HomeMy WebLinkAboutMINUTES - 04141998 - C160 ................ ............11......I'll.,..............I.............................................
C.
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez,Executive Director
DATE: April 14, 1998
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH, 1998
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No.4034 approving collection loss write-off in the amount of$13,192.24 for the quarter ending March 31,
1998 as recommended by the Advisory Housing Commission.
11. FINANCIAL IMPACT:
Uncollectable accounts impact on the budget by reducing total rental income. At the end of each quarter,the Housing Authority
takes action to write off those accounts which have been determined to be uncollectable. For the quarter ending March 31, 1998,
a collection loss write-off in the amount of$13,192.24 is recommended.
Ill. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total of
7accounts that are being recommended for write-off,representing an average of$1,884.60 per account. The following chart
illustrates the collection losses per quarter for the past four quarters:
Conventional Program
03/98 $13,192.24
12/97 $19,738.82
09/97 $ 6,970.40
06/97 $13,790.06
Prior to submission of an account for write-off,the staff makes every effort,including referral to a collection agency,to
collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No.4034 these accounts would inflate the total
accounts receivable for the Housing Authority and present a distorted financial picture,
CONTINUED ON ATTACHMENT: YES SIGNATURE � 0 J2242�j
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RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APR 14 10 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
—UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: II,III,1V,I NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: V ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED APR 14 19%
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
bo-clwo.board BY DEPUTY
...........................................................................................
.........................................................
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 4034
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE AMOUNT
OF$13,192.24 FOR THE QUARTER ENDING MARCH, 1998
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectible by management,and;
WHEREAS,a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW,THEREFORE,BE IT RESOLVED,by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be
written off for collection loss for the quarter ending September, 1997:
Conventional
Program
Dwelling Rent $ 5,117.95
Legal Charges $ 645.00
Maintenance&Other Surcharges $ 7,429.29
$13,192.24
PASSED AND ADOPTED ON NJ11q9 by the
following vote of the Commissioners.
AYES: Gminissia-ers LJilkam, Gaber, De5�ulruer, R%EES
NOES: It
ABSENT: Cannissia-isr CaviadUa
ABSTAIN: Ibm
I HEREBY CERTIFY THAT THIS IS A
TRUE AND CORRECT COPY OF AN
ACTION TAKEN AND ENTERED ON THE
MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED_ 420i4-:e /!j /F?J
/ PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
B
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