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Home My WebLink AboutMINUTES - 07151997 - D3 (2) `fro: BOARD OF SUPERVISORS AContra FROM: Costa ''J < Finance Committee "'._ _- e County DATE: ^G`r July 8, 1997UL; SUBJECT: DISTRIBUTION OF KELLER CANYON MITIGATION FUNDS SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. ACKNOWLEDGE that the Keller Canyon Mitigation Program has a deficit of approximately $134,000 for fiscal year 1997-98. 2. APPROVE the nine programs listed in the Transportation and Community categories in the amounts indicated (see Attachment A). 3. CONSIDER the reformulation of the Host Community Program over the next six months into a more focused and coherent approach to Community Services which takes full advantage of other available funds. 4. APPROVE the seven programs in the Open Space category for a six month period during which an evaluation of each program will be undertaken by the Committee ascertaining the program's nexus to mitigation of the effects of the Keller Canyon Landfill. 5. DIRECT staff to notify each program applicant of the 1997-98 funding decision, direction and future efforts. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTH R 4� SIGNATURE(S): anCiamilla Gayle B. Uilkema ACTION OF B A ON-7111; 15, 1997 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT - - - - ) AND CORRECT COPY OF AN ACTION TAKEN. AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: Val. Alexeeff, GMEDA ATTESTED July 15, 1997 Randy Slusher, Community Development PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS D COUNTY ADMINISTRATOR M382 (10/88) BY DEPUTY 0 ;1 Page 2 BACKGROUND: On June 16, the Committee reviewed a staff report outlining the budget problem and potential options to resolve the problem (see attached report). The Committee decided to adopt a funding policy whereby each program receiving Keller Canyon Mitigation monies must demonstrate a nexus to mitigation of the effects of the Keller Canyon Landfill. This policy was the original Board position when establishing the Mitigation Program (see attached report). Also, the Committee decided to modify the funding cycle of the Host Community programs, which are financed on a calendar year basis, to a fiscal year basis like all other mitigation programs. This action reduces the funding requirement for the Host Community Programs by $42,500 in 1997-98. In the future, the Committee decided to review the seven "Open Space"category programs against the adopted nexus policy and request each program staff to explain how the program mitigates against the effects of the landfill. KELLER CANYON FINANCIAL PLAN 1997-1998 1996-97 1997-98 FINANCE COM. PROGRAM APPROPRIATION REQUESTED RECOMMENDATIONS OPEN SPACE Trail Maintenance $90,000 $90,000 $72,000 Wetlands Mitigation $15,000 $15,000 $15,000 Delta Env, Center $65,000 $65,000 $65,000 Audubon (ABC) $10,000 $10,000 $10,000 Biodiversity $20,000 $20,000 $20,000 RodentThistle $60,000 $60,000 $60,000 Route Planting $100,000 $100,000 $80,000 TRANSPORTATION Roadside Litter Clean-up $140,000 $140,000 $112,000 Enforcement $70,000 $70,000 $70,000 Roadside Hazardous Clean-up $12,000 $12,000 $12,000 Roadside Litter Clean-up(Fees) $22,000 $22,000 $22,000 COMMUNITY Property Clean-up $90,000 $90,000 $72,000 Resident Deputy $140,000 $140,000 $140,000 Code Enforcement $30,000 $30,000 $30,000 Host Community $160,000 $85,000 $42,500 Pittsburg Library $32,000 $7,318 $7,318 TOTAL APPROPRIATIONS $1,056,000 $956,318 $829,818 COUNTY REVENUE ESTIMATE $1,056,000 $1,122,000 $1,122,000 LESS REVENUE TO ($467,500) ($467,500) PITTSBURG REVENUE AVAILABLE $654,500 $654,500 PLUS 1996-97 CARRYFOWARD $695,500 $695,500 OF $41,000 SHORTFALL ESTIMATE $260,818 $134,318 5:13 AM KELR97B 6/18/97 JUN-17-1997 14:54 P.002i005 • Contra TO: BOARD Of SUPERVISORS ^ ~...,+ ,- Costa FROM: PHIL BATCHELOR COUNTY ADMINISTRATOR °ari VAL ALEXREFF,DIRECTOR. GROWTH-MANAGEMENT& ECONOMIC DEVELOPMENT AGENCY DATE: AUGUST 11,1992 SUBJECT: LANDFILL MITIGATION FEES-POLICIES, PROCEDURES AND PROGRAMS SPECIFIC REGUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. CONSIDER public testimony on the policy and procedures for allocation of the Keller Canyon Landfill Mitigation Fees. 2. ADOPT the policy and procedure on allocation of the Keller Canyon Landfill mitigation tees. 3. DIRECT the County Administrator and Director of GMEDA to distribute the attached"Trust Fund Program Proposal-Options for Discussion"to the cities,franchising agencies, West Pittsburg MAC, East Say Regional Parks District and other interested parties for comment and review before the Board of Supervisors on.September 8, 1.992_. 4. DECLARE the intent of the Board of Supervisors to act on landfill trust fund programs at its September 8, 1992 meeting. CONTINUED ON ATTACIUM r: _To SM ATURE: ( ,/ •"6 REMMIOMTON of 0X91rC AOMI WRATOR—REDMUH UTM OF BOARD CONOWTEE —OTHER SIOIIATURF(SI. ACF= OF BOARD ON �, t d.1.,19Q?APPROVED ASRiEdiWial-hip,j_OTHERT. VOTE OF� , I HEREBY CERTIFY THAT THIS IB A 2,UNANSIOUS(ABSENT TRUE AND CORRECT COPY OF AN AYES: NOEB: ACTION TAXEM AND ENTERED ON THE ABBW; ABBTAAi: MMIUTES OF THE BOARD OF &BPER1411ORS ON THE DATE SNOIMIL ATTBBiEML�yT�R]C"OF 2 �aIU..Zbw THE BOARD OF suPOWNIORS Condor IM Absuff OWIMM V? UNrY TRATOR CC: C UMV A &0w COUNY GwrAw Br amm Demi JUN-17-1997 1455 P.003i005 BACKGROuND/REASO FOR RECOMMENDATHMS The Conditions of Approval for the Keller Canyon Landfill Land Use Permit establish a Transportation System Impact Fee and an Open Space and Agricultural Preservation Fee. The Transportation System Impact Fee isdesigned to mitigate the general impacts of the landfill on the County's road system.. The Open Space and Agricultural Preservation Fee Is designed to.mitigatethe impacts of the landfill on open space,existing and proposed recreational facilities.and agriculture. in addition.the Board of Supervisors established a Community Assistance Mitigation Fee to help reduce the impact of the landfill on communities. Each of these fees is set at$2.00 per ton. Based on projected waste receipts of approximately 250,000 tons for FY 92-93,each fee will generate approximately$500,000. Revenue from each of these fees are being deposited into a segregated account to be used only for such purposes as approved by the Board of Supervisors. Use of the mitigation fees has been discussed with representatives of the cities.franchising agencies and the public at the Keller Canyon Landfill Rate Regulation Workshops. In addition,use of the fees has been discussed by the West Pittsburg Municipal Advisory Council(MAC). There appears to be basic concurrence on the need to establish overall policy and procedures on use of these funds. In addition,many ideas have arisen concern specific allocation of monies for certain projects. Overall Policies and Pros: Polkles: The mitigation fees shall be used to mitigate impacts from the existence and operation of the landfill consistent with conditions of approval,franchise agreements,and the policies adopted by the Board of Supervisors for each trust fund. Monies may be allowed to accrue in the trust funds from year to year in order to accumulate sufficient sums to address major priority mitigation programs. The Board need not allocate any mitigation fees frau the trust funds in any given year. Mitigation teas shall not be used to pay for improvements, projects, or programs that are the responsibility of the landfill ownerloperator ureter the conditions of approval. Procedures. Annually,the Board shall initiate the approved procedures to seek public input for the allocation of monies.in each trust fund. These procedures shall culminate with the issue being set for public input and action at a regularly scheduled meeting of the Board no later than October of each fiscal year. The Board may amend the adopted policies and procedures at a regularly scheduled public meeting for which the agenda item has been properly noticed. TranWrtation Mitigation Trust Fund; Pulisy: The Transportation Mitigation Fees shall be used to Implement litter control and patrol programs and to repair road damage,enforce route restrictions,enhance public safety and protection and address congestion relief measures related to the transportation of waste to the landfill. Procedure. Annually, the Transportation Committee of the Board shall seek public input and consider the appropriate allocation of mitigation fees consistent with the above policy. The Committee may seek input from the Growth Management and Economic Development Agency(GMEDA)..the Keller Canyon Citizens Advisory Committee(KCCAC),the Contra Costa Transportation Authority,and other parties as deemed appropriate. The Committee shall make its recommendations to the Board for final action. 2 JUN-17-1997 14:55 P.004i005 Open Space and Agricultural Preservation Mitigation Trust Fund policy: One half of the Open Space/Agricultural Preservation Trust Fund($1.00tton)shall be used for open space purposes, including acquisition of open space to replace the land being used for the landfill; control of pests and problem vegetation in open space and agricultural areas;beautification of open spaces with planting of native trees,wildflowers,and native grasses;activities to reduce dependence on landfills for waste disposal;and enhancement of recreational activities. The other half of this mitigation trust fund($1.00/ton)shall be dedicated to the Agriculture and Solis Bank,as approved In concept by the Board. There is a need to fully protect half of the funds from this mitigation fee in order to ensure adequate resources to preserve prime agriculture soils in Contra Costa County and to prevent encroachment of growth into agricultural areas because of the location, existence,or operation of the landfill. This use of funds also mitigates the Was of agricultural uses on the property now being used for the landfill. Procedure: Annually,the Board's Liaison Committee to the East Bay Regional Park District(EBRPD)shall seek input on appropriate open space needs and recommend to the Board of Supervisors expenditures and/or reserves of monies for specific open space acquisition, preservation and maintenance projects. The Board's Finance Committee shall undertake this responsibility, should the Uaison Committee not be available. For the Agriculture and Soils Bank,the Board's Internal Operations Committee shall seek pWic input- on policies and procedures for implementation/operation of,the Bank for consideration by ft Board by ft and of 1992 Commu0b Assistance Mitigation Trust Fund Policy: The use of Community Assistance Mitigation Fees shall be targeted for uses that offset the potential problems from being host to the landfill, other than those mitigations already provided for in the conditions of approval and landfill permits.The primary community impacted by the landfill is West Pittsburg. The Cities of Pittsburg and Concord may also be impacted from time to time. it should be noted that mitigations such as property valuation compensation,designated routes,and.increased, environmental protection ordered by the State Water Resources Control Board(valued at more than $1 million or the equivalent of$2.00 per ton for two years)have airs"been assured and are being paid for by the applicant and rate payers. These are real host community mitigations even though they are not to be paid for by the$2.00/ton Community Assistance Mitigation Fee. Procedures: Annually,the Finance Committee shall seek input from the West Fmsburg MAC and other appropriate parties,such as PRIDE and the Ambrose Recreation and Parks District Board of Directors,to develop recommendations for consideration by the Board of Supervisors on alkocation of the Community Ascstarm Mitigation Fee. Allocation of FY 92-93 trusts Funds Any final decision on programs funded by FY 92--93 Trust Funds cannot be made prior to the receipt of public testimony, scheduled for September 8, 1992. Staff has developed a program proposal as a starting point for discussion of allocation options. 3 RN-17-1997 1455 P.005/005 WUNTY ADMINISTRATOR'S OFFICE TRUST FUND PROGRAM PROPOSAL OPTIONS FOR DISC AMSIOW Transportation Trust Fund 1. Road Improvements $300.000 -Bailey Road widening prole. 2. Roadside Litter Clean-up $180,000 -2 crews 3. Route Restriction Enforcement S 20,000 -Sheriff's Patrol TOTAL: $500,000 Offen Snace/AMulture Trust Fund 1. Open Space Rodent/Thistle Control $ 60,000 -Agricultural Biologist.plus mabrials 2. Open Space Beautification-Planting $100,000 Wildflowers,Trees,Grasses -1 crew,plus materials 3. Agriculture/Soits Bank $250,000 -programs to be dentified through Internal Operations Committee public input process 4. Open Spaoe/Park Maintenance $ 90.000 -allocation to East Bay Regional Parks District for 1 crew TOTAL: $500,000 Communed r Assistance Trustfund 1. Code Enforcement $ 601000 -Code Compliance Officer P- Property Clean-up $ 90.000 - 1 crew 3. PatroVDumping and Litter Control $190,000 -Sheriff's Patrol 4. Youth Recreation $ 25,000 -.funding for community barns and other recreation 5. Other West Pittsburg Mitigation $135,000 -to be determined In consultation with W.Pittbburg MAC,PRIDE, Ambrose Rec&Park District Board of Directors.and.others TOTAL: $500,000 *Scheduled before the Board of Supervisors on September 8, 1992. 4 TOTAL P.005 CONTRA COSTA COUNTY OFFICE OF THE COUNTY ADMINIS TRA TOR 651 Pine Street, 10th Floor Martinez, CA 945::3 Telephone:335-1094 DATE: June 16, 1997 TO: Finance Committee FROM: Tony Enea SUBJECT: DISTRIBUTION OF KELLER CANYON MITIGATION FUNDS FOR 1997-98 RECOMMENDATIONS: 1. FORMULATE a budget balancing plan for the Keller Canyon Mitigation Program, which is facing an estimated $361,000 revenue shortfall in fiscal year 1997-98. BACKGROUND: On March 17, the Committee decided to consider the funding priorities for all program receiving Keller Canyon Mitigation funds. Staff advised all recipients of these monies that no commitments for 1997-98 monies will be made pending a Committee review of each program. Program staff were requested to prepare a short summary of their project, project activities, accomplishments and Program staff attended one of three Finance Committee meetings held on April 7, April 21 and May 5. At these meetings, staff presented their programs and answered questions from Committee members. At the May 5 meeting, staff advised the Committee of an estimated $202,000 revenue shortfall assuming $184,000 in program cuts were made. These cuts consisted of a 20% reduction in four General Services Department programs for a total of $84,000, and $100,000 in programs which serve clients from the City of Pittsburg which the Board directed should not be funded. Attachment A depicts the staff estimates of May 5. Budget Problem Attachment B presents the latest revenue estimates which include 11 months of actual experience. The staff now estimates 374,000 tons will be processed through Keller - 19,757 tons or 6% more than originally estimated. The total tonnage for 1996-97 at $3.00 per ton will generated $1,122,000. Page 2 It appears that the Committ:;e will have about $40,000 in excess revenues in 1996-97 to apply to the 1997-98 budget shortfall. This figure is calculated below. 1) Original estimate of revenues $1,056,000 2) Subsequent estimate increase with added $25,000 appropriations to Host Mitigation programs 3) Total Revenue Obligated $1,081,000 4) June Revenue Estimate $1,122,000 5) Excess Revenues $41,000 Based on the information available, staff would recommend we budget no more revenue in 1997-98 than estimated in 1996-97. Note that during the period of March, April and May of 1997, we actually received less tonnage than for the same months in 1996, which suggests that the revenues must be monitored closely. Attachment C incorporates the recommended revenue estimates for 1997-98 along with the $41,000 in unobligated revenues from 1996-97, which translates to a $177,000 budget shortfall. Budget Balancing Options - $177.000 Shortfall Presented below are potential options the Committee may wish to consider to eliminate the budget shortfall. Option Savings 1. Fund the Host Mitigation for 6 months - January $42,500 through June 1998 2. Don"t fund Host Mitigation in 1997-98, pending $85,000 reformulation of approach to funding. 3. Cut 10 programs by 20%, excluding Host $88,800 Community, Library and General Services programs. 4. Reallocate unspent monies from current year to be programs (see attachment D for Host Community discussed. spending status). Page 3 5. Cut or eliminate lowest prior'ty programs using Unknown Committee criteria such as nexus to Landfill and efficiency%effectiveness of program. > Implications to 1998-99 Some of the suggestions and options would reduce the budget shortfall for 1997-98 only, but would not be permanent in nature. These one-time fixes presented above include the $40,000 in unobligated 1996-97 revenues, and options number one, two and four. If the Committee adopts any one-time fixes, the plan could be viewed as transitional pending further study in the future. Additional Information An historical tracking of the funding .is presented in Attachment E as requested by the Committee. Also attached are program reports presented to the Committee over the last several months. TE:cm cc: Val Alexeeff, GMEDA Randy Slusher, Community Development Attachment B Keller Tonnage Information 1995496 1996=97 _ Difference July 21,287 36,770 15,483 August 28,393 32,806 4,413 September 21,939 28,784 6,845 October 37,776 31 ,609 -6,167 November 38,618 35,099 -3,519 December 25,571 29,817 4,246 January 22,105 32,191 10,086 February 19,609 26,847 7,238 March 30,637 28,110 -2,527 April 36,652 31 ,829 -4,823 May 39,904 30,894 -9,010 June 31 ,508 29,000 -2,508 TOTAL 3531999 373,756 19,757 June tonnage is estimated. KELLER CANYON FINANCIAL PLAN 1997-1998 1996-97 1997-98 FINANCE COM. PROGRAM APPROPRIATION REQUESTED RECOMMENDATIONS OPEN SPACE Trail Maintenance $90,000 $90,000 $72,000 Wetlands Mitigation $15,000 $15,000 $15,000 Delta Env. Center $65,000 $65,000 $65,000 Audubon (ABC) $10,000 $10,000 $10,000 Biodiversity $20,000 $20,000 $20,000 RodentThistle $60,000 $60,000 $60,000 Route Planting $100,000 $100,000 $80,000 TRANSPORTATION Roadside Litter Clean-up $140,000 $140,000 $112,000 Enforcement $70,000 $70,000 $70,000 Roadside Hazardous Clean-up $12,000 $12,000 $12,000 Roadside Litter Clean-up(Fees) $22,000 $22,000 $22,000 COMMUNITY Property Clean-up $90,000 $90,000 $72,000 Resident Deputy $140,000 $140,000 $140,000 Code Enforcement $30,000 $30,000 $30,000 Host Community $160,000 $85,000 $42,500 Pittsburg Library $32,000 $7,318 $7,318 TOTAL APPROPRIATIONS $1,056,000 $956,318 $829,818 COUNTY REVENUE ESTIMATE $1,056,000 $1,122,000 $1,122,000 LESS REVENUE TO ($467,500) ($467,500) PITTSBURG REVENUE AVAILABLE $654,500 $654,500 PLUS 1996-97 CARRYFOWARD $695,500 $695,500 OF $41,000 SHORTFALL ESTIMATE $260,818 $134,318 5:13 AM KELR97B 6/18/97