X UNANIMOUS(ABSENT ) AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this i's a true and correct G:\crpnata\Const\Bo\sspR-28-ta.Wpd copy of an action takery and €Mere£ on the CongaD-v.: pj.tr) minutes of the Board of Supervisors or, the Contact- Joseph 5.Murphy(925)3i3-232C cc: County Administrator date shown. Auditor-Controller ConstructionR.Brune, PHILler Public28 1998 L'b1iC WOr."Y8; 9 -R.GilchriscounATTESTED: — April Accounting PHBATCHELOR, Clark of the Board Design of Supervisors and Count dr inistrator Transp.Eng. S.B.E. 703 Market St. BY A4 4 d S � L24 Deputy San Francisco,CA 441034000 Contractor SUBJECT: Contract Award Recommendation. 1998 Pavement Rejuvenation Treatment Project, Project No. 0672-6U2112, at various County locations. DATE. April 28, 1998 PAGE 2 I. Recommended Action: (continued) DIRECT that, in accordance with the project specifications and/or upon the execution of the contract by the Public Works Director, any bid bonds posted by the bidders be exonerated and any checks or cash submitted for bid security be returned. Pursuant to Public Contract Code Section 4114, the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Public Works Director or his designee. Pursuant to Section 6705 of the Labor Code, the Board also DELEGATES to the Public Works Director or to any registered civil or structural engineer designated by him the authority to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavating covered by that section. DECLARE that, should the award of the contract to Valley Slurry Seal Company be invalidated for any reason, the .Board would not in any event have awarded the contract to the second listed bidder or any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from reawarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107). II. Financial Impact: The project, including engineering and appropriate overhead charges, is funded by Road Funds (100%). III. Reasons for-H-ecommendations and,Background: The plans and specifications were approved and the project advertised for bids by the Board of Supervisors on March 17, 1998. The bids were received and opened at 255 Glacier Drive, Martinez, California, on Tuesday, April 21, 1998. The construction bids received were as follows; 1. Valley Slurry Seal Company . . . . . . . . . . . . . . . . . . . . . . . . . . . $69,652.74 2. California Pavement Maintenance Co. . . . . . . . . . . . . . . . . . . . $102,434.70 3. Windsor Fuel Company . . . . . . . . . . . . . . . . . . . . . . . . . . . . $134,635.17 The Engineer's estimated construction cost was $91,537.00. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: April 28, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinole Creek, Pinole Area Project No: 0672-6R6356.98 SPECIFIC REQUEST(S)OR RECOMMENDAT ON(S)&BACKGROUND AND JUSTIFICATION 1. ecomunedeA Al+goit: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998 pursuant to Public Contract Code Sections 22035 and 22059, to repair the Alhambra Valley Road Bank Erosion at Pinole Creek, Pinole Area. 11, FliamcfaUm.pa : There is no impact to the general fund. Total cost of repairs cannot be fully determined at this time, but staff is developing an estimate for completion of the stabilization and repair. Continued on Attachment:-X— SIGNATURE _ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —_APPROVE OTHER SICNA CURE(S): _ ACTION OF BOARD ON AprS 199b APPROVED AS RECOMMENDED — VOTE OF SUPERVISORS _x UNANIMOUS(ABSENT ) AYES:______ NOES:-- ABSENT:,.,--- OES: yABSENT:,__ _ABSTAIN: _ I hereby certify that this is a true and correct JIg copy of ars action, taken and entered on the g\des#gnlbo�A#Vai�+ino#e4-28.wpd minutes of the Board of Supervisors on the g.tde date shown. € ng.Div: Public Works(Design) � A ��� �g ���� Contact: Melissa Morton(313®2225) ATTESTED:ED: p } cc: Auditor/Contro#ier PHIL BATCHELOR, Cleri4 of the Board County Counsel of Supervisors and Coin Administrator . Constructionion Div.-R.Bruno Maintenance Div. 11 Transp,Engineering B Deputy Determine the Need to Continue the Emergency Action Regarding the Repair of the Alhambra Valley Road Bank Erosion at Pinola Creek,Pinola Area April 28, 1998 Page Two Ill. Reasons-F-oT-Re-commendattons-An"ac*grDAmd: The excessive rains of February 2, 1998 and debris in an unmaintained creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washing out the embankment on the far side of the crossing. Alhambra Valley Road, in this area, accommodates more than 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Immediate repair of this washout is necessary to assure the road's stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board make such findings and direct the Public Works Director to proceed with the project and enter into any necessary contracts. IV. Consequeme"tNegathte-AzILon: Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a loss of 100% funding for the repair from the federal government. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: April 28, 1998 SUBJECT: DETERMINE the Need to Continue the Emergency action Regarding the Repair of the Alhambra Valley Slide, 2.7 miles east of Bear Creek Road, Pinole area. Project No.: 0672-686355.98 Specific Request(s) or Recommendation(s) & Background & Justification I. RECOMMENDED ACTION: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on April 14, 1998, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Slide, 2.7 miles east of Bear Creek Road, Pinole area. IID FINANCIAL IMPACT: There is no impact to the general fund. Total cost of repairs cannot be fully determined at this time, but staff is developing estimates to complete expeditious stablization and road repair. Continued on Attachment:x SIGNATUR RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON April 28, 1998 APPROVED AS RECOMMENDED VETE OF SUPERVISORS x UNANIMOUS(ABSENT AYES: NOES: ABSENT: ABSTAIN: BF:drg g:ldasigMBOlalhviy&beer creek 4-26.wpd l hereby certify that this is a true and correct copy of an action taken and entered on than Ong.Div: Public Works(Design Division) minutes of the Board of Supervisors ervisors on the Contact: M.Morton(313-2225) date shown.oa: County Administrator Attn: o rollerKusvoATTESTED:- -_._ Lri 1 28 x.998 Aud Acco on Accounting PwA;.cction PHIL BATCHELOR, Clerk of the Board Construction Cocommunity Development of Supervisors and Cir.-ssty Administrator Maintenance County Counsel ���� Z By-� y ° A� ". Deputy DETERMINE the Need to Continue the Emergency action Regarding the Repair of the Alhambra Valley Slide, 2.7 miles east of Bear Creek Road, Finale area Page 2 April 28, 1998 Ill. REAS_t3NS F 3R R�CC3A�tM�NE AT C NS AN[ BACKtaRC)UNCt: The storms of February 2, 1998 and associated high floods in Vaca Creek caused a slide under cutting a section of Alhambra Valley Read at a point approximately 2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road in this area accommodates more then 4,200 vehicles per day. if the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. Pursuant to provisions of Sections 2.2035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board make such findings and direct the Public Works Director to proceed with the project and enter into any necessary contracts. IV. CONSEQUENCES OF NEG,ATLVE ACTION: Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a loss of 100% funding for the repair from the federal government. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: April 28, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda area. Project No: 0672-6R6345 SPECIFIC REQUESTS;OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 22035 and 220503, to repair the Fish Ranch Road Slide, Orinda area. IL FinanciallnUmt: There is no impact to the general fund. Total cost of repairs cannot be fully determined at this time, but staff is developing an estimate for completion of the stabilization and road repair. Continued on Attachment: X SIGNATUR , _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON April 28, 1998 APPROVED AS RECOMMENDED VOTE OF SUPERVISORS _ x UNANIMOUS{ABSENT ) AYES: NOES: ABSENT: ABSTAIN: MM:}Ig I hereby certify that this is a true and corwt G:\GrpData\Design\BOkFishRanch4-14.wpd copy of an action tSIC E1 and BI1t€C d ,n ti,=x minutes of the Board of Supervisors or, thij Orig. Div: Public Works(Design) date Shown. Contact: Mellssa Morton(319-2225) April 28998 cc: Auditor/Controller ATTESTED: � County Counsel PHIL,BATCHELOR, Clem of the Board Ion Div.-R.Bruno Construction D;' Maintenance Div. of Supervisors and CoUFr` Administrator Transp.Engineering ,� m �,R By ,�--�---� vDp.ti3 Determine the teed to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orinda Area April 28, 1958 Page Two III. seasons For Recommendations And Background: Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The slide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able to make temporary repairs to the slide damaged roadway which facilitated opening the south bound lane on March 9. Slide movement has slowed, but further movement and increased pavement damage is expected over the next few weeks as groundwater continues to accumulate at the slide site. A small slide along the edge of the north bound lane approximately half a mile from the larger site will also be repaired as part of this project. Fish Ranch Road carries 6,000 vehicles per day and this traffic has been severely hampered by the closure of the road from February 21 to March 9, and the subsequent closure of the north bound lane to date. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. On March 24, 1998, pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, the Board of Supervisors declared an emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs to begin immediately. We recommend that the Board continue the emergency action to ensure completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the roadway, prolonging impacts to traffic flow, and resulting in a loss of 100% funding for the repair from the federal government.