HomeMy WebLinkAboutMINUTES - 04211998 - C27-C36 ......... ......... ......... ......... ....... ..
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Contra
TO: BOARD OF SUPERVISORS "' ` dost
. % .�
FROM: Dennis M. Barry, AICP Country
Community Development Director
DATE: April 14, 1998
SUBJECT: Redevelopment and Housing Newsletter
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
APPROVE and AUTHORIZE the Deputy Director- Redevelopment to execute a contract with
Finger & Smith Design Associates for newsletter preparation in an amount not to exceed
$31,625.
FISCAL IMPACT
No General Funds are involved. Costs will be shared by the adopted administrative budgets
for the Community Block Grant program (20%), HOME program (20%), Housing Bond Finance
(30%), and Redevelopment (30%; 6% for each project area).
BACKGROUND/REASONS FQR RECOMMENDATIONS
The Redevelopment and Housing Division of the Community Development Department
undertakes a variety of positive programs on behalf of the County and its unincorporated
communities. The level of awareness of these programs can be enhanced to:
A. Increase awareness, interest, and participation of community me ers;
CONTINUED ON ATTACHMENT: XX YES SIGNATURE:
J
RECOMMENDATION OF COUNTY ADMINISTRATOR AE MMENDA ION OF BOA
COMMITTEE APPROVE OTHER
SIGNATURE(S):
i
ACTION OF BOARD ON APPROVED AS RECOMMENDED ,P' OTHER
VOTE OF SUPERVISORS
I/ I HEREBY CERTIFY THAT THIS IS A
+f UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Source: Jim Kennedy
335-1255
orig: Community Development ATTESTED
cc: County Administrator PHIL BATCHELOR, CLERK OF
County Counsel THE BOARD OF SUPERVISORS
Auditor-Controller AND COUNTY ADMINISTRATOR
Redevelopment �^
JK:ih
BY ��: i._ . , DEPUTY
sra28lnews1tr2.bos ��
Contra
Costa
TO: BOARD OF SUPERVISORS
County
FROM: Dennis M. Berry, AICD '
Community Development Director
DATE: April 14, 1998
SUBJECT: Redevelopment and Housing Newsletter
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIQNS
APPROVE and AUTHORIZE the Deputy Director- Redevelopment to execute a contract with
Finger & Smith Design Associates for newsletter preparation in an amount not to exceed
$31,625.
FISCAL IMPACT_
No General Funds are involved. Costs will be shared by the adopted administrative budgets
for the Community Black Grant program (20%), HOME program (20%), Housing Bond Finance
(30%), and Redevelopment (30%; 6% for each project area).
BACKGROUND/REA5ONS FOR RECOMMENDATIONS
The Redevelopment and Housing Division of the Community Development Department
undertakes a variety of positive programs on behalf of the County and its unincorporated
communities. The level of awareness of these programs can be enhanced to:
A. Increase awareness, interest, and participation of community me ers;
CONTINUED ON ATTACHMENT: XX YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATORE MME'NDA ION OF BOA
'COMMITTEE K APPROVE OTHER
l
SIGNATURE(S): r
ACTION OF BOARD ON 4 =1 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A;
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Source: Jim Kennedy
335-1255
prig: Community Development ATTESTED
cc: County Administrator PHIL BATCHELOR, CLERK OF
County Counsel THE BOARD OF SUPERVISORS
Auditor-Controller AND COUNTY ADMINISTRATOR
Redevelopment
BY _cf �.1 x DEPUTY
JK:in
sra281news(tr2.bos
B. Build positive identification of division activities and accomplishments with
constituents, partners, committees, and legislative bodies;
C. Build positive relationships with our state and federal legislative delegations;
and
D. Develop relationships with the local news media.
Newsletters are a simple mechanism for keeping both internal and external audiences
informed. Our intent is to develop a template that will lend itself to publishing on a
consistent schedule with a minimum amount of outside assistance after the first few issues.
This Board Order replaces in its entirety a Board Carder dated March 17, 1998 that
mistakenly placed the contract amount at $25,000.
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director Contra
Costa Marieiro, Contracts Administrator
Costa.
DATE: April 9, 1998 County
SUBJECT:
Approval of Contract Amendment Agreement #26-948-2 with
Frank Broucek, M.D.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMX=ATIOX(S) .
Approve and authorize the Health Services Director, or his designee,
(Frank Puglisi, Jr. ) to execute on behalf of the County, Contract
Amendment Agreement #26-948-2, effective April 1 1998, to amend
Contract #26-948 (as amended by Contract Amendment Agreement #26-948-
1) , with Frank Broucek, M.D. , to modify the Contract payment
provisions to allow Contractor to provide additional services.
FISC, IMPACT:
This amendment will increase the total Contract Payment Limit by
$42, 377 from $458, 000 to a new payment limit of $500, 377. Cost to the
County depends upon utilization. As appropriate, patients and/or
third party payors will be billed for services.
BACKGROMM/REASON 8 FOR RECQ3M_ENDATIQNS
On December 2, 1997, the Board of Supervisors approved Contract #26-
948 (as amended by Contract Amendment Agreement #26-948-1) with Frank
Broucek, M. D. for the period from November 1, 1997 through October
31, 2000, to provide administrative and psychiatric services for the
Contra Costa Regional Medical Centers and the Contra Costa Health
Centers.
At the request of the Department, Contractor has agreed to provide on-
call coverage for nights, weekends, and holidays. In addition,
Contractor has agreed to provide support to the inpatient Geriatric
Unit, as requested by the Contra Costa Regional Medical Center.
Approval of Contract Amendment Agreement 26-948-2 will allow Dr.
Broucek to provide additional, services through October 31, 2000.
CONTINUED T T: s O ATT
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOARD ON -21 /2 ` APPROVED AS RECOMMENDED OTHER
VOTE,OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ASSENT______) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTEDr ,
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
Contact Person:
CC: Health Services(Contracts) `
Risk Management '
Auditor Controller BY �< ,DEPUTY
Contractor
TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director
FROM: By: Ginger Marieiro, Contracts Administrator `��` =,� Contra
DATE: April 7, 1998 Costa
County
SUBJECT: Approval of Contract Amendment Agreement #24-687-8
with Edward Carlson, M.F.C.C.
SPECIFIC REQUEST(S)OR RECOM MENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Chuck Deutschman) , to execute on behalf of the County, Contract
Amendment Agreement #24-687-8 with Edward Carlson, M.F.C.C; ,
effective May '1, 1998, to amend Contract 3#24-687-7 to increase the
payment limit by $4,200, from $59,400 to a new Contract Payment
Limit of $63,600.
II. FINANCIAL 1XPACT:
This Contract is funded by Federal, State, and required County
matching funds, as follows:
$ 26,000 Federal SAPT Grant Funds
26,200 State General and BASH Funds
_11,400 Required County Match and Additional County Funds'
63,600 TOTAL PAYMENT LIMIT
III. REASONS FOR RECOMMENDATIQNSIRACKCRQUND:
On December 2, 1997, the Board of Supervisors approved Contract
#24-687-7 with Edward Carlson, M.F.C.C. , for the provision of
consultation and technical assistance to the Department with regard
to substance abuse treatment services for the BASN Project, the
Criminal Justice Treatment Program and the Substance Abuse
Management Information System.
Approval of Contract Amendment Agreement #24-687-8 will allow the
Contractor to provide additional units of service through June 30,
1998.
CONTINUED O A S SIG A UR v
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
S.lGNATURE(%: } q
ACTION OF BOARD ON !
APPROVE[?AS RECOMMENDED V�" OTHER
VOTE OF SUPERVISORS
„f i HEREBY CERTIFYTHAT THIS ISA TRUE
UNANIMOUS {ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cry ri
ATTESTED 1 . 1 ! / Y
PHIL BATCHELOR,CLERK OF THE BOARD OF
Contact Person: Chuck Deutschman (313-6350) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services(Contracts)
Risk Management # `,
Auditor Controller BY DEPUTY
Contractor
TO: BOARD OF SUPERVISORS
William Walker, M.D. , Health Services Director ti
FROM: By: Ginger Marieiro, Contracts Administrator • '`�-,' Contra
Costa
DATE: April 9, 1998 County
SUBJECT: Approval of Unpaid Student Training Agreement #26-135-1 with
Stanford University Medical Center
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I . RECC3MKMED ACTION:
Approve and authorize the Health Services Director, or his designee
(Frank Puglisi) to execute on behalf of the County, Unpaid Student
Training Agreement #26-135-1 with Stanford University Medical
Center, for the period from January 1, 1998 through June 30, 2000,
for prevision of field instruction in the Health Services Department
for the Contractor' s family nurse practioner students .
II . FINANCIAL IMPACT:
None.
III . REASQNS FOR RECOMMENDATIONS/B CK.GROt'TND:
The purpose of this agreement is to provide Contractor' s family
nurse practioner students with the opportunity to integrate academic
knowledge , with application skills and attitudes at progressively
higher levels of performance requirements and responsibility'.
Supervised field work experience for students is considered to be an
integral part of both the educational and professional preparation'.
The Health Services Department can provide the requisite field
education, while at the same time, taking advantage of the students,
services to patients.
Approval of this Unpaid Student Training Agreement #26-135-1 will
provide supervised clinical experience for students enrolled in. the
Stanford University Medical Center through June 30, 2000 .
w
CONTINUED ON ATTACHMENT: S106TURE
RECOMMENDATION OF COUNT`(ADMINISTRATOR _v RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
ACTION OF BOARD ON `fi I - t APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT_______j AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
ATTESTED
PHIL BAT HELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
ContactPerson: Frank Puglisi (370-5100}
CC: Stanford University Medical Center
Health Services Dept (Contracts) E3Y DgPUTY
a
C.•. I
Tp: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator "�`' Contra
DATE: April 9, 1998 Costa
Counter
SUBJECT: .Approval. of Contract Amendment Agreement #22-456-5 with Center for
Human Development
SPECIFIC REQUEST(S)OR RECOMMENvATtON(S)&BACK(WOUND AND JUSTIFICATION
I . REC IMMMMED ACTION:
Approve and authorize the Health Services Director, or his designee
(Wended. Brunner, M.D. ) , to execute on behalf of the County, Contract
Amendment Agreement #22-456-5, effective April 1, 1998 to amend
Contract #22-456-4 with Center for Human. Development, to increase
the payment, limit by $500 from $45, 000 to a new Contract payment
limit of $45, 500 .
II . FIRWIAL I ACT:
This Contract is funded 100% by the State Department of Health
Services, Office of AIDS. No County match is required.
III . RKABOINS 'Ft3R MCP_bVMRMATIONS/BAgK GROUND:
On August 12, 1997, the Board of Supervisors approved Contract
#22--455-4 with Center for Human Development for the period from July
1, 1997 through June 30, 1998, to provide HILI/AIDS education and
prevention services for young men who are at increased risk for HIV':
Approval of Contract Amendment Agreement #22-456-5 will allow the
Contractor to provide additional services to support an event to
kick-off the Contra Costa County AIDS Awareness Campaign.
CONTINUED C T• YES SI A U r
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE —OTHER
ACTION OF BOARt?t3N APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ASSENT } I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: AND CORRECT COPY OF AN ACTION TAKEN
NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE ELATE SHOWN.
ATTESTED t-LA-
PHIL BATG`HELOR,CLERK F THE BOARS)OF
Contact peEK%�el Brunner, M.D. (313-6712) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services(Contracts)' .
Risk Management 4
Auditor Controller
Contractor -,DEPUTY
.............I...........................................-......1.1.1.11111......... ...............................................................
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator Contra
DATE: April 8, 1998 Costs
County
SUBJECT: Approval of Contract Amendment Agreement #22-393-11 with
Pittsburg Pre-School Coordinating Council
SPECIFIC REQ JESTS)OR RECOMMENVATION(S)4 13ACKGROUNO AND JUSTIFICATION
I . RECOMMENDSDACTI :
Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) , to execute on behalf of the County, Contract
Amendment Agreement #22-393-11, effective April 1, 1998 to amend
Contract #22-393-9 (as amended by Contract Amendment Agreement #22-
393-10) with Pittsburg Pre-School Coordinating Council, to increase
the payment limit by $500 from $129, 500 to a new Contract payment
limit of $130, 000 .
II . FINANCIAL IMPACT:
This Contract is funded 100% by the State Department of Health
Services, Office of AIDS. No County match is required.
III . REASONS FOR RECOMMENDATIZONaLBACKGRO
On June 17, 1997, the Board of Supervisors approved Contract
#22-393-9 (as amended by Contract Amendment Agreement #22-393-10)
with Pittsburg Pre-School Coordinating Council for the period from
July 1, 1997 through June 30, 1998, to provide HIV/AIDS education,
prevention, and testing outreach services in East County.
Approval of Contract Amendment Agreement #22-393-11 will allow the
Contractor to provide additional services to support an event to
kick-off the Contra Costa County AIDS Awareness Campaign.
CNUED ON ATTACHMENT: YESNA F2
L
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON
APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ASSENTj AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ASSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARD OF
Contact pe&8ji4el Brunner, M.D. (313-6712) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services(Contracts)
Risk Management
Auditor Controller BY DEPUTY
Contractor
I'll-.............................................................................................................................................................................
.........................................I'll.,......
TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator
Contra
DATE: April 9, 1998 Costa
County
SUBJECT: AID-proval of Contract Amendment Agreement #22-353-14 with
Desarrollo Familiar
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMMMED ACTION:
Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) , to execute on behalf of the County, Contract
Amendment Agreement #22-353-14, effective April 14 1998 to amend
Contract #22-353-13 with Desarrollo Familiar, to increase the
payment limit by $500 from $108, 000 to a new Contract payment limit
of $108, 500 .
II . FINANCIAL IMPACT:
This Contract is funded 1000-o by the State Department of Health
Services, Office of AIDS . No County match is required.
III . REASONS FOR RECOMENDATIONS/BACKGROUND-
On September 10, 1997, the Board of Supervisors approved Contract
#22-353-14 with Desarrollo Familiar for the period from July 1, 1997
through June 30, 1998, to provide HIV/AIDS education, prevention and
testing outreach services in West County.
Approval of Contract Amendment Agreement #22-353-14 will allow the
Contractor to provide additional services through June 30, 1998 .
CONTINUED ON ATTACHMENT-- YES SIGNATUR
- RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
-APPROVE OTHER
SIG'NATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT- ABSTAIN- AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Wardel mer, M.D. (313--6712) OF SUPERVISORS ON THE DATE SHOWN.
CC* Health Services (Contracts) ATTESTED
Risk Management Phu R*hiw.ck*of the hoar(!of
Auditor-Controller SuDervisors and County AdministrMor
Contractor (1) . ,
M382/7.83 BY DEPUTY
..............
TO: BOARD OF SUPERVISORS
FROM: William Walker, ' M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator y'`_=; Contra
[SATE: April 9, 1998 Costa
County
SUBJECT: Approval of Contract Amendment Agreement #26-236--7 with
Judy Windrix, A.R.T. (dba Judy Windrix Transcription)
SPECIFIC REQUEST($)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOZI14ENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Frank Puglisi, Jr. ) , to execute on behalf of the County, Contract
Amendment Agreement #26-236-7, to amend Standard Contract #26-236-6
with Judy Windrix, A.R.T. (dba Judy Windrix Transcription) , effective
May 31, 1998, to extend the term of the Contract through September 30,
1998 and increase the Contract payment limit by $50, 000, from $100, 000
to a new total payment limit of $150, 000 .
II . FINANCIAL IMPACT:
This contract is included in the Health Services Department Enterprise
I budget .
III . REASONS FOR RFCOMMENDATI{7N13!$ACKGROUND:
On December 2, 1997, the Board of Supervisors approved Standard
Contract ##26-236-6 with Judy Windrix, A.R.T. (dba Judy Windrix
Transcription) , for the period from December 1, 1997 through May 31,
1998, for provision of medical transcription services for Contra Costa
Regional Medical Center.
Expert medical transcription services are necessary to meet the
standards for Medical Record Services set forth in the J.C.A.H.O.
Accreditation Manual and to address the problem of illegibility on the
part of medical professionals for which the Contra Costa Health Plan
has been criticized in State Department of Health Services PHP medical
audits.
Approval of Contract Amendment Agreement #26-236-7 will extend the
term of this Contract through September 30, 1998 and increase the
payment limit to provide for payment to the Contractor during the
extension period, from May 31, 1998 through September 30, 1998 .
r.,
ONTI O A S G AT R -'
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE .OTHER
ACTION OF BOARD C7N_ T" ��"�� APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
" I HEREBY CERTIFY THAT THIS IS A TRUE
J UNANIMOUS {ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
ASS' NOES: AND ENTERED ON THE MINUTES OF THE BOARD'
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED c-t t 194 I /
PHIL BA CHELOR.CLERK OF THE,BOARD OF
Contact Person: Frank Puglisi (370-5100) SUPERVISORS AND COUNTY ADMINISTRATOR
CC: Health Services(Contracts)
Risk Management
Auditor Controller BY lt�t,t ` -.a,�'- ,�
Contractor DEPUTY
i�`
TO: BOARD OF SUPERVISORS 250-9842/A.1.1
X�
FROM. BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES
DATE: April 21, 1998 '� Contra
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR N.
Costa
ARCHITECTURAL SERVICES FOR NEW TECHNICAL SERVICESCounty�
ADMINISTRATION BUILDING, 30 GLACIER DRIVE,MARTINEZ,
FOR SHERIFF-CORONER (WH354H)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE a consulting services agreement with Marcy Li Wong,Architect,2251 Fifth Street,Berkeley,
for full architectural services for new Technical Services Administration Building, 30 Glacier Drive,
Martinez, for Sheriff-Coroner. The agreement will be effective March 1, 1998,with a payment limit of
$98,180.00,which amount shall not be exceeded without prior,written authorization by the Director of
General Services.
B. AUTHORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work,provided that the cumulative total extra cost for all such authorizations shall
not exceed$25,000.00.
I1. FINANCIAL IMPACT
Funding for this project has been budgeted.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. On April 8, 1997 the Board accepted a report from the County Administrator and Sheriff-Coroner
regarding various matters pertaining to the Emergency Communications Center and directed the Director
of General Services to proceed with preparation of plans and specifications for the facility remodeling.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON / - APPROVED AS RECOMMENDED OTHER
VOTF SUPERVISORS
UNANIMOUS(ABSENT I
AYES: NOES:
ABSENT: ABSTAIN; I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator's Office r
General Services Department ATTESTED (J1�V
Architectural Division
Fite:250-9702/A.5 PHIL BhCHELOR,CLEF4<OP THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
Sheriff-Coroner(Via A/D)
Consultant(Via A/D)
BY 5 DEPUTY
U
H:\199812509842\8L04206B.WPD GB:is Page 1 of 2 M382 (10188)
APPROVING CONSULTING SERVICES AGREEMENT FOR 250-99421.1
ARCHITECTURAL SERVICES FOR TECHNICAL April 21, 1998
SERVICES ADMINISTRATION BUILDING,30 GLACIER
DRIVE,MARTINEZ,FOR SHERIFF-CORONER
B. Marcy Li Wong, Architect was selected to provide architectural services for the Remodeling and
Addition at 40 Glacier Drive, Martinez for Sheriff Dispatch by the Architectural Selection.
Committee at interviews held on November 20, 1996. A Consulting Services Agreement for
Remodeling and Addition at 40 Glacier Drive,Martinez, for Sheriff Dispatch with Marcy Li Wong
Architects was approved by this Board on September 9, 1997.
C. The scope of the 40 Glacier Drive project was changed by Amendment No. 1 to include Schematic
Design services only for a separate building to house the Sheriff Technical Services Administration,
displaced by the Remodeling and Addition at 40 Glacier Drive. This new, separate building has a
tentative address of 30 Glacier Drive,Martinez.
D. On January 28, 1998 the County Administrator reached agreement with the Sheriff-Coroner on
financing for both the Remodeling and Addition at 40 Glacier Drive and the new Technical Services
Administration Building at 30 Glacier Drive.
E. Negotiations have been completed for architectural services through construction,and an appropriate
agreement is ready to sign. The County must proceed with this agreement for architectural services
because it does not have sufficient staff to provide the services.
IV. CONSEQUENCES OF NEGATIVE ACTION
If the services under this consulting services agreement are not pursued,the County will not be able to
proceed with completion of the design and construction of the new Technical Services Administration
Building at 30 Glacier Drive, Martinez in a timely manner.
HA 199812509842\8 L04206I3.WPI)
GBAS Page 2 of 2
File: 250-9842/A.1.1
CONSULTING SERVICES AGREEMENT
1. Spial Qnditions. These special conditions are incorporated below by reference.
(a) Public Agency: CONTRA COSTA COUNTY
I220 MORELLO AVENUE, SUITE 100
MARTINEZ CA 94553
(b) Consultant's Name&Address: MARCY LI WONG,ARCHITECT
2251 FIFTH STREET
BERKELEY CA 94710
(c) Project Name,Number&Location: TECHNICAL SERVICES ADMINISTRATION BUILDING, 30 GLACIER DRIVE,
MARTINEZ FOR SHERIFF-CORONER (WH354H)
(d) Effective Date:MARCH 1,1998 (e) Payment Limit:$98,180.00 (f)Completion Date: COMPLETION OF CONSTRUCTION
(g) Liquidated Damages:$NONE per day
(h) Federal Taxpayers I.D.or Social Security No.94-3084659 (1) License No.C15547
2. Signa=s. These signatures attest the parties'agreement hereto:
P LMLIC AGENCY. CONSULTANT
By: Date: By:
Director of General Services/Purchasing Agent (Designate official capacity in the business)
Type of business (sole proprietorship, government agency,
partnership,corporation,etc.)
If corporation,state of incorporation:
By:
(Designate official capacity in the business)
Note to Consultant: For corporations,the contract must be signed by two officers. The first signature must be that of the chairman of the board,
president or vice-president;the second signature must be that of the secretary, assistant secretary,chief financial officer or assistant treasurer.(Civ.
Code,Sec. 1190 and Corps.Code,Sec.313.) The acknowledgment below must be signed by a Notary Public.
CERTIFICATE OF ACKNOWLEDGMENT
State of California }
} ss.
County of }
On the date written below, before me, the undersigned Notary Public,personally appeared the person(s)signing above for Consultant, personally
known to me(or proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s)is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument.
WITNESS my hand and official seal.
Dated:
[Notary's Seal]
Notary Public
3. kagi . Effective on the above date,the above-named Public Agency and Consultant mutually agree and promise as follows:
4. E=IW t . Public Agency hereby employs Consultant, and Consultant accepts such employment, to perform the professional services
describer)herein,upon the terms and in consideration of the payments stated herein.
5. Scope of Service. Scope of service shall be as described in Appendix A,attached hereto and made a part hereof by this reference.
6. Repprt Disclosgrg Section. Any document or written report prepared hereunder by Consultant, or a subcontractor, for Public Agency shall
contain, in a separate section, the numbers and dollar amounts of this contract and all subcontracts relating to the preparation of such
document or written report,provided that the payment limit specified in Section I(e)exceeds $5,000. When multiple documents or written
reports are the subject or products of this agreement, the disclosure section may also contain a statement indicating that the total contract
amount represents compensation for multiple documents or written reports.
*7. Insurance. Consultant shall, at no cost to Public Agency,obtain and maintain during the term hereof. (a)Workers'Compensation Insurance
pursuant to state law,and(b)Comprehensive Liability Insurance,including coverage for owned and non-owned automobiles,with a minimum
combined single limit coverage of$500,000 for all damages due to bodily injury,sickness or disease,or death to any person,and damage to
property, including the loss of use thereof, arising out of each accident or occurrence. Consultant shall furnish evidence of such coverage,
naming Public Agency,its officers and employees as additional insureds,and requiring 30 days'written notice of policy lapse or cancellation.
*See Appendix A for additions,changes or deletions to this section.
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*8. Winent. Public Agency shall pay Consultant for professional services performed at the rates shown in Appendix B attached hereto,which
include all overhead and incidental expenses, for which no additional compensation shall be allowed. Notwithstanding the foregoing,those
incidental expenses specifically itemized in Appendix B shall be reimbursable by Public Agency to Consultant, provided that Consultant
submits copies of receipts and,if applicable,a detailed mileage log to Public Agency. In no event shall the total amount paid to Consultant
exceed the payment limit specified in Sec. I(e) without prior written approval of Public Agency. Consultant's billing statements shall be
submitted at convenient intervals approved by Public Agency and shall list,for each item of services,the employee categories,hours and rates.
Payment will be made within thirty(30)days after receipt of each statement.
9. Status. The Consultant is an independent contractor,and shall not be considered an employee of Public Agency.
*10. Time for Completion. Unless the time is extended in writing by Public Agency, Consultant shall complete all services covered by this
Agreement no later than the Completion Date listed above.
12ecgrd��2gtenign and Auditing. Except for materials and records delivered to Public Agency,Consultant shall retain all materials and records
prepared or obtained in the performance of this Agreement,including financial records,for a period of at least five years after Consultant's
receipt of the final payment under this Agreement. Upon request by Public Agency,at no additional charge,Consultant shall promptly make
such records available to Public Agency,or to authorized representatives of the state and federal governments,at a convenient location within
Contra Costa County designated by Public Agency,and without restriction or limitation on their use.
12. Documentation. Consultant shall prepare and deliver to Public Agency at no additional charge the items described in Appendix A to
document the performance of this Agreement and shall furnish to Public Agency such information as is necessary to enable Public Agency to
monitor the performance of this Agreement.
*13. Ownership rship ref Documents. All materials and records of a finished nature, such as final plans,specifications,reports,and maps,prepared or
obtained in the performance of this Agreement, shall be delivered to and become the property of Public Agency. All materials of a
preliminary nature,such as survey notes,sketches,preliminary plans,computations and other data,prepared or obtained in the performance of
this Agreement,shall be made available,upon request,to Public Agency at no additional charge and without restriction or limitation on their
use.
*14. Extra Wgrk. Any work or services in addition to the work or services described in Appendix A shall be performed by Consultant according to
the rates or charges listed in Appendix B. In the event that no rate or charge is listed for a particular type of extra work,Consultant shall be
paid for the extra work at a rate to be mutually agreed on prior to commencement of the extra work. In no event shall Consultant be entitled to
compensation for extra work unless a written authorization or change order describing the work and payment terms has been executed by
Public Agency prior to the commencement of the work.
15. Ligpidated Damages. The parties to this Agreement agree that,in the event that the services described in this Agreement are not completed on
time,Public Agency will sustain damage and that it will be impracticable and extremely difficult to ascertain the actual damage which Public
Agency will sustain. In the event that Consultant fails to complete all of the services described in this Agreement on or before the Completion
Date listed in Section I above,or within the period of any authorized extension,Consultant shall pay as and for liquidated damages,the sum
listed in Section I above for each calendar day that completion is delayed.
*16. Ter ination by Public Agency.At its option,Public Agency shall have the right to terminate this Agreement at any time by written notice to
Consultant,whether or not Consultant is then in default. Upon such termination,Consultant shall,without delay,deliver to Public Agency all
materials and records prepared or obtained in the performance of this Agreement,and shall be paid,without duplication,all amounts due for
the services rendered up to the date of termination.
*17. Abarldopimcnt by Consultant. In the event that Consultant ceases performing service under this Agreement or otherwise abandons the project
prior to completing all of the services described in this Agreement,Consultant shall,without delay,deliver to Public Agency all materials and
records prepared or obtained in the performance of this Agreement,and shall be paid for the reasonable value of the services performed up to
the time of cessation or abandonment,less a deduction for any damages or additional expenses which Public Agency incurs as a result of such
cessation or abandonment.
18, Breach. In the event that Consultant fails to perform any of the services described in this Agreement or otherwise breaches this Agreement,
Public Agency shall have the right to pursue all remedies provided by law or equity. Any disputes relating to the performance of this
Agreement shall not be subject to non judicial arbitration. Any litigation involving this Agreement or relating to the work shall be brought in
Contra Costa County,and Consultant hereby waives the removal provisions of Code of Civil Procedure Section 394.
*19. C"ompiiarce with Laws. In performing this Agreement, Consultant shall comply with all applicable laws, statutes, ordinances, rules and
regulations,whether federal,state or local in origin.
*20. Assignment. This Agreement shall not be assignable or transferable in whole or in part by Consultant, whether voluntarily, by operation of
law or otherwise;provided,however,that Consultant shall have the right to sub-contract that portion of the services for which Consultant does
not have the facilities to perform so long as Consultant notifies Public Agency of such subcontracting prior to execution of this Agreement.
Any other purported assignment,transfer or sub-contracting shall be void.
21. Endorsement on PIans. Consultant shall endorse all plans,specifications,estimates,reports and other items described in Appendix A prior to
delivering them to Public Agency.
22. Patents and Copyright . The issuance of a patent or copyright to Consultant or any other person shall not affect Public Agency's rights to the
materials and records prepared or obtained in the performance of this Agreement. Public Agency reserves a license to use such materials and
records without restriction or limitation, and Public Agency shall not be required to pay any additional fee or royalty for such materials or
records. The license reserved by Public Agency shall continue for a period of fifty years from the date of execution of this Agreement,unless
extended by operation of law or otherwise.
*See Appendix A for additions,changes or deletions to this section.
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*23. Indemn'frccation. Consultant shall defend, indemnify, save and hold harmless Public Agency, its governing bodies, officers and employees
from any and all claims,costs and liability for any damages,injury or death arising directly or indirectly from or connected with,the services
provided hereunder and due to, or claimed or alleged to be due to, negligence or willful misconduct of Consultant, its officers,employees,
agents,subconsultants,or any person under its direction or control,save and except claims or litigation arising through the sole negligence or
sole willful misconduct of Public Agency,and will make good to and reimburse the indemnitees for any expenditures, including reasonable
attorney's fees,the indemnitees may make by reason of such matters and,if requested by any of the indemnitees,will defend any such suits at
the sole cost and expense of Consultant.
24, Heirs. Successors and Assigns. Except as provided otherwise in Section 20 above,this Agreement shall inure to the benefit of and bind the
heirs,successors,executors,personal representatives and assigns of the parties.
25. Endorsernmts. Consultant shall not in its capacity as a consultant with Contra Costa County publicly endorse or oppose the use of any
particular brand name or commercial product without the prior approval of the Board of Supervisors. In its County consultant capacity,
Consultant shall not publicly attribute qualities or lack of qualities to a particular brand name or commercial product in the absence of a well-
established and widely-accepted scientific basis for such claims or without the prior approval of the Board of Supervisors. In its County
consultant capacity,Consultant shall not participate or appear in any commercially-produced advertisements designed to promote a particular
brand name or commercial product, even if Consultant is not publicly endorsing a product, as long as the Consultant's presence in the
advertisement can reasonably be interpreted as an endorsement of the product by or on behalf of Contra Costa County. Notwithstanding the
foregoing,Consultant may express its views on products to other consultants,the Board of Supervisors,County officers,or others who may be
authorized by the Board of Supervisors or by law to receive such views.
H:11998\2509842\8L04202A.WPD
GC:ls
Attachments
Appendix A
Appendix B
{Form approved by County Counsel 11/91}
12/11/95
*See Appendix A for additions,changes or deletions to this section.
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SCOPE OF SERVICES
TABLE OF CONTENTS
Page
ARTICLE I General Intent 2
ARTICLE II Description of the Project 2
ARTICLE III Basic Services of Consultant 2
A. General 2
B. Predesign Phase(This section not used.) 3
C. Schematic Design Phase (This section not used.) 3
D. Design Development Phase 3
E. Construction Documents Phase 4
F. Bidding and Construction Phase 5
G. Copies of Documents 7
H. Time Periods 7
ARTICLE IV Extra Work By The Consultant 7
ARTICLE V Consultant's Fee 8
ARTICLE VI Ownership and Use of Documents 9
ARTICLE VII Duties of Consultant 9
A. Responsibility for Construction Cost 9
B. Subconsultants 10
C. Indemnification 10
D. Insurance 11
E. Approvals II
ARTICLE VIII Duties of Public Agency 11
ARTICLE IX Non Discrimination 12
ARTICLE X Records 12
ARTICLE XI Notices 12
APE A to C nsultin Services e ent dated March 1 9 8 between Public A c d
Marcy Li Wong,Architect for Architectural Services.
APPENDIX A
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SCOPE OF SERVICES
ARUCLE_I. General Intent of Agreement
The Public Agency intends to construct a new building, or to perform other related work as
hereinafter more fully described. Professional architectural and/or engineering skills and services
not available within the organization of the Public Agency are essential for the proper and
satisfactory execution of this project. For that reason the professional Consultant is hereby retained
by the Public Agency. This Agreement forms the basis of the relationship between the Public
Agency and the Consultant.
ARTICLE II Description of the Project
A. The Project contemplated under this Agreement is a new Technical Services Administration
Building, 30 Glacier Drive, Martinez for Sheriff-Coroner.
B. A preliminary description of the project is as follows:
This project involves a new building of approximately 4,577 square feet. The project is
described in more detail in the "Schematic Design Submittal"dated January 6, 2998 by Marcy
Li Wong Architects,prepared under a separate consulting services agreement for"Remodeling
and Addition at 40 Glacier Drive, Martinez, for Sheriff Dispatch."
C. The Project will be further defined as the Consultant proceeds with services, in written
communications from the Public Agency to the Consultant and in the Consultant's design and
construction documents approved by the Public Agency.
D. The Fixed Limit of Initial Construction Contract Cost is hereby declared to be $680,540.00.
1. The Initial Construction Contract Cost shall be the total cost or estimated cost to the
Public Agency of elements of the Project, including the building, fixed furnishings and
equipment, utility extensions, adjacent street improvements and all other on and off site
improvements, designed or specified by the Consultant.
2. Initial Construction Contract does not include the compensation of the Consultant and the
Consultant's consultants, the cost of the land, rights-of-way, loose or unattached furniture
and equipment, utility connection fees paid by the Public Agency or other costs which are
the responsibility of the Public Agency as provided in Article VIII, nor does it include the
cost of change orders.
E. Documentation reouired by the California Environmental Quality Act is being prepared by the
Public Agency. If compliance with the Act imposes mitigation measures which increase the
scope of work and construction cost, the Public Agency will adjust the project scope of work
to accommodate the mitigation measures within the Fixed Limit, or will increase the Fixed
Limit.
ARTICLE III. Basic Services of Consultant
The Consultant shall render the services and famish the items described as follows:
A. GENERAL
1. A partner or directing officer shall be in charge of the project for the Consultant, shall
hold current registration as an architect in the State of California and,by entering into this
APPENDIX.A
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Agreement, shall declare that he/she is professionally competent and able to provide the
professional services outlined herein by reason of his/her personal knowledge and skill
and that of his/her staff of consultants retained and paid by him.
2. (This Subparagraph adds to Section 19 in the Agreement.)
The Consultant and its subconsultants shall be fully knowledgeable of and shall perform
services in compliance with laws and regulations which are published or available in
written form and which are applicable when this Agreement is executed. Work.shown in
reports, drawings and specifications shall meet requirements of the 'Ordinance Code of
Contra Costa County; the California Building Standards Code, Title 24, California Code
of Regulations; the Americans With Disabilities Act; other applicable State and Federal
Codes and Regulations; the State Fire Marshal, the local fire district and utility
companies or districts having,jurisdiction.
3. At all reasonable times throughout the various stages of the project the Consultant agrees
to attend meetings and conferences as the Public Agency deemsnecessary for the
performance of Consultant's services under this Agreement.
4. Consultant shall perforin such duties as may be necessary and which are usually
performed as basic services by an Architect or Engineer and which are necessary for the
successful completion of the project, even though not specifically called for herein.
5. The Project shall be designed (1) to provide the lowest reasonable construction costs and
(2) to minimize the maintenance and operational costs of the facility, each consistent with
the Public Agency requirements set forth in the project description above, and in written
communications from the Public Agency.
B. PREDESICN PHASE
(This section not used.)
C. SCHEMATIC DESIGN PHASE
(This section not used.)
D. DESIGN DEVELOPMENT PHASE
Design Development Phase Documents shall be prepared by the Consultant and shall be based
on the Schematic Design submittal described in Paragraph I1.13 above, and any adjustments or
changes authorized by the Public Agency. The Design Development Documents shall be
submitted to the Architectural Division of the Public Agency for approval'and shall include
the following.
1. A summary of the Public Agency's basic requirements, including maintenance, staffing
and other operational cost factors, which are different from or in addition to those set
forth in the Schematic Design Documents.
2. Floor plans, with room sizes dimensioned or noted. The floor plans shall show furniture
and equipment in each room, based on inventory lists provided by the Public Agency.
The purpose of the room layouts is to show that the room sizes and configurations are
appropriate for their intended uses. Also, the plans shall show power and telephone/data
outlet locations. The purpose of showing outlet locations is to demonstrate that initial
and future room layouts will have adequate outlets and to provide a basis for estimating
costs for the electrical and telephone/data systems.
APPENDIX A
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3. Exterior elevations, showing relationship between new addition and existing building.
4. Calculations and outline specifications which clearly describe engineering and
architectural character and materials.
5. Presentation of the structural system and all its essential features.
6. Presentation of the electrical and mechanical systems, refined to fix and describe their
characteristics and the quality and control of environment they will provide.
7. Landscaping and site work, if any, including general plant types and paving materials.
8. Room elevations, including material designations.
9. Interior design elements including selection of room finishes (room finish schedules) and
general color schemes; finishes and colors for casework and/or millwork; window
treatments (if any), fixed seating, if any, and basic directional and code-required signage.
Interior design services will not include selection of moveable equipment, moveable
desks and tables, accessories, service carts, computers, terminals, TV's, plants, artwork,
graphics,or landscape systems partitions and furniture.
10. A further statement of probable construction cost, including an estimate for interior
design elements noted in Sub-Paragraph 9 above.
11. A description of the energy conservation systems and strategies recommended and
incorporated in the Design Development documents. If the systems differ from those
recommended and incorporated in the Schematic Design Documents, explain why.
12. Recommended construction phasing and staging, if appropriate.
E. CONSTRUCTION DOCUMENTS PHASE
1. Construction Documents shall be prepared by the Consultant and shall be based on the
project description above, and adjustments or changes authorized by the Public Agency.
The Construction Documents shall include working drawings and specifications suitable
for open, competitive bidding and for construction, with scope and details of the
architectural, mechanical, electrical, structural and site work to be performed by the
Construction Contractor.
2. All construction contract documents shall be prepared by the Consultant except General
Conditions, Bid Forms, Instructions to Bidders and other standard County items which
will be provided by the Public Agency to the Consultant for approval and modification as
necessary to insure consistency with the terms of this Agreement and for inclusion with
the Specification Book.
3. The Consultant may include provisions to receive alternate bids in the bid documents.
The alternates shall be additive to the base bid and shall be approved by the Public
Agency.
4. The Consultant shall, as necessary, furnish or cause to be furnished to the Public Agency,
adequate description of heating, ventilating, or other machinery or motors, etc. to be
installed denoting among other things the configuration, location of fastenings, as well as
access and requirements for inspecting and servicing.
APPENDIX A
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5. Consultant shall review the previous statement of Probable Initial Construction Contract
Cost and advise the Public Agency of any adjustments indicated by changes in
requirements or general market conditions.
6. Consultant shall attend meetings with the County Building Inspection Department in
Martinez and shall revise documents as required to obtain approval of the Construction.
Documents from that Department and the Fire Protection Districthavingurisdiction
before the bidding process begins. Such revisions shall be those which could have been
anticipated through knowledge of applicable codes and regulations, and those which are
not contrary to earlier review comments or directions by the Building Inspection
Department or fire district.
7. The Bidding process shall not begin until after the Governing Board of the Public Agency
has approved the Construction Documents and has authorized solicitation of bids.
8. Working drawings shall be prepared on 3 mil polyester drafting film with ink or lead
formulated for smud e free drawing and long wear on polyester' drafting film. If
reprographics are used, techniques shall be photographic or electrostatic, not diazo. Each
door shown shall have a separate, unique number; each room shall have a name and a
separate, unique number, and shall be listed separately on the room finish schedule, For
remodeling projects, door and room numbers shall be coordinated with existing door and
room numbers maintained by the Building Maintenance Division of Public Agency.
Door hardware functions and keying shall be scheduled or specified. 'Drawing size shall
not be smaller than 24 x 36 in. nor larger than 30 x 42 in. unless otherwise approved by
the County. Details shall be shown on the working drawings and shall not be on 81/z x 11
in. drawings bound separate from the working drawings. Architectural floor plans shall
be prepared with AutoCad Computer Aided Drafting (CAD). Architect shall submit
diskettes to Public Agency on completion of Project.
9. Consultant shall submit building systems calculations, if any, such as civil, structural,
mechanical and electrical engineering calculations to the Public Agency, which will
retain such calculations for record purposes, but shall not be responsible for checking or
for adequacy, fitness or correctness of calculations.
10. The Consultant shall include in the specifications a requirement for construction
Contractor to maintain a set of current detailed field record drawings and other
documents, in form satisfactory to the Public Agency indicating significant deviations
from the construction contract documents, shop drawings or installation drawings, and
exact locations of work, including underground utilities. Where deviations are
accomplished by change order or field order, the field record drawings shall be annotated
to indicate the change orders or field orders by date and number.
11. Consultant shall provide room finish and color schedules, and specifications for items
listed under Article III, Paragraph D, Sub-Paragraph 9 above. It is understood that colors
for manufactured finishes and assemblies will be for guidance during construction and
will need to be verified when the construction contractor submits materials for approval.
F. BIDDING AND CONSTRUCTION PHASE
1. Bidding Procedure shall be administered by the Public Agency with assistance from the
Consultant. Public Agency will handle arrangements and distribution of the bid and
construction documents to prospective bidders, building exchanges and contractor
associations. The Consultant shalf do the following:
a. Prepare and furnish draft addenda to the contract documents, for typing and
distribution by Public Agency.
APPENDIX A
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File: 254-9842(A.1.1
b. Answer questions and provide clarification concerning the contract documents.
C. Assist the Public Agency in reviewing the submitted bids and advise the Public
Agency concerning acceptance or refection of bids.
2. Construction administration will be provided by the Public Agency with the Consultant
assisting in the general administration of the construction contract! The Consultant`s
duties shall include,but not be limited to,the following:
a. Advise as to the true intent of the contract documents and notify the contractors of
such intent in writing with Supplemental Instructions, Field Reports, sketches,
reports, or other memoranda in such form as approved by the County Architectural
Division. However, the Consultant shall not commit the Public Agency to extra
expense or otherwise modify the construction contract without first obtaining written
approval from the Public Agency.
b. Approve contractor's payment requests.
c. Review submittals and shop drawings. Such checking shall be performed by or
supervised by individuals responsible for making periodic observations of the work.
d. Prepare contract change orders as required to correct deficiencies in the construction
documents prepared by the Consultant or as required to correct erroneous
information issued by the Consultant.
e. Perform as the architect of record and make periodic observations of the work and
conduct job meetings with his/her consultants, the contractor and Public Agency
representatives in attendance as may be required. Said observations and job
meetings shall occur(1)when necessary to satisfy requirements of the building code
enforcement agency in the remodeling and additions to an Essential Services
Facility, to determine in general if the Work is being performed in a manner
indicating that the Work when completed will be in accordance with the Contract
Documents, and (2) as necessary to avoid causing delay in the project. The
Consultant shall report observed material deviations from the construction contract
documents. Consultant shall render decisions and interpretations pertaining to
design or to the construction documents promptly and as necessary for the progress
of the construction work. The Consultant shall prepare minutes of the job meetings
and deliver them promptly to the Public Agency. The Consultant shall not delegate
this task to the construction contractor.
f. Prepare drawings and provide technical direction as needed to clarify intent of
construction documents prepared by Consultant. Consultantshall respond to
Contractor requests for information and submittals for review within 14 calendar
days of receipt.
g. Review and wish to the Public A*ency, submittals prepared by the Contractor,
such as drawings, catalogs or descriptions of heating, ventilating, or other machinery
or motors to be installed, with sufficient and adequate detail to allow the Public
Agency to know in advance the facts concerning the installation thereof, e.g., the
size and configuration, the location, the method of fastening, or securing, the
methods for servicing and inspection, etc.
h. Endeavor to secure compliance by the contractor with the contract documents,
making reasonable effort to see that the contractor avoids errors and omissions. The
Consultant, however, shall not be responsible for the performance of contractors nor
for construction means,methods or sequences.
APPENDIX A
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i. Receive and review for general compliance with the Construction Documents all
Contractor guarantees, operating instructions, equipment lists, equipment manuals,
etc. and deliver them to Public Agency on completion of the work.
j. Review field record drawings prepared by the Contractor, or Contractors, and report
to the Public Agency any observed errors or omissions in the Field Record Drawings
as maintained by the Contractor. However, the Consultant is not responsible for the
accuracy or completeness of record drawings prepared by the Contractor or
Contractors. On completion of the construction work, the Consultant shall obtain
from the Contractor or Contractors, all field record drawings, shall review the field
drawings for consistency with Field Reports, Supplemental Instructions,
Clarifications, Change Orders, and other written documentation of changes and for
legibility of the field record information shown on the drawings, shall report any
observed discrepancies to Public Agency, and shall deliver the drawings to the
Public Agency.
G. COPIES OF DOCUMENTS
The following documents shall be furnished to the Public Agency:
1. One set of reproducible copies of drawings and one copy of any outline specifications of
the Design Development Phase for review purposes.
2. One copy of Consultant's statements of probable initial construction contract cost.
3. One set of reproducible copies of construction drawings and one copy of the
Specifications for final review purposes.
4. Original tracings and master specifications, upon final approval of the above-mentioned
construction drawings and specifications, in accordance with Section 13 in the
Agreement.
5. The Public Agency reserves the right to request additional copies of plans and
specifications as may be required, and only their direct printing costs will be at additional
Public Agency expense.
H. TIME PERIODS (This Paragraph adds to Sections 1(f) and 10 in the Agreement).
Services shall begin on the effective date (from Section 1(d) in the agreement) of this
Agreement and shall proceed immediately, subject to delays beyond the control of the
Consultant, except work on each item of service as specified in this Article shall proceed by
steps asprovided by this Agreement, upon approval by the County Architectural Division as
specified, and until such approval, Consultant shall not proceed with any subsequent item of
service.
ARTICLE IV, Extra Work by the Con-sultan
(This Article adds to Section 14 in the Agreement.)
The following services shall not be considered basic services unless so designated in Article III, and
insofar as they cause the Consultant extra expense and if authorized in writing by the Rublic
A ncy in advance, shall be paid for by the Public Agency as provided in Agreement Section 14.
A. Revisions or changes in plans or in instructions previously given which are requested by the
Public Agency after approval of the Design Development Phase documents. Note,however,
that changes which are due to Consultant's errors or omissions shall not be extra services.
APPENDIX A
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B. Preparation of change orders. Exception: Public Agency shall not pay for preparation of
change Girders issued to correct errors or omissions by the Consultant, regardless of whether
the correction is beneficial or non-beneficial to the project.
C. Design and construction documents and construction administration for repair of damage to
the structure, when so directed by the Public Agency.
D. The selection by the Consultant, at the Public Agency's request, of loose or unattached
furniture and equipment or articles which are not included in the construction documents
prepared by the Consultant under Article III.
E. Assisting the Public Agency in arranging for the work to proceed should the Contractor default
due to delinquency or insolvency.
F. Providing prolonged contract administration and observation of construction when the initial
construction contract time is exceeded by more than 90 days due to no fault of the Consultant.
In the event that the construction contract time is extended as a result of suspension of the
construction activities due to labor strikes, court orders, natural disasters, ,Contractor default,
or any other cause beyond the control of the Public Agency or Consultant, the time period of
such suspension shall not be considered construction time for the purposeof determining the
period for Extra Services. The original times for completion specified in construction
contracts shall be determined by the Public Agency and approved by Consultant.
G. Providing services during suspension of construction when requested by Public Agency.
H. Providing and accommodating code and regulatory requirements of any applicable governing
agency which become newly effective after the date of this Agreement.
I. Assisting the Public Agency in obtaining the Contractor's compliance with the guarantees and
warranties for a period of one year following the filing of the Notice of Completion.
J. Providing presentation models requested in writing by the Public Agency. Notice, however,
that working or study models constructed by the Consultant for his/her own use or by his/her
own choice to communicate design and construction concepts to the Public Agency shall not
be extra services.
K. Preparing final record drawings from the Field Record Drawings specified under Article III.
Final record drawings shall be the original tracings revised to reflect the changes shown or
noted on the Field Record Drawings. Deleted, changed and added items shall be "clouded"
and identified with a "delta" revision symbol. Each revised sheet shall be labeled "Field
Record".
L. Preparing exhibits or attending meetings exclusively for purposes of CEQA processing.
M. Reviewing any Contractor submittal beyond the initial submittal and one resubmittal,provided
additional resubmittals are required through no fault of the Consultant.
ARTICLE V. Consultant's Fee
(This Article adds to Section 8 in the Agreement.)
A. The Public Agency agrees to pay the Consultant for full performance of the basic architectural
services described herein on an hourly basis with a Payment Limit, in accordance with
Sections l(e) and 8 in the Agreement.
APPENDIX A
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Errors and omissions in documents prepared by the Consultant which are discovered before
the construction contract is awarded shall be corrected by the Consultant without cost to the
Public Agency. Also, architectural and engineering services required to make changes in
construction resulting from errors and omissions in the Contract Documents which are
discovered after a contract is awarded shall be performed by the Consultant without cost to the
Public Agency.
C. The Consultant's fee specified in subheading A above, except as otherwise expressly provided
in this Agreement, shall constitute full compensation to the Consultant for the basic services
under this Agreement.
ARTICLE VI. Ownership and Use of Documents
(This Article adds to Sections 13, 16, and 17 in the Agreement.)
A. Drawings and Specifications and any and all other documents and instruments prepared by the
Consultant, shall, upon receipt and approval by the Public Agency, became and remain the
property of the Public Agency whether the Project for which they are made is executed or not.
B. In the event this Agreement is terminated for any reason whatever, beforecompletion, all the
original drawings, tracings and specifications and other pertinent documents shall be turned
over to the Public Agency and shall become the property of the Public Agency, in accordance
with Agreement Sections 16 and 17. Liability for damages caused by subsequent unapproved
changes or use of plans, specifications, reports or documents shall be as specified in Section
5536.25(a) of the State Architectural Practice Act, i.e.:
"A licensed architect who signs plans, specifications, reports, or documents shall not be
responsible for damage caused by subsequent changes to or uses of those plans,
specifications, reports, or documents, where the subsequent changes'or uses, including
changes or uses made by state or local governmental agencies, are not authorized or
approved by the licensed architect who originally signed the plans, specifications,reports,
or documents,provided that the architectural service rendered by the architect who signed
the plans, specifications, reports, or documents was not also a proximate cause of the
damage."
ARTICLE VII. Duties of Consultant
A. RESPONSIBILITY FOR.CONSTRUCTION COST
1. Cost considerations shall not justify breaching principles of sound architectural and
engineering design. If the cost of the work is increased beyond the Fixed Limit of Initial
Construction Contract Cost, or beyond the latest approved estimate by any changes
involving quality or quantity, the Consultant shallgive written notice in a timely manner
to the Public Agency, whether such increase is initiated by the Public Agency or the
Consultant.
2. Since a Fixed Limit of Initial Construction Contract Cost has been established as a
condition of this Agreement,the Consultant shall be permitted, subject to approval by the
Public Agency, (a) to include contingencies for design, bidding and price escalation, (b)
to determine what materials, equipment, component systems and types of construction are
to be included in the Contract Documents, (c) to make reasonable adjustments in the
scope of the Project and(d)to include in the Contract Documents alternate bids approved
by the Public Agency to adjust the Initial Construction Contract Cost to the Fixed Limit.
3. If the Bidding has not commenced within three months after the Consultant submits the
Construction Documents to the Public Agency, the Fixed Limit of Initial construction
Contract Cost shall be adjusted to reflect any change in the general level of prices in the
construction industry between the date of submission of the Construction Documents to
APPENDIX A
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File: 254-9842/A.1.1
the Public Agency and the date on which proposals are sought. Adjustments shall be
based on the ENR 20-cities Building-Cost Index,published by McGraw-Hill, Inc.
4. If the Fixed Limit of Initial Construction Contract Cost (adjusted as provided in
Subparagraph 3 above) is exceeded by the lowest bona fide bid, the Public Agency at its
option shall do one of the following: (a) award the Construction Contract if additional
funds are available, (b) authorize rebidding or renegotiating of the Project within a
reasonable time, (c) if the Project is abandoned, cancel in accordance with the
Agreement, Section 16, or (d), require the Consultant to modify the .Drawings and
Specifications as necessary to comply with the Fixed Limit. If the Consultant is required
to make such modifications, he/she shall furnish without cost to the Public Agency, the
modified drawings and specifications in the number required by the Public Agency for
rebidding. When separate, Phased Construction Contracts are used,the foregoing o tions
shall apply to the largest general construction contract, when the lowest bona fide bid,
together with the sum of the prices or estimates for all other separate construction or
procurement contracts, exceed the Fixed Limit of Initial Construction Contract Cost.
B. SUBCONSULTANTS (This Paragraph adds to Section 20 in the Agreement)
Consultant shall employ all civil, mechanical, fire sprinkler, electrical, acoustical, cost,
communications engineers; landscape architects, and other subconsultants as necessary in the
opinion of the Consultant to prepare any, item of service listed in Article III. Said consultants
shall be licensed by the State of California to perform their special services, when such
licensing is required by law. All drawings prepared by subconsultants and included in the
Contract Documents shall bear the signature of the appropriate subconsultant.
a. Each subconsultant being considered shall receive a copy of the Agreement and shall
acknowledge to the prime consultant, in writing, that he has read and understands
the Agreement and, furthermore, that he agrees to assist the prime>s consultant with all
the services and duties mentioned herein as they apply to the specialties for which he
is retained as a subconsultant.
b. All subconsultants retained by the Consultant shall be approved in writing by the
Public Agency prior to the execution of any Agreement with a subconsultant.
However, Public Agency's approval shall not create any contractual relation between
Public Agency and the subconsultants employed by Consultant.
c. In the event that the Consultant retains or uses the services of subconsultants or
subcontractors in connection with the Project described in this Agreement, the
Consultant shall enter into a written agreement with each such subconsultant or
subcontractor and shall include in the agreement provisions requiring the
subconsultant or subcontractor to indemnify, save and hold harmless the Public
Agency, its boards, officers and employees to the same extent as the prime
Consultant is required to do so.
C. INDEMNIFICATION(This Paragraph replaces Section 23 in the Agreement)
Consultant shall defend, indemnify, save and hold harmless Public Agency, its boards, officers
and employees from any and all claims, demands, suits,judgments, liability, expenses and
costs, including, but not limited to, reasonable attorney's fees and other costs of defense, for
any damages, injury, sickness or death arising directly or indirectly from, or in any way
connected with, the services provided hereunder, and due to willful misconduct or negligent
acts, errors or omissions of the Consultant or any person under the Consultant's control. The
Consultant's obligations under this section shall exist regardless of concurrent negligence or
willful misconduct on the part of the Public Agency or any other person; provided, however,
that the Consultant's obligation to indemnify shall be limited to the proportion of willful
APPENDIX A
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misconduct or negligence attributable to the Consultant or any person under the Consultant's
control.
D. INSURANCE(This Paragraph replaces Section 7 in the Agreement)
1. Consultant shall, at no cost to Public Agency, obtain and maintain during the term hereof
(a) Worker's Compensation Insurance pursuant to state law, and (b) Commercial General
Liability Insurance, including coverage for owned and non-owned automobiles, with a
minimum combined single limit coverage of $500,000 for all damages due to bodily
injury, sickness or disease, or death to any person, and damage to property, including the
loss of use thereof, arising out of each accident or occurrence, and a general aggregate
policy limit of$2,000,000, and (c) Professional Liability Insurance covering errors and
omissions of the Consultant and his/her subconsultants in an amount not less than
$250,000 in the aggregate on a claims made basis. Said ProfessionalLiability Insurance
may contain a deductible clause of not more than$25,000.
2. Consultant shall furnish evidence of such coverage, naming Public Agency, its officers
and employees as additional insureds, and requiring 30 days' written notice of policy
revision or cancellation. The certificate(s) shall be submitted before signing the
Agreement.
E. APPROVALS
The Consultant agrees that approval of plans and specifications by the Public Agency shall not
relieve the Consultant of the responsibility to prepare the plans and specifications in a skillful
and careful manner, in accordance with the competence and care ordinarily exercised in like
cases by reputable members of the Consultant's profession practicing in the same locality or
similar localities.
ARTICLE VIU, Duties of Public Agency
A. The overall administration of the project will be accomplished by the Public Agency.
B. The following will be accomplished by the Public Agency.
1. Obtain and deliver to the Consultant all necessary site information, e.g., topographic
surveys and related information, soils studies and soils testing of whatever kind, etc.,
containing information required by the Consultant to perform its services, as ordered by
the Consultant in writing prior to completion of Design Development Documents.
2. Review all sketches, drawings, specifications, proposals, contracts and other documents
presented to it by the Consultant and act promptly thereon, notifying' the Consultant of
any and all decisions thereon.
3. Act promptly in all matters requiring its attention so as not to unreasonably delay the
work of the Consultant in the design and construction of the project.
4. Provide all necessary construction testing services.
5. Pay all fees required by any division or department of the State of California, utility
company, or other authorities having jurisdiction, for filing, processing and checking of
any item of service prepared by Consultant.
b. Provide information regarding requirements for the Project, including design objectives,
constraints and criteria, space requirements and relationships,' flexibility and
expandability, special equipment and systems and site requirements.
APPENDIX A
Page 11 of 12
File; 250-9842/A.1.1
7. Designate a project manager to serve as a single point of communication between the
Public Agency and the Consultant.
A T CLE I . Non Discrimination
Consultant shall not discriminate against any employee who is employed in the Project work or
against any applicant for such employment because of ethnic group identification, religion, age,
sex, color,national origin, or physical or mental disability.
ARTICLE X. Records (This Article adds to Section 11 of the Agreement)
A. The Consultant shall establish an official file for this Project. The file shall contain adequate
documentation of all actions taken by the Consultant with respect to the Project.
B. Consultant shall maintain books, records, documents and other evidence pertinent to the
Consultant's services on the Project in accordance with generally accepted accounting,
engineering and architectural principles and practices, and retain such matter for at least four
years after the date of completion of the Project.
C. Consultant shall make such books, records, documents, and other evidence available to the
Public Agency, or any authorized representative, during the course of construction and for at
least four years after completion of the Project and provide suitable facilities for access,
inspection and copying thereof.
ARTICLE XI. Notices
Any notice that either party hereto desires or is required to give to the other, shall be in writing and
shall be effected by personal delivery or by mail. In either event, notice to the Public Agency shall
be at The Contra Costa County Architectural Division Office, 1220 Morello Avenue, Suite 100,
Martinez, California 94553-4711.
HAI 9981250984218L042030.WPD
GC:1S
APPENDIX A
Page 12 of 12
PAYMENT
A. Payment for services shall not exceed the following rates:
Principal in Charge . . . . . . . . . . . . . . . . . . . . . . . $ 105.00 per hour
Project Manager . . . . . . . . . . . . . . . . . . . . . . . . . . $ 80.00 per hour
All others . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5 time U.P.E.
In no case shall the 2.5 times D.P.E. exceed the Principal's hourly rate. U.P.E. is defined as direct
salaries of personnel engaged on the project and the portion of the cost of their mandatory and
customary benefits related to such direct salaries. Examples of mandatory and customary benefits
are mandatory employer's payroll taxes (as employer's share of Social Security contributions,
unemployment taxes, Workers' Compensation insurance), and customary employer's contributions
to insurance and pension programs, as well as paid time off for vacations, holidays and sick leave.
B. Payment to the Consultant for subconsultants authorized by the Public Agency shall be an amount
equal to Consultant's direct costs, without handling mark ups. Subconsultants' invoices shall be
submitted as part of Consultant's bill for services.
C. Payments for the Extra Work specified in Section 14 of the Agreement shall be computed
separately and such payments shall not exceed any limits specified in the Public Agency's written
order or authorization to provide such Extra"Work.
D. Actual expenditures by the Consultant and its employees and subconsultants for the items listed in
the following subparagraphs shall be reimbursable when made in the interest of the project and
either authorized in writing by the Public Agency or authorized under Paragraph F below.
I. Expense of long distance communications to locations outside the Bay Region Counties,
ordered or approved in advance by the Public Agency. The Bay Region counties are Contra
Costa, San Francisco, Sacramento,Napa, Sonoma, Alameda, Solana, San Mateo, San Joaquin,
Santa Clara and Marin.
2. Fees paid to authorities having jurisdiction over the Project for securing their approval.
3. Expense of reproductions, delivery charges and postage for Drawings, Schedules,
Specifications and other documents related to the Project.
4. Expense of data processing and photographic reproduction techniques related to the Project.
5. Expense of renderings,models and mock-ups requested by the Public Agency.
G. Expense of travel outside the Bay Region Counties ordered or approved;in advance in writing
by the Public Agency. Such expenses shall be paid as follows:
a) Travel Time: At the hourly rates specified under Paragraph A above, not to exceed eight'
hours per day per person.
b) Other reasonable travel and subsistence expenses: Actual out-of-pocket costs,
documented with receipts.
AWendix B to Consuldna Services Agreement dated March 1 1998 between Contra CostaCounty and
Marcy Li Wong,Architect.
APPENDIX B
Page I of 2
E. All other expenses, i.e. those not listed under Paragraph D above, shall not be reimbursable and
shall be considered covered by the hourly rates set forth in Paragraph A.
1. When any of the items listed under Paragraph D above are specified in Appendix A but are not
identified as reimbursable with a reimbursement limit or allowance, or when any of the items
are provided for the Consultant's own use and not at the request of the Public Agency,
expenses therefor shall not be reimbursable and shall be considered';covered by the hourly
rates specified in Paragraph A above.
2. The Public Agency shall not pay for the Consultant's and the Consultant's subconsultants' time
and expenses for transportation between the Consultant's and its subconsultants' various
offices and Contra Costa County. Cost to Consultant and its subconsultants for such
transportation shall be considered included in the hourly rates specified above.
F, There are no reimbursable expenses specified in this Agreement.
G. Payments shall be in accordance with Section 8 in the Agreement and shall be made monthly on
presentation of the Consultant's statement of services rendered or reimbursable expenses incurred,
if any, on the basis of the rates set forth in Paragraph A above. The monthly statements shall
include a breakdown of expenses and hours by classification and rate.
*END OF APPENDIX B*
H:\F 998\2509842\8L042040.WPD
GC:ts
APPENDIX B
Page 2 of 2
Contna
TO: BOARD OF SUPERVISORSCosta
"""
.�;
FROM: Dennis M. Barry, AICP Curer
Community �Development Director
DATE: April 21, 1998
SUBJECT: HOME Project Agreement and Loan Documents for the Rivertown Court
Affordable Homeownership Project
SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS
AUTHORIZE the Deputy Director, Redevelopment, or his designee to ( 1)
enter into HOME Project Agreement 97-3 with Community Housing
Opportunities Corporation (CHOC), to provide $300,000 in FY 1997198
HOME Investment Partnership Act (HOME) funds for the RRivertown Court
Affordable Homeownership Project and (2) EXECUTE required loan
documents with CHOC f6r. this purpose.
FISCAL IMPACT
No General Funds are involved.
BACKGROUND/REASONS FOR RECOMMENDATIONS
On April 8, 1997, the Board of Supervisors approved the allocation of
$300,000 in FY 1997198 HOME funds to Community Housi ' Opportunities
CONTINUED ON ATTACHMENT: ' X YES SIGNATURE: -.e...
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C TTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON - ' APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
,! I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact: Kathleen K. Hamm
335-1257 ATTESTED
cc: County Administrator PH LIPH LI IBATCHEL R, CLERK OF
County Counsel THE BOARD OF SUPERVISORS
Community Development AND COUNTY ADMINISTRATOR
CHOC via Community Developmt.
BY r
,��,s1% DEPUTY'
......................................................................
.. ..................................................
Corporation for the Rivertown Court Affordable Homeownership
Project (previously Antioch First-time Homebuyer Program) . The
purpose of this project is to provide affordable homeownership
opportunities for low-income households in East County and to
assist in the revitalization of the West Rivertown neighborhood in
the City of Antioch through an increase in the incidence of
homeownership. The project will include the new construction of 16
single family homes on a currently vacant infill site located at
Seventh and I Streets in Antioch. The HOME funds will be provided
to CHOC in the form of a loan and used in combination with
resources provided by the City of Antioch and Bank of America for
construction. Upon completion and sale of the units, all HOME
funds and a portion of the City funds will be rolled over into
deferred second mortgages to enable lower-income households to
acquire the homes . The project will target households with an
average income of 60 to 70 percent of the area median for Contra
Costa County and will include three and four bedroom homes suitable
for large families . Anticipated sales prices range from $135,000
to $145,000, depending on the number of bedrooms and size of the
home. The project will include floor plans for accessible units to
serve disabled persons . Eleven homes will be designated as HOME
assisted and five will be City assisted. The HOME assistance will
be in the form of a shared-equity loan with payment due on sale or
transfer of the property.
The total cost of this project is $2 . 6 million. All sources of
financing have been approved and include the following:
FY 1997/98 Contra Costa Consortium HOME funds $ 300,000
City of Antioch Redevelopment Agency funds $ 493,251
City of Antioch CDBG funds $ 225,000
Bank of America loan $1,622,871
TOTAL COST $2,641, 122
CHOC anticipates the initiation of construction in May of 1998 with
all homes completed and occupied by May of 1999 .
KKH/K-17/BOS97-3