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HomeMy WebLinkAboutMINUTES - 04141998 - C4-C6 ..... ......... ......... ......... ......... ......... _..........._. . . __ ....... ........... .._......... ......... ......_..._........__. ......... ......... ......... ......... ......... ......... TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: April 14, 1998 SUBJECT: DECLARE AN EMERGENCY FOR THE REPAIR OF THE ALHAMBRA VALLEY ROAD SLIDE 2.7 MILES EAST OF BEAR CREEK ROAD, PINOLE AREA Project No.: 0672-6R6355.98 Specific Requests) or Recommendation(s) & Background & Justification 1. RECOMMENDED ACTION: 1. FIND, based on the evidence set forth below and as contained in the minutes of the Beard meeting, pursuant to Public Contract Code Sections 22035 and 22050, that an emergency exists, commencing on or about February 2, 1998, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action described in this order is necessary to respond to the emergency. 2. DELEGATE to the Public Works Director the authority to proceed in the most expeditious manner to repair the slide area to prevent potential road closure of Alhambra Valley Road 2.7 miles east of Bear Creek Road in the Pinol ea. Continued on Attachment:x SIGNATURE: ____RECOMMENDATION OF COUNTY ADMINISTRATOR _.J RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON APR 14 1998 APPROVED AS RECOMMENDED X ill , VOTE OF SUPERVISORS X UNANIMOUS{ABSENT V ) AYES: NOES: ABSENT: ABSTAIN: Ad dfg gesign1t301afh vly 8 bear creek SR.t4 I hereby y certif that this is a true and correct :\desi copy of an action taken and entered on the Orig.Div: Public Works(Design Division) minutes of the Board of Supervisors on the Contact: M.Morton(313.2225) date shown. APR y � ��y� cc: County Administrator A 1�R t Attn: E.roller ATTESTED: Auditor-Controller PWAccounting PHIL BATCHELOR, Clerk of the Board Construction Community Development of Supervisors and Cour y Administrator Maintenance County Counsel Byty Depu 'J DECLARE AN EMERGENCY FOR THE REPAIR OF THE ALHAMBRA VALLEY ROAD SLIDE 2.7 MILES EAST OF BEAR CREEK ROAD, PINOLE AREA Page 2 April 14, 1998 3. DIRECT the Public Works Director to make periodic reports to the Board of Supervisors, as required by Public Contract Code 22050, stating the reasons justifying why the emergency will not permit a delay resulting from competitive solicitation for birds and why the action is necessary to respond to the emergency, in order to enable the Board of Supervisors to determine that there is a need to continue the emergency action. 4. DIRECT the Public Works Director to take appropriate actions as outlined in the County's Interim Outreach Program to provide opportunities for minority and women- owned businesses to participate in bidding on any contract work and/or materials, and in the selection of any consultants associated with the repair, for the duration of the emergency status for this project. 5. AUTHORIZE the County Public Works Director, or his designee, to sign on behalf of the Board of Supervisors any, and all, real property-related documents, including, but not limited to, right of entries, slope and drainage easements, and temporary construction easements, as required to allow repair of the Alhambra Valley Road slide 2.7 miles east of Bear Creek Road. 6. Furthermore, AUTHORIZE the County Public Works Director to sign on behalf of the Board of Supervisors all regulatory permits, consulting services agreements and material purchase agreements required to effect the repair of the Alhambra Valley Road slide 2.7 miles east of Bear Creek Road. It. IAL IMPA ;T: There is no impact to the general fund. Total cost of repairs cannot be fully determined at this time, but staff is developing estimates to complete expeditious stablization and road repair. Ill. gFFASoNS FOR R M NDATIONS AND BACKGROUND: The storms of February 2, 1998 and associated high floods in Vaca Creek caused a slide under cutting a section of Alhambra Valley Road at a point approximately 2.7 miles east of the intersection with Bear Creek Road. Alhambra Valley Road in this area accommodates more then 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, eastlwest traffic between Central and West County along this corridor would no longer be possible. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. DECLARE AN EMERGENCY FOR THE REPAIR OF THE ALHAMBRA VALLEY ROAD SLIDE 2.7 MILES EAST OF BEAR CREEK ROAD, PINOLE AREA Page 3 April 14, 1998 If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board make such findingsand direct the Public Works Director to proceed with the project and enter into any necessary contracts. IV. Ccsnsenuences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a'loss of 100% funding for the repair from the federal government. _._.. ......... ......... ......... ......... ......... .._..__.. .. . __ .... ......... ......... ......... ......... ......... ......... ......... ......... .............. .. ......... ......... ......... ......... . ........ ......... .. ........................._................ TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: April 14, 1998 SUBJECT: DECLARE AN EMERGENCY FOR THE REPAIR OF THE ALHAMBRA VALLEY ROAD BANK EROSION AT PINOLE CREEK, PINOLE AREA Project No.: 0672-686356.98 Specific Request(s) or Recommendation(s) & Background &Justification 1. RECOMMEN'D'ED ACTION: 1. FIND, based on the evidence set forth below and as contained in the minutes of the Board meeting, pursuant to Public Contract Code Sections 22035 and 22050, that an emergency exists, commencing on or about February 2, 1998, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action described in this Order is necessary to respond to the emergency. 2. DELEGATE to the Public Works Director the authority to proceed in the most expeditious manner to repair the bank erosion at Pinole Creek to prevent the potential rod glosure of Alhambra Valley Road at Castro Ranch Road nPinole are Continued on Attachment:x SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON APR 14 1998 APPROVED AS RECOMMENDED x VOTE OF SUPERVISORS X UNANIMOUS(ABSENT V ) AYES: NOES: ABSENT: ABSTAIN: I hereby certify that this is a true and correct' BF:drg copy of an action taken and entered on the gldestgnW\alh vly rd 14.t4 minutes of the Board of Supervisors on the date shown. Qrig.Div: Public Works(Design Division) ATTESTED: APR 14 1998 Contact: M.Morton(3134225) cc: County Administrator PHIL BATCHELOR, Clerk of the Board Kuev Attn: E.roller of Supervisors and Co my Administrator Auditor-Controller PW Accounting Construction By Deputy Community Development Maintenance County Counsel DECLARE AN EMERGENCY FOR THE REPAIR OF THE ALHAMBRA VALLEY ROAD BANK EROSION AT PINOLE CREEK, PINOLE AREA Page 2 March 24, 1998 3. DIRECT the Public Works Director to make periodic reports to the Board of Supervisors, as required by Public Contract Code 22050, stating the reasons justifying why the emergency will not permit a delay resulting from competitive solicitation for bids and why the action is necessary to respond to the emergency, in order to enable the Board of Supervisors to determine that there is a need to continue the emergency action. 4. DIRECT the Public Works Director to take appropriate actions as outlined in the County's Interim Outreach Program to provide opportunities for minority and women- owned businesses to participate in bidding on any contract work and/or materials, and in the selection of any consultants associated with the repair, fbr the duration of the emergency status for this project. 5. AUTHORIZE the County Public Works Director, or his designee,to sign on behalf of the Board of Supervisors any, and all, real property-related documents, including, but not limited to, right of entries, slope and drainage easements, and temporary construction easements, as required to allow repair of the Alhambra Valley Road bank erosion at Pinole Creek. 6. Furthermore, AUTHORIZE the County Public Works Director to sign on behalf of the Board of Supervisors all regulatory permits, consulting services agreements and material purchase agreements required to effect the repair of the Alhambra Valley Road bank erosion at Pinole Creek. 11. FINANCIAL IMPACT; There is no impact to the general fund. Total cost of repairs cannot be fully determined at this time, but staff is developing estimates to complete expeditious stablization and road repair. III. O F TI N D B R The excessive rains of February 2, 1998 and debris in an unmaintained'creek, caused storm waters from Pinole Creek to flow over Alhambra Valley Road, washing out the embankment on the far side of the crossing. Alhambra Valley Road, in this area, accommodates more than 4,200 vehicles per day. If the slide is allowed to progress and a road closure becomes necessary, east/west traffic between Central and West County along this corridor would no longer be possible. Immediate repair of this washout is necessary to assure the road's stability. Since Alhambra Valley Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100% funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. DECLARE AN EMERGENCY FOR THE REPAIR OF THE ALHAMBRA VALLEY ROAD BANK EROSION AT PINOLE CREEK, PINOLE AREA Page 3 March 24, 1998 If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. Pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, when the appropriate findings of an emergency are made by the Board of Supervisors, the normal bidding procedures are waived and repairs can begin immediately. We are, therefore, recommending that the Board make such findings',and direct the Public Works Director to proceed with the project and enter into any necessary contracts. IV. ConseqUences of Negatly-e Action: Non-concurrence of the above recommendation will significantly delay repair of the slide which would result in potential road failure and road closure, and resulting in a';loss of 100% funding for the repair from the federal government. TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: April 14, 1998 SUBJECT: Determine the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Read Slide, Orinda area. Project No: 03872-6R6346 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: DETERMINE that there is a need to continue the emergency action taken by the Board of Supervisors on March 24, 1998, pursuant to Public Contract Code Sections 220335 and 22050, to repair the Fish Ranch Road Slide, Orinda area. II. ina ciaLlnip-agi: There is no impact to the general fund. Total cost of repairs cannot be fully determined at this time, but staff is developing an estimate for completion of the stabilization and road repair. Continued on Attachment:X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIG TU E ACTION OF BOARD ON APR 14 1998 APPROVED AS RECOMMENDED x VOTE OF SUPERVISORS x UNANIMOUS(ABSENT V l AYES: NOES: I hereby certify that this is a true and correct ABSENT _--- - ABSTAIN: copy of an action taken and entered on the minutes of the Board of Supervisors on the MM:jlg date shown. APR 1 G:1GrpData\Design\BO\FishRanch4-14.wpd ATTESTED: 998 Orig,Div: Public Works(Design) PHIL BATCHELOR, Clerk of the Board Contact: Melissa Morton(313-2225) of Supervisors and County Administrator cc: Auditor/Controller County CounselB �WA-11 ; � *o��y'� Deputy Construction Div.-R.Bruno y Maintenance Div. Transp.Engineering ooterm ne the Need to Continue the Emergency Action Regarding the Repair of the Fish Ranch Road Slide, Orind'a Area April 14, 1998 Page Two 111. REA ONS FOR RECOMMENDATIONS AND BACKGROUND: Fish Ranch Road has been damaged by a landslide which affected the uphill, north bound lane and approximately three feet of the downhill, south bound lane. The Aide scarp has dropped approximately one foot below road surface, creating a dangerous condition which necessitated closing the road February 21, 1998. The Public Works Department was able to make temporary repairs to the slide damaged roadway which facilitated opening the south bound lane on March 9. Slide movement has slowed, but further movement and increased pavement damage is expected over the next few weeks as groundwater continues to accumulate at the slide site. A small slide along the edge of the north bound lane approximately half a mile from the larger site will also be repaired as part of this project. Fish Ranch Road carries 6,000 vehicles per day and this traffic has been severely hampered by the closure of the road from February 21 to March 9, and the subsequent closure of the north bound lane to date. Since Fish Ranch Road is included in the federal highway system and with the federal designation of Contra Costa County as a disaster area, it qualifies for Federal Highway Administration funds to make the repairs. To receive 100%funding for this repair, the work must be completed within 180 days of the February 2, 1998 emergency declaration. After that time, only 88.5% financing is available and the County will have to pay the 11.5% matching funds. If we were to follow our normal construction contract advertisement and approval process, the slide repair could not begin until early September. On March 24, 1998, pursuant to provisions of Sections 22035 and 22050 of the Public Contract Code, the Board of Supervisors declared an emergency for the slide repair, allowing the normal bidding procedures to be waived and repairs to begin immediately. We recommend that the Board continue the emergency action to ensure completion of the repair in the most expeditious manner. IV. Consequences of Negative Action: Non-concurrence of the above recommendation will significantly delay repair of the roadway, prolonging impacts to traffic flow, and resulting in a loss of 100% funding for the repair from the federal government.