HomeMy WebLinkAboutMINUTES - 06031997 - D11 D.11
THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on June 3, 1997, by the following vote:
AYES: Supervisors Rogers, Uilkema, Gerber, Canciamilla and DeSaulnier
NOES: None
ABSENT: None
ABSTAIN: None
This is the time noticed by the Clerk of the Board of Supervisors for the
hearing on the Discovery Bay Boundary Reorganization and the establishment of
the Sphere of Influence boundary of the Discovery Bay Community Services
District (LAFCO Resolution 96-19), Discovery Bay area.
IT IS BY THE BOARD ORDERED the hearing on the above matter
is CONTINUED to June 10, 1997, at 3:00 p.m.
I hereby certify that this is a true
and correct copy of an action taken
and entered on the minutes of the Board
of Supervisors on the date shown.
ATTESTED Jame 3, 1997
Phil Batchel �, Clerk of the Board
Supervise s Coun Administrator
BY
L'JA�AJ, A,,Barbara S r Deputy Clerk
C.C. CAO
Public Works Dept.
LAFCO
1
12-Noon
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
DATE: June 3; 1997 MATTER OF RECORD
The Board received the presentation of Tony Colon, Head Start
Director, on the Head Start Program and the demographics of the
population currently served; and the FY 1997 Head Start Program
Expansion Funding Application that is proposing to serve an
additional 220 children and their families.
At the conclusion of the presentation, the Board adjourned to
meet with the Head Start Policy Council in the All-Purpose Room on
the 12th Floor of the County Administration Building, Martinez.
THIS IS A MATTER FOR RECORD PURPOSES ONLY
NO FORMAL BOARD ACTION TAKEN
€- Contra Costa County
Community Services Department
Head Start Program
ACYF Log No.: ACYF-PI-HS-97-01
�I
( �1 endq aew G.�`�
`"ommunity Services DepartmentHead Start Grantee Office
Contra 2425 Bisso lane, Suite 120
Costa Concord, California 94520-4630
Administration (510)646-5540
1 1220 Morello Avenue, Suite 101 Fax(510)646-5551
Martinez, California 945534711 County
(510)313-7350 Tony Colbn,
Fax(510)313-7385 Head Start Program Director
Scott Tandy, ;
Director
May 28, 1997
Helen Taylor, Associate Commissioner
Head Start Bureau
ACYF operations Center
3030 Clarendon Blvd. — Suite 240
Arlington, VA 22201
RE: 1997 Head Start Expansion Funds
Dear Ms. Taylor:
Enclosed you will find the original and two copies of the 1997 Contra Costa County
One-Time Program Improvement Grant Application.
This application was presented to and approved by the Head Start Policy Council
on June 3, 1997. The Contra Costa County Board of Supervisors also approved the
application on that date.
Please contact Tony Colon, Head Start Director (510) 646-5540 if you have any
questions. Thank you for your consideration.
Sincerely,
Scott Tandy, Dire or
Community Se ices Director
Affirmative Action 1 An Equal opportunity Employer
CONTRA COSTA COUNTY
COMMUNITY SERVICES DEPARTMENT
HEAD START DIVISION
2425 BISSO LANE, SUITE 120
CONCORD CA 94520
1. PROJECT SUMMARY
i
= Geographical Area Of Competition: California
Number of additional children Grantee Wide: 304
` Total Ongoing Annual Federal Funds Grantee Wide: $2,522,034.00
Proposed Community for Expansion: Contra Costa County
Grantee Operated Program: Richmond, Concord, Martinez, Antioch, Oakley,
Brentwood
Delegate Agencies:
Bayo Vista Child and Family Center: Rodeo, Crockett, Pinole, Hercules, El Sobrante
First Baptist Church: Pittsburg and Bay Point
Category of Application: Priority 1
Key features include:
1. The Grantee will provide a full-day, full-year, five day a week program for 100 children at existing
sites in West and Central County in collaboration with Contra Costa County's Child Development
Division.
2. A proposal is included to construct a new facility in conjunction with the Housing Authority at the
Los Arboles Housing Development in Easf County. This facility will house 40 new children in a full-
day, full-year, five day a week program in collaboration with Child Development Division.
3. An additional modular classroom is being planned for the Los Nogales site, this additional
classroom will house 20 full-day, full-year, five day a week children.
4. A Family Child Care option will be provided to 60 eligible children in areas of need throughout the
county.
s ...................................._.._.............................................................................................................................................................
5. First Baptist Church Head Start (a Delegate Agency) is proposing to expand by an additional 40
children and provide full-year, full-day, five day a week services to 40 children in collaboration with
the Child Development Division of Contra Costa County. This would total 80 children and families
receiving full-year, full-day services.
6. Additionally, First Baptist Church upon grant approval will enter into contracts with 4 Family Child
Care providers that will provide services to 20 children and families.
7. Bayo Vista Child and Family Center (a Delegate Agency), is proposing to provide services to an
additional 24 children through the Family Child Care model.
16
CONTRA COSTA COUNTY HEAD START
1997 EXPANSION GRANT
Contra Costa County Head Start
Head Start Expansion
Grant Application
i
2.0 Operating Budget Narrative
Amount of Federal Funds Requested: $ 1,826,925
Introduction:
Under the Expansion Grant, Contra Costa County Grantee Operated Program
proposes to offer full-day/full-year services to additional 220 children and their families;
160 slots in center-base and 60 slots in family child care homes.
PERSONNEL (6.a.) $ 892,414
Administration
Administration duties will be provided by one part-time accountant and two full-time
clerks furnishing enrollment and clerical support.
Coordination
The Family Service Manager will supervise the Family Service Assistants in their duties.
This will entail monitoring daily workloads, directing activities, and ensuring that
performance standards are met.
The Education Specialist is responsible for overseeing the educational component and
supervising the teaching staff. This includes other responsibilities, including delivery of
cross-component integration in education supporting classroom activities /materials /
environment and ensuring that performance standards are met.
BUDGET NARRATIVE
17
. COSTA OSTA COUNTY HEAD START
1997 EXPANSION GRANT
The Family Day Care Specialist is responsible for managing the Family Day Care
providers in 12 homes. This would include assuring that the homes meet quality
I
standards, and coordinating support services for the children and families in these
homes.
Education
There will be one Teacher I and one Teacher II in each classroom for a total of sixteen
full-time teaching staff. In addition, the budget includes four supplemental full-time-
equivalency positions to cover teacher down time for class preparation and lunches.
Substitute teachers have been budgeted to provide classroom coverage for vacations
and sick leave. Bilingual pay is budgeted for staff members who provide translation
services to the families and children enrolled in the program.
Maintenance
The Building Service Worker will be in charge of providing daily maintenance to the
grounds and to all Head Start facilities.
Dual Roles
The Family Service Assistants provide support to the families of children enrolled in the
program. They are also responsible for monitoring the health and growth of the
children.
STANDARD FRINGE BENEFITS (6.b) $ 318,770
Fringe benefits are provided to all Head Start staff, including comprehensive medical
and dental benefits and retirement programs.
BUDGET NARRATIVE
18
CONTRA COSTA COUNTY HEAD START
1997 EXPANSION GRANT
TRAVEL (6.c) $ 3,600
A per diem is budgeted for all out of area travel expenses, for Head Start attending
trainings, conferences and cluster meetings as part of their professional growth.
SUPPLIES (6.e) $ 63,900
These consist of routine expendable office and classroom supplies, paper products for
food service and bathroom, miscellaneous health supplies and laundry service for
classroom blankets and sheets.
OTHER (6.h)
Occupancy $ 66,650
i There are four sites that will be used for the full day programs; however, two are
! preexisting and will not require additional expenditures. The following items are
budgeted for the two new facilities that will be used: land use rent, utilities,
maintenance/repair, and lease/property management casts.
Child Travel $ 18,000
This consists of vehicle maintenance repair and operating costs for two transporting
vans. Also miscellaneous travel and admission expenses for field trips and out-of
classroom activities for the children (cultural enrichment activities).
Local Staff Travel $ 21,500
Reimbursement for mileage/expenses for staff who use their private vehicles for
program services.
Nutrition and Food $ 87,661
BUDGET NARRATIVE
19
CONTRA COSTA COUNTY HEAD START
1997 EXPANSION GRANT
Head Start will provide nutritious meals (including snacks and dinner) for the children,
and adults in the classroom. The budget also includes costs of transporting food to
the program sites by the various food service vendors.
Equipment and Furniture $ 3,200
This consists of equipment rental and repair, and lease of a copy machine.
Other Child Services $ 344,230
This consists of compensation for 12 Family Day Care providers
serving five children from the program. Their compensation includes the
minimum standard fringe benefits required by law (social security, workers
compensation, and unemployment).
Other Parent Services $ 1,000
This consists of food, child care, and transportation costs for parent attendance at local
policy council and site meetings.
Other Misc. Costs $ 6,000
This consists of contract preparation cost for the Family Day Care Providers and other
miscellaneous costs for publications and subscriptions, printing and advertising and
other costs for on-going training.
Amount of Non-Federal Funds Required: $ 456,731
Non-Federal Funds support to the program will be provided in the form of volunteers in
the classroom, speech therapy by school district staff, participation by the parents in
home visits, and General Child Care Services from State Funds.
BUDGET NARRATIVE
20
CONTRA COSTA COUNTY HEAD START
1997 EXPANSION GRANT
Contra Costa County Head Start
Head Start Expansion
F Grant Application
2.1 Start-Up Budget Narrative
Amount of Federal Funds Requested: $1,431,988
Introduction:
Contra Costa Head Start Grantee is requesting funds to start-up eight center-based
classrooms and twelve Family Day Care homes.
The following describes funding request per category.
PERSONNEL (6.a) $ 77,370
The coordinating staff will be hired two months before the beginning of program
operation. This will allow time for their training, and to prepare the organization of the
support staff. The support staff is to be hired one month before operation.
FRINGE BENEFITS (6.13) $ 27,637
These consist of the standard fringe benefits provided to all members of the Head Start
staff, including comprehensive medical and dental benefits and retirement programs.
EQUIPMENT AND FURNITURE (6.d) $ 417,492
The grantee will purchase two 12-passenger vans for transportation of children to
various sites for educational and health care functions.
Three facilities will be outfitted with playground equipment.
The Los Nogales facility will be provided with a modular classroom to be sited on
Housing Authority land to accommodate a full-day program for children in that area.
r
START-UP BUDGET NARRATIVE
29
CONTRA COSTA COUNTY HEAD START
1997 EXPANSION GRANT
Supplies (6.e) $ 342,390
Office furniture/computers will be provided for 12 new staff members.
Six classrooms will be completely equipped with new furniture, outdoor play items,
manipulative play items, etc.
I The Family Day Care providers will be provided with start-up funds for furniture and
various supplies.
The kitchens at Los Nogales and Los Arboles will each be equipped with a refrigerator
and two microwave ovens.
Construction (6.g) $ 520,900
The Los Arboles site will require construction of two Head Start full-day classrooms to
be located on Housing Authority property.
Other Miscellaneous Costs (6.h) $ 46,199
Occupancy costs will include costs for installation of telephones at two sites, plus office
phones for support staff.
There will also be expenses for execution'of land-use leases and contracts by the
Lease Management Division.
Reimbursement for mileage/expenses for staff use of private vehicles for program
services.
Child Day Care providers will be retained approximately one month prior to program
operation, in order to provide time for training, organization, and preparation.
There will also be contract preparation costs for the Family Day Care providers, and
other miscellaneous costs for printing and advertising and associated costs for start-up
training.
Amount of Non-Federal Funds Required: $ 357,997
Non-Federal funds support to the program will be provided in the form of General Child
Care Services from State funds, child transportation provided by parents, parent
participation in meetings, and services provided by County Health & Social Services
Departments.
START-UP BUDGET NARRATIVE
30
r
i
i
BAYO VISTA CHILD
� AND
FAMILY CENTER , INC.
CONTRA COSTA COUNTY HEAD START
• 1997 EXPANSION GRANT
BAYO VISTA CHILD & FAMILY CENTER, INC.
EXPANSION GRANT
1. APPLICATION REQUIREMENTS
A. PROJECT SUMMARY/ABSTRACT
The Bayo Vista Child & Family Center, Inc. located at 3733 San Pablo Dam
Road, EI Sobrante presently serves 149 children in a center based four day
option. The geographical area of competition is California. Our agency has a
contract with the Grantee, Contra Costa County, to serve children in the
northwest portion of the county. This area includes the cities and communities of
Rodeo, Crockett, Pinole, Hercules, Tara Hills, Montalvin, and EI Sobrante.
Our proposal is to serve 24 children in the homes of family child care providers.
The total ongoing annual federal funds requested is $203,517. The communities
and cities that the homes will be located in are Rodeo, Hercules, Pinole, and EI
Sobrante. We serve a large geographic area in the northwest portion of Contra
Costa County and the proposed location of homes of family care providers will
ensure that providers are located in the communities we serve.
The category of application is Priority I. This proposal will collaborate with family
care providers to provide full day/full year services to Head Start eligible families
who are employed, entering the work place, or participating in Temporary
Assistance to Needy Families (TANF) - related education, training, or community
service activities.
The proposal provides services to 24 Head Start - eligible children and will fully
meet the Head Start Performance Standards. The homes of all providers that
our agency contracts with will be licensed by the State of California. One of the
main features of this proposal is that children will be provided Head Start
services in one setting rather than move children between program settings each
day.
Head Start staff, parents, and family care providers will be involved in providing
a comprehensive array of services in the following component areas:
♦ Education
♦ Mental Health
♦ Health
♦ Nutrition
♦ Disabilities
♦ Parent Involvement
♦ Social Services
Bayo Vista's 1997 Expansion Grant
/05199701
BV- 10
CONTRA COSTA COUNTY HEAD START
1997 EXPANSION GRANT
' B. OBJECTIVES AND NEED FOR ASSISTANCE
Data from the community needs assessment indicate that two of the communities
in our service area have poverty level rates as follows;
♦ Montalvin Manor, San Pablo- 19% of residents living below the poverty level.
♦ Rodeo -9% of residents living below the poverty level.
Data from the Association of Bay Area Governments has made statistics
available that indicate approximately 65% of preschool age children living below
poverty are not being served by Head Start or other child development
programs.
Data and feedback from family needs assessment and interviews indicate that
Welfare Reform and employment issues are major concerns for Bayo Vista
families. Most of our parents express the need for full-day, year-round services.
Parents also indicate the need for these services in the communities in which
they live. Public transportation is a major issue in our service area, and two-
three transfers on public transportation may be necessary to reach health, social
services and job training centers.
Data from our 1995 PIR indicate that the following languages are spoken by
families enrolled in our Bayo Vista Head Start program.
English -79.68%
Spanish - 18.72%
Asian - 1.60%
Our agency has contacted staff at the West County School District and John
Swett School District regarding the estimated number of children with disabilities
four years or younger. We have requested information that included types of
disabilities, services, and resources provided to these children. To date, we
have not received this data.
The YMCA Child Development Program in Rodeo, which is the only subsidized
program in our service area serving Head Start eligible children has slots for 40
low income preschool children in all day care. Their waiting list is approximately
200 families. There are licensed family child care providers in the various
communities and cities in our service area.
One of the major focuses of this expansion will be to provide training to the
providers so that the Head Start children and families will be provided all the
requirements of the Performance Standards. Our plan is to collaborate with
other community institutions to meet this goal. Some of these institutions or
agencies will include the local community college, Children's Council Providers
Bayo Vista's 1997 Expansion Grant
105199701
BV- 11
First Baptist Church Head Start
1 1997 Head Start Expansion
1 PROJECT SUM AR VABSTRA CT
Delegate Agency Name First Baptist Chinch Head Start
:55 Castlewood Drive, Pittsburg, CA 94565
GeographicalArea: California
Number of Additional Children.:60 children
Annual Federal:Funds. $4914593.00
Community: Pittsburg and:Bay Point Communities.& Contra Costa County
Category of Application: Priority I
Overview of key features of the proposed strategy:
Under the expansion grant, First Baptist Church Head Start
(FBCHS) proposes to offer full-day/full-year services to an additional
60 children (ages 3 - pre-kindergarten) and their families; 40 slots in
center-based and 20 slots in family child care homes. According to our
most recent Community Needs Assessment and parent questionnaires,
additional subsidized full-day and full-year services are desperately needed
for the low-income families of our Pittsburg and Bay Point communities.
FBCHS plans to work in partnership with the Child Development
Division of Contra Costa County to operate a State Preschool program back
to-back with current Head Start slots resulting in 40 full-day/full-year slots.
In addition, we are proposing to expand by 40 more Head Start slots, totaling
80 children and their families receiving full-day/full-year center-based
services. Currently, we have the space available at our largest center, Kid's
Castle.
Upon grant approval, 4 local Family Child Care Providers are eager
and have submitted letters agreeing to enter into a contractual partnership
arrangement with FBCHS to operate the full-day/full-year option in their
homes. They will each provide 5 income eligible children and their families
with a comprehensive Head Start program based on the revised Program
Performance Standards.
In all, if approved, FBCHS will serve the full-day, full-year option to a
total of 100 (80 center-based, 20 FCC) Head Start eligible children and their
families.
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