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HomeMy WebLinkAboutMINUTES - 06031997 - C77 - - ............. TO: BOARD OF SUPERVISORS •' _ '• CONTRA FROM: SCOTT TANDY, DIRECTOR _ COSTA o. . COMMUNITY SERVICES DEPARTMENT :, ;° COUNTY DATE: JUNE 3, 1997 SUBJECT: APPROVE SUBMISSION OF GRANT APPLICATION FOR EXPANSION FUNDS FOR THE CCC HEAD START PROGRAM SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): APPROVE and AUTHORIZE the Community Services Director or designee to submit a grant application (County #09CH375) to the Administration on Children, Youth -and Families for 1997 Expansion Funds in the amount of$4,039,810. FISCAL: No County funding is required. If this grant application is approved by the Administration on Children, Youth and Families, the amount of $2,522,034 will be rolled into the current Head Start operating budget of$6,641,223 and will be funded with Federal funds. The additional $1,517,776 of Federal funding designated for use as One-time Start-up Funds. The County is required to match 20% of the grant in non-federal share, which amounts to $1,009,953. BACKGROUND/REASON(S) FOR RECOMMENDATION(S): Contra Costa County Head Start (CCCHS) is submitting the attached grant proposal to provide services to an additional two hundred and twenty children and families. This grant will allow CCCHS to: • provide an even more diversified and innovative program, • respond to the changes resulting from TANF, • comply with the revised performance standards which become effective 1/1/98, and • serve a previously unserved group of clients. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR—RENOF BOARD COM 1ITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT 1 TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. ATTESTED ' 1 3 J 9 77 PHIL ATCHELO ,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc: CAO Community Services Department:Scott Tandy Head Start: Tony Colon BY EPUTY 01 The Grantee is proposing the following options to serve the additional 220 children and families: 1. The Grantee will provide a full-day, full-year, five day a week program for 100 children at existing sites in West and Central County in collaboration with Child!Development Division. 2. The Grantee is in the planning stages with a developer to build a new Head Start facility in East County for 40 children in the city of Brentwood. Twenty of the slots at this new facility will be slots transferred from another area of the county. 3. A proposal is included to construct a new facility in conjunction with the Housing Authority at the Los Arboles Housing Development in East County. This facility will house 40 new children in a full- day, full-year, five day a week program in collaboration with'''Child Development Division. 4. An additional modular classroom is being planned for the Los Nogales site, this additional classroom will house 20 full-day, full-year, five day a week children. These slots are being relocated from another area of the county. 5. A Family Child Care option will be provided to 60 eligible children in areas of need throughout the county. Delegate Agencies Included in the funding amount are proposals for expansion by both Head Start Delegate Agencies. 1. First Baptist Church Head Start is proposing to expand by an additional 40 children and provide full-year, full-day, five day a week services to 40 children in collaboration with the Child Development Division of Contra Costa County. This would total 80 children and families receiving full-year, full-day services. 2. Additionally, First Baptist Church upon grant approval will enter into contracts with 4 Family Child Care providers that will provide services to 20 children and families. 3. Bayo Vista Child and Family Center, is proposing to provide services to an additional 24 children through the Family Child Care model. Approval of this grant application will mean an increase in the Contra Costa County Head Start Program's operating budget of 38%, this will bring the budget1rom $6.6 million to $9.1 million in 1998. The total increase in number of children and families being served by Head Start in Contra Costa County will be from 1183 to 1467. h QI a U L o U p N a O Fill giE:R! FEN 0C14 CN m Z x U Z O N N C O O N rL! r2 U y O N O � p of o U �� o W ll Z d C V a � V1 p N � LL CO l0 n ,ct O o � u �m C� N N O C O U p aLa a N rn o =LL N CA O moo 0 =oa N r� 5 _ LL r 0 a 0 0 _ D O d LD CN J? �= N y> N 10 ti ❑ $o� a O U m o o 0 =oa N m m o L N N N = LL 13 'O o a to U m E $ 9L m �'a` a a m N o N U O O N �O 2 0 = N �j N m 2 LL �_ d v L Q U m 0 m � m� a o �- n � �N ��d oN � Lp x�_ LL Da v e-77 1 iT Contra Costa County ........... ............. Community Services, Department Head Start Program ACYF Log No.: ACYF-PI-HS-97-01 ...... . ....... .............. .. .......... .. ........ AA ........... . "ommunity Services DepartmentHead Start Grantee Office Contra 2425 Bisso Lane, Suite 120 Administration Cost (510)Concord, California 94520-4830 a 1220 Morello Avenue, Suite 101 Fax(510)646-5540 646-5551 Martinez, California 94553-4711 County (510)313-7350 Tony Col6n, Fax(510) 313-7385 Head Start Program Director Scott Tandy, Director 1 May 28, 1997 Helen Taylor, Associate Commissioner Head Start Bureau ACYF Operations Center 3030 Clarendon Blvd. — Suite 240 Arlington, VA 22201 RE: 1997 Head Start Expansion Funds Dear Ms. Taylor: Enclosed you will find the original and two copies of the 1997 Contra Costa County One-Time Program Improvement Grant Application. This application was presented to and approved by the Head Start Policy Council on June 3, 1997. The Contra Costa County Board of Supervisors also approved the application on that date. Please contact Tony Col6n, Head Start Director (510) 646-5540 if you have any questions. Thank you for your consideration. Sincerely, Scott Tandy, Dire or V S e Community Se , ices Director Affirmative Action i An Equal Opportunity Employer i Oro mm za r , r CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT HEAD START PROGRAM 1997 EXPANSION GRANT TABLE OF CONTENTS Application for Federal Assistance (Form 424) ..................................................................... 1 PROJECT APPROVALS Board of Supervisors' Approval.................................................................................3 PolicyCouncil Approval.............................................................................................5 ' Project Approval Information .....................................................................................6 Executive Order 12372 —State Point of Contact .......................................................7 CERTIFICATIONS AND ASSURANCES Assurances — Non-Construction Projects..................................................................8 Certification Regarding Lobbying ............................................................................ 10 Certification Regarding Debarment, Suspension and Other Responsibility Matters— Primary Covered Transactions ................................................................ 11 Certification Regarding Debarment, Suspension Ineligibility and Voluntary Exclusion— Lower Tier Covered Transactions ........................................................ 12 ! Certification of Head Start Administrative Costs...................................................... 13 Certification Regarding Drug-.Free Workplace Requirements.................................. 14 1. PROJECT SUMMARY............................................................................................ 16 2.0 OPERATING BUDGET NARRATIVE ..................................................................... 17 ' 2.1 START-UP BUDGET NARRATIVE ........................................................................29 3. OBJECTIVES AND NEEDS FOR ASSISTANCE ...................................................39 ' 4. PROPOSED APPROACH.......................................................................................63 5. COLLABORATIVE PLANNING..............................................................................75 6. ORGANIZATIONAL CAPACITY AND EXPERIENCE ............................................85 DELEGATE AGENCIES BAYO VISTA CHILD AND FAMILY CENTER, INC. ........................................ BV— 1 FIRSTBAPTIST CHURCH ...............................................................................FB - 1 APPENDIXES A — Letters of Understanding...............................................................Appendix A — 1 B — Letters of Support .........................................................................Appendix B — 1 C — Facilities ...................:...................................................................Appendix C— 1 D — Samples of Existing Memorandums of Understanding...................Appendix D - 1 r AGLICATION FOR r3. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE JUNE 1, 1997 Pending 1. TYPE OF SUBMISSION DATE RECEIVED BY STATE State Application Identifier Applicadon P,e applicason JUNE 1, 1997 Pending ❑Construction ❑Construction 4. DATE RECEIVED BY FEDERAL AGENCY LFede Identifier ■ Non-Construction E]Non-ConstructionJUNE 1, 1997 0375/33 5. Applicant Information Legal Name: Organizational Unit Contra Costa County, Board of Supervisors County Government Address(give city,county,state and zip code) Name and telephone number of the person to be contacted on matters involving 2425 Bisso Lane,Suite 120 this application(give area code) Concord,California 94520 Scott Tandy, Executive Director (510)-313-7350 6. EMPLOYER IDENTIFICATION NUMBER(EIN): 7. TYPE OF APPLICANT:(enterappropriate letterin box) B 97 4 - 6 1 0 1 0 0 1 5 0 9 A. State H. Independent School Dist. B. County I. State Controlled Institution of Higher Learning 8. TYPE OF APPLICATION: C. Municipal J. Private University New 0 Continuation ❑ Revision D. Township K. Indian Tribe E. Interstate L. Individual If revision,enter appropriate letter(s)in box(es): F-1 FI F. Inter-municipal M. Profit Organization A. Increase Award B. Decrease Award C. Increase Duration G. Special District N. Other(Specify) D. Decrease Duration Other(specify): 9. NAME OF FEDERAL AGENCY: HHS/ACF 10. CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: ASSISTANCE NUMBER: 93 - 600 Head Start 1997 Head Start Expansion TITLE: Head Start ACYF-PI-HS-97-01 Priority One 12.AREAS EFFECTED BY PROJECT(cities,counties,states,etc.) Contra Costa County OPERATING COST 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICT OF Start Data racing Date a.applicant b.Project 111/1997 12131/1997 07, 10 07, 10 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 2,522,034-00 a. YES THIS PREAPPLICATIONIAPPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b.-Applicant $ .00 DATE JUNE 1, 1997 c. State $ .00 d. Local $ 630,509 .00 b. NO ❑ PROGRAM IS NOT COVERED BY E.O.12372 e. Other $ .00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Intone $ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g• Total $ 3, 152,543•00 1 ❑ Yes if"Yes,"attach an explanation. ■ No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT.THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Typed Name of Authorized Representative b. Title c. Telephone Number Scott Tandy. Executive Director (510)-313-7350 d. Signature of Authorized Representative /' e. DateSigned Previous Editions Not Usable Standard Fonn 424 (Rev-4-881 Prescribed by OMB Circular A-tut ' Authorized for Local Reproduction A*-ICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE JUNE 1, 1997 Pending 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier A pplicafiOn F,e application JUNE 1, 1997 Pending ❑Construction ❑Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier ■ Non-Construction ❑Non-Construction JUNE 1, 1997 09CH0375/33 5. Applicant Information Legal Name: Organizational Unit Contra Costa County, Board of Supervisors County Government Address(give city,county,state and zip code) Name and telephone number of the person to be contacted on matters invoMng 2425 Bisso Lane,Suite 120 this application(give area code) Concord,California 94520 Scott Tandy, Executive Director (510)-013-7350 6. EMPLOYER IDENTIFICATION NUMBER(EIN): 7. TYPE OF APPLICANT:(enterappropdate letter in box) B 97 4 - 6 1 0 1 0 1 0 5 1 0 T91 A. State H. Independent School Dist. B. County I. State Controlled Institution of Higher Leaming 8. TYPE OF APPLICATION: C. Municipal J1' Private University New 0 Continuation Revision D. Township K. Indian Tribe E. Interstate L. Individual If revision,enter appropriate letters)in box(es): ❑ F. Inter-municipal M. Profit Organization A Increase Award B. Decrease Award C. Increase Duration G. Special District N. Other(Specify) D. Decrease Duration Other(specify): 9. NAME OF FEDERAL AGENCY: HHS/ACF 10. CATALOG OF FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: ASSISTANCE NUMBER: 93 - 600 Head Start 1997 ,1Head Start Expansion TITLE: Head Start ACYF-PI-HS-97-01 Priority One 12.AREAS EFFECTED BY PROJECT(cities,counties,states,etc.) Contra Costa County START UP COST 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICT OF Start Date Erickm Date a.applicantb.Project 1/1/1997 12/31/1997 07, 10' 07, 10 15, ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 1,517,776 .00 a. YES THIS PREAPPLICATIONIAPPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b. Applicant $ .00 DATE JUNE 1, 1997 C. State $ .00 d. Local $ 379,44400 b. NO E] PROGRAM IS NOT COVERED BY E.O.12372 e. Other $ .00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ .00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. Total $ 1,897,220 .00 ❑ Yes if"Yes,"attach an expla (nation. 0 No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND cORRECT.THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Typed Name of AudKxized Representative b. Title c. Telephone Number Scott Tandy Executive Director (510)-313-7350 1 d. Signature of Authorized Representative e. Date Signed r, �? / �(',f.r� ` fel���► 61. Previous Editions Not Usable Standard Form 424 (Rev+aa( Prescribed by OMB Circular A-102 Authorized for L3cal Reproduction TO: BOARD OF SUPERVISORS rs �� CONTRA FROM: SCOTT TANDY, DIRECTOR o, " {�ST`1 COMMUNITY SERVICES DEPARTMENT C( 1 l .:._ q tour+� DATE_ JUNE 3, 1997 SUBJECT: APPROVE SUBMISSION OF GRANT APPLICATION FOR EXPANSION FUNDS FOR THE CCC HEAD START PROGRAM SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION(S): APPROVE and AUTHORIZE the Community Services Director of designee to submit a grant application (County #09CH375) to the Administration on Children. Youth and Families for 1997 Expansion Funds in the amount of$4.039,810 FISCAL.: No County funding is required. If this grant application is approved by the Administration on Children Youth and Families, the amount of $2,522,034 will be rolled into the current Head.Start operating budget of $6,641,223 and will be funded with Federal funds The additional $1..517.776 of Federal funding designated for use as One-time Start-up Funds The County is required to match 20% of the grant in non-federal share, which amounts to $1.009.953 BACKGROUND/REASON(S) FOR RECOMMENDATION S): Contra Costa County Head Start (CCCHS) is submitting the attached grant proposal to provide services to an additional two hundred and twenty children and families This grant will allow CCCHS to • provide an even more diversified and innovative program. • respond to the changes resulting from TANF. = comply with the revised performance standards which become effective 111198. and • serve a previously unserved group of clients CONTINUED ON ATTACHMENT_ YES SIGNATURE: ' RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI NOF BOARD COM ITTEE APPROVE _OTHER PI SIGNATURES} ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS(ABSENT 1 TRUE AND CORRECT COPY OF AN AY_ES: NOES: ACTION TAKEN AND ENTERED ABSENT. _ ABSTAIN:___ ON MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN, ATTESTED PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR cc CAO Community Ser,�ces Department Scott Tancy Head Start T ony Colon The Grantee is proposing the following options to serve the additional 220 children and families 1 The Grantee will provide a full-day, full-year, five day a week program for 100 children at existing sites in West and Central County in collaboration with Child Development Division 2 The Grantee is in the planning stages with a developer to build a new Head Start facility in East County for 40 children in the city of Brentwood Twenty of the slots at this new facility Mll be slots transferred from another area of the county 3 A proposal is included to construct a new facility in conjunction with the Housing Authority at the Los Arboles Housing Development in East County. This facility will house 40 new children in a full- day, full-year, five day a week program in collaboration with Child Development Division 4 An additional modular classroom is being planned for the Los Nogales site, this additional classroom will house 20 full-day, full-year five day a week children These slots are being relocated from another area of the county 5 A Family Child Care option will be provided to 60 eligible children ,n areas of need throughout the county Delegate Agencies Included in the funding amount are proposals for expansion by both Head Start Delegate Agencies 1 First Baptist Church Head Start is proposing to expand by an additional 40 children and provide full-year, full-day, five day a week services to 40 children in collaboration with the Child Development Division of Contra Costa County This would total 80 children and families receiving full-year. full-day services 2 Additionally, First Baptist Church upon grant approval will enter into contracts with 4 Family Ch lc Care providers that will provide services to 20 children and families 3 Bayo Vista Child and Family Center,is proposing to provide services to an additional 24 ch ldre,- through the Family Child Care rnod.el Approval of this grant application will mean an increase in the Contra Costa County Head Star; Program's operating budget of 38% this will bring the budget from S6 6 million to $9 1 millioni in 1,998 The total increase in number of children and families being served by Head Start in Contra Costa County will be from 1183 to 1467 4 l 1 m Q (D � > N p � I N L @? U rn O Z U O m C m ♦ C N wpm o and o ° — N (n Q _LL S p a N N T LL L N C m 6 O Q U 3 � � m W v m c C o-o m V1 'rl E �a o g ct m m O O O `TVf -o LL oo 41 _ m @ o o N Sul clt V V1 -o p o LL p o o ct W o r�' C m v V 1 Q cO' i O o-M LL N N w p o ma C C m p O O m m U o o U L o > cn m m � 1 � � o ♦ LL 65U U p o a n N N N LTp U Fz C Y m N ♦ O ♦ m O` �O O d oo wNO m 7 N O O N > U V � p U 1 1 • On behalf of the Contra Costa County Head Start Policy Council (HSPC) i, ELMIRA SUTTON, Chairperson, certify the Policy Council has approved the Contra OCosta County Community Services Department, Head Start Division 1997 1 Expansion Grant (January 1, 1998 - December 31, 1998) at it's meeting on Name Signature 1 i Date 1 pcappexpansion 5 OMB NO 034&-( 0 PART II PROJECT APPROVAL INFORMATION Item 1. Does this assistance request require Name of Governing Body State,local,regional or other priority rating? Priority Rating Yes X No Item 2. Policy Council Does this assistance request require State,or local Name of Agency or Board advisory,educational or health clearances? Elm= on,Chair X Yes No (Attach Documentation) Item 3. Does this assistance request require State,or local Name of Approving Agency regional or other planning approval? Date Yes X No Item 4. Is the proposed project covered by an approved Check one: State ❑ comprehensive plan? Local ❑ Regional ❑ Yes X No Location of Plan Item 5. Will the assistance requested serve a Federal Name of Federal Installation installation? Federal Population benefiting from Project Yes X No Item 6. Will the assistance requested be on Federal land or Name of Federal Installation installation? Location of Federal Land Yes X No Percent of Project Item 7. Will the assistance requested have an impact or See instructions for additional information to be provided effect on the environment Yes X No Item 8 Number of: Will the assistance requested cause the displacement Individuals of individuals,families,businesses,or farms? Families Businesses Item 9 Yes X No Farms j Is there other related assistance on this project previous, See instructions for additional information to be provided pending,or anticipated Yes X No D cn C D Z C7 m EXECUTIVE ORDER 12372 ' STATE POINT OF CONTACT PROJECT NOTIFICATION CERTIFICATION Contra Costa County, Board of Supervisors Legal Organization Name [X ] Has [ ] Has Not Submitted This Application To The State Point of ' Contact Office. t. Date Submitted to the State Point of Contact Office date Signature of A thorized Offici Date" Comments: (THIS FORM MUST BE COMPLETED AND ATTACHED TO THE SF-424 APPLICATION). HDS GRANTS MANAGEMENT 3-A 7 1 • OMB APPROVAL NO.0348-0040 1 ASSURANCES-- NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to 1 additional assurances. If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal Abuse Office and Treatment Act of 1972 (P.L. assistance, and the institutional, managerial and 92-255), as amended, relating to financial capability (including funds sufficient nondiscrimination on the basis of drug abuse; (f) 1 to pay the non-Federal share of project costs) to the Comprehensive Alcohol Abuse and ensure proper planning, management and Alcoholism Prevention, Treatment and completion of the project described in this Rehabilitation Act of 1970 (P.L. 91-616), as ' application. amended, relating to nondiscrimination on the 2. Will give the awarding agency, the Comptroller basis of alcohol abuse or alcoholism; (g) §§ 523 General of the United States, and if appropriate, and 527 of the Public Health Service Act of the State, through any authorized representative, 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as 1 access to and the right to examine all records, amended, relating to confidentiality of alcohol books, papers, or documents related to the and drug abuse patient records; (h) Title VIII of award; and will establish a proper accounting the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 system in accordance with generally accepted et seq.), as amended, relating to non- accounting standards or agency directives. discrimination in the sale, rental or financing of 3. Will establish safeguards to prohibit employees housing; (i) any other nondiscrimination from using their positions for a purpose that provisions in the specific statute(s) under which constitutes or presents the appearance of application for Federal assistance is being made personal or organizational conflict of interest, or and 0) the requirements of any other personal' gain. nondiscrimination statute(s) which may apply to the application. 4. Will initiate and complete the work within the 7 Will comply, or has already complied, with the applicable time frame after receipt of approval of the awarding agency. requirements of Titles II and III of the Uniform 1 Relocation Assistance and Real Property 5. Will comply with the Intergovernmental Acquisition Policies Act of 1970 (P.L. 91-646) Personnel Act of 1970(42 U.S.C. §§4728-4763) which provide for fair and equitable treatment of relating to prescribed standards for merit systems persons displaced or whose property is acquired for programs funded under one of the nineteen as a result of Federal or federally assisted statutes or regulations specified in Appendix A programs. These requirements apply to all of OPM's Standards for a Merit System of interests in real property acquired for project ' Personnel Administration (5 C.F.R. 900, Subpart purposes regardless of Federal participation in F)• purchases. 6. Will comply with all Federal statutes relating to 8. Will comply with the provisions of the Hatch 1 nondiscrimination. These include but are not Act (5 U.S.C. §§ 1501-1508 and 7324-7328) limited to: (a) Title VI of the Civil Rights Act of which limit the political activities of employees 1964 (P.L. 88-352) which prohibits whose principal employment activities are discrimination on the basis of race, color or funded in whole or in part with Federal funds. national origin; (b) Title IX of the Education Amendments of 1972, as amended(20 U.S.C. §§ 9. Will comply, as applicable, with the provisions 1681-1683, and 1685-1686), which prohibits of the Davis-Bacon Act (40 U.S.C. §§ 276a to ' discrimination on the basis of sex; (c) Section 276a-7), the Copeland Act (40 U.S.C. § 276c 504 of the Rehabilitation Act of 1973, as and 18 U.S.C. § 874), and the Contract Work amended (29 U.S.C. §§ 794), which prohibits Hours and Safety Standards Act (40 U.S.C. §§ 1 discrimination on the basis of handicaps; (d)the 327-333), regarding labor standards for federally Age Discrimination Act of 1975, as amended(42 assisted construction subagreements. U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug STANDARD FORM 424B (4-88) PRESCRIBED BY OMB CIRCULAR A-102 ' AUTHORIZED FOR L19CAL REPRODUCTION 10. Will comply, if applicable, with flood insurance 13. Will assist Ithe awarding agency in assuring purchase requirements of Section 102(a) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973 (P.L. 93- Historic Preservation Act of 1966, as amended ' 234) which requires recipients in a special flood (16 U.S.C. 470), EO 11593 (identification and hazard area to participate in the program and to protection of historic properties), and the Ar- purchase flood insurance if the total cost of in- chaeological, and Historic Preservation Act of ' surable construction and acquisition is $10,000 1974(16 U.S.C.469a-1 et seq.). or more. 14. Will comply with P.L. 93-348 regarding the 11. Will comply with environmental standards protection of human subjects involved in re- which may be prescribed pursuant to the fol- search, development, and related activities lowing: (a) institution of environmental quality supported by;this award of assistance. control measures under the National Environ- 15. Will comply' with the Laboratory Animal Wel- mental Policy Act of 1969 (P.L. 91-190) and fare Act of 1966 (P.L. 89-544, as amended, 7 Executive Order (EO) 11514; (b) notification of U.S.C. 2131 et seq.) pertaining to the care, han- violating facilities pursuant to EO 11738; (c) dling, and treatment of warm blooded animals protection of wetlands pursuant to EO 11990; held for research, teaching, or other activities ' (d) evaluation of flood hazards in floodplains in supported by this award of assistance. accordance with EO 11988; (e) assurance of 16. Will comply with the Lead-Based Paint Poison- project consistency with the approved State ing Prevention Act (42 U.S.C. §§ 4801 et seq.) management program developed under the which prohibits the use of lead based paint in Coastal one Management Act of 1972(16 U.S.C. construction or rehabilitation of residence struc- §§ 1451 et seq.); (f) conformity of Federal ac- tions to State (Clear Air) Implementation Plans tures. under Section 176(c) of the Clear Air Act of 17. Will cause to be performed the required financial 1955, as amended (42 U.S.C. § 7401 et seq.); and compliance audits in accordance with the (g) protection of underground sources of drink- Single Audit Act of 1984. ing water under the Safe Drinking Water Act of 18. Will complywith all applicable requirements of 1974, as amended, (P.L. 93-523); and (h) pro- all other Federal laws, executive orders, regula- tection of endangered species under the tions and policies governing this program. Endangered Species Act of 1973, as amended, ' (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential compo- nents of the national wild and scenic rivers system. ' Signature of Authorized Certifying Official Title Executive Director Application Organization Date Submitted Contra Costa County Head Start 2425 Bisso Lane, Suite 120 Concord,CA 94520-4830 SF 424B(4-88)BACK 9 ' Certification Regarding Lobbying Certification for Contracts, Grants, Loans and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of ' Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of ' any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all !'tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. ' Signature of Authorized Certifying Official Typed Name and Title Scott Tandy,Executive Director Application Organization Date Submitted Contra Costa County Head Start 1 2425 Bisso Lane, Suite 120 Concord,CA 94520-4830 Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, I*M Building, 200 Independence Avenue, SW, Washington, D.C. 20201-0001 ' LOBBYNI 10 i CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS-- PRIMARY COVERED TRANSACTIONS ' By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: ' a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, ' State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, ' falsification or destruction of records, making false statements, or receiving stolen property; c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and ' d) have not within a 3-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with the Department of ' Health and Human Services' (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification of an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion -- Primary Covered Transactions," provided below without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Signature of Authorized Certifying Official Typed Name and Title Scott Tandy,Executive Director Application Organization Date Submitted Contra Costa County Head Stwf/ i 2425 Bisso Lane, Suite 120 -T Concord, CA 94520-4830 ' r�rn Ani I I CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION -- LOWER TIER COVERED TRANSACTIONS (TO BE SUPPLIED TO LOWER TIER PARTICIPANTS) By signing and submitting this lower tier proposal, the prospective lower tier participant, ' as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals; a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. ' The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Signature of Authorized Certifying Official Typed Name and Title Scott Tandy,Executive Director Application Organiza-i ion Date Submitted Contra Costa County Head Start 2425 Bisso Lane, Suite 120 ) � Concord,CA 94520-4830 ' T TTII^.11ll 1 12 ' CERTIFICATION OF HEAD START ADMINISTRATIVE COSTS ' We Contra Costa County, Board of Supervisors have reviewed (Name of Grantee) 45 CFR Part 1301.32 and certify that the development and administrative cost to administer the ' Contra Costa County Head Start Program for the program year January 1, 1997 through December 31, 1997 will not exceed 15 percent of$ (total Federal and non-Federal cost for program account 23). Documents sustaining administrative costs are available in our files for review by auditor and Office of Human Development Services/Health and Human Services Personnel. A/1 " ' Signature,Certifying fficial Date HDS GRANTS MANAGEMENT ' exp97admin.cst 13 ' CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS ' Alternate I ' A. The grantee certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, ' distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; ' (b) Establishing a drug-free awareness program to inform employees about -- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will-- (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; ' (e) Notifying the agency within ten days after receiving, notice under subparagraph (d)(2) -from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted-- (1) Taking appropriate personnel action against such an employee, up to and including termination, or ' `14 -rn ' (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a ' Federal, State, or local health, law enforcement, or other appropriate agency; ' (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (street address, city, county, state, zip code) Contra Costa County Head Start ' 2425 Bisso Lane, Suite 120 Concord, Contra Costa County, California 94520-4830 Signature of Authorized Certifying Official Typed Name and Title Scott Tandy,Executive Director Application Organization Date Submitted ' Contra Costa County Head Start 2425 Bisso Lane, Suite 120 Concord, CA 945204830 / DRUGFREI O Dm � n CONTRA COSTA COUNTY ' COMMUNITY SERVICES DEPARTMENT HEAD START DIVISION 2425 BISSO LANE, SUITE 120 CONCORD CA 94520 ' 1. PROJECT SUMMARY Geographical Area Of Competition: California Number of additional children Grantee Wide: 304 Total Ongoing Annual Federal Funds Grantee Wide: $2,522,034.00 Proposed Community for Expansion: Contra Costa County Grantee Operated Program: Richmond, Concord, Martinez, Antioch, Oakley, ' Brentwood Delegate Agencies: Bayo Vista Child and Family Center: Rodeo, Crockett, Pinole, Hercules, EI Sobrante ' First Baptist Church: Pittsburg and Bay Point Category of Application: Priority 1 Key features include: ' 1. The Grantee will provide a full-day, full-year, five day a week program for 100 children at existing sites in West and Central County in collaboration with Contra Costa County's Child Development Division. ' 2. A proposal is included to construct a new facility in conjunction with the Housing Authority at the Los Arboles Housing Development in East County. This facility will house 40 new children in a full- day, full-year, five day a week program in collaboration with Child Development Division. 3. An additional modular classroom is being planned for the Los Nogales site, this additional classroom will house 20 full-day, full-year, five day a week children. h 4. A Family Child Care option will be provided to 60 eligible children in areas of need throughout the county. 5. First Baptist Church Head Start (a Delegate Agency) is proposing to expand by an additional 40 children and provide full-year, full-day, five day a week services to 40 children in collaboration with the Child Development Division of Contra Costa County. This would total 80 children and families receiving full-year, full-day services. 6. Additionally, First Baptist Church upon grant approval will enter into contracts with 4 Family Child Care providers that will provide services to 20 children and families. ' 7. Bayo Vista Child and Family Center (a Delegate Agency), is proposing to provide services to an additional 24 children through the Family Child Care model. ' 16 o � � c mo D � � � Z I G7 CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT ' Contra Costa County Head Start Head Start Expansion Grant Application 2.0 Operating Budget Narrative Amount of Federal Funds Requested: $ 1,826,925 Introduction: ' Under the Expansion Grant, Contra Costa County Grantee Operated Program proposes to offer full-day/full-year services to additional 220 children and their families; ' 160 slots in center-base and 60 slots in family child care homes. ' PERSONNEL (6.a.) $ 892,414 ' Administration Administration duties will be provided by one part-time accountant and two full-time clerks furnishing enrollment and clerical support. ' Coordination ' The Family Service Manager will supervise the Family Service Assistants in their duties. This will entail monitoring daily workloads, directing activities, and ensuring that performance standards are met. ' The Education Specialist is responsible for overseeing the educational component and supervising the teaching staff. This includes other responsibilities, including delivery of cross-component integration in education supporting classroom activities / materials / ' environment and ensuring that performance standards are met. ' BUDGET NARRATIVE ' 17 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT The Family Day Care Specialist is responsible for managing the Family Day Care providers in 12 homes. This would include assuring that the homes meet quality ' standards, and coordinating support services for the children and families in these homes. Education There will be one Teacher I and one Teacher II in each classroom for a total of sixteen ' full-time teaching staff. In addition, the budget includes four supplemental full-time- equivalency positions to cover teacher down time for class preparation and lunches. tSubstitute teachers have been budgeted to provide classroom coverage for vacations and sick leave. Bilingual pay is budgeted for staff members who provide translation ' services to the families and children enrolled in the program. Maintenance The Building Service Worker will be in charge of providing daily maintenance to the grounds and to all Head Start facilities. Dual Roles ' The Family Service Assistants provide support to the families of children enrolled in the program. They are also responsible for monitoring the health and growth of the children. ' STANDARD FRINGE BENEFITS (6.b) $ 318,770 Fringe benefits are provided to all Head Start staff, including comprehensive medical and dental benefits and retirement programs. BUDGET NARRATIVE 18 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT ' TRAVEL (6.c) $ 3,600 A per diem is budgeted for all out of area travel expenses, for Head Start attending ( trainings, conferences and cluster meetings as part of their professional growth. SUPPLIES (6.e) $ 63,900 These consist of routine expendable office and classroom supplies, paper products for ' food service and bathroom, miscellaneous health supplies and laundry service for classroom blankets and sheets. OTHER (6.h) Occupancy $ 66,650 There are four sites that will be used for the full day programs; however, two are preexisting and will not require additional expenditures. The following items are ' budgeted for the two new facilities that will be used: land use rent, utilities, maintenance/repair, and lease/property management costs. ' Child Travel $ 18,000 This consists of vehicle maintenance repair and operating costs for two transporting vans. Also miscellaneous travel and admission expenses for field trips and out-of classroom activities for the children (cultural enrichment activities). Local Staff Travel $ 21,500 ' Reimbursement for mileage/expenses for staff who use their private vehicles for program services. Nutrition and Food $ 87,661 BUDGET NARRATIVE ' 19 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Head Start will provide nutritious meals (including snacks and dinner) for the children, and adults in the classroom. The budget also includes costs of transporting food to the program sites by the various food service vendors. Equipment and Furniture $ 3,200 This consists of equipment rental and repair, and lease of a copy machine. Other Child Services $ 344,230 This consists of compensation for 12 Family Day Care providers serving five children from the program. Their compensation includes the minimum standard fringe benefits required by law (social security, workers compensation, and unemployment). i Other Parent Services $ 1,000 ' This consists of food, child care, and transportation costs for parent attendance at local policy council and site meetings. Other Misc. Costs $ 6,000 This consists of contract preparation cost for the Family Day Care Providers and other miscellaneous costs for publications and subscriptions, printing and advertising and other costs for on-going training. ' Amount of Non-Federal Funds Required: $ 456,731 Non-Federal Funds support to the program will be provided in the form of volunteers in the classroom, speech therapy by school district staff, participation by the parents in thome visits, and General Child Care Services from State Funds. BUDGET NARRATIVE 20 C` M M Q ,a O 0 O C d N m >� m. CQ O r. N LO O+ tt3 N m c0 M O M r M a coM A Go N 04 m M Q 9 N N F- Ln 40 -- , I I ; d l m N m m " < r d d m N U. 7 a O l N I y m m C, o N A N Cl) C141 N N Q toCo- N 0 t O r tco- Q d r m' O m m CUD) � 1 o i N 04 C o l oa U. U. ra 1 a < m x _ --- ---- — — ° y y a M Z O�+ ,W p N - N Cl) Z U O _ H d' d m N co� *! Ncl Ln C6 m N q Ali d C19 M cs OU. 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' OQ O N N O O E 6 ) ) r, (flC\i Z Imo: 'iN O ce N N N MI M o0 N N N N , 0) j Q 'r 11 �N NN NN N N N N N (n iLO In lD In In In In In In In o wwQ rn w Q W j I j I I Y iOO O O O O O O O O (n W j M �t d LU O O = W Q Q_ Q M co N N COI (D It O 00 OI �I O J UJ .00 d N 0; 00 I aD � I O or r r r O O (D co (n r r M O W j Q N N IN N N M 'Cl) M — U) ++ — = 1 i I cnLU j Q C7 I O p OS j C O y Z U O C U Lli O - d ! I I '+. Q O O ,N U C O) ! U ' m I C CD 01 T CL U) 0IU O CLI c5 (n W N I �j1 0 m Q c Zcn fLS YID j U_ U j i— fA O j O U ` ! Cn O r 7 O� U) U.I j U ` -c-' O N Y CI Q �I I IIQ co C U U U cu N ! W U' I = 21= LL W LL F F- U) m LL -- j II ' y� I ;Q Q Q i m ml ml W W C. (D j rlr j I ' 24 Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 Fiscal Year: Operating Budget 1991 Program: EXPANSION GRANT �-TOrALC'ASH AD,NINIS"I'KArION t 1 ACT AND NON- NON-WIDIIAI 5 FEDERAL IN-KINU E-2. FRINGE BENEFITS (Object Class Category 6.b) Social Security 7.65% 68,270 -- - 10.62% 7,250 Unemployment 0.10% 892 10.63% 95 Worker's Compensation 1.00% 8,924 10.62% 948 Health 14.35% 128,061 10.62% 13,600 L Retirement 12.62% 112,623 - 10.62% 11,961 E-2 TOTAL FRINGE $318,770 0', 10.62% $33854 E-3. OCCUPANCY Rent detail below 6.h 3,650 Utilities(6.h) (detail below)(6.h) 13,900 _ - Telephone (6.h) _ 3,700 _- - 25.00%_J__ Child Liability Insurance(6.h) 500 Er-----Main tenance/Repair (detail below)(6.h) _Other Occupancy (detail below)(6.h) 18 500 -__ 100.00. 11�' E-3 TOTAL OCCUPANCY $66,6501 --_0 i_ 17.89%-!___ 511_925 Line# Detail Description _ OCCUPANCY E-3. Rent _ _ Administration _ ' Land rent for Los Nogales Modular j Land rent for Los Arboles 2,000 53,650 -----�; E-3. Utilities Los Nogales Modular- electricity,water,garbage _ 5,500 Los Arboles -electicity,water,garbage 8,400 _ --- ---- $13,900 ---- -- - - E-3. Maint/Repair, Janitorial Contract Los Nogales Modular 5,200 - _ - -- - - - ii Los Arboles 12,000 - General Maintenace Los Nogales Modular 3,500 _ - ---- - Los Arboles 5,700 $26,400 -! E-3._,Other Occupancy . Lease/Prop Mgmt 3,500 --' -- -- S3,500 ---- FI Office Space 15,000 7,500 $18,500 511,000 j ' 25 t • Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors _ Agreement No: 09C-H037.5- Fiscal Year: Operatin�Bud get 1991 Program: EXPANSION 11 TOTALCASH I ADMINISTRATION ACFANDNON- - NON-I1..)FRA1 - FEDERAL IN-KIND E-4. CHILD TRAVEL(Object Class Category 6.h) Vehicle Maintenace/Repair _2,000 Vehicle Operating Expense - 12,000 ' Field Trips (See Detail Below) 4,000 -- E-4 TOTAL CHILD TRAVEL t8 000 0 j! E-5,C[��_�L-cal STAFF TRAVEL -of-Town(6.C) (Detail Below) 3,600 50.00% 1,800 (6.h) (Detail Below) 21 500 -_—- I 15.00% — 3 225�I E-5 TOTAL STAFF TRAVEL 25100 _� 20.02% 5025 E-6. NUTRITION AND FOOD Children's Food (Detail Below) 61,925 Adult's Food (Detail Below) 10,736 rOther Nutrition (Transport Food) 15 000i- 87661 0 E-7. EQUIPMENT&FURNITURE Equipment/Maintenance/Repair 500 Other Furniture/Equipment (Copy Machine Rental) 2,700 T 100.00% 2 701 11 E-7 TOTAL FURNITURE$EQUIP. 3,200T 0 i 84.38% 2 700 Line # Detail Description — __- _!i E-4 Field Tri s 8 Sessions @$500/ea $4,000_ - ' E-5 Out-of Town Travel -- - Administration ! California Assoc.for the Education of Young Children --�! r Four Staff Members- 3,100 Cluster Meetings Four Staff Members - 500 __ _ — Total $3,600 _ - $1,800 1'I IE-5 I Local Miles for Staff @ 0.31/mile i IS Family Service Assistants $6,000 Family Service Manager 4,500 Ed Spec/Family Day Care Spec. 9,000 ' Other Support Staff 2000, —_- --_- Total Local Miles $21,500 $3,225 -- E-6� Childrens Meals Breakfast/Lunch/Dinner $87,977 USDA CUP Reimbursement @ 85%) (26,052 � Net Cost for Reimb.meals $61,925 -- -— -- E-6 Adult Meals $10,736 - -- - - L- - - L ' 26 Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors _ Agreement No: 09CH0375 1 Fiscal Year: Operating Budget 199! Program: EXPANSION lam - A a TOTnf-CASH _-ADN f l.NISTRAT101 I'L FEDERAL IN--KIND _ �____ E-8. SUPPLIES(Object Class Category 6.e) r Office/Copying/Postage �— 1,500 100.00%� - - If--- Cleaning/Bathroom Supplies - �- -- 7,200 ----- ---------li ' Classroom/Family Day Care (Detail Below) 36,000 -- - - _ Medical/Dental 800 Kitchen/paper products for food service __ 8,000 - II Other Supplies (Laundry Service) 10,400 E-8 TOTAL SUPPLIES 63,900 -0�-235% -- 1,500J E-9. OTHER CHILD SERVICES(Object Class Category 6.f or 6.h)` Volunteers(Education) _ Medical/Dental Exam/Screening/Care Mental Health Assessment/Care ' L Other Services Family Day Care Providers Detail Below 344,230 ---- --— 1-- - E-9 TOTAL OTHER CHILD SERVICES 344 230 0' Line Detail Description E-8 Classroom $150/yr per child Family -- Day Care 1 2 Providers @$1,000/yr. 12 000 �— $36,000 i�— E-9 12 Family Day Care Providers Serving 5 children each 1 $100/week per child @ 52/weeks — $312,000 - —-- - Fringe Benefits Rate Social Security 6.75% 21,060 - _- 11 Workmans Comp 3.48% 10,858 - L— State Unempolyment 010% 312 _- - -- r l' $32 230 Total Cost for Child Care Providers $344,230 I �I ' 27 Exhibit E-Line item Budget 1 Grantee: Contra Costa County Board of Supervisors Agreement No 09CH0375 Fiscal Year: Operating Budget 1991 Program: EXPANSION--------- A B " IALCAIII ADMINISTRAI ION ACTAN()NOONITMIARAL % FEDERAL IN 'ND E-10. OTHER PARENT SERVICES J! Other Patient Services (6.h) LO Chi,diCare/Meetings Supplies_� ____ 800�- - --0� - __ l E-11 OTHER (Object Class Category_6.for6.h)_ Contract Preperation for Family Day Care Providers 2,500 100%j 2400"i -----Publication/Subscriptions 500{ Printing/Advertising000'2,,06-0 00 00 1 Other Training % Other- Local Share Contributions (Detail Below, 0 456 L 11 4-,5�01 E.11 TOTAL OTHER Fri = 456,731 T 75.00%r E-12. INDIRECT COSTS 00 0 I U 1 1. Indirect Costs 100.0V'.1 OTAL INDIRECT SERVICES 100.00% E-13. TOTALS I ALL BUDGET CATEGORIES 1,826,9251 456,731 6.76% 154,279 2. CONTRACTS DA'S 695,1091 173,7771 2.48% 21.518 3, SUBTOTAL 2,522,034 630,5085�58% 175,7971; 4. TOTAL BUDGET(Cols A&B) $3,152,5427- 1. Program Funds 2. Disabilities Services 3. TSTA Funds 4. Contracts With Delegates(E-13.2) 645 ',69 Total _522,034 TOTAL NON-FEDERAL BUDGET Cash 50.00 In-kind 456,731 LL- ' j Line F Detail Description _ _ _ _ __ _ ___ ' IN-KIND TOTAL 5456,731 IL Field Trip Supervision b,Parents ------------ Parent participation in home visits by Family Service Workers/Teachers. Child Health Development Program'CHDP'-Processing forms for Slate Medical,--_ Dental,Nutrition,and Mental Health Services for Head Start Children Consulting Head Start Specialists and training Head Start staff and parents. Medical Exams by CHDP ' -- Speech Therapy by School District Staff----------- !General Child Care services from state i L f J NSG � Q So CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Contra Costa County Head Start Head Start Expansion ' Grant Application 2.1 Start-Up Budget Narrative Amount of Federal Funds Requested: $1 431 988 q , Introduction: Contra Costa Head Start Grantee is requesting funds to start-up eight center-based classrooms and twelve Family Day Care homes. The following describes funding request per category.'' PERSONNEL (6.a) $ 77,370 iThe coordinating staff will be hired two months before the beginning of program operation. This will allow time for their training, and to prepare the organization of the support staff. The support staff is to be hired one month before operation. FRINGE BENEFITS (6.13) $ 27,637 ' These consist of the standard fringe benefits provided to all members of the Head Start staff, including comprehensive medical and dental benefits a°nd retirement programs. EQUIPMENT AND FURNITURE (6.d) $ 417,492 The grantee will purchase two 12-passenger vans for transportation of children to various sites for educational and health care functions. ' Three facilities will be outfitted with playground equipment. The Los Nogales facility will be provided with a modular classroom to be sited on tHousing Authority land to accommodate a full-day program for children in that area. ' START-UP BUDGET NARRATIVE ' 29 CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT Supplies (6.e) $ 342,390 Office furniture/computers will be provided for 12 new staff members. Six classrooms will be completely equipped with new furniture, outdoor play items, manipulative play items, etc. The Family Day Care providers will be provided with start-up funds for furniture and various supplies. The kitchens at Los Nogales and Los Arboles will each be equipped with a refrigerator and two microwave ovens. Construction (6.g) $ 520,900 The Los Arboles site will require construction of two Head Start full-day classrooms to be located on Housing Authority property. Other Miscellaneous Costs (6.h) $ 46,199 Occupancy costs will include costs for installation of telephones at two sites, plus office phones for support staff. There will also be expenses for execution`of land-use leases and contracts by the Lease Management Division. Reimbursement for mileage/expenses for staff use of private vehicles for program services. Child Day Care providers will be retained approximately one month prior to program operation, in order to provide time for training, organization, land preparation. There will also be contract preparation costs for the Family Day Care providers, and other miscellaneous costs for printing and advertising and associated costs for start-up training. Amount of Non-Federal Funds Required: $ 357,997 Non-Federal funds support to the program will be provided in the form of General Child Pp p 9 Care Services from State funds, child transportation provided by parents, parent ' participation in meetings, and services provided by County Health & Social Services Departments. START-UP BUDGET NARRATIVE 30 1A W co O O n O N O W O co M a N n M O a M O N N a < n N M m v M N a N N a v N n n n n N n O v n n co M n a n N v O N O a a n m J V M M a m m o q Q N c O D w R 99 3 C � u d n to o v m Ln m v n I `y M M LL Q C l o l Z l I I z i Go 0 co c � N n O N n O �! N WW) m 4 EL d ° Z O LL f- r N h U � I a na~a a Z F x a a a a ON M Cl) M I ' v � gv Ln N . U- Z o _� ° o ° z ' z Z � o O_ w c N N H D O n O N O m O al to m Q m c n M a a co o ai n n ' d p M m a M n a ' n r m c n n N Go N ro l n n O E c n N a m N a. COL a M u1 n �n u. .y m O a ' x d ? W d ... � M I W U y LUN Q o o_ I � I I 1 v d LL0 �t0aa o 0 o c E ` m m m j 2 Z ri ca i M Q a a d « dtm LU m U o d m 2 i 6 C7 E co F n m M _ _ ° Z Q U) N o d O¢ «V a cQ � z N N w d c U o cQ ZF yN �Li C L y c Qy E y y Q U d a 7 v d U x d U C7 > > m y c m E d hp O y W oiQ O O y Q d u � > a j b d a Q fL y >- 2 H z m ca Q C 0 L m O o O = m LL O d tL !- W y 1 U U m i L m w a N N ou U F Ca w � m O w T Q � D O O F c O � �- tea a- C9 a � om LO LU i W b t d J O 1 u cr) a U Y 1 ' d b 6� to l3+ ' w A m ' 11 w 1 ca11 40 � r Z Z � 12 w 1 1 1 w 1r N y Ul o r 1 y i 1 a ,• N O N , ',` ' A- N 1- E m �,� o t7 �'y N N N 6' �i a a N N to r Z N O 6 r tD N OCS� Oy •r X � W 1 • n(JOO cO)o m 0 0 0 oa O 0 � � Il M In f0 _ c a co N O O Cl) M V, > E O N 6 O-O U ~ Q tti O n O O N O In O O O O O O O O O n O Y n Cl) O 0) Cl) O O O 0) 0) N E M 0 1-11 M N to In O IO 0) N O n N n v O N O N M f0 O O 00 U e Cl) In CO co ~a` m n n v v C a ° LO of n O N M C O n O CO Z Ii U n 0 O n O O N O co O O O O O O O 0) O O co n CO O 0) 00 O O O 0) O n C Cl) t0 M n O In O t0 O n a) n n nN In O 0) N O a n O n N 00 iN M LO O H 0) t0 Q O W � O C] co 2 w w w p� Q w p � I 0 0 Q ZH ,�� ago m (/) Q¢pp 1 p X W W W m N 2 � O n N O O O O O O O IT O O 00 y OO 0O Cl) OM n C)a C)o Zd n n nN O N O v W n N M Cl)O� v N v �i w N Z~t7Z a) CL Z) o w� m0 o o jCL w a I C) V A I j d di _ .J NO (� ,6 N C ( tD w tT U Icr W p C I w W W 0) c Z O LL. 00 Q w N _.O_. y U O U H C � W L6 I I � Z D C 1 d ♦+ 'n oIf O U c d I W E 00. t3 O c t a O a Ii w U U �I p tD _ ' W cc a; .0, u v ai t0 U � z w 0 O O a 00 (D °) rn 00 00 D N N O (n o00 N N N T CC Q Wco Q CL Z 0 o o a o Z o 0 0 (O LO ' O O O N Q 0.0. O Q IL Q (D M O O It LO to (D O Cl) co 0 ` E J }. O (D T f- CO M N M 0 Q) r- P- c0 Q Q N N O M O O 00 (n (n (D M M E 0) QI N N N (D (D (D T r- . O E O Z J NP- CL Z Q. � 1 d It It M 00 00 It �t —1 It — CO OD W WCC > � www; ! I I I II I Y' 0 00 0 0 0 0 0 o j 00 C: LL o ,o Q QM co N N (D (D (D O0 II _ a7 >' co T (D M 00 00 (D D) N N O J W OD 4 N O 00 00 M O 0 o ' O III (7 � T T T O O T (D co W T i i I M ' ^^O UJ LL T T i LLO a N N � N N N Cl) M M I oCL c ! o CL o Fr o _ oco mI!j ' a f- •. HZ N U Q_ C (Oj rt d 0) C: I i Y •• CD C ►. O 7 C Y f011 M cn c to v U O cC o u) W CD U) O Q M Q g .� c o ca 0 U) °� E ani c j (u = T aNi (n' (D O U O I I(n J Q Q (n z co d. C w (n Cl) fa cu = i✓ 2 2 2 tL W U- I- U) m i ALU Q QQ r. y C T T T T T T T T T N Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 ' EXPANSION Fiscal Year: 1998 Program: START-UP AB C ' TOTALCASH ADMINISTRATION ACF AND NON- NON-FEDERAL f o S FEDERAL IN-KIND E-2. FRINGE BENEFITS 'Object Class Category 6.b) 1 Social Security 7.65%1 5,919 10.45% 619 Unemployment 0.10% 77 10.50% 8 Worker's Compensation 1.00%1 774 10.45% 81 Health 14.35%111,103 10.45% 1,160 ' Retirement 12.62% 9,764 10.45% 1 021 E-2 TOTAL FRINGE $27,637 01 10.45%1 $2,889 E-3. OCCUPANCY Telephone (see below) 6,000 ' Other Occupancy/Prop Mgmt (see below) 3,500 _ 100.00% 3,500 Construction (see below)Category(6.q) 520 900 E-3 TOTAL OCCUPANCY $530400 01 0.66% $3,500 Line# Detail Description ' E-3 Telephone - --Administratio Installation Los Nogales $1,500 Los Arboles 2,000 _ Office Phones 2,500_ $6,000 E-3 Lease Wgrnt/Property M mt. Land use Leases Los Nogales $1,500 $1,500 Los Arboles 1,500 1,500 Other Occupancy Office 500 500 $3,500 $3,500 E-3 Constuction 6. Los Arboles Head Start Center Survey&Soils Engineer $4,000 Architecture&Engineering Fees 32,000 {I ' Sanitar District Connection Fees 5,500 J Developer Fee 10,000 Use Permit Feees 1,500 Building Permit Fees 4,000 Construction Costs Bonds&Ins. 12,000 - General Conditions 6,500 Site Work excavation,fencing,landscaping) 50,000 _ Playground Equipment (see Classroom/Outdoor 7-E) ' Concrete 3 ,000 1 - - - -------- _' Metal Connectors 1,200 _ Wood/Plastics(rough framing&finish carpentry) 40,000 - Thermal/Moisture Protection insulation& �I ' roofing) 36,000 Doors/Windows 31,000 � Finishes 34,000 Specialties 5,000 Equipment 13,000 Mechanical(plumbing,plumbing fixtures, HVAC) 40,000 Electrical&Alarm System 40,000 _ Contractor Overhead 37,000 Contractor Profit 37,000 Total Estimated Construction Costs 419,700 Ji Construction Contingency 44,200 Total Estimated Development Costs $520,900 ' 35 I * Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 ' EXPANSION Fiscal Year: 1998 Program: START-UP A B C TOTALCASH ADMADM IN ISTRAISTRAT ICN ' ACFANDNON- NON-FEDERAI, FEDFI2AL IN-KIND E-4 CHILD TRAVEL(Object Class Category 6.h) 0 11 E-4 TOTAL CHILD TRAVEL 0 0 E-5. STAFFTRAVEL Local 6.h 2000 15.00% 300 E-5 TOTAL STAFF TRAVEL 2 000 0 15.00% 300 ' E-6. NUTRITION AND FOOD11 _ 0 i E-6 TOTAL NUTRITION&FOOD 0 0 E-7 EQUIPMENT&FURNITURE (Over$5,000 per Unit) _ Vehicle Purchase (see below)(6.f) 48,000 { Outdoor-Playground (see below)(6.f) 116,592 Other Equipment-Modular see below 6. 252,900 11 E-7 TOTAL FURNITURE&EQUIP. $417492 0 Line # Detail Description Administratio E-5 Local Miles for Staff @ 0.31/mile $2,000 $300 E-7 Vehicle Purchase Two-Twelve Passenger Vans 2 @$24,000/ea $48,000 E-7 Classroom/Outdoor Playground Equipment Los Arboles Los Nogales Balboa Total Structure,Shade Unit,Exploration, ' Center,Sand Box Covers 25,185 14,352 13,423 52,960 Installation 6,210 3,620 3,449 13,279 Site Preparation 7,756 6,920 5,345 20,021 Vitriturf 06-8 9,093 11,561 30 332 $48,829 $33,985 $33,778 $116,592 E-7 Other Equipment - Modular Brentwood-Los Nogales Modular Survey& Soils Engineer $2,500 Architecture&Engineering Fees 14,100 Sanitary District Connection Fees 4,000 Developer fee 8,000 Use permit fee 1,000 Construction Cost: 2,000 Bonds&Ins. $6,200 -Design Building Engineering 5,000 Modular Bldg 93,200 Delivery 1,000 Installation 2,500 - Skirting 2,600 Grading 9,000 Demolition of Culvert 3,400 Curbs&Gutters 4,000 ' Site Drainage 10,000 Foundation 7,500 Trash Enclosure 5,100 Site Electric 4,700 Site Plumbing 13,900 Fire o Fl rs 6,000 - � ConcreteSprinklers Flatwork 3,900 Flooring Covering _ 1,200 Steps,Ramps,Handrail 6,100 Fencing 2,700 Paving10,400 Alarm System 2,800 Total Estimated Construction Costs $201,200 Construction Contingency 20,100 ' Total Estimated Development Costs $252,900 ' Exhibit E-Line Item Budget Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 ' EXPANSION Fiscal Year: 1998 Program: START-UP A e c TOTALCASH ADMINISTRATION ' ACF AND NON- NON-FEDERAL o 3 FEDERAL IN-KIND E-8 SUPPLIES(Object Class Category 6.e) (Under$5 000 per Unit) Office Furniture/Computers (Detail Below) 40,1701 20,180 Classroom/Family Child Care Supplies (Detail Below) 298,920 Kitchen Detail Below 3,300 E-8 TOTAL SUPPLIES 342 390 01 5.89% 20 180 I E-9. OTHER CHILD SERVICES Object Class Category 6.f or 6.h)* ' Other Services(Family Day Care Providers)Pre Service 30 699 1 -�� E-9 TOTAL OTHER CHILD SERVICES 30 699 0�- I� i! i I Line # Detail Description mil E-8 Office Furniture/Computers Desks,Chairs,File Cabinets,Bookcases Administratio 12 Sets&$1,500/ea $18,000 55,400 Office Computers. 6 @$3,695 unit 22,170 14,780 $40,170520,180 E-8 Classroom Per Classroom Six Classrooms Classroom Furniture $6,927 41,562 Dramatic Play 2,473 14,838 l� Bloanck Play and More 1,900 11,400 Sd and Water Play 866 5,196 C rpentry 499 2,994 Art 1,725 10.350 Indoor/Outdoor Motor Play 3,936 23,616 Games 114 684 Manipulative Play 1,405 8,430 Ji ' Puzzles 743 4,458 Problem Solving 1,964 11,784 Mathematics 787 4,722 �i Science 816 4,896 _ Social Growth,Safety and Health 983 5,898 Language Arts 1,273 7,638 -� Children's Books 770 4,620 Music and Listening 1,828 10,968 Evaluations 136 816 Staff Resource Materials 620 3,720 Equipment and Supplies 307 1,842 Model Classroom Learning Center 10 358 62.148 �I $40,430 242,580 (Software/2 yr Hardware Warranty/Configuration&Installation Incuded) Classroom Computers 12 @$3,695 unit 44,340 Family Child Care 12 @$1,000/ea 12,000 $298,920 -- . E-8 Kitchen Refrigerators 2 @$950 $1,900_ Microwave Ovens 4 @$350 1 400 $3,300 �I I t E-9 12 FDC Providers $100/day x 12/Providers x 23/Days $27,600__ Fringe Benefits at 11.23% 3,099 ---- $30,699 --- -- ------- ' 37 Is Exhibit E—Line Item Budget 9e Grantee: Contra Costa County Board of Supervisors Agreement No: 09CH0375 _ EXPANSION Fiscal Year: 1998 Program: START-UP A o — c -� ' TOTAL CASfi i ADMINISTRATION — --�� ACF ANDNON- NON-FEDERAL o S FEDERAL IN-KIND E-10. OTHER PARENTS _ ES 1 E-10.Other Parent Services 0 � E-1 1.OTHER (Object Class Category 6.f or 6.h Contract Preperation for Family Day Care Providers 2,500 100% 2,500 Public ation/Subscr iption s Printing/Advertising 1,000 100% 1,000 Other Training 500 Other- Local Share Contributions Detail Below 01 357,997 E.1 t TOTAL OTHER4 000 1 —357,9g71 87.501/ 3 500 ' E-12. INDIRECTCOSTS i— 100.00% 0 1. Indirect Costs 0 E-12 TOTAL INDIRECT SERVICES 0 � 100.00% E-13. TOTALS I. ALLBUDGETCATEGORIES 1,431,988 357,9971_-.-- 2.15% 38,456 2. CONTRACTS DA'S 85,788 21,447 10.71% 9,184 3. SUBTOTAL 11517,776 379,4441 314%j 47,640 4. TOTAL BUDGET Cols A&B $1,897.221 1. Program Funds 1,431,988 2. Disabilities Services 3. T&TA Funds ' 4. Contracts With Delegates(E-13.2) 85,788 Total 1,517,776 TOTAL NON-FEDERAL BUDGET Cash $0.00 In-kind 357,997 Line # Detail Description IN-KIND TOTAL $357,997 General Child Care Services from State Funds Child trans ortation provided by parents. Parent participation in meetings. Services provided by County Health&Social Services Departments. I 38 r �� +', G m 1 � 1 1 1 f 1 1 OBJECTIVES 1 � 3 OBJECTIVES AND NEED FOR ASSISTANCE ' 3.0 INTRODUCTION Contra Costa County, named "opposite coast" for its location across the bay from San 1 Francisco, was originally formed in 1850. The county is bordered by water on three sides: San Francisco Bay to the west, the Sacramento River to the north, and the San Joaquin River to the east. Mount Diablo dominates the central part of the county. i 1 1 1 1 Contra Costa County e ,J i 1 1 39 1 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.1 PROGRAM REGIONS Head Start for Contra Costa County is divided into three regions. The west region encompasses John Swett and West Contra Costa Unified School Districts. There are seven program sites, two of which are run by a delegate agency. There are a total of 546 slots for ' children in this region. The central region contains the Pittsburg, Martinez, and Mt. Diablo .Unified School Districts. There are 388 slots in 9 program sites in the central region. Four of the sites are run by a delegate agency. The east program region contains Antioch ' Unified School District, and Brentwood and Oakley Elementary School Districts. There are 249 slots in 6 sites in this region. SCHOOL DISTRICTS-CONTRA COSTA � � �. _S i.€'g- �"�'",.nd- W� � A,e .r -mss, s •� x �t' ,i`�.� . �x ; ,� x•: wY: ,rix 'k rs' John Swett �r xx.' Mt.Diablo Pittsburg W.Contra Martinez Antioch Oakle I � Y f Costa W ut Creek h Orinda Lafayette Knightsen Brentwood fi Acal ' pMYr LI rty H.S.D. ,. N ` Moraga Byron .� � San Ramon , . 5 ^+•Y .0 t3s. :� �,. -i,$,.t 39 ¢�'sa'Jyra*zE F i $ '��t tFx.i:.+" ��* "�?t 4&r s _ t' � .s-.•t':9.s. ,i Of d15�,� 'Y� OBJECTIVES AND NEED FOR ASSISTANCE 40 tCONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT I Go 4.0 lu 41 l� ~ a p ui `► h 0 v -- s- . i CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.2 DEMOGRAPHICS, POVERTY AND EMPLOYMENT STRUCTURE 1 Contra Costa County shows diverse population demographics. Specific County areas show far differing levels of employment, income, poverty rates, crime rates, and growth of population. ' CCC POPULATION/ POVERTY DEMOGRAPHICS 700000 600000W 500000 400000 300000 1 200000 � d 100000k. w. 0 � _ Ile 0'0 Chart 3.2.1. shows numbers of jobs available in 1997 /98 compared to numbers of job ' seekers of families receiving cash aid (AFDC) through the Greater Avenues Of Independence Program (GAIN) and health welfare payments (MEDI-CAL). The poverty rate is almost identical to the AFDC rate. (Census Bureau, 1995) ' POV62TY-FELATE)ISSUES IN PEtCENr,CCC Unemploym 5.1 10 8k VIol.Cr.R. 7.31 „ 6 ... Teen pregn $ 4 Infant Mort 6.2 2 HS Dropout 0 R. 2.5 Unemploym Viol.Cr.R Teen pregn Infant Mort HS Dropout R Chart 3.2.2 shows population percentages of unemployment, violent crimes, teen pregnancies, infant mortalities and high school dropouts. Unemployment rates are well below standard state rates, teen pregnancies are rising by 16 average percent each year.(Census Bureau, 1995). OBJECTIVES AND NEED FOR ASSISTANCE ' 42 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.3 SINGLE PARENT HOUSEHOLDS Overall, the County shows a 78% rate of one-parent families compared to 12 % two parent families for 1995 (Census Bureau, 1995). Although there are no specific data available for 1997 from the Census Bureau or other Government sources, Head Start parent surveys and Community Needs Assessment outcomes allow to assume that the bulk of one parent households is in the low-income areas of Richmond, Concord, Antioch, and Brentwood. Here most families receive aid from the DSS. Clearly, there ' are single parents in need for childcare, once they have been assigned to work activities by the DSS. Administration Of Bay Area Governments, 1990). ' SINGLE PARENT HOUSEHOLDS IN PERCENT,CCC,1995 ' 2-Parent 12 100 Fam. 80 ., a f-P.Families 78 60 40 20 Chart 3.3 2-Parent Fam 1-P.Families 3.4 GENERAL COMMUNITY NEEDS ' 3.4.1 POPULATION DEMOGRAPHICS From 1990 to 1995, the population in Contra Costa County grew by 7.4%. The population is expected to increase an additional 12.5% between the years 1995-2000. School enrollment is expected to increase 8.0% during this period. Ethnic distribution is ' predicted to remain fairly stable through those years, with the Latino population increasing by 2% and the white population dropping a corresponding amount. 4.8% of the under 18 age group were not US citizens in 1990, as compared to 8.3% of the over 18 age group. The percent population that was under 18 in the county in 1990.was 25%, and the percent population that was over 65 in the county was 10.9%. The percent population that was under 6 was 10.4%. Contra Costa County is rated in the ' top four of the nine San Francisco Bay Area Counties in expected growth of population, households, employed residents, and jobs in the years 1995-2015. The eastern part of ' the country will see a greater increase in number of jobs than other parts of the county. (ABAG) OBJECTIVES AND NEED FOR ASSISTANCE ' 43 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.4.2 ECONOMIC FACTORS ' 3.4.1 EMPLOYMENT ' In 1996, unemployment levels finally appeared to drop to almost pre=recession values. After soaring to over 7% in 1992, and remaining as high as 6% in 1995, unemployment was finally reduced to 4% in late 1996. However, for families who suffered from ' unemployment during the early nineties, it may take several years to recover from the financial blow of temporary job loss. 3.5 FUTURE PROJECTIONS 3.5.1 EMPLOYMENT/ UNEMPLOYMENT ' J Employment Projections ' Table 3.5.1 details employment projections by industry for Contra Costa County. The projected changes that affect the greatest number of workers in the County are increases in the retail trade industry. Projected Employment By lndustry ' 40, N ca Circe Indus 999p�GhangQ� tin.9+s�. Agricultural 3,260 3,720 460 14.10% Construction 57,330 63,840 6,510 11.40% Manufacturing 30,100 31,700 1,600 5.30% ' Transportation, Communication, Utilities 18,600 20,600 2,000 10.80% ' Wholesale Trade 11,000 12,300 1,300 11.80% Retail Trade 56,300 64,600 8,300 14.70% Finance, Insurance, ' Real Estate 27,500 29,300 1,800 6.50% Government 44,100 45,3001 1,2001 2.70% Total 248,190 271,360 23,170 9.34% ' Source: ABAG OBJECTIVES AND NEED FOR ASSISTANCE ' 44 0 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.5.2 POPULATION GROWTH The highest growth in population is forecast for the East area: The City of Brentwood with ' neighboring rural area Oakley leads with 129% growth from 1995 to 2015, the City of Antioch follows with 66%. In comparison, the Cities of Richmond (West area) and Concord (Central area) will grow by 15 % and 12 % respectively. The lowest growth rate is in the City of Lafayette (South area) with 2.4 % growth. 1995- 2015 ' 1980 1985 1990 1995 2000 2005 2010 2015 Growth in % Richmond 88889 95088 101287 110100 116700 120700 123600 126500 Richmond 15 Martinez 30822 35127 39432 41800 44100 47700 48500 48800 Martinez 16 Walnut Cr 70544 71766 72989 75200 75600 83300 88700 93000 Walnut Cr 23 Concord 106102 109363 112625 117300 122000 126100 130000 131600 Concord 12 ' Antioch 44195 53628 63062 76200 91800 106500 116600 126600 Antioch 66 Oakl./Brentw 20841 26559 38926 50400 69300 88300 101000 115900 Oakl./Brentw. 129 ' CHART 3.5.2 PCPULA11aN GRGMH IN CCC,198D-2015 too 3 12D 140000 ryyy� A 10D _ M. ' 120000 , 3a r 1 100000 aIAJIN .... ^ 60000 40000 20000 hoc 0 �\or R icFmond Martinez vWnut Cr Concord Antioch Q*J./Brentw. paw Thea applicant has determined that areas in need are Richmond/San. Martinez, , ' Concord, Antioch and Oakley/Brentwood. These cities are henceforth called "targeted areas". 3.5.3 POVERTY The City of Richmond had the highest percentage of persons in the community living below the poverty level in 1990 (11.8%) and made great efforts to reduce this rate. In 1995, the efforts resulted in a much smaller ratio of 5.51%. The City of Antioch is currently experiencing an influx of low-income and poor population due to low-rate housing. Here the poverty rate is 6.02 %. Walnut Creek in Central CCC, comparably, has a poverty rate of ' 0.54%. In South Contra Costa County, the poverty rate is declining southward starting with Walnut Creek. Areas in need for social services are Richmond (WEST), Martinez, Concord CENTRAL), Antioch, Oakley and Brentwood (EAST). The applicant focuses on these areas. ' OBJECTIVES AND NEED FOR ASSISTANCE 45 1 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 1990 95 Pov pgENrAGE OF PCRJLATM BELO % POVEM IN OCC,TAFK EMAREAS Richmond 11.8 5.51 12 Martinez 4.2 3.4 ..E 10 ' Walnut Cr 0.76 0.54 Concord 4.8 . 2.94 Antioch 6.4 6.02 6 oak/Brentw 4.3 3.58 2 N ■1990 E c '2 1990 0 C ip 0 Q m ■96 FW% 3 ' O 3.5.4 INCOME BRACKETS BY AGE AND ETHNICITY African Americans aged 25 to 34 earn between $5,000 and $10,000 per year. This income t level is considered to be at risk for poverty by the DSS. Comparably, a group of African Americans aged 25 — 34 earns a yearly income lower than $5,000. Special efforts need to be made to provide services.to these groups located in Richmond and in the area of ' Antioch/Brentwood. INCOME Ok-5k 5k- 10k 10k- 15 k- 30.00% 15k 25k C 2.17% 4.70% 5.10% 10.80% under25 20MMA ' AA 7.09% 13.80% 8.10% 15% under 25 150D°°� HS 3.09% 6.40% 7.10% 14.40% 10.00% under 25 n C 25-34 5.20% 9.20% 10.60% 24% 5•DD% ` Yrs 0.00% 10k-15k AA 25— 13.70% 27% 8.70% 21% ' c°o 49 ti Ok-5k 34 HS 25- 6% 14.10% 11% 20.10% a��s °°� '°ec?��',�?s tis ■ak-5k 34 a as �a ■sk-,ak ' 010k-15k 016k-25k OBJECTIVES AND NEED FOR ASSISTANCE ' 46 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.5.5 FAMILIES IN CCC RECEIVING AID The highest number of aid recipients is in the Richmond area, followed by Antioch and Concord. Numbers coincide with poverty rates and numbers of single household families. Richmond Martinez Concord Antioch Oakl./Brentw AFDC 5815 1349 4366 5584 4042 MEDI-C 6671 1724 5499 6337 5105 FOOD S 6252 1459 3520 5059 3509 POPUL 113400 42950 119650 84000 50400 3.5.6 PERCENTAGE OF FAMILIES RECEIVING AID, BY CITIES. D.S.S. 6000 5000 4000 3000 2000 , 1000 1 ° 0 N O C V E OC m m O ' The highest concentration of families receiving aid is in Antioch. This fact coincides with a strong population growth due to low-income housing and a high poverty rate. The number of ' TANF recipients can be expected to grow rapidly in the coming years. Richmond Martinez Concord Antioch OakVBrentw ' AFDC% 5.13 3.14 3.65 6.65 5.01 MEDI-C% 5,88 4 4.6 7.54 5.9 FOOD S% 5.51 3.4 2.94 6.02 4.18 PERCENTAGE OF FAMILIES IN CCC RECEIVING AID, D.S.S. 5 x a 3w 2 - 1 _r y 0 { c 8 $ cc C G S m O OBJECTIVES AND NEED FOR ASSISTANCE 47 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.5.7 CHANGES OF SOCIAL WELFARE REFORM: IMPACT ON CONTRA COSTA COUNTY The DSS in Contra Costa County plans to put to work 5400 family members receiving TANF in 1997, plus additional 6200 persons in 1998 and 7300 in 1999. The unmet need for additional childcare will rise from 0 to 961 children between 1997 and 1998 and climb to additional 4465 children in 1999. Although the demand for childcare is covered for 1997, low-income families are at a disadvantage: Childcare fees are too expensive and the bulk of childcare providers are located in the high-income areas South Central and Central county. Although the job growth will stay the same in CCC, the number of job seekers will rise by 25% this year alone. As yet it is unclear how persons receiving aid will be put to work. The DSS plans to put the bulk of TANF recipients on work demand into volunteer activities this year. SSI SSI AFDC in AFDC Job TANF Annual Annual #children Available Unmet Children Children fami- growth fami- Aver. Aver need loosing legal CCC: lies loose in CCC lies must Unempl. Unempl. 3-5 Yrs slots in 3-5 yr old eli- Immigr. Cases work % CCC Gibility assistanc needing e care ' CCC 95 0 0 15854 0 6083 0 22600 5% 9972 16419 0 CCC 96 0 0 16085 0 6312 0 22600 5% 10304 17023 0 CCC 97 425 46 15982 6917 5200 5400 22600 6% 15504 0 CCC 98 0 5200 6200 22600 6% 16465 961 CCC 99 0 5200 7300 22600 6% 20930 4465 8000 ®015854 6000 � 00 16W5 OSDDD .600 x 4000 ]000 04615982 1400 3000 2000000 \.6 31 16000 4615982 174615982 �`.- 1600 0 015854 04615982 DODO °• SD 3, 1 SODD 6]'3 DDU S3 1 =Work participation 2=20/hrs/wk. 3=Acceptable work activities 4=Unmarried teen parents 5=Non-qualifying 6=Transportation 3.5.8 COMPARISON OF SOCIAL WELFARE REFORM PLANS The following is a comparison of existing Welfare Reform Plans regarding eligibility, work incentives, time limits, work requirements, and child care. OBJECTIVES AND NEED FOR ASSISTANCE 48 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Comparison of Proposed and Existing Welfare Reform Plans Current HR 3734 Governor's Legislative California AFDC restrictions on 1967AFDC Analyst's AFDC program federal funds proposal Proposal ' Eligibility Guaranteed to Highly flexible, at Same as current Same as current eligible families discretion of the law, with law. with income below state. additional ' the state need restrictions. standard and other tests. Work incentives One-third of None. Left to the Earnings $30 and one-third earnings is state. disregards are disregard phased disregarded below eliminated. out over 2 years. earnings count against grants. Also: work expenses, transportation, child care disregards. Time limits None, while Five years for Recipients on aid Five years total for youngest child is receipt of federally as of 1/1/98: 24 family. younger than 18. funded services. months of 36. New applicants: 12 months of 24. All recipients: 60— month lifetime limit. Work Those on GAIN 25% of federally Single—parent 0-6 months: requirements must engage in funded cases in families: 32 GAIN-like work activities. 20 hours a week hours/week in services. 7-24 After 2 years on by FFY 1997, 50% work activities months: Job GAIN, counties in 30 hours/week arranged by search and other may provide work by 2002. counties. services. 25-60 slots if the Community months: Case recipient is not service after 2 management and already working. months, work after community service 2 years, loosely jobs, paid at mandated, easily minimum wage. dodged. Child care Guaranteed to Terminates Child care, Child care those working, in federal transportation, provided as GAIN, in entitlements and work/training needed. education and provides grants to expenses Payments up to training, and for states equal to provided "to the 75% of 24 months after a past funding levels extent funding is reasonable market recipient leaves plus additional available." rate. welfare. funds if states provide match. i OBJECTIVES AND NEED FOR ASSISTANCE 49 tCONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.5.9 NEED FOR CHILD CARE The highest need for full-day, year-round childcare is in Richmond and Antioch as determined by the DSS. However, the Martinez area has yet to be serviced sufficiently by Head Start and all other childcare providers. Although the Brentwood area displays a low ' number of childcare need, the population growth indicates that in 2 years the demand will be more than double. Families w/ Families w/ Families w/ #adults in Total#of children 0- children 3- a working GAIN Families 2 5 member Richmond . 930 1258 635 927 5815 Martinez 616 864 611 694 1724 Concord 1266 917 698 698 4366 Antioch 1259 1596 943 657 5584 OakBrent 1170 905 687 672 3958 3 6000 A Sim p 5000 y JA Y 4000 Y d 3000 2000 1000 S5 S4 S3 0 S2 S1 E P t U C C U a 32 M O CHART 3.5.9 OBJECTIVES AND NEED FOR ASSISTANCE ' 50 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.5.10 CHILD CARE AFFORDABILITY AND AVAILABILITY ' Although data suggest that child care is available for all children in Contra Costa County, the Contra Costa County Child Care Council, which oversees child care in the County and ' advises the Board of Supervisors as well as the County Administration on all.issues of child care, finds in its EXECUTIVE SUMMARY, PLAN 2001: "It should be noted that although the number of child care slots available to serve preschool age children county wide exceeds the number of preschoolers who need care, this does not necessary mean that there is an adequate supply of preschool child care. Factors such as location, cost, and quality of care must also be considered." ' In detail: 1. COSTS: Child care providers are hesitant to allow children of low-income families into their program. The concept of payment per vouchers is vastly misunderstood by providers, who think vouchers are equivalent to late payments. Providers accepting ' vouchers from low income families range from 4% (Martinez to 21% (Richmond). This comparison shows that low-income families are at a disadvantage in their provision of child care. The Child Care Council notes (EXECUTIVE SUMMARY, ' PLAN 2001): "The cost of full time child care for a pre school age child rose from approximately $223 per month in 1983 to over$400 per month. A growth rate of over ' 80%." 2. LOCATION: Child care is provided in high-density areas. People living in low- density population areas have to travel for child care. The Policy Forum, a committee of Executive Directors from all major community agencies of the county, has identified lack of transportation to be the second largest barrier to Social Welfare ' Reform in this county, after lack of child care availability. 3. QUALITY OF CARE: Childcare is often provided by unlicensed, untrained individuals charging parents for their services. In some cases, children were put in danger of ' neglect or missed out on their change for adequate development. The CC Child Care Council notes: "The growth of parent choice subsidy programs has resulted in an increase in public funding of exempt child care. (Exempt child care is care which is not required to be licensed such as in-home care provided by nannies and relative care)." 4. FACILITIES: The Policy Forum has identified lack of adequate facilities to be the second largest barrier to increase child care availability for low income families (the largest barrier being a lack of licensed child care providers. Although many programs provide child care for low-income families (see tables below), the ' need is not met, and locations remain a difficulty for parents. OBJECTIVES AND NEED FOR ASSISTANCE 51 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT ' Affordability and availability of child care are extremely important issues for all Contra Costa County residents. Because of lack of affordable child care, African-American and Latino four-year-olds are twice as likely as white four year olds to be enrolled in kindergarten. Early enrollment puts these children at a development disadvantage that will pursue them for the rest of their school years. (Children's Defense Fund) The ' number of children age three and over that were enrolled in a preprimary school in Contra Costa County in 1990 was 18,464. (Census) ' In California, of the 1.6 million children that were eligible for subsidized child care in 1994, only 15% were served. (Children Now 1996) The chart below compares child care costs for the County and State to the minimum wage. Child Care Costs 1 12000 .. 10000 A ' 8000 6000 - y -rY == 4000 =" c California ° 2000 {x _ Y ===Contra Costa County 500/*of minimum wage 0 — 1000/6 of minimum wage Under 2 Age 2-5 ' CHART 3.5.10.1 In Contra Costa County, only 22,583 of the 44,281 children age five and younger who have a single parent or both parents in the labor force are in child care outside the family. Of the estimated 65,519 children age 6-13 in the county, only 13,104 of those ' who have a single parent or both parents in the labor force are in child care outside the family. (California Child Care Portfolio) On the following pages, you will find a breakdown of the availability of child care by geographical areas of Contra Costa County. tOBJECTIVES AND NEED FOR ASSISTANCE ' 52 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT ' CHART 3.5.10.2 AVAILABILITY OF CHILD CARE Other Child Development Programs [ Ea ........:. PROGRAMS ADDRESSES NO. OF CHILDREN'SERVED ' 1. Cambridge Community 1135 Lacey Lane 42 Center Child Care Concord, CA 2. Concord Child Care 1360 Detroit Avenue 55 ' Center Concord, CA 3. Diablo Valley College 321 Golf Club Drive 23 Child Care Center Pleasant Hill, CA 4. Holbrook Child Care 333-A Ronald Way 50 Center Concord, CA 5. Martinez Early Childhood 615 Arch 35 Center Martinez, CA 6. Martinez State Preschool 921 Susana Street 50 Martinez, CA 7. Mt. Diablo Community 2750 Parkside Circle 113 Child Care Advocates Concord, CA 8. YWCA of Contra Costa 1860 Silverwood 24 Concord, CA ' Total Programs =8 1 Total Children Served =392 Other Child Development Programs '..�. . ��. NESTCOUNTY x , PROGRAMS ADDRESSES NO. OF CHILDREN SERVED 1. Brookside Children's 847A Brookside 61 ' Center Richmond, CA 2. Carlson Children's Center 2999 Pullman 54 Richmond, CA 3. Contra Costa College 2600 Mission Bell 25 Child Care Center San Pablo, CA 4. Crescent Park Children's 5050 Hartnett 85 ' Center Richmond, CA 5. Greater Richmond Social 1310 Bissell Avenue 25 Service Corporation Richmond, CA 6. Las Deltas Children's 135 West Grove 27 ' Center North Richmond, CA 7. Lake Children's Center 2700— 12th Street 102 San Pablo, CA ' 8. Maritime Children's Center 1014 Florida Avenue 158 Richmond, CA 9. Pullman Children's Center 2730 Maine Avenue 192 Richmond, CA i10. Verde Children's Center 2000Giaramita 97 North Richmond, CA 11. YMCA Kinderplay 200 Lake Avenue 32 Rodeo, CA Total Programs = 11 Total Children Served = 858 OBJECTIVES AND NEED FOR ASSISTANCE ' 53 • CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Other Child Development Programs EH�tYE.€€.r:33ME PROGRAMS ADDRESSES NO. OF CHILDREN SERVED 1. De Colores Children's 180—%Orchard Drive 30 ' Center Brentwood, CA 2. Kid King Christian Center 3801 Camino Andres 10 Preschool Pittsburg,CA 3. Kindercare 150 East Leland Avenue 10 Pittsburg, CA 4. La Petite Academy 55 Castlewood Drive 1 Pittsburg, CA 5. Liberty Child Care State 743—3rd Street 144 Preschool Brentwood, CA 6. Los Medanos College 2700 East Leland Avenue 40 Child Care Pittsburg, CA 7. Martin Luther King, Jr. 950 EI Pueblo Avenue 300 Preschool Pittsburg, CA 8. Mary Rocha Child 931 Cavallo Road 27 Development Antioch, CA 9. Oakley State Preschool 501 Norcross Lane 24 Oakley, CA ' 10. Pittsburg Preschool 1760 Chester Avenue 185 Coordinating Council Pittsburg, CA 11. YWCA 225 Pacifica Avenue 114 Pittsburg, CA Total Programs = 11 Total Children Served =858 Within Service Area ' Number of Head Start-Eligible Children Served by Other Child Development Programs and by Head Start ' rtE s H E ) E 3 NUMBER O1F HEAD "E. ,� '"�� ���� � NUMBER O€FOTHER=� NUMBER OF�OTHER € ,�aSTART CHILDREN , 1L0CATI©N � PROGRAMS CHILDREN SER1/ED ` € 'SERIF H Central Contra Costa 8 392 188 County West Contra Costa 12 858 526 Count East Contra Costa 11 885 429 County Other Children Served Head Start Children TOTAL: Facilities=31 1 =2,135 Served = 1,143 Source: Interviews with Program Staff of each agency, July 17—21, 1995 OBJECTIVES AND NEED FOR ASSISTANCE ' 54 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.6 PARENT SURVEY OUTCOME APRIL 19961 APRIL 1997 Chart 3.6.1 compares 1996 survey result with those of 1997. In 1997, parents participated in meetings and classrooms to a higher percentage, which is partly due to the fact that the Department of Social Service GAIN volunteer hours requirements accept Head Start volunteer activity to be counted towards the total of hours served. Those unable to participate were hindered mostly by work activities or younger siblings at home (the applicant is currently applying for an Early Head Start Grant to remedy the problem). Participated No part work Siblings No transp, Richm/96 64% 35% 12% 35% 10% Richm/97 73% 26% 31% 32% 10% Cone/96 48% 24% 14% 33% 12% Cone/97 71% 21% 32% 36% 9% Ant-Sr/96 51% 21% 9% 31% 26% Ant-Sr-97 CHART 3.6.1 84% 23% 14% 29% 32% 100% 80% 0 Participated 60% 40% N No part 20% 0 Work 0% 0 Siblings E E m M N No transp. c c -r- 0 0 .0 Q Chart 3.6.2 shows a comparison of parents requesting full day, full week respectively full day, four-day services in 1996 and in 1997. Clearly, there is a shift of priorities towards full day, full week services by the majority of parents. However, these parents have not yet been affected by the volunteer hour and work requirements of the Department of Social Service. The analyst expects are move dramatic shift towards full day demand after January 98, when 33% of the Head Start parents receiving cash aid are required to start work activities. Full Day Mon-Thurs Mon-Fri Richm/9670% - 42% 34% 43% 60% ... ........ Richm/97 50% 57% 44% 55% .............. 0 Full Day % - Cone/96 41% 30% 39% 400% - E Mon-Thurs Conc/97 46% 27% 24% 1 20%0% - 0 Mon-Fri _ Ant-Sr-96 43% 65% 34% 0% _ Ant-Br-97c 0 ?r 54% 32% 54% \q C 6 CHART 3.6.2 CPQ CP OBJECTIVES AND NEED FOR ASSISTANCE 55 ' •CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 3.7 Family Needs Assessments ' Family Needs Assessments were conducted October 1996 through to December 1996 and were updated through track sheets throughout the year as well as parent staff meetings, case management and home visits, with the latest results stemming from May 1997. Chart 3.7 shows percentages of parents in the three targeted areas focusing on and solving problems such as caring for siblings under three years old throughout the day, participating ' in GAIN activities or JOB clubs, finding work and arranging for transportation to parent meetings or medical appointment. Siblings 0.3 GAIN/JOB Find Work Transport. 60% o :� Siblings - 0 0 0 0 S n s03 ' hm/9 7 SO/o :� '. Ric 0 13 46/o 9 44/0 6/ /o 3 7 0 0 0 0 40% Conc/9 GAI WJOB 4 / 4 /0 2 7 /0 2 /0 32 0 6 30% 0 0 0 0 Ant-Br-97 ind 0 52 /o 0 F Work 30 /0 12/ /0 38 ❑ 20/o `. 10% ❑Transport. CHART 3,7 0% §b A �\or Go P�� ' 3.8 Analysis Analysis of data identifies an overall trend for childcare demands in Contra Costa County due to changes in the welfare community, as well as four specific geographical areas of poverty where child care needs are more prevalent. Similarly, Head Start parents shifted their priority from a more relaxed child care schedule utilizing the minimum option of half day, four day/week towards a work focused full day, full week, year round option that allows them to meet the new demands outside their family such as GAIN participation, applying for Medi-Cal separate from AFDC, applying for jobs, and going to school. 1 OBJECTIVES AND NEED FOR ASSISTANCE 56 CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT 3.8.1 OVERALL TREND 1997 to 1999 ' The State Department of Social Services has identified quality child care offered in sufficient numbers as a crucial factor in their action plan to implement the requirements of HS 3734. The Department of Social Services/of Contra Costa County will — in compliance with HR 3734 - mandate 5400 TANF recipients to start work-related activities by July 30, 1997. (Chart 6). The numbers will increase thereon to 6200 in 1998 and 7300 in 1999. This in turn will lead to an unmet need for child care of 961 children 3 — 5 years old in 1998 plus an additional 4465 children 3 — 5 years old in 1999. Pockets of poverty are located in areas more than 25 miles-apart, transportation is insufficient for parents dropping their children off at child care centers. Child care and related health and social services need to be located flexibly to meet the geographically diverse need. ' In addition, GAIN participants, volunteers looking for jobs and Head Start parents will need opportunities to volunteer for and learn in the Head Start program. During the implementation phase of HR 3734 starting 1997 and expanding into 1998 and 1999, there will increasingly be an overall unmet need for child care of 3 — 5 year old children in geographically diverse areas. In addition, TANF recipients will need transportation assistance, health support services, housing and social service referrals. Head Start must provide additional services on these issues to meet the community need. 3.8.2 RICHMOND ( WEST ) ' A wage high population of low a earners and a high number of families receiving aid in this p P 9 city (Graphs 1 and 3) will lead to a high need for full-day, year round child care in 1997/98, ' when the mandate for work will be presented to more and more TANF recipients. This need will increase dramatically throughout the whole Richmond area in 1998, when existing ' capacities of child care resources will be exhausted. In community meetings, TANF recipients of Richmond have expressed their concern about the quality of childcare their children will receive while parents are working. Not all areas of Richmond are covered with childcare resources. The area as a whole needs to be networked In order to make services available to all eligible families. Should the need for ' full-day, year-round childcare remain unmet, parents will have to resort to unsupervised childcare or will decide to not meet the work hour requirements. The number of TANF recipients is the highest in Richmond City and North Richmond. It must be concluded therefore, that the number of TANF recipients mandated to start work- related activities will be the highest in this area. In addition, the percentage of single mothers in Richmond may be estimated to be 6%. TANF recipients and GAIN participants will need Head Start for full-day, year-round childcare. There is a strong network of African American families in Richmond who will be able to utilize after-hour meetings in Head Start facilities to share information and socialize. Already there is Virginia Reid's S.M.A.R.T. OBJECTIVES AND NEED FOR ASSISTANCE 57 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT (Single Mothers Acting Responsibly Together) network shaping a new community network. Head Start has done its share in developing tribe-structured networks among single ! mothers. Such networks need to be enlarged to allow job referrals and careers to develop within the community. ' Richmond's TANF recipients and eligible families will have an unmet need in child care and comprehensive family services (transportation, health, social services, housing) by 1998. Head Start must develop single points of contact for comprehensive family and childcare services in a geographically diverse area. 3.8.3 MARTINEZ (CENTRAL) Childcare providers since more than five years have underserved this area. 864 children 3 ' — 5 years old needing child care have been provided with 244 available slots, counting all child care providers. In addition, 173 parents currently participating in the DSS GAIN program are expected to start working in July 1997. 92 children 3 — 5 years old will need ! child care boosting the number of children 3 — 5 years old without childcare to 793, an astounding 46 %. The reason for this apparent lack of services lies in the difficulty to apply appropriate center-based childcare to a sparsely populated area of more than 6 square miles. Martinez needs decentralized childcare and comprehensive health/social services. ! 3.8.4 CONCORD (CENTRAL) ! Concord's population will exceed Richmond's numbers in the year 2015. At the same time, the city council has made extraordinary efforts to reduce poverty rates and to increase the workforce. Although CCC Head Start serves families with 3 centers in this city, there is no ! full day, year round child care for low-income families available. The families put to work in 1998 need the proposed services and will rely heavily on ! Head Start to meet these needs. 3.8.5 ANTIOCH — OAKLEY - BRENTWOOD ! The City of Antioch experiences a combination of trends that seem to lead to a high risk situation: Population growth is 66 % and 129 % respectively, poverty rates decline slowly ! and were 6.02 % ( 3.58 % ) in 1995. The area provides more and more low-income housing. The percentage of families receiving aid is highest to second highest in the county. The number of families needing full-day care is highest in Antioch and third highest in ' Oakley/Brentwood. The East County area is in high need of full-day childcare. Its need will increase ' drastically within the next 10 years. OBJECTIVES AND NEED FOR ASSISTANCE ' 58 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT ' 3.9 OBJECTIVES The applicant proposes a two pronged approach meeting the need for full day, year round child care in its service area due to the new demands of the Social Welfare Reform "From Welfare to Work", as well as implementing the Revised Performance Standards with emphasis on single point of contact for families, seamless services and expansion of its already firmly established community partnerships. ' 1. Parents in high-density population areas are supported through center-based services in direct collaboration with the Child Development Division of the Contra Costa County Community Services Department. This model allows for 12-hour ' daycare with Head Start covering 8 hours, and the Child Development Division staff wrapping around the Head Start schedule. This model will be implemented in the county areas where high demand for child care and high population density meet, namely the cities of fRichmond WEST (Balboa site, 80 children) Concord CENTRAL (George Miller site, 20 children) Oakley EAST (Los Arboles, new site, 40 children) and Brentwood EAST (Los Nogales, new modular, 20 children), serving a total of 160 children and families in the county through center-based child care. 2. A direct, contract— based collaboration with 12 Family Day Care Providers serving low density, high demand areas offering services to 60 eligible children and families. The Providers will be dispersed throughout the areas of need according to the locations of eligible families. Providers will offer a schedule of 8-hour, full day, year round child care. Head Start will offer comprehensive family and health services utilizing the new concept of single-point-of-contact staff. The areas covered are: Richmond and neighboring areas (San Pablo, North Richmond) WEST Martinez CENTRAL ' Concord CENTRAL Antioch EAST The objective of the proposal serving 220 new children is to support parents in Contra Costa County in their aspiration to become self-sufficient and to engage in work activities through full day, year round high quality child care and child development complemented by comprehensive health and family services delivered by single point of contact staff with a broad basis of trust relationship between parents and staff. OBJECTIVES AND NEED FOR ASSISTANCE 59 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Welfare recipients will be awarded cash aid only under stringent conditions furnishing work participation, documented volunteer hours, and job search. A combination of unavailability of child care in areas of need and poor transportation infrastructure hinder the majority of AFDC recipients to adhere to these requirements. The applicant Intends to support these recipients with child care, job search activities, documented volunteer hours and related tvocational training. Already, the Grantee Operated Program has implemented a pilot program in collaboration with a multitude of community agencies to guide parents through vocational training towards becoming a Licensed Child Care Provider, and the applicant will expand this effort upon award of the Grant. ' Head Start services are to be structured allowing for geographic flexibility covering a maximum of daytime services in a diverse area while utilizing existing infrastructures each as facilities and professional networks to minimize costs. 3.10 SERVICE DELIVERY MATRIX The Service Delivery Matrix shows an overview of seamless services enlisting collaboration with the CCC Community Service Department, Child Development Division and Family Day Care Providers. The matrix explains sharing facilities, the Balboa site in Richmond, George Miller site in Concord, and Los Nogales in Brentwood. Los Arboles is a new full day site. A detailed explanation of the Service Delivery will follow in the Section "Proposed Approach". ' 3.11 EVIDENCE OF COMMUNITY SUPPORT The proposed expansion is supported by the Contra Costa Child Care Council, the Department of Social Service, The County Board of Supervisors, all School Districts, and the Head Start Policy Council as well as the'Contra Costa County Policy Forum which sets policies for the County Administration. In addition, many parent groups in the community advising the Contra Costa Child Care Council and Child Care Professional Networks have voiced the request that Head Start expand to a full day, year round program. Appendix B shows an array of support letters to this Grant application. OBJECTIVES AND NEED FOR ASSISTANCE 60 v z v IL NiU 01 D O O w ✓ O l R ct I N • L O)U ti u n ci �n N aj O °ton r c a, o cn U 3 N o N Z w O N rl u-, o ti o ct Ct [J Ii ct W _ N O o FJ l ct I - s ,U 1: � _ 3.5.12 References Data have been cross-referenced and acquired from: Association of Bay Area Governments ' The California Department of Finance ' SF Child Net Org The California Department of Education Children Now jContra Costa County Health Department California Department of Health Services Census Gov Education Data Partnership Administration for Children and Families, Dept. of Health and Human Services Myers, Michael. At Risk and At School: Homelessness and its Impact on Students. Report prepared for HomeBase and the Center for Common Concerns. (1993) California Child Care Resource & Referral Network. The California Child Care Portfolio. (1997) Head Start CNA's 1980-1995 Ca\C:\Grants\97Expansion\stephanlist.doc 05/29/97 2:14 PM 62 � PROPOSED � APPROACH i i i CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT . 4 PROPOSED APPROACH ' 4.1 INTRODUCTION As outlined in the previous section, "OBJECTIVES AND NEED FOR ASSISTANCE," the Contra Costa County Head Start proposes a two-pronged approach to deliver needed services: 1. Collaboration with the Contra Costa County Y Communit Services Department's Child Development Division to provide seamless, center- based, full-day, year-round services for 160 children, utilizing a maximum of existing facilities. 2. Collaboration with Family Child Care Providers to provide seamless, full- day, year-round services for 60 families and children dispersed throughout the County, utilizing the providers' professional experience and community roots. Both prongs will be based on an internal, seamless, service delivery system merging the Social Services, Health, Mental Health, Parent Involvement, and Nutrition components into one. This will allow each Contra Costa County Head Start staff person to provide a single point of access to his / her family, and to build a relationship of consistent collaboration and trust. The service delivery will consist of: A. Full-day, year-round child care; . B. Volunteer and work opportunities for Head Start parents, based on a multi- service network in collaboration with the Contra Costa County Department of Social Service; C. A seamless service delivery network, combining all agencies involved via clearly defined, formal contracts or Memoranda of Understanding (MOD's); D. Hiring new management and line staff (establishing a single line of authority to the Head Start Grantee-Operated Program for collaborating agencies), with clear lines of supervision and clear assignment of responsibilities; and E. Training and cross-training of Head Start staff, Child Development staff, and Family Child Care Providers to comply with licensing requirements, as well as Head Start Revised Performance Standards. The service delivery system's criteria and outcome measures will be based on Head Start Revised Performance Standards: ' A. Multi-Disciplinary Assessment, involving Head Start staff, SELPA agencies, Child Development staff, CHDP staff, Department of Social PROPOSED APPROACH 63 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Service staff, and shared data amongst those agencies (including direct referrals within a standing referral context); B. Single-Point-Of-Contact services provided by Head Start Family Service Assistants - merging Social Services, Health, Parent Involvement, and Nutrition services into one staff position, in collaboration with the Department of Social Service, working towards an Integrated Model of "REACH" (Resource, Employment and Achievement) Centers), C. Timely intervention through Case Management involving multi-disciplinary staff across agencies; D. Definition of expected outcomes and monthly tracking of progress; and E. Transition services from one agency to another, via personal staff contacts. Contra Costa County Head Start will approach its expansion in five phases. Upon award of the grant, the Grantee-Operated Program will: 1. Build additional facilities; 2. Recruit families and children in the targeted areas, and enroll applicants, utilizing existing eligibility criteria, 3. Put out formal contract bids for Family Child Care Providers throughout the County, 4. Hire and train staff; t5. Start service delivery, including: • Implementation of a tracking system measuring outcomes consistent with the On-Site Program Review (OSPRI), • Program Self-Assessment, together with Parent Surveys on Service Delivery, Community Needs Assessments, and Family Needs Assessments. 4.2 CONTRA COSTA COUNTY HEAD START RECRUITMENT, SELECTION, AND FOLLOW-THROUGH ' The Contra Costa County Head Start recruitment plan enlists efforts of all Head Start staff for continuous recruitment in the community throughout the year. It utilizes pamphlets in combination with Department of Social Service' welfare checks, newsletters, posters, radio /TV announcements, and a Contra Costa County Head Start webpage (www.co.contra-costa.ca.us.gov) as instruments of information distribution. For personal contact and community outreach, Head Start staff address childcare and social services agencies, speak at focal organizations and schools, and conduct All-Staff-Walk-a-Thons. These activities have resulted in 152% applications County-wide, compared to a 100% ' continuous enrollment. The applicant already has held five (5) County-wide community meetings, informing the public of the changes coming through welfare Reform. Contra PROPOSED APPROACH 64 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 1 Costa County Head Start will conduct additional community meetings in conjunction with the Contra Costa County Department of Social Service throughout the year 1997. Special recruitment efforts will be made for the expansion plans. During the months November / December 1997 / January 1998, Contra Costa County Head Start will hold recruitment fairs in the Richmond, Martinez, Concord, Brentwood, and Antioch areas - to inform communities of this opportunity for income-eligible ' families to receive high-quality, full-day, full-year child care, health, and social services. These fairs will be advertised on TV, local radio, through Department of Social Service flyers mailed together with AFDC /TANF checks, on the World Wide Web, and in local stores, clinics, etc. During the fair, names of applicants will be entered into a computer database, and the application process will be started immediately. Extending the recruitment fair, Walk-a-Thons involving all Head Start staff will be conducted in neighborhoods two weeks after the recruitment fairs, establishing personal contacts, expanding Head Start's trust base with communities, and informing potential applicants of opportunities to receive comprehensive child and family development services, full-day and year-round. For television broadcast, the local CCN station will allow the Community Services Department a 3-minute advertisement regarding the new full-day, year- round Contra Costa County Head Start program. This ad will run daily for one ' week. The Contra Costa County Head.Start webpage (which can be accessed at all local libraries) will be amended, offering detailed information on the new services. 4.2.1 SELECTION ' The Contra Costa County Head Start Grantee-Operated Program utilizes selection criteria based on referral, age, income eligibility, and disability. Each factor is weighed separately, and then all factors are combined to arrive at a ' total. Enrollment criteria for full-day services are consistent with this model. Seamless services provided by Head Start and Child Development will allow Head Start parents to start working - and to exceed the original income level without being eliminated from the program. A similar clause in contracts with Family Child Care Providers will govern continued enrollment in the Family Child Care Program. 4.2.2 MULTI-DISCIPLINARY ASSESSMENT, AND TIMELY ' INTERVENTION Embedded in Contra Costa County Administration as a division, and in direct contact with staff from other County agencies serving low-income families, the PROPOSED APPROACH 65 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Contra Costa County Head Start Grantee-Operated Program has utilized long- standing, successful collaboration with the: • Child, Health and Disability Prevention Program (CHDP), employing direct referrals for medical screening and appointments,, • Women, Infants and Children (WIC) program, providing mutual referrals and multi-disciplinary assessments', • Department of Social Service' Greater Avenues to Independence program inviting Head Start parents to participate in vocational training to become licensed Child Care Providers; • Special Education Local Plan Area (SELPA) divisions of the various school districts, providing referrals for special needs children, assessment, Individualized lesson planning, and on- going therapy, as well as other agencies (see "ORGANIZATIONAL CAPACITY AND EXPERIENCE"). The enrollment process includes complete medical screenings, free dental check-ups, and immunizations (when necessary). Medical, dental, nutritional, and social assessment information is presented at confidential Multi-Disciplinary Case Management sessions for each family (coordinated by the Family Service Specialist at the beginning of enrollment, and in three-month-follow-up meetings) Outcome planning, set dates and tracking of progress are all based on interview- style Family Needs Assessments and ensure a maximum of service and realization of the families' set goals. This Case Management system Is in place since October 1996 and will be further expanded to include staff of referring and collaborating agencies. Early recognition of problems or family goals will therefore be ensured and provide timely intervention at the beginning of enrollment. 4.2.3 SINGLE POINT OF CONTACT Enrolled families will be interviewed individually to determine the best approach for Individualized services. With this goal in mind, the Contra Costa County Head Start Family Needs Assessment (revised in October, 1996) provides an in-depth, multi-disciplinary assessment, utilizing interview-style exchange of information. During a Family Needs Assessment, the Family Service Assistant informs parents of available community resources, and provides them with a Community Resource Book, Surviving Parenthood Family Service Assistants receive training throughout the year to build their skills in social service referral / assessment, health screening, referral procedures, and nutritional education and assessment. For Head Start families experiencing the PROPOSED APPROACH 66 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT transition from welfare (low income) to work (career), these Family Service Assistants are the single point of contact with whom to build a relationship of trust and consistency, next to teachers (Family Child Care Providers). 4.2.3 DEFINITION OF EXPECTED OUTCOMES AND PROGRESS TRACKING I Contra Costa County Head Start developed a Family Action Plan in October, 1996 (constructed as a collaboration between Head Start parents and Family Service Assistants). This Family Action Plan outlines family goals as stated by the parents, and defines the individualized program's expected outcomes. A t' timeline ensures that objectives are met toward achievement of the goal. This format already utilizes requirements of the Revised Performance Standards published in January, 1997. Monthly progress tracking of the timeline feeds back information to management and specialists overseeing the process. Progress tracking allows for early intervention - or enhancement of support activities if needed. 1 In the expansion program (enlisting Head Start support for parent's transitioning from welfare to work or from low income to aspiring careers), both the definitions of "expected outcomes" and "progress tracking" will be linked to the Greater Avenues to Independence activities program. Definition of"expected outcomes" will advise Greater Avenues to Independence staff of the capabilities of these clients (ensuring that individual goals of Head Start parents are decisive in the choice of work or volunteer activity). A Memorandum Of Understanding between the Department of Social Service' Greater Avenues to Independence program and the Contra Costa County Head Start Grantee-Operated Program provides direct referral of volunteer activities from Greater Avenues to Independence to Head Start. Head Start parents who volunteer in Head Start classrooms or in committees accumulate volunteer hours, which count toward Greater Avenues to Independence "volunteer hour requirements" as defined in HR 3734 (ensuring continuation of TANF payments). A Head Start volunteer-hour tracking system feeds relevant information on volunteer hours applied to the program directly to the Department of Social Service Greater Avenues to Independence database. A Head Start career development program has helped parents move from documented volunteer activities in Head Start (resulting in volunteer certificates) to comparably high-paying jobs ($ 8.50 — $12.50 / hour) and careers. So far, every Head Start parent participating in this career development program has found a job within two weeks, and many have moved on to promotions within two tmonths' time. A family Literacy Program has been in place for more than five years, in collaboration with "Project Second Chance" and local libraries. ESL courses, PROPOSED APPROACH 67 f • CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Abuse Prevention Classes, Parenting Classes, and Multi-Cultural Awareness programs are some of the options offered to parents in the Contra Costa County Head Start Grantee-Operated Program. 4,2.4 TRANSITION SERVICES Contra Costa County Head Start has created a Transition Committee involving Head Start education specialists, family service specialists, SELPA represen- tatives, school teachers, and health agency representatives - to ensure seamless services for Head Start families in 1998. For further expansion, a transition procedure is being written, combining health, education, social services and child development agencies into a seamless network of service delivery. Head Start staff advises on the Department of Social Service' Planning Committee, assuring that Head Start will be directly involved in the Department of Social Service' effort to re-design its service structure (to ensure seamless services). 4.2.5 PARENT INVOLVEMENT, CAREER DEVELOPMENT Contra Costa County Head Start has just completed a very successful pilot program called "CHILDCARE EDUCATION" which allowed 80 Head Start and Child Development parents to complete six (6) ECE units, and to achieve licenses as Child Care Providers. The.Contra Costa County Child Care Council functioned as advisor, and committed itself to provide on-going referrals. The Contra Costa County Housing Authority committed its agency to the relocation of newly-licensed Family Child Care Providers to new housing - or to the refurbishment and enlargement of existing housing. The Regional Occupational Project (ROP) functioned as overall organizer. This pilot program will now become part of the expansion service delivery system, allowing Head Start parents to transition from welfare to work, and to promising careers in child development services. 4.3 BUILDING ADDITIONAL FACILITIES The applicant is responding to strong population growth in the Antioch / Oakley Brentwood area (see Section entitled "OBJECTIVES"), and anticipates the area will have high density population in three to five years' time. To meet the need for center-based child care for low-income families, Contra Costa County Head Start proposes to build: A. A new site, Los Arboles, with two full-day classrooms providing space for 20 children each, plus playground-, PROPOSED APPROACH 68 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT B. A new modular unit next to an existing site, Los Nogales, establishing a new classroom for 20 children, full-day, plus expansion of the existing playground to provide room for 20 more children. Los Arboles Site The building will be constructed on a parcel of land contiguous to a* Housing Authority low-income housing project located in Oakley, California. Owner of the property is the Contra Costa County Housing Authority, which has agreed in principle to enter into a long-term lease for the land with Contra Costa County Head Start. Our building will be a single-story structure, standard construction, of approximately 3,600 square feet, and of a scale and appearance that will be architecturally compatible with the surrounding area. Two classrooms will be provided, each approximately 910 square feet. Each classroom will have two (2) toilets, and a trough sink with multiple faucets for use by children. Floor covering in the classrooms will be part Carpet and part vinyl composition tile. Each classroom will have built-in storage cabinets. A kitchen of approximately 200 square feet will be included. The building will have adult restrooms, office areas, a reception center, and a conference / staff lounge area. The building will also have a fire alarm system and smoke detectors. A fenced area of approximately 6,900 square feet will be provided. Part of the area will be grass, and part will be paved. Trees and shrubs will surround portions of the play area. Vehicle access to the site will be via a semi-circular driveway, which will permit safe, converrient discharge and pickup of Head Start children. Some off-street parking for staff will be provided. Other parking will be curbside on a wide, little-used street where most traffic is by residents of the housing complex. Los Nogales Site The building site is a parcel of land contiguous to a Housing Authority low-income housing complex located in Brentwood, California. The new building will be sited approximately 75 feet from an existing single-classroom Head Start facility. Owner of the property is the Contra Costa County Housing Authority, which has agreed in principle to enter into a long-term land lease for the land with Contra Costa County Head Start. (This type of arrangement is in use at the existing Head Start facility at this location.) The building will be a single-story, modular one of about 1,290 gross square feet. It will be approximately the same size as an existing, adjacent Head Start building, and will be architecturally compatible with the surrounding area. The building will have adequate space for one classroom of twenty (20) children. Of the gross space noted above, approximately 910 square feet will be used solely for classroom and child activities. Floor covering in the classroom will be PROPOSED APPROACH 69 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT part carpet and part vinyl / composition file. There Will be a separate restroom for children with two (2) toilets and two (2) sinks, as well as a separate restroom for adults. A kitchen of approximately 120 square feet will be included, along with Interior storage cabinets. The building will have a fire alarm system and smoke detectors. A fenced play area, of approximately 2,660 square feet (segmented into two parts) is provided. Vehicular access to the building will be via a paved driveway and turnaround area. Some new parking will be provided. Any overflow can be handled by an adjacent parking area, or curbside along the city street leading to the Los Nogales Head Start site. For information on the timeline of preparation, contract bidding, construction, hiring, training, etc., please refer to the Start-up Timeline on the following page. 1 1 1 1 1 PROPOSED APPROACH 70 CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT 4.4 START-UP TIMELINE ' Contra Costa County Head Start will follow the timeline shown below to implement expanded services: ACF APPLICANT Allowed Start-Up Delivery Date Event September 30, 1997 PREPARATION.- Balboa REPARATION:Balboa - move 40 slots to Lavonia Allen I ( (half-day) Brentwood - create two half-day programs Nov. `97 — on-going Recruit families and children in all I targeted areas Jan 1, `98 Jan 1 - March 30, 1998 HIRING: Administrative Staff (incl. H.S. clerks, Accountant) 9 5 I CONTRACTS: Open Formal Contract Bids for Family ' I M M I Child Care Providers, County-wide, 0 0 I targeted areas N N I CONSTRUCTION: ' I T T I Los Arboles Site, Playground H H I Los Nogales Modular Unit, Playground S S II March 30 - April 30, 1998 HIRING: Family Service Line Staff. Teaching Staff, Contract Family Child Care ' I I Providers April 30 - May 30, 1998 TRAINING: Line Staff and Family Child Care Providers COMPLETION: ' I I Los Arboles and Los Nogales sites I I operational MAY 30, 1998 SERVICE DELIVERY STARTS iSeptember 1998 ' PROPOSED APPROACH 71 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 4.5 RATIONALE FOR TIMELINE Contra Costa County's Head Start program has already begun strategic planning to provide adequate family support systems, and to meet the needs of new children as they move from welfare dependence to self-sufficiency- In order to deliver full-day option to our working parents in the very near future we must plan the majority of our systems now. Upon approval of our expansion grant application, we propose to implement the following program provisions (see P.A, .23 Budget): A. Facilities B. Staffing (personnel) C. Playgrounds D. Equipment and supplies Expansion in East County This will occur through: * Construction of a new site at Los Arboles in Oakley, 0 Purchase of a modular unit to expand the existing Los Nogales site; and 0 Construction and expansion of playgrounds. 9 Contract with Family Child Care Providers to deliver services to 20 children and families Facilities Contra Costa County Head Start has met with the Housing Authority to lay out plans for the placement and installation of a classroom modular building at the Los Nogales Site located in Brentwood, California. The property is owned by the Housing Authority of Contra Costa County, and is part of a low-income housing project. We expect the modular to be operational by March, 1998. At the Los Arboles Site in Oakley, California, we are proposing to construct a new facility, which will be located on property owned by the Housing Authority of Contra Costa County, and is part of a low-income housing project. We anticipate construction to begin in March of 1998. Collaboration and partnership with other child care providers, serving additional numbers of new children (coupled with meeting requirements of the new Performance Standards), makes it necessary to add staff to serve new families and children. Following is a description of our staffing needs. PROPOSED APPROACH 72 CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT 4.6 STAFFING Administration ' Administrative duties will be provided by an Accountant and two Intermediate Clerks, furnishing enrollment and clerical support. ' Coordination The Family Service Manager will supervise Family Service Assistants in their duties. This will entail monitoring daily workloads, directing activities, and ensuring that Performance Standards are met. ' The Education Specialist will be responsible for performance of staff in the categories of Teacher I and Teacher II. This will encompass responsibility for property curriculum, supporting classroom activities / materials / environment, and ensuring that Performance Standards are met. The Family Child Care Specialist will be responsible for overseeing Family Child ' Care Providers in 12 homes. This would include assuring that the homes meet quality standards, and coordinating support services for the children and families ' in these homes acting as a liaison to Head Start FCC and supporting efforts to link up with other Social Service agencies. Education There will be one Teacher I and one Teacher II in each classroom. Substitute teachers are budgeted to support vacation and sick days of the teachers. Bilingual pay is budgeted for staff members who provide translating services for the families and children enrolled in the program. The Family Service Assistants provide support to families of children enrolled in ' the program. They are also responsible for monitoring the health and growth of Contra Costa County Head Start children. Fringe Benefits These consist of the standard fringe benefits provided to all members of the Contra Costa County Head Start staff, including comprehensive medical / dental benefits and retirement programs. Travel Budgeted travel expenses include per diem for out-of-area training sessions, and cluster meetings for four coordinating staff members. ' PROPOSED APPROACH 73 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Supplies These consist of routine, expendable office and classroom supplies, paper products for food service and bathroom, miscellaneous-health supplies, and laundry service for classroom blankets / sheets. Occupancy There are four sites that will be used for full-day programs; however, two are preexisting and will not require additional expenditures. The following items are budgeted for the two new facilities that will be used: rent, utilities, maintenance repair, and lease / property management costs. Child Travel This consists of miscellaneous travel and admission expenses for field trips, as well as out-of-classroom activities for children (cultural enrichment activities). Local Staff Travel Reimbursement for mileage / expenses (for staff use of a private vehicle while providing program services). Nutrition and Food Head Start will provide nutritious meals (including snack and dinner) for the children, and for adults in the classroom. The budget also includes costs of transportation of food to the program sites by various food service vendors. Equipment and Furniture This consists of equipment rental and repair, and lease of a copy machine, Other Child Services This consists of compensation for 12 Family Child Care Providers, each serving five children from the program. Their compensation includes the minimum standard fringe benefits required by law (Social Security, Workers Compensation, and Unemployment). Other Parent Services This consists of food, child care, and transportation costs for parent attendance at local policy meetings. PROPOSED APPROACH ' 74 1 • 1 1 1 1 1 � COLLABORATIVE ' PLANNING S • CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT ' 5. COLLABORATIVE PLANNING AND SERVICE DELIVERY 5.1. OVERVIEW Collaborative plans for the Head Start Program expansion include: 1. A Formal Memorandum Of Understanding (MOU) between Contra Costa County Community Services Division's Child Development Division and Contra Costa County Head Start containing: • Agreement of collaboration; • Program schedules utilizing wrap-around services; • Detailed budgets for collaborative funding; • A Service Model utilizing existing facilities and staffing patterns for cost efficiency. 2. Contracts with Family Child Care Providers stating: • Numbers of children served; • Program Schedules to allow full-day services; • Collaborative efforts with Head Start Family Service Assistants; Training schedules and contents for contractors to adhere to Head Start Revised Performance Standards and to foster understanding of Head Start's comprehensive service delivery system. 3. Opportunities in Vocational Training for Head Start parents, as well as TANF-related education and community service activities, and 4. Streamlining existing collaborations with community agencies into the service delivery system of the expanded program 5.2 COLLABORATIVE PLANNING WITH THE CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT'S CHILD DEVELOPMENT DIVISION The director of the Child Development Division, a former Head Start Director, has long-term experience with Head Start Performance Standards, Policies and Procedures, including multi-disciplinary service delivery. She states: "The Child Development Division of Contra Costa County Community Services Department administers $3,613,669 in contracts for general child care and $1,142,136 in contracts for State Preschool from the California Department of Education. These funds provide child care and development services to 1,150 COLLABORATIVE PLANNING AND SERVICE DELIVERY 75 • CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT children in 16 center-based programs throughout Contra Costa County. The services are provided to income-eligible families ' assisting parents to become self-sufficient, while nurturing the children in healthful and stimulating environments designed to promote later academic competence.' "Neither the General Child Care programs, nor the State Preschool programs are adequately funded to provide the depth of family ' support services often needed for families to successfully meet the challenges of moving from welfare dependence to independence quickly. Under the proposed changes in public assistance to families with dependent children, many additional families will be required to move rapidly from welfare dependence to work. To do so, they will need jobs to maintain eligibility for grants and training - ' to improve employability in our Increasing technological work world.' "In a collaboration with the State's subsidized child care and development programs, our Contra Costa County Head Start ' programs will be able to deliver full-day, full-year services to 160 additional children at multiple locations." Currently, Contra Costa County Head Start and the Child Development Division are co-located at two sites where building expenses are pro-rated between the two entirely separate programs. A formal Memorandum Of Understanding (MOU) will establish a system of seamless service delivery with both partners adhering to Licensing requirements and Revised Performance Standards, as well as the policies and procedures of the Head Start Grantee-Operated Program. At these sites, Contra Costa County Head Start will provide seamless services to Head Start children in a Wrap-up Program, together with the Child Development Division. 5.2.1 RICHMOND: BALBOA SITE At the Balboa site in Richmond, State-funded General Child Care contract dollars will support three and one-half(3 '/) hours of service per day for 80 Head Start children. Head Start dollars will support seven (7) hours per day to Head Start children. Combined with the Child Development Division, the program will provide eleven (11) hours of service per family per day throughout the full year. The Child Development Division will open its classrooms to children at 6.45 a.m., and serve children until 9 a.m. Next door, Head Start will then take over, and serve children until 4 p.m.. From 4 p.m. to 5.45 p.m., the Child Development Division will again provide children with their services. COLLABORATIVE PLANNING AND SERVICE DELIVERY 76 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Head Start will supply comprehensive child and family support services to these enrollees, increasing dollars available for the supply of services to other eligible ' families on Head Start's (and the Child Development Division's) long waiting list. 5.2.1.1 PROGRAM SCHEDULE Four Head Start classes, each class composed of 20 children, one certified teacher and one teacher assistant, will follow the schedule outlined below: Ohldfen served Class Schedule 9:00 a.m. 1:00 P.M. 4:00 p.m. Staff(newly hired) Teacher I 8:00 a.m. — 9:00 (Credential) a.m. Lunch 74:00 p.m. Prep. Time Serving Children Teacher II 8:00 a.m. — 9:00 7 (Assistant) a.m. Lunch 4:00 p.m. Prep. Time Serving Children rThe facility will be supervised by a Head Teacher with credential to be Site Supervisor, thus adhering to licensing requirements and Child Development requirements under the Metrics System (as implemented in California, February of 1997. 5.2.2 CONCORD : GEORGE MILLER SITE; BRENTWOOD: LOS NOGALES SITE At the George Miller site in Concord and the Los Nogales in Brentwood, State- funded, State Preschool contract dollars will be used to supply morning sessions for forty eligible Head Start children who will transition from State Preschool to ' Head Start for the afternoon extended day program. This arrangement will permit Head Start parents to engage in work and training activities referred to the Department Of Social Services' GAIN program or engage in the extended Through a vocational program, "EDUCATION IN CHILDCARE," Contra Costa County Head Start will provide comprehensive child and family support services ' via Family Service Assistants. The Child Development Division will provide a Site Supervisor for the Child ' Development Division classroom; Head Start will provide a Site Supervisor for the Head Start classrooms. Head Start will provide half-day services for the children (which will free up Child Development Division funds to expand State ' Preschool services to additional children from low-income families). COLLABORATIVE PLANNING AND SERVICE DELIVERY i77 CONTRA COSTA COUNTY HEAD START 9997 EXPANSION GRANT 5.2.2.1 PROGRAM SCHEDULE ' This expansion model will assign four teaching staff to operate a full-day service per site. The format will require two fully-qualified Teachers, and two Teacher ' Assistants to work varying schedules (designed to provide continuous coverage when working with children). Breaks, lunch, and preparatory time have been built into the daily schedule. IThe Child Development Division will provide services to children for 6 % hours from 6.45 a.m. to 1:00 p.m. At 1:00 p.m., Head Start will take over, providing services for another six hours (until 7:00 p.m.) In this model, children can receive child care services for 12 % hours. The Head Start classroom schedule will be structured as follows: Monday - Friday Schedule 10:30 AM - 7:30 PM for staff ' 1:00 PM - 7:00 PM for children Fully Qualified 10:30 AM -7:30 PM (with lunch and prep time) ' Position #1 Teacher 11:30 AM - 7:30 PM (with lunch and prep time) Assistant Position #2 The rationale for two fully qualified teacher positions is to meet State licensing 1 requirements, which specifies that a person of Site Supervisor status be at the site location interacting with the children. With the proposed staffing pattern, there will always be a qualified teacher present who oversees daily operations. iThe first hour of the day will be set aside for daily planning of the program; preparing classroom materials, and completing other tasks associated with the responsibilities of maintaining a child care program. During all these hours, Parent Involvement in the classroom and in evening meetings will be fostered. Family Service Assistants will be present for eight (8) hours a day to help parents with daily needs, collaborate on Family Action Plans, or to provide transportation. 5.3 STAFFING PATTERNS 5.3.1 EDUCATION ' The Head Start Education Manager (existing position, M.A. in Education) will supervise total education operations in the expanded program. A newly hired Education Specialist (B.A. with major in Education, Child Development, or closely COLLABORATIVE PLANNING AND SERVICE DELIVERY 78 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT related field) will directly supervise the teaching staff, and will advise teachers on ' individualized education plans, curricula, classroom settings, etcetera. Facilities will be under daily supervision by a Head Teacher (existing positions, 40 hours per week). Ten (10) new full-time equivalency position Teacher II's (requiring credentials) will be filled to cover extended hours in eight (8) classrooms. ,These will be flanked by ten (10) full-time equivalency position Teacher I's (Assistants), who will be under direct supervision of the Education Specialist. ' 5.3.2 FAMILY SERVICES Six (6) newly hired Family Service Assistants, working forty (40) hours per week will provide a single point of contact for newly enrolled families of the expanded full-day, year round program. Their activities will be supervised and monitored by a new Family Service Manager coordinating Social Service, Health, Mental Health, Parent Involvement, and Nutrition direct services and referrals. Education requirements for this position include a B.A. in Social Services, Education, or closely related field. Experience consisting of four years' worth of Social Service delivery is essential. A Family Child Care Specialist will be the single point of contact for Family Child Care Providers. The Specialist will monitor Providers, and advocate for Providers' needs at the Head Start Management meetings. (The Family Child Care Specialist reports directly to the Education Manager.) Education requirements include a B.A. in Education or Child Development. Two years of experience as a Family Child Care Provider or Family Child Care Supervisor are ' required. 5.4 COLLABORATIVE FUNDING ' Contra Costa County Head Start and the Child Development Division will share costs of the sites. Head Start teaching staff and Child Development teaching ' staff will be paid separately, but will operate in conjunction to provide seamless services. Head Start will receive the equivalent of$317,440 in General Child Care services to eighty Head Start-eligible children at the Balboa Site, and $140,856 in services at the George Miller and Los Nogales sites from the Child Development Division. funding is structured so that cross-over of funds is impossible. Collaborative g P Both agencies have collaborated through the years, utilizing collaborative funding without problems. The shared facilities are paid by Child Development. Head Start classrooms and Child Development Division classrooms are paid COLLABORATIVE PLANNING AND SERVICE DELIVERY 79 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT separately by each agency. Child Development Division teachers are paid by State Preschool funds; Head Start teachers are paid by Federal ACF funds. Food in the Child Development Division is paid by the.Child Development Division. In the Head Start classroom, it is paid by CCFP and USDA ' reimbursements (with a net cost for Head Start remaining). Contra Costa County Head Start supports Parent Involvement programs for all parents (including volunteer hours counting toward the TANF requirement, vocational training, career development, parenting classes etc.), thus enhancing the Child Development Division's scope of service delivery. ' 5.5 PARENT INVOLVEMENT AND TANF-RELATED PARENT ACTIVITIES Head Start parents will be able to engage in work activities in both Head Start and Child Development classrooms as Head Start volunteers, directly referred to I the Department Of Social Service's Greater Avenues Toward Independence program, or attend Head Start's vocational program, "Education In Childcare" (planned for Richmond), which will lead them to be licensed Child Care Providers. 5.6 INVOLVEMENT WITH OTHER ORGANIZATIONS SERVING LOW- INCOME FAMILIES Head Start and the Child Development Division have a documented track record of successful involvement in collaboration with other public and community based organizations. Following is a brief description of those collaborative efforts: • Contra Costa Community College District State.Preschool Program The Child Development Division operates 15 State Preschool classes, ' Countywide, through a contract with the College District. This contract includes sub-contracts with five Child Development Division delegate agencies, to operate nine of the classes within their community-based State-funded child care centers. The three area community colleges provide representatives to an advisory committee (attached to this program), provide on-going training, and give expert program assistance to Child Development Division and delegate agencies' staff. A major focus of this program is to improve the quality of early child development programs in Contra Costa County, by providing a working forum for exchange of information between professional child development teacher-trainers and direct service providers. ' . Head Start - GAIN Child Care Education Project Head Start, Child Development Division, Contra Costa County Social Service Department, Contra Costa County Office of Education, West Contra Costa COLLABORATIVE PLANNING AND SERVICE DELIVERY 80 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Unified School District, and CC Housing Authority are collaborating to train voluntary Head Start and State Preschool AFDC parents to become child care providers in licensed centers or homes. At the end of a six-month training period, parents who have successfully completed the training will receive a certificate for six (6) units of child development course work, enabling them to be employed as aides in licensed facilities. Head Start and Child Development Division will use those parents as substitute teacher aides -while they continue their training at ' Community Colleges to become certified teachers or licensed family child care providers. Safe Start Head Start and Child Development Division are involved in a collaborative effort with Contra Costa College and San Francisco State University to train teachers - to implement a violence prevention curriculum in child care and development classrooms. • Mentor-Teacher Project With funding from the California Department of Education, the Child Development Division has long been involved in improving the quality of instruction services in center-based child care and development programs. To ' this end, Contra Costa County Head Start's administrative staff has been active on the State level in design and implementation of the State's "Advancing Careers in Child Development" projects. At the local level, Head State is ' collaborating with Contra Costa College to train mentor-teachers. These mentor- teachers will serve as advisors to early childhood instructors in their professional advancement up the career ladder called the "Child Development Career Matrix." The State will pay a stipend to the mentor teacher of each candidate being counseled. ' . English Action Center Collaborative Child Development Division collaborates with the English Action Agency (a project of Catholic Charities) to help non-English-speaking families receive on- the-job training. Contra Costa County Head Start uses their clients (who are often our children's parents) as volunteers and substitute teacher aides. These ' parents have an opportunity to use English and learn valuable job skills. Contra Costa County Head Start children benefit by access to adults, who are able to converse in their first language. nit Commu y Garden Both agencies are collaborating with representatives of the Eco-Literacy Center (a project started funded and started through UC Berkeley) to maintain a community garden. This collaboration includes teachers, parents, children, and COLLABORATIVE PLANNING AND SERVICE DELIVERY 81 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT community volunteers in building unity/a sense of purpose (in Head Start's most violent community) by making gardening a part of the Contra Costa County Head Start school curriculum. Many new Asian and Latino families learn to join with their neighbors in the simple act of helping children learn to garden. Last year, ' our garden was a great source of community pride -and was not vandalized once - either before or during the harvest season! ' • County Child Development Consortium Child Development Division is involved in a County consortium of publicly funding agencies that meets monthly to share information, problem-solve, and pool resources (such as staff training) whenever funding regulations permit. The California Department of Education provides a small amount of funding to assist in the cost of administering the consortium. • Contra Costa County Health Department ' Health examinations and follow-up medical treatment for eligible children are provided by the Children's Health and Disability Prevention program, operated through the County Health Department. Immunizations are also provided through County health clinics. The County's Health Nurses provide training in child nutrition, and enroll children in the Women, Infants, Children (WIC) program. • Local School Districts Local school districts provide clinical support to children who have identified "special needs." School district therapists come to Child Development Division or Head Start sites, providing specialized instruction to remedy moderate problems. In other cases, children are transported to specialized classes for part of the day to receive special help for severe disabilities. All these collaborations will be linked to Contra Costa County Head Start's expanded program, and services will continue to be exchanged amongst the agencies noted above. 5.7 COLLABORATIVE PLANNING WITH CHILD CARE PROVIDERS 5.7.1 FORMAL CONTRACTS Contra Costa County Head Start and the three major Family Child Care Provider Associations in Contra Costa County have formed committees to outline contracts for 12 Family Child Care Providers; these provisions include: ' . Number of children served = five (5), Hours per day served = eight (8); COLLABORATIVE PLANNING AND SERVICE DELIVERY ' 82 Ile CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT • Family Child Care Provider Associations will utilize newsletters, monthly member meetings, and referral services. Family Child Care Providers will be oriented and trained in Head Start Performance Standards, Policies and Procedures, and will ' accept monitoring conducted by Head Start staff to document progress and service delivery; • Family Child Care Providers will be trained in Child Abuse ' Reporting Law and Child Abuse Reporting Procedures in Contra Costa County Head Start, Individualized Lesson Plans, Individual Education Plans For Special Needs Children, options for appropriate classroom settings, and multi-cultural sensitivity; • Head Start will provide further technical assistance as required; • Family Child Care Providers will be monitored by their ' association to receive support in adhering to the highest professional standards; • The Contra Costa County Head Start Grantee-Operated ' Program will recruit, select, and place children; and • Family Service Assistants will collaborate with Family Child Care Providers to establish single points of contact for families. 5.7.2 PARENT INVOLVEMENT, TANF - RELATED ACTIVITIES Many Family Child Care Providers are former Head Start parents or former Head Start staff members. These professionals will be outstanding role models for Head Start parents interested in becoming Child Care Providers themselves. iThe "Education In Child Care" Project provides parents with a two week "Life Skills, Introductory workshop (to handle their practical issues such as transportation, attaining Child Care vouchers, etc.). Family Child.Care Providers will accept parents to volunteer in the Family Child Care homes, thus allowing part of the expanded program to be a GAIN-participatory program as well. 5.8 Transportation The Contra Costa County Head Start Grantee-Operated Program has provided transportation to children visiting its centers throughout its operating years. Two new vans will be purchased to transport children from remote areas to Head Start sites in Richmond and Oakley / Brentwood. The van purchase is part of the Start-up costs. 5.9 SUMMARY ' In summary, this Collaboration will permit Head Start to serve new enrollees in a full-year, full-day program at three locations in the County. The collaboration will permit Child Development Division to serve 160 children in child care and State ' Preschool. it will also allow Head Start to expand its services, full-day, year- COLLABORATIVE PLANNING AND SERVICE DELIVERY ' 83 CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT round, to 160 new children. The collaboration will enrich the Child Development Division program with parent involvement; it will also allow Head Start to reach ' parents who need vocational training and have work/volunteer requirements (which can be met in the Head Start program). It will widen the scope of staff training for all the teaching staff involved, and will promote community services ' throughout Contra Costa County. COLLABORATIVE PLANNING AND SERVICE DELIVERY 84 ORGANIZATIONAL � CAPACITY AND � EXPERIENCE CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT 6. ORGANIZATIONAL CAPACITY AND EXPERIENCE 6.1 CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT HEAD START ' During the 1996— 1997 program year, Contra Costa County Head Start has taken an active role in community planning, and has been the forerunner in establishing and maintaining on-going collaborative relationships with a variety of community agencies. The grantee understands how the building of community partnerships: • Strengthens preservation of our families, and • Simultaneously, intensifies our commitment to the over-arching ' goals and ideologies of Contra Costa County Head Start. In order to work collaboratively and effectively with our children/families, Contra ' Costa County Head Start has already accessed available services and resources in local communities. Head Start staff is particularly proud to highlight a few of its achievements in Section 6.2, below. ' 6.2 COLLABORATIVE EFFORTS WITH HEALTH AGENCIES The Health Component of Contra Costa County Head Start's Grantee-Operated Program has utilized multiple interagency agreements to maximize health services for enrolled children and families. Examples of these interagency agreements are: • A Memorandum of Understanding (MOU) with the Child Health and Disability Prevention Program (CHDP) providing for medical and dental referrals, screening, and follow-up appointments with medical doctors, as well as training and other in-kind materials ' and services. The CHDP director and the hygienist of the SB111 Hygienist program advise Head Start on Health issues, and train staff as well as parents on injury prevention. • A MOU with the Injury Prevention Coalition establishes mutual collaboration on the respective advisory boards. Head Start will be able to network with all other preschool, day care, and injury prevention programs, including Child Abuse Prevention and Violence in the Neighborhoods agencies, through access to members of the Coalition board. Training will also be available ' to Head Start Delegate Agencies. • The Northern California Dental Association recruited a private dentist to participate on Head Start's Health Advisory Board, ' and to assist us with resource development for services and. education. Our Health consultant makes presentations to the Northern California Dental Association Board, and hosts dental ORGANIZATIONAL CAPACITY AND EXPERIENCE ' 85 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT weekends with private dentists recruited by the Norther California Dental Association in attendance. ' • UC Berkeley Extension's Nutrition Program trains Head Start staff on nutrition-related subjects such as budgeting, purchasing, recipes, food stamps, and proper food storage. ' • Upon referral from a doctor, the Daughters of the Golden West are available to conduct speech screening for Head Start children. • A perinatal network group provides Head Start parents and staff with resource referrals and training. • Through the Contra Costa County Food Bank (with a non-profit organization mediating), Head Start has a food distribution program. • An interagency agreement with the Contra Costa County Mental Health Association provides networking, consultation, and resources to Head Start ' • The Contra Costa County Immunization Project furnishes Head Start with training and materials. • Through an interagency agreement with the California State ' Academy of Pediatrics, Head Start receives newsletters and information on grant opportunities. From the Contra Costa County Lead Project, Head Start ' acquires training and education materials. • Kaiser Permanente Health Maintenance Organization provides four (4) representatives to the Contra Costa County Head Start ' Health Advisory Board. These representatives contribute training for our staff, review training materials, and provide parent information in multiple languages to Head Start. ' 6.3 COLLABORATIVE EFFORTS WITH EDUCATION AGENCIES ' 6.3.1 EDUCATION The Head Start Education Manager serves as staff on the local community ' college's board. (Community colleges credit training achievements of Head Start through a rating system. This agreement allows Head Start parents to be hired as staff, and to continue to gain either an A.A. or a B.A. degree while working.) ' The Contra Costa County Head Start Education Component has implemented a comprehensive teacher-mentor program in collaboration with the two community ' colleges in West Contra Costa County. Head Start teachers are able to achieve further credit through Head Start practice-related studies. In return, the community colleges learn about best practices in child development from the ' Head Start Grantee-Operated Program. ORGANIZATIONAL CAPACITY AND EXPERIENCE ' 86 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT A comprehensive Transition Plan created in collaboration with school district superintendents provides for direct sharing of non-confidential data, transition training for parents, transition fairs held by schools and Head Start, visits to the school classrooms, and collaborative individual curricula planning by Head Start Education staff and school teachers. ' 6.3.2 DISABILITIES A comprehensive interagency agreement with the Contra Costa County Special Education Local Plan Area is based on the interagency agreement between the California Department of Education and Region IX Head Start. Among other services, it provides for the following: • Joint developmental screening for special needs children; • Regular meetings to discuss LEA screening outcomes / assessment plans; ' • Joint Release of Information Consent; • Referral of children between agencies, using a standard referral packet; • SELPA-conducted assessments on all children referred by Head Start, according to the California Education Code (Part 30); • Joint assessment plans; • Joint IEP meetings; • SELPA-provided special services, as determined in the IEP; ' • Joint Transition IEP meetings; • Consideration of dual enrollment as a placement option; • Procedural safeguards on Confidentiality of Information and other subjects, according to California Education Code Sections 56500—56506. • Joint training and mutual technical assistance; and • Resolution of disputes. 6.4 SOCIAL SERVICES Contra Costa Count is the location of man oil refineries and • Y Y ' chemical plants. Some Head Start classrooms are located in the fallout area of these industrial plants. To help keep Head Start children safe, Contra Costa County is working in collaboration with Community Awareness and Emergency ' Response Group, Inc. (CAER Group, Inc.) CAER is a partnership of private industry, government agencies, and the community; it is funded by the organizations and industries, ' which manufacture, transport, and /or use hazardous materials. CAER is providing Head Start with training on the Community Warning System. This organization is also installing Special ORGANIZATIONAL CAPACITY AND EXPERIENCE 87 • CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Alert Receivers (SARs) in all of the Head Start classrooms; the SARs will be linked to the Contra Costa County Office of Emergency Services. This will give up-to-date information to Head Start staff in the event of an emergency. • CAER has assigned mentors from local industrial firms to each ' area of the Contra Costa County Head Start program. These mentors will work with Head Start staff on the development of a comprehensive Safety Plan for Head Start staff, children, and parents. This Safety Plan will include steps to be taken in the even of an earthquake, chemical spill, major fire, bomb threat, et cetera. • Women, Infants, Children Program (WIC) - Nutrition program for pregnant mothers, Infants and children. As a standard part of Contra Costa County Head Start's enrollment procedure, WIC referrals are made for all Head Start families Private Industry Council (PIC) - Job Training a Placement ' Program for unemployed or displaced workers. • Volunteer Center- Non-profit organization that provides volunteers to Contra Costa County Head Start, as well as the "Season of Sharing Program" to Head Start program parents. "Season of Sharing" is a program whereby people from the community adopt low-income families, providing them with Christmas season holiday dinners and gifts (for each member of the family). • Contra Costa County Food Bank— Provides supplemental food bags to low-income families. • Family Stress Center—A non-profit organization whose focus is the prevention of child abuse and neglect in Contra Costa ' County— by providing psychological, educational, and social services essential to children and families. Some of these services are: counseling, parent education, child assault prevention, parent consultant—home visit programs, and a respite care nursery. • Contra Costa Child Care Council — Referrals to child care facilities and other child and parent-related services are provided. Examples of these services include toy lending, a resource library, a bi-monthly newsletter, nutrition education, ' and a subsidy for licensed family day care. (The Council even provides fingerprinting for people starting licensed family day care centers.) Services are free. i • Salvation Army— Provides clothing and assistance in obtaining basic needs, such as counseling, religious services, the Reach Program for Central Contra Costa County, and assistance with Pacific Gas & Electric utility services. ORGANIZATIONAL CAPACITY AND EXPERIENCE ' 88 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT • Community Services Department—The Home Energy Assistance Program (HEAP) provides a credit to the utility bill of an eligible client once each calendar year. • Contra Costa County Housing Authority—Administers public housing in the County. (Applicants are added to a waiting list.) • Neighborhood House—Provides information, referral, drug treatment, detox recovery, health screening, and workshops. The Neighborhood House has a Community in Peace program, and an education center for children in grades K through 12. Their Senior Center offers emergency food, housing, clothing, assistance with P. G. & E. utility bills, and hot lunches. Services are free. • Richmond Rescue Mission— Has basic and special need services for homeless persons, including temporary housing, , food, clothing, furniture, and household goods. There are adult and teen programs, outreach groups, a senior group, mothers' ,club, tutoring services, and more. Services are free. • Shelter, Inc. of Contra Costa County—Offers assistance in providing shelter for Contra Costa County residents. The f Pittsburg Family Center has transitional housing, homelessness prevention for families, advice on landlord-tenant relations, housing discrimination, and Shelter, Inc. has a Reach Plus program. Services are available on a sliding scale (to free). • Born Free Project— Provides non-residential substance abuse recovery services to pregnant and post-partum women. The women and families who receive prenatal care through Contra Costa County's Health Care System are eligible. Born Free offers group, family, and individual counseling and parenting aclasses. Services are free. • Child Abuse Prevention Council of Contra Costa County, Inc. — Provides referral to child abuse prevention, intervention, and ' treatment services in the County. Information is provided regarding child abuse and neglect, protecting children, and on the indications of abuse. There are free workshops for icommunity and professional groups. A lending library offers videos, books, and reference materials relating to child abuse and neglect. Copies of"Surviving Parenthood" and brochures are available for free; all services are free. ' 6.5.1 "EDUCATION IN CHILDCARE" PILOT PROJECT • "Education in Childcare Pilot Project - Contra Costa County Head Start has joined forces with the Department of Social Service, Greater Avenues Toward Independence (GAIN) program, the Regional Occupational Program (ROP), Child Care Council, Adult Education, and local community colleges in ORGANIZATIONAL CAPACITY AND EXPERIENCE i89 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT the creation of a pilot project. This project allows 80 Head Start parents and Child Development Division parents to receive vocational training in Early Childhood Education. Upon successful completion of the course, participants are awarded licensing certificates. Contra Costa Child Care Council has committed itself to refer clients continuously to the newly- licensed child care professionals. Head Start and the Child Development Division recruit these graduates for their substitute teacher lists. The Contra Costa County Housing Authority provides refurbishment of graduates' houses—if they choose to serve children as Family Child Care Providers. At that point, the new graduates are ready to begin work. 6.5.2 HEAD START— GAIN COLLABORATION • Head Start as a Greater Alternatives Toward Independence (GAIN)Volunteer Opportunity- Parents in the GAIN program can volunteer in the Contra Costa County Head Start program in various capacities to meet the GAIN work experience requirement. 6.5.3 PROJECT SELF-SUFFICIENCY • Project Self-Sufficiency -Job training program for Displaced Homemakers. 6.5.4 ECONOMIC OPPORTUNITY COUNCIL • The Economic Opportunity Council (EOC) is mandated to develop a Community Action Plan yearly, through a public process. This plan determines the scope of services, which need to be provided to the low-income community (such as jobs, education opportunities, and services). The EOC is a tri- part body of 15 members, composed of: r • Elected public officials; • Low-income residents; and • Members of the private sector. Community Action must advocate for low-income communities, and insist on equity in services, policy-making (through involvement in the political process), and equity in civil rights. ORGANIZATIONAL CAPACITY AND EXPERIENCE 90 CA 7�Z O G r ...:..... ... .. . #iEAD START ZRA...... AP .ICATt4N RC ARD` F ItC`� tS * 'R } On behalf of the Bayo Vista Head Start Board of Directors (HSBOD) 1, ' Chairperson, certify the Board of Directors has approved th6 Expansion tGrant for Fiscal Year 1991 (January 1, 1991 - December 31, 199%) at it's meeting on May 20, 1997. Minutes of this meeting will be submitted under separate cover. Robert Gray ChairpersonNice Chairpersou /- Signature Date C:\wp61\_ Expansion 05219704 ' BV- 1 1 • 1 1 ... . ........ ............ ...... .............................. ................. ..................... HEAD START +GRANT APPLIC 4TIO ' PCLY` C0UIiTTEE Ai'�'�tOVA - — - 1 On behalf of the Bayo Vista Head Start Policy Committee (HSPC) I, Chairperson, certify the Local Policy Committee has approved the Expansion Grant ' for Fiscal Year 199$ (January 1, 199'$ - December 31, 1997) at it's meeting on May 20, 1997. Minutes of this meeting will be submitted under separate cover. 1 1 1 . Michelle Blood ' Chairper on/Vice Chairperson Si ature r May 21 , 1997 Date r r r r C:\wp61\Expansion Grant\05219705 r BV- 2 ' CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS— PRIMARY COVERED TRANSACTIONS ' By signing and submitting this proposal,the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in rconnection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph(1)(b) of this certification; and ' d) have not within a 3-year period preceding this application/proposal had one or more public transactions(Federal, State or local)terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary;the prospective participant shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with the Department of Health and Human Services' (IHSS) determination whether to enter into this transaction. ' However, failure of the prospective primary participant to fiunish a certification of an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion -- Primary Covered Transactions," provided below without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Signature f thorized Certifying Offi ial Typed Name and Title Director Application Organization Date Submitted Bayo Vista Child & Fami.ly Center, Inc. May 21, 1997 DEBAR-DOC OMB APPROVAL NO.0348-0040 ASSURANCES—NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have questions,please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify ' to additional assurance. If such is the case,you will be notified. As the duly authorized representative of the applicant I certify that the applicant: ' 1. Has the legal authority to apply for Federal the Drug Abase Office and Treatment Act of assistance, and the institutional,managerial and 1972 (P.L. 92-255), as amended, relating to financial capability (including funds sufficient nondiscrimination on the basis of drug abuse; to pay the non-Federal share of project costs)to (f) the Comprehensive Alcohol Abuse and ensure proper planning, management and Alcoholism Prevention, Treatment and completion of the project described in this Rehabilitation Act of 1970 (P.L. 91-616), as application. - amended, relating to nondiscrimination on the 2. Will give the awarding agency, the Comptroller basis of alcohol abuse or alcoholism; (g)§§ 523 General of the United States,and if appropriate, and 527 of the Public Health Service Act of the State,through any authorized representative, 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as ' access to and the right to examine all records, amended, relating to confidentiality of alcohol books, papers, or documents related to the and drug abuse patient records; (h)Title VIII of award; and will establish a proper accounting the Civil Rights Act of 1968(42 U.S.C. §§ 3601 system in accordance with generally accepted et seq.), as amended, relating to non- accounting standards or agency directives. discrimination in the sale, rental or financing of 3. Will establish safeguards to prohibit employees housing; (i) any other nondiscrimination ' from using their positions for a purpose that provisions in the specific statute(s)under which constitutes or presents the appearance of application for Federal assistance is being made personal or organizational conflict of interest, or and 0) the requirements of any other personal gainnondiscrimination statute(s)which may apply to ' 4. Will initiate and complete the work within the the application. applicable time frame after receipt of approval 7. Will comply, or has already complied, with the of the awarding agency. requirements of Titles H and Ill of the Uniform ' 5. Will comply with the Intergovernmental Relocation Assistance and Real Property Personnel Act of 1970(42 U.S.C. §§4728-4763) Acquisition Policies Act of 1970 (P.L. 91-646) relating to prescribed standards for merit which provide for fair and equitable treatment of systems for programs funded under one of the persons displaced or whose property is acquired as a result of Federal or federally assisted nineteen statutes or regulations specified in prem. These requirements apply to all Appendix A of OPM's Standards for a Merit interests in real ppm, acquired for project ' System of Personnel Administration (5 C.F.R. purposes regardless of Federal participation in 900, Subpart F). purchases 6. Will comply with all Federal statutes relating to g. Will comply with the provisions of the Hatch nondiscrimination. These include but are not Act (5 U.S.C. §§ 1501-1508 and 7324-7328) limited to: (a)Title VI of the Civil Rights Act of which limit the political activities of employees 1964 (P.L. 88-352) which prohibits whose principal employment activities are discrimination on the basis of race, color or funded in whole or in part with Federal funds. national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 9. Will comply, as applicable, with the provisions §§ 1681-1683,and 1685-1686),which prohibits of the Davis-Bacon Act (40 U.S.C. §§ 276a to ' discrimination on the basis of sex; (c) Section 276a-7), the Copeland Act (40 U.S.C. § 276c 504 of the Rehabilitation Act of 1973, as and 18 U.S.C. § 874), and the Contract Work amended (29 U.S.C. §§ 794), which prohibits Hours and Safety Standards Act (40 U.S.C. §§ discrimination on the basis of handicaps; (d) 327-333), regarding labor standards for the Age Discrimination Act of 1975, as federally assisted construction subagreements. amended (42 U.S.C. §§ 6101-6107), which ' prohibits discrimination on the basis of age; (e) STANDARD FORM 424B (4-88) PRESCRIBED BY OMB a RcuLAR A-102 ' AUTHORIZED FOR LOCAL REPRODUCTION ' 10. Will comply, if applicable, with flood insurance 13. Will assist the awarding agency in assuring purchase requirements of Section 102(a) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973 (P.L. 93- Historic Preservation Act of 1966, as amended 234)which requires recipients in a special flood (16 U.S.C. 470), EO 11593 (identification and hazard area to participate in the program and to protection of historic properties), and the Ar- purchase flood insurance if the total cost of in- chaeological and Historic Preservation Act of ' surable construction and acquisition is $10,000 1974(16 U.S.C. 469a-1 et seq.), or more. 14. Will comply with P.L. 93-348 regarding the 11. Will comply with environmental standards protection of human subjects involved in re- which may be prescribed pursuant to the follow- search, development, and related activities ing: (a) institution of environmental quality supported by this award of assistance. control measures under the National Environ- 15. Will comply with the Laboratory Animal Wel- mental Policy Act of 1969 (P.L. 91-190) and f m Act of 1966 (P.L. 89-544, as amended, 7 Executive Order(EO) 11514; (b) notification of U.S.C. 2131 et seq.) pertaining to the care, violating facilities pursuant to EO 11738; (c) handling, and treatment of warm blooded ani- protection of wetlands pursuant to EO 11990; mals held for research, teaching, or other (d) evaluation of flood hazards in floodplams in activities supported by this award of assistance. accordance with EO 11988; (e) assurance of 16. Will comply with the Lead-Based Paint Poison- project consistency with the approved State management program developed under the mg Prevention Act (42 U.S.C. §§ 4801 et seq.) Coastal one Management Act of 1972 (16 which prohibits the use of lead based paint in U.S.C. §§ 1451 et seq.); (f) conformity of Fed- construction or rehabilitation of residence ' eral actions to State (Clear Air) Implementation structures' Plans under Section 176(c)of the Clear Air Act 17. Will cause to be performed the required finan- of 1955,as amended (42 U.S.C. §7401 et seq.); cial and compliance audits in accordance with (g) protection of underground sources of drink- the Single Audit Act of 1984. ing water under the Safe Drinking Water Act of 18. Will comply with all applicable requirements of 1974, as amended, (P.L. 93-523); and (h) pro- all other Federal laws, executive orders, regula- tection of endangered species under the tions and policies governing this program. Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers ' Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential compo- nents of the national wild and scenic rivers ' system. Signture A orized Certifying Official Title Director Application Organization Date Submitted ' Bayo Vista Child & Family Center, Inc. May 21, 1997 ' SF 424E(4-88)BAcx ' BV- 5 Certification Regarding Lobbying Certification for Contracts. Grants. Loans and Cooperative Agreements ' The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf ' of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection ' with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,. renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be ' paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this ' Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3 The undersigned 1 require gn shal equ a that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, ' subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for ' making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signature f thorized Certifyi Offic' I Typed Name and Title ' Patricia B. Hilliard, Director Application Organization Date Submitted ' Bayo Vista Child & Family Center, Inc. May 20, 1997 Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, HHH Building 200 Independence Avenue, SW, Washington, D.C. 20201-0001 ' C:\wp61\Proglmprov\04179707 ' BV- 6 ' CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS ' Alternate 1 ' A. The grantee certifies that it.will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful ' manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about - (1) The dangers of drug abuse in the workplace; ' (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee ' assistance programs; and (4) The penalties that may be imposed upon employees for drug ' abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the ' performance of the grant be given a copy of the statement required by paragraph (a): (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will -- (1) Abide by the terms of the statement; and (2) Notifying the employer of any criminal drug statue conviction for a ' violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving, notice under subparagraph (d)(2) - from an employee or otherwise receiving actual ' notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice ' under subparagraph (d)(2), with respect to any employee who is so convicted-- CAwp61\Proglmprov\04179705 Page 1 of 2 BV- 7 (1) Taking appropriate personnel action against such an employee, up to and including termination; or ' (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such ' purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; ' (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). iB. The grantee shall insert in the space provided below the site (s) for the performance of work done in connection with the specific grant: ' n zip code Place of Performance (street address, city, county, state, p ) ' 1. Bayo Vista Child & Family Center, Inc. #2 California Street, P.O. Box 443 Rodeo, CA 94572, Contra Costa County ' rApplicatio/nOrganization f oriz C rtifying Official Typed Name and Title Patricia B. Hilliard, Director ' Date Submitted Bayo Vista Child & Family Center, Inc. May 20, 1997 CAwp61\Progl mprov.97\04179705 Pa�V e2of2 ' - 8 CERTIFICATION OF HEAD START ADMINISTRATIVE COSTS i i We Bayo Vista Child & Family Center, Inc Head Start , have reviewed 45 CFR Part 1301.32 i (Name of G-wee) and certify that the development and administrative cost to administer the Contra Costa County Head ' Start Program for the program year_January 11998 through_ December 31, 1998 will not exceed ' 12 percent of $ 254,396.00 (total Federal and non-Federal cost for programs accounts 20 through 22). Documents substaining administrative costs are available in our files for review by auditor and Office ' of Human Develo ent Services/Health and Human Services Personnel. i May 20, 1997 Signature, Certifying Official Date i i HDS GRANTS MANAGEMENT CAwp61\Proglmprov.97\04179704 ' BV- 9 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT BAYO VISTA CHILD & FAMILY CENTER, INC. ' EXPANSION GRANT 1. APPLICATION REQUIREMENTS ! A. PROJECT SUMMARY/ABSTRACT ! The Bayo Vista Child & Family Center, Inc. located at 3733 San Pablo Dam Road, EI Sobrante presently serves 149 children in a center based four day option. The geographical area of competition is California. Our agency has a contract with the Grantee, Contra Costa County, to serve children in the northwest portion of the county. This area includes the cities and communities of Rodeo, Crockett, Pinole, Hercules, Tara Hills, Montalvin, and EI Sobrante. Our proposal is to serve 24 children in the homes of family child care providers. The total ongoing annual federal funds requested is $203,517. The.communities and cities that the homes will be located in are Rodeo, Hercules, Pinole, and EI Sobrante. We serve a large geographic area in the northwest portion of Contra ! Costa County and the proposed location of homes of family care providers will ensure that providers are located in the communities we serve. ! The category of application is Priority I. This proposal will collaborate with family care providers to provide full day/full year services to Head Start eligible families who are employed, entering the work place, or participating in Temporary ! Assistance to Needy Families (TANF) - related education, training, or community service activities. The proposal provides services to 24 Head Start - eligible children and will fully meet the Head Start Performance Standards. The homes of all providers that our agency contracts with will be licensed by the State of California. One of the ! main features of this proposal is that children will be provided Head Start services in one setting rather than move children between program settings each day. Head Start staff, parents, and family care providers will be involved in providing a comprehensive array of services in the following component areas: ♦ Education ! ♦ Mental Health ♦ Health ♦ Nutrition ♦ Disabilities ♦ Parent Involvement ♦ Social Services Bayo Vista's 1997 Expansion Grant \05199701 BV- 10 • CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT B. OBJECTIVES AND NEED FOR ASSISTANCE Data from the community needs assessment indicate that two of the communities in our service area have poverty level rates as follows: ♦ Montalvin Manor, San Pablo - 19% of residents living below the poverty level. ♦ Rodeo - 9% of residents living below the poverty level. Data from the Association of Bay Area Govemments has made statistics available that indicate approximately 65% of preschool age children living below poverty are not being served by Head Start or other child development programs. Data and feedback from family needs assessment and interviews indicate that Welfare Reform and employment issues are major concerns for Bayo Vista families. Most of our parents express the need for full-day, year-round services. Parents also indicate the need for these services in the communities in which they live. Public transportation is a major issue in our service area, and two- three transfers on public transportation may be necessary to reach health, social ' services and job training centers. Data from our 1995 PIR indicate that the following languages are spoken by families enrolled in our Bayo Vista Head Start program. English - 79.68% Spanish - 18.72% Asian - 1.60% Our agency has contacted staff at the West County School District and John Swett School District regarding the estimated number of children with disabilities four years or younger. We have requested information that included types of disabilities, services, and resources provided to these children. To date, we have not received this data. The YMCA Child Development Program in Rodeo, which is the only subsidized program in our service area serving Head Start eligible children has slots for 40 low income preschool children in all day care. Their waiting list is approximately 200 families. There are licensed family child care providers in the various communities and cities in our service area. One of the major focuses of this expansion will be to provide training to the providers so that the Head Start children and families will be provided all the requirements of the Performance Standards. Our plan is to collaborate with other community institutions to meet this goal. Some of these institutions or agencies will include the local community college, Children's Council Providers Bayo Vista's 1997 Expansion Grant \05199701 BV- 11 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Association, family care providers and other child development programs. One successful collaboration that our agency has sponsored is on site training for staff and parents with college credit offered by the local community college. Bayo Vista Child & Family Center, Inc. has worked in partnership and collaborated with several community agencies to provide services to children and families. These have included the following: ♦ Gain program with Contra Costa Social Services Department. Gain workers are placed at our agency for training. ♦ Summer program for Head Start eligible children with the Contra Costa Housing Authority. * Mobile health clinic with the Contra Costa Health Department. ♦ Immunization Education Project with the Contra Costa Health Department. ♦ Unocal Refinery, Chamber of Commerce, and local businesses to provide donations to children and families. ♦ Summer youth program with the County Education office. Our agency has workers placed at two of our sites as part of the summer training program. Our agency has participated with the various community agencies as discussed in the previous paragraph in developing programs and activities to meet the needs of our families. In our agency's family needs assessment and community needs assessment, we have identified the major needs of the community and families. These include the following: ♦ Full day/full year child care services ♦ Impact of welfare reform ♦ Lack of full day slots for Head Start eligible children at child development centers in our service area. ♦ Public transportation is provided by two bus systems. Often passengers are required to transfer two to three times. Transportation to the health clinics, social services department and the Housing Authority is a major issue for some of our families. Based on needs assessment our agency is proposing to serve 24 Head Start eligible children in four family child care providers homes. The providers will be located in current service area. Serving these Head Start eligible children and families will provide full day/full year service to 24 addition children in our community. Criteria for placing children and families in the program option will be that the parents or primary care giver are employed, entering the work force or participating in TANF-related education, training or community service activities. Bayo Vista's 1997 Expansion Grant \05199701 BV- 12 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT C. PROPOSED APPROACH Children and families will be recruited using the fallowing methods that we have used for our other Head Start eligible children: ' ♦ Contact, written materials, phone calls to community agencies and institutions that provide services to low income families and children with disabilities. ♦ Poster and flyers posted at agencies and businesses in our service area. Children for this option will be selected using our current selection process with priority being given to families that require full day/full year child care. These are parents or primary care givers who.are employed or in a training program. Our ' selection process includes selection of Head Start eligible children that are the neediest, including children with disabilities. The time line to implement the proposed service to 24 children is as follows: ♦ January 1, 1998 - Family Day Care Coordinator hired. ' ♦ January 15, 1998 - Recruitment and selection of children and families. ♦ April 1-30, 1998 - Contracts signed with Family Child Care Providers. ' ♦ Orientation and preservice training for Family Child Care Providers ♦ May 1, 1998 - Children receive services in Family Child Care Providers' homes. Following is the staffing pattern for the proposed expansion of 24 children: Family Child Care 20 hours per 52 weeks $15,226 Program Coordinator week Nurse 10 hours per 10 weeks 1,707 week Support Service 10 hours per 52 weeks 5,054 Assistant week Fiscal Support Assistant 10 hours per 52 weeks 5,054 week Some of the strategies that we are proposing to use to strengthen involvement by low income working parents are as follows: ♦ Include a section on our Family assessment to address the needs of working parents. ♦ Rule that working parents wish to take in the Head Start program. ♦ Determine with parents the best time for parent meetings. ♦ Develop and distribute home package kits to parents. i Bayo Vista's 1997 Expansion Gtant \05199701 BV- 13 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT ' ♦ Plan activities to meet the needs of working parents such as on site dinner meetings with child care available. ' D. ADDITIONAL INFORMATION ' 1. Our agency has operated a Head Start program for over twenty years. Our agency has expanded from serving 55 to 149 Head Start ' children and families. We have successfully opened classrooms for four separate expansions that have all occurred in the middle of our program year. t2. Included with this expansion application are letters of commitment from licensed Family Child Care Families in our service area. Our agency has developed an internal monitoring plan. The monitoring objective is to determine if Bayo Vista Child & Family Center is meeting all Head Start Performance Standards and contract conditions between the Grantee and Bayo Vista. A similar monitoring plan will be developed to ensure that the contract Family Child Care Provider and ' Bayo Vista are meeting all Head Start Performance Standards. 3. Our plan is to use local community resources to provide additional ' training for Family Child Care Providers. These trainers will include staff child abuse agencies, child development agencies, Health and Social Services agencies. These costs will be included as part of our non- federal share. ' 4. Bayo Vista Child and Family Center has not had a prior opportunity to partner with individual child care providers. We have had interaction with the Child Care Council that works with the home care providers. The ' agency has had experience collaborating with a number of agencies that have resulted in delivery of higher quality services to the early childhood children we serve. Following are a few of the agencies: ♦ Carquinez Child Development ♦ John Swett School District ' ♦ Housing Authority of Contra Costa County Summer Youth Program In the management of multiple sources of funds we currently have an accounting system that facilitates tracking of multiple funding sources. We can generate reports by agency and individual fund sources. We currently are only tracking a small number of individual funding sources. ' However, we have the capacity and experienced staff to handle many more funding sources. Our agency Fiscal Coordinator has many prior Bayo Vista's 1997 Expansion Grant 105199701 BV- 14 ' • CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT years of experience working with multiple programs with twenty-four funding sources. 5. Bayo Vista currently is using a computerized accounting package that facilitates tracking of individual funding sources and accounts. This expansion project will be assigned individualized general ledger accounting numbers, department, and funding codes. A cost allocation plan will be generated for this funding source and added to our current agency allocation cost document. Our current allocation is done by percentage of time spent working for a particular department or component and square footage of space used for component, etc. Any adjustments in the event of fluctuations in availability of other funds will be done, using the guidelines and regulations governing both funding sources. 6. In the budget we have budgeted the required non-federal share as ' a part of the cost of the project. We have years of experience in generating in-kind. For our agency it is an ongoing project done by use of many strategies. Some of the strategies that we plan to use to generate ' the required non-federal share are as follows: Make use of volunteer speakers and trainers from other agencies - both for profit and non-profit. These volunteers will do training on child abuse, health, mental health, child development. Parent and Board of Directors attendance at meetings, trainings, conferences, and planned activities for children. To generate a plan to assist in generating donation both cash, supplies, and services from businesses - community members of the community we serve. Bayo Vista's 1997 Expansion Grant 105199701 ' BV- 15 May 23, 1997 Bayo Vista Child&Family Center 3733 San Pablo Dam Road El Sobrante, CA 94803 Attn: Patricia Hilliard Head Start Director Dear Ms. Hilliard: This letter is in follow-up to our meeting of May 8, 1997 regarding contracting with your agency ' as a Family Chip Care-Provider. I have been licensed by the State of California as a Family Daycare Provider since 1994 and have ' been quite successful with my business. I support the efforts of your Head Start program to provide full day/year around services. I will be available to contract with your agency as a ' Provider and I am willing to restructure my program to provide Head Start services to needy families. Please keep me updated on the grant-approval process. If I can be of any assistance to you, or if you have any questions, please feel free to contact me. Sincerely, Deborah Davis 4547 Fran Way ' El Sobrante, CA 94803 (510) 222-6400 ' BV- 16 1 May 23, 1997 ' Bayo Vista Child& Family Center 3733 San Pablo Dam Road ' El Sobrante, CA 94803 Attn: Patricia Hilliard, Head Start Director ' Dear Ms. Hilliard: This letter of understanding is to inform you that I will be available to contract with your agency as a Family Child Care Provider. I have been licensed as a Family Daycare Provider for 4 years in the State of California. I support the efforts of your Head Start program to provide full day/year around services. If you have any questions, please feel free to contact rye. Sincerely, - ��� • e"'&aw r ' Katherine Dawn Neiburger 5640 Olinda Road El Sobrante, CA 94803 (510) 669-9329 ' BV- 17 ' May 22, 1997 Bayo Vista Child & Family Center 3733 San Pablo Dam Road EI Sobrante, CA 94803 Attn: Patricia Hilliard. Head Start Director Dear Ms. Hilliard: This letter of understanding is to inform you that I will be available to contract with your agency ' as a Family Child Care Provider. I have been licensed as a Family Daycare Provider since 1996. 1 support the efforts of your Head Start program to provide full day/year around services. If you have any questions, please feel free to contact me. Sincerely, ' Dina McGee 0 536 Summit Drive Pinole, CA 94564 (510) 724-1268 ' BV- 18 ' May 21, 1997 ' Patricia B. Hilliard Head Start Director Bayo Vista Child & Family Center ' 3733 San Pablo Dam Road El Sobrante, CA 94803 Dear Ms. Hilliard: ' This letter of understanding is to inform you that I will be available to contract with your agency as a Family Child Care provider. ' I have been a licensed Family Care Provider for the past years. I support the efforts of your Head Start program to provide.full day/year around services. ' If you have any questions, please feel free to contact me. ' Sincerely, Ile Family Care Provider 4 c:\wp51\formsT-amcare.Pro ' BV- 19 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT BAYO VISTA CHILD & FAMILY CENTER, INC. Head Start Family Child Care Program ' OPERATING EXPANSION Budget Justification PERSONNEL $27,041.00 ' ♦ One Family Child Care Program Coordinator half time to recruit, enroll, train, monitor, and oversee the daily operation of the program. ' ♦ One part-time nurse to oversee the Health component needs of the 24 children served. ♦ One part-time fiscal Support.Services Assistant to work in the Fiscal Department, to assist with record keeping of all required data for the financial operation of the program. ♦ One part-time Support Services Assistant to work with the program, to keep ' records and do paperwork for program. ' FRINGE $34,514.00 ♦ To cover cost of FICA, Medicare, Unemployment, and health benefits for staff. CONTRACTUAL $156,000.00 ♦ Four (4) Home Care Providers to serve 24 children at a cost of$125 per child per week. TRAVEL $6,400.00 t Lodging, Per Diem, and air travel for one staff member and one Provider (to attend each of the following conferences:) ♦ RAP ♦ NHSA ♦ ADDAPT SUPPLIES $2,860.00 ' ♦ Office supplies for the year—copy paper, file folders, binders, etc. ♦ Educational supplies for the Home Care Providers (to assist in meeting Performance Standards) CA\c:\WinWord6.0\GrantApp\Bayo Vista Operating Expansion Budget Justification.doc ' BV-20 ' • CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT ' OTHER $3,742.00 ' ♦ Local travel to recruit, meeting, train, etc. (approximately 150 miles at $0.29/mile) ♦ Telephone — cost of phone for staff ♦ Training, cost of materials, trainers, etc. (for training of Family Care Providers) TOTAL FEDERAL FUNDS $203,516.00 COMMUNITY VOLUNTEERS $50,879.00 ' TOTAL FEDERAL AND NON-FEDERAL FUNDS $254,396.00 t 1 CA\c:\WinWord6.0\GrantApp\Bayo Vista Operating Expansion Budget Justification.doc ' BV-21 - _ _ ■ 0 0 0 o e _ B ■ o 00, 8CY ƒ _ $ K N _ C4 ■ a - 2 � © CY ■ « S §© . 51 ! } Im ■ ■ ) k In � 2 0 ■ z @ J - � . e ` � . � w _ 2 2 8 IL 0 LL P � E °- cc § z ` k R k a � | S 8 8 , § ) $ 2 § § z z « a © o § z § §z § § 0 e . _ o o 0 0 0 2 � � o k a ■ 8 � W § § 2 2' � . ■ - Cl) A. 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FRINGE $1,801.00 ♦ To cover cost of FICA, Unemployment,Medicare Unem to ment and health benefits for ' staff. CONTRACTUAL $12,000.00 ♦ Four (4) Home Care Providers to serve 24 children at a cost of$125 per child per week. ' SUPPLIES $3,613.00 Purchase of the following needed equipment to operate the program: ♦ Desk, chair, file cabinet, computer, printer, and telephone. ♦ Office and desktop supplies to set up office. ♦ Recruitment supplies— paper, stamps, printing, etc. —to recruit children. 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Williams,Director Woods Manor Center 473-2011 May 16, 1997 To: Contra Costa County Community Services Department Head Start Division From: First Baptist Church Head Start ' Local Policy Committee (LPC) and Board of Directors (Board) This letter certifies that on May 21 1997 the LPC and on May 27 y y , 1997, the Board had a meeting for the purpose of the submission of ' our 1997 Head Start Expansion Grant Application. iWe, the LPC and Board had an.opportunity to provide input and made acceptable recommendations prior to the final proposal. Therefore, this is to certify that we support, have had input and authorize our Director, Mrs. Mickey J. Williams, to submit the 1997 tHead Start Expansion Grant Application for First Baptist Church Head Start. We are optimistic that you will understand the logic and strategies used in the grant as it is based solely on our local community needs tand the challenges w face as Welfare Reform is enforced.. Ak rs iane Hatchett, LPC Chair 1hate Mrs. LaConnie nes, Board Chair Date A Child Development Program FB - 1 Touching Children and Reaching Families OMB APPROVAL No.034"040 ASSURANCES— NON-CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. if you have questions,please contact the awarding agency. Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case,you will be notified_ As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal prohibits discrimination on the basis of age; (e) assistance, and the institutional, managerial and the Drug Abuse Office and Treatment Act of financial capability (including funds sufficient 1972 (P.L. 92-255), as amended, relating to to pay the.non-Federal share of project costs) to nondiscrimination on the basis of drug abuse; ensure proper planning, management and (f) the Comprehensive Alcohol Abuse and completion of the project described in this Alcoholism .Prevention, Treatment and application. Rehabilitation Act of 1970 (P.L. 91-616), as 2. Will give the awarding agency, the Comptroller amended, relating to nondiscrimination on the General of the United States, and if basis of alcohol abuse or alcoholism; (g) §§ 523 appropriate, the State, through any authorized and 527 of the Public Health Service Act of representative, access to and the right to 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as examine all records, books, papers, or amended, relating to confidentiality of alcohol documents related to the award; and will and drug abuse patient records; (h)Title VIII of establish a proper accounting system in the Civil Rights Act of 1968 (42 U.S.C. § accordance with generally accepted accounting 3601 et seq.), as amended, relating to non- standards or agency directives. discrimination in the sale, rental or financing of 3. Will establish safeguards to prohibit employees housing; (i) any other nondiscrimination from using their positions for a purpose that provisions in the specific statutes} under which constitutes or presents the appearance of application for Federal assistance is being made personal or organizational conflict of interest, or and (j) the requirements of any other personal gain. _ nondiscrimination statutes) which may apply to 4. Will initiate and complete the work within the the application. applicable time frame after receipt of approval 7. .Will comply, or has already complied, with the of the awarding agency. f requirements of Titles II and III of the Uniform Relocation Assistance and Real Property 5. Will comply with the Intergovernmental Acquisition Policies Act of 1970 (P.L. 91-646) Personnel Act of 1970 (42 U.S. 4728- which provide for-fair and equitable treatment 4763) relating to prescribed standards for,merit of persons displaced or whose property is systems for programs funded under one of the acquired as a result of Federal or federally nineteen statutes or regulations specified in assisted programs. These requirements apply to Appendix A of OPM's Standards for a Merit all interests in real property acquired for project System of .Personnel Administration (5;C.F.R. purposes regardless of Federal participation in 900, Subpart F)• purchases. 6. Will comply with-all Federal statutes relating to 8. Will comply with the provisions of the Hatch nondiscrimination. These include but are not Act (5 U.S.C. §§ 1501-1508 and 7324-7328) limited to: (a) Title VI of the Civil Rights Act which limit the political activities of employees of 1964 (P.L. 88-352) which prohibits whose principal employment activities are discrimination on the basis of race, color or funded in whole or in pan with Federal funds. national origin; (b) Title IX of.the Education Amendments of 1972, as amended (20 U.S.C. 9- Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. 27ba to §§ I681-1683, and 1685-16$6), which prohibits §§ discrimination on the basis of sex; (c) Section 276a-7). the Copeland Act (40 U.S.C. § 276c 504 of the Rehabilitation Act of 1973, as and 18 U.S.C. § 874), and the Contract Work amended (29 U.S.C. §§ 794), which prohibits Hours and Safety Standards Act (40 U.S.C. §§ discrimination on the basis of handicaps; (d) 327-333), regarding labor standards for the Age Discrimination Act of 1975, as federally assisted construction subagreements. amended (42 U.S.C. §§ 6101-6107), which STANDARD FoiLm 424$ (4-88) PRESCRIBED BY OMB CIRCULAR A-102 AUTHORIZED FW_I.Z)CAL REPRODUCTION 10. Will comply, if applicable., with_.flood-insurance 13. Will assist the awarding agency in assuring purchase requirements of Section IO2(a) of the compliance with Section 106 of the National Flood Disaster Protection Act of 1973 (P.L. 93- Historic Preservation Act of 1966, as aFnended 234) which requires recipients in a special flood (16 U.S.C_ 470), EO 11593 (identification and hazard area to participate in the program and to protection of historic properties), and the Ar- purchase flood insurance if the total cost of in- chaeological and Historic Preservation Act of surable construction and acquisition is $10,000 1974 (16 U.S.C. 469a-I et seq.). or more, 14. Will comply with P.L. 93-348 regarding the 11. Wil comply with 'environmental standards protection of human subjects involved in re= which may be prescribed pursuant to the follow- stanch, development, and related activities ing: (a) institution of environmental quality supported by this award of assistance. control measures under the National Environ- 15. Wil comply with the Laboratory Animal Wel- mental Policy Act of 1969 (P.L. 94-190) and fare Act of-.1966 (P.L. 89-544, as amended, 7 Executive Order (EO) 115.14; (b) notification of U.S.C. 2131 ct scq.) pertaining to the care, violating facilities pursuant to EO 11738; (c) handling, and treatment of warm blooded ani- protection of wetlands pursuant to EO 11990; mals held for research, teaching, or other (d) evaluation of flood hazards in floodplains in activities supported by this award of assistance. accordance with EO 11988; (e) assurance of 16. Will comply with the Lead-Based Paint Poison- project consistency with the approved State ing prevention Act (42 U.S.C. §§ 4801 et seq.) management program developed under the which prohibits the use of lead based paint in Coastal one Management Act of 1972 (Ib U.S.C. §§ 1451 cc seq.); (f) conformity of Fed- construction or rehabilitation of residence eral actions to State (Clear Air) Implementation structures. Plans under Section 176(c) of the Clear Air Act 17. Will cause to be performed the required finan- of 1955, as.amended (42 U.S.C. § 7401 et tial and compliance audits in accordance with seq.); (g) protection of underground sources of the Single Audit Act of 1984. drinking water under the Safe Drinking Water 18. Will comply with all applicable requirements of Act of 1974, as amended, (P.L. 93-523); and all other Federal laws, executive orders, regu- (h) protection of endangered species unifier the lations and policies governing this program. Endangered Species Act of 1973; as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential compo- nents of the national wild and- scenic`rivers system. Sign re of Authon rtifyi Official Typed Name and Title t Mickey J. Williams, Director Aatio Or nization Date Submitted PAC First Baptist Church Head Start May 16, 1997 SF 424E(4-88)BACK FB - 3 ' CERTIFICATION OF HEAD START ADMINISTRATIVE COSTS We Contra Costa County,-Community Services Department, have reviewed 45 CFR Part 1301.32 and certify that the development and administrative cost to administer the First Baptist Church Head Start ' Program for the program year 1/1/98 through 12/31/98 will not exceed 12 percent of$ 491,593.00 (total Federal and non-Federal cost for programs accounts 20 through 22). Documents sustaining administrative costs are available in our files for review by auditors and Office of Human Development Services/Health Services Personnel. May 16, 1997 Si au erti ying Official Date FB -4 CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS Alternate I A. The grantee certifies that it will provide a drug-free workplace by; (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is ' prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; 1 (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a): ' (d) Notifying the employee in the statement required by paragraph(a) that, as a condition of employment under the grant, the employee will (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a ' violation occurring in the workplace no later than five days after such conviction; i (e) Notifying the agency within ten days'after receiving, notice under subparagraph (d)(2) -from an employee or otherwise receiving actual notice of such ' conviction;- (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2); with respect to any employee who is so convicted-- (1) Taking appropriate. personnel action against such an employee, up to and ' including termination; or Mge9 of 2 ■ (2) employee Requiring such to participate satisfactorily in a drug abuse 9 assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law,enforcement, or other appropriate agency; ' (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee shall insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: r Place of Performance (street address, city, county, state, zip code) F�EII"IMSTCf1LTRCH HEAD START 55 CASTLEWOOD DRIVE ' Pl'MHlIRG,CA(JFQRN1A 94565 Signat a of Auth a erti` 'ng.Official Typed Name and Title Mickey J. Williams, Director A icatio Organization Date Submitted First Baptist Church Head Start May 16, 1997 F"Page 2 of 2 C__C'FRTIFICATION RFGA 1)ING DF,13ARMENT, SUSPENSION AND 01HFR ' RFSP0NsiRimTyMATTEgs — pg1MAgy COVERED TRANSACTIONS LBy signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76, certifies to the best of its knowledge and believe that it and its principals: a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department. or agency; b) have not within a 3-year period preceding this proposal been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzelement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local)with commission of any of the offenses enumberated in paragraph (1)(b) of this certification; and d) have not within a 3-year period perceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. ' The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with. the Department of Health and Human Services' (HHS) determination whether to enter into this ' transaction. However, failure of the prospective primary participant to furnish a certification of an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause,. entitled "Certification Regarding Debarment, Suspension, rIneligibility, and Voluntary Exclusion — Primary Covered Transactions," provided below without modification in all lower tier covered.transactions and in all-solicitations for lower tier covered transactions. tSigna a of Autho ' ertifying Official Typed Name and Title Mickey J. Williams, Director A licati O anization Date Submitted First Baptist Church Head Start FB -.7 May 16, 1997 CERTIFICATION REGARDiNc, DEB N IGIBII.ITY 1 AND VOLUNTARY EXCI.USION - TQ ER TIER CO ,--RFD `I RANSSAcnONS (TO BE SUPPLIED TO LOWER PER PARTICIPANTS) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR Part 76, certifies to the best of its knowledge and belief that it and its principals; . a) are not presently debarred, suspended, proposed for debarment, declared ineligible, ' or voluntarily excluded from participation in this transaction by any federal department or agency. b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation to this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification. Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions," without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. Sign re of Auth Certifying Official Typed Name and Title tMickey J. Williams, Director licati ganization Date Submitted First Baptist Church Head Start May 16, 1997 FB - 8 Certification Regarding Lobbying Certificati!Dn for Contracts. Grants, Louts and CooWXa1iYtA9EWn-e= The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form — LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including.subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall.certify and disclose accordingly. This.s certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by.section 1352, title 31, U.S. Cod e. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Sign of Authori rtifyi Official Typed Name and Title Williams, Director Sign o or ed"yi e Official Mickey J. tioF Date Submitted PAicatrion rg nization i FirstF t rt May 16, 1997 rst Baptist Church!Head Start Note: If Disclosure Forms are required, please contact: Mr. William Sexton, Deputy Director, Grants and Contracts Management Division, Room 341F, HI Building. 200 Independence Avenue, SW, Washington, D.C. 20201-0001 FB - 9 First Baptist Church Head Start 1997 Head Start Expansion PROJECT S UMMAR RABSTRACT 1 ]delegate Agency Name: First BapUs.t;Vhurch Head Mart 55 Castlewood Drive, Pittsburg, CA 94565 Geographical Area Cal�foruza . . chleuNumber ofAddiondChaldre Annual Federal Funds $491;593:00 Commum " ':1�ttsburg and Bey h?oant C+ zaztxun ties& Contra Costa;County Categoxy of Applicati Pr�torlty I Overview of key features of the proposed strategy: Under the expansion grant, First Baptist Church Head Start (FBCHS) proposes to offer full-lay/full-year services to an additional 60 children (ages 3 - pre-kindergarten) and their families; 40 slots in center-based and 20 slots in family child care homes. According to our most recent Community Needs Assessment and parent questionnaires, additional subsidized full-day and full-year services are desperately needed for the low-income families of our Pittsburg and Bay Point communities. FBCHS plans to work in partnership with the Child Development Division of Contra Costa County to operate a State Preschool program back to-back with current Head Start slots resulting in 40 full-day/full-year slots. In addition, we are proposing to expand by 40 more Head Start slots, totaling 80 children and their families receiving full-day/full-year center-based services. Currently, we have the space available at our largest center, Kid's Castle. Upon grant approval, 4 local Family Child Care Providers are eager and have submitted letters agreeing to enter into a contractual partnership arrangement with FBCHS to operate the full-day/full-year option in their homes. They will each provide 5 income eligible children and their families with a comprehensive Head Start program based on the revised Program Performance Standards. In all, if approved, FBCHS will serve the full-day, full-year option to a total of 100 (80 center-based, 20 FCC) Head Start eligible children and their families. FB - 10 1 First Baptist Church Head Start 1997 Head Start Expansion Grant Application INTRODUCTION: First Baptist Church Head Start is a delegate agency of Contra Costa County. We provide services to 180 multi-ethnic children and their families in the City of Pittsburg, as well as portions of the adjacent town of Bay Point. Our four center-based programs, all located in Pittsburg, are Lido Square (40 children), Odessa (30 children), Woods Manor (40 children) and Kid's Castle (70 children). All centers operate double sessions, 3.5 hours per day, four ' days per week. We have 43 staff members representing many different cultural backgrounds and speaking several languages. STATEMENT OF PURPOSE: FBCHS is committed to providing the very best quality of Head Start services to the children and families we serve. It is our intent to go far beyond the minimal performance standards and provide an exemplary program. In recent years, we have made significant gains, all driven by this vision of excellence. Our overarching mission is to build a stronger community of self-sufficient individuals by nurturing and 1 empowering children and families through individualized services. Our philosophy is to promote Family Wellness through self-sufficiency, and through awareness of the role of parents in the education of their children. As Welfare Reform unfolds, we strive to bring a greater degree of social and emotional competence to the lives of our children and families, while encouraging self-confidence, spontaneity, curiosity, and self-discipline. We strongly believe in community involvement, and seek to utilize their resources at every opportunity possible; as well as to educate them about Head Start. OBJECTIVES AND NEED FOR ASSISTANCE: According the most recent statistics available, Pittsburg population is 50,000. The ethnic/racial breakdown is 49% Caucasian, 10.7% Asian, 15.9% African American and 23.5% Hispanic. In looking at the Pittsburg/Bay Point areas, more than half of all women with children under the age of six have jobs outside the home; almost 40 percent of all working mothers are single, ' FB - 11 2 1 � i divorced, or married to men who making less than $15,000 annually. There ' are 2,649 families on Aid to Families with Dependent Children (AFDC) and 5,236 Medi-Cal cases on in the Pittsburg and Bay Point areas. The number of Head Start eligible children is 1,219. There are 542 maximum subsidized slots (excluding Head Start) leaving 837 children needing services. As noted earlier, Head Start serves 180 children and their ' families leaving 657 children not being served. Following breakdown illustrates other programs serving low income children in the Pittsburg and Bay Point areas. h�i,d l�eveloprient'Programs Serving Head Star -1 gr Ch '..dren 1 Name of Center a£c ►xldrex iridercare, 150E Leland Avenue 10 Railroad duncUan ,2224 Rail.rvad,.Auenue U 3 Chust�an Center Preschool, 1214 Stoneman 4 dos Meda"S CoUe' e Ch ld a ce>2704E Leprid load D 5 Marlin Luther King PreSchoolj 950 Fl RuAl Avenue 300 G Preschool Cov dazat ng COU&d 1'7 Chest avenue 1$2 t. Peter 1Vlartyr Preschool,5 &1 4Mezuma Street 0 ' frig Kid Ch stun C ser Presehoo , 380;1 Cao Andres 1Q T()TAi�; There is a lack of suitable child care facilities in the Pittsburg Ba g anY Point areas and the local child care programs lack the space in existing centers to increase capacity. Consequently, many child development programs in our community are seeking ways to address this major concern. However, it is not feasible to expand services through partnership ' arrangements with child care center-based agencies at this time. In addition, the number of available slots in family child care homes is insufficient. Fortunately, we have located licensed providers who are eager to work with us, mainly because they believe in Head Start. There are several health related community resources available to Head Start eligible children and families. FBCHS works collaboratively with the agencies listed on the following chart. ' FB - 12 3 1 • 1 ............ ...... ...... ..................-... ................. Health and SoServices Agencies Serving Head Start Eligible Children 1 1 1 Con.. a Costa Couuty Pxt ..b ... g Health Cluuc Medi, 2 Clild, Health; axed Dxsab. Prevention (CHAP) WessProg3rari 3 Planned l'arex�tboca Facey Plar�n . Collate Dental Froram Dental Care Mxtxri Iauthex f Center Neotal Health!...S.......... V..... ... .c 6 Women,Infant and Ch�ld�cen SIC} : Nutritional Fducatlon and Food Supplements Oakland Children's Hospital Medicalervxces (children. IMPLICATIONS OF WELFARE REFORM: 1 As Welfare Reform unravels, its local impact on child care will be devastating because of limited child care available slots. Increased child care 1 capacity and funding are essential components of welfare reform. There must be sufficient funds to support participants' child care needs as they search for and find work. Infant care is in great shortage and is very costly. Parents may be expected to participate in work activities as early as when their youngest child is 12 weeks old. Mental health and substance abuse treatment, child care, transportation, health care, affordable housing all play 1 a major part in supporting self-sufficiency efforts. Job retention services, such as transitional Medi-Cal, transitional child care and case management will reduce "cycling" back on to welfare programs until time limits are exhausted and will enhance the ability of workers to keep jobs, build skills and advance in the job market. Funding for support services is essential to the success of programs designed to move families from welfare to work. Provisions must be made for needy children whose parents are unable or unwilling to meet work requirements. The potential for significant increases 1 in expensive child welfare programs, as well as the potential harm to families who become splintered when parents cannot meet their children's basic needs is great. Funding and program design that addresses ongoing financial support for children is a necessity. 1 1 FB - 13 4 PROPOSED APPROACH: Under-the expansion grant, FBCHS proposes to offer full day/full-year services to an additional 60 children (ages 3 through ' pre-kindergarten) and their families; 40 slots in center-based and 20 slots in family child care homes. We opt to apply under priority one guidelines, working in partnership with other child care programs in our services area. At this time, we are primarily working with our local Community College District, Contra Costa Child Development Division, Resource and Referral agency, and Child Care Providers. ' Center-Based Option/State Preschool FBCHS's current three-year (96-98) Program Goals and Objectives number one priority is facilities. Consequently, over the past two years, we ' relocated several facilities as well as our administrative offices for various reasons , including non-compliance. Due to careful planning and teamwork, we achieved our goals. In November 1996, we moved into a beautiful facility, Kid's Castle Center serving 70 children (35 each session). The maximum licensing capacity of Kid's Castle is 160 children, leaving lots of space for increased enrollment. This attractive open-environment center was built in 1986 as a preschool and is an ideal location as it is readily accessible. Surrounding the building are several playgrounds with fun, cheerful equipment. Although this is a preschool center, we have housed our administrative offices in it for financial reasons. ' As previously stated, welfare reform's impact is devastating to the Pittsburg and Bay Point child care communities. Because of the lack subsidized slots, this area would benefit from additional Head Start slots. Therefore, we anticipate moving our administrative offices and using this entire center to provide comprehensive services to children. Relocating the administrative offices will not be difficult because of the large number of ' suitable vacant office buildings in the community. In February 1997, we entered into a temporary contractual agreement (ends 6/30/97) with Contra Costa County, Child Development Division to provide 48 slots (24 children, double sessions) of State Preschool for 3 hours, Monday through Friday. When State Preschool started just 3 months ago, full enrollment (48 slots) was obtained immediately. Since its inception it has operated very successfully, in fact we have a waiting list of approximately 60 children. We anticipate continuing this program. However under this grant, we are proposing to go into a formal partnership by providing full-day/full-year services. Clearly, half day programs will be at a disadvantage as parents are required to work. ' FB - 14 5 All of Eastern Contra Costa County, including Pittsburg and Bay ' Point, is considered a "bedroom" community with limited jobs. To obtain employment many residents must commute (on average, two hours per day) to other cities such as San Francisco, Berkeley and Oakland to work. For Head Start to successfully meet the needs of low-income working families 8 to 10 hours of service is required. Therefore, if approved, FBCHS plans to operate 10 hours per day, five days per week. ' Under the expansion grant, FBCHS proposes to serve an additional 40 center based, full-lay/full-year children and their ' families. As stated earlier, we have over 650 children and families not being served in our community and more to come as welfare reform is enforced. Families receiving full day/year around services will meet the income eligibility requirements and will be required to be working, in training or participating in the Temporary Assistance to Needy Families (TANF) program. According to priority one, in essence, this service model is designed to meet the needs of families who are employed, entering the workforce, or participating in TANK Upon approval of this grant, FBCHS plans to increase the enrollment by 40 children at Kid's Castle, full-day/full-year five days per week. Kid's ' Castle has an open classroom environment, its 3,600 square feet inside space is all open except one enclosed classroom. From a practical view, classrooms in the open environment must function on the same or similar schedules. As ' stated earlier, FBCHS's current program option is all part-day/part-year four days per week, 70 slots are at Kid's Castle. This center design is not conductive to operating some children on a half day schedule and other tchildren full day. Operating different schedules in an open setting causes a lot of distractions and chaos, leading to increased frustration and stress for ' the children, staff and volunteers. Logically, to provide an appropriate environment , the schedule or program option should be the same for all classrooms. Therefore, we anticipate operating 40 slots of current Head Start ' back to back with State Preschool and increasing by an additional 40 slots. Because Kid's Castle is our only center with available space, providing full- day/full-year at this site is the only option. In summary, 40 of the 70 current Head Start slots and 40 additional slots (totaling 80 or 4 classrooms) will operate on the full-day/full-year ' schedule. The remaining 30 Head Start slots will continue to operate double session part-day/part-year in the enclosed classroom until more partnerships can be established. Note, FBCHS is not proposing to increase hours of current children with expansion funds. i ' FB - 15 6 1 Family Child Care 1 In 1993, a three-year Family Child Care Head Start Demonstration Project was funded and established in Eastern Contra Costa County, ! however it was not refunded. Nevertheless, the home-like atmosphere proved to be a unique way of delivering Head Start services as veteran families are still requesting to have their children or children of friends ! placed in homes verses centers. Under the expansion grant, FBCHS proposes to serve an ! additional 20 children and their families full-day/full-year in Family Child Care homes. We have selected the four family child care providers who participated in the Family Child Care Demonstration Project to work in ! partnership to serve five Head Start children and their families in their homes. We anticipated a smooth transition given the fact that the selected ! providers are experienced at operating Head Start services. All four providers are licensed by the State of California to serve a maximum 14 children in their homes. They are very knowledgeable and has kept abreast 1 of the current trends in child development, and are committed to providing high quality Head Start services to the children and families of our community. Fortunately, these providers are very willing to work with ! FBCHS. In addition, we have secured a collaborative agreement with the East County Providers Network to receive referrals of other providers should the selected providers encounter obstacles preventing them from participating. Partnering with Child Development State Preschool program and 1 Family Child Care providers to furnish quality services, full-day/full-year, which meet Head Start Program Performance Standards is FBCHS's only ! option at this time. Proposed Rational 1 The additional 40 center based and 20 family child care home based, full-day/full-year option is being proposed based on our community needs 1 assessment, program information report, parent surveys, and the high number of inquires we receive daily for such services. 1 FBCHS has explored all possible avenues to prepare for the challenges resulting in welfare reform. We envisioned changes in the system a few years ago and took advantage of the opportunity to open a larger center, ! Kid's Castle. This facility is the most logical site to offer the full-day/full-year option because it has space available, now, for expansion. Beside the exciting, 1 FB - 16 7 beautiful, warm, and welcoming environment of Kids Castle is perfect for increasing enrollment. Kid's Castle has an open classroom environment, it would not be rational to operate half of the program on the traditional 4 days, part day/part-year schedule and the other half 5 days, full-day/full-year. In order to offer an all around comprehensive Head Start program to children, the environment arrangement must be given the utmost attention. We researched our community seeking possible opportunities to ' partnership with other center-based child development programs and discovered that there is no space available for expansion in any of the existing facilities. Since space is available in our own program, again it is ' only logical to expand our program by partnering with our newly implemented state preschool program (part day/part year) to increase the ' Head Start enrollment and offer the full-day/full-year option for the children and families being served by both programs. Family Child Care Providers serving Head Start children in a home environment is just as effective as center-based programs. The Family Child Care Demonstration Project was warmly welcomed by our community and is a service families want. Subsequently, requesting Expansion Funds to offer Head Start in the homes is justified. ' Benefits of Proposed Expansion The full-day/full-year option will be very beneficial to the children and families of our community because it is extremely needed. More importantly, high quality, comprehensive services in a stable environment is a necessity. Parents feeling uneasy about their children's program will not be productive citizens. On the other hand, programs providing a safe, healthy, age appropriate physical environment with well-trained staff can ' help relieve the parent's anxieties. In addition, parents can concentrate on employment and educational opportunities because they are confident that their children are safe and secure and because they are bolstered by the support of Head Start family and parent involvement services. Another major advantage is more families who, otherwise, could not afford child care will have an excellent program that meets their needs to enroll their children. FBCHS is excited about partnering with Family Child Care Providers. iThe selected providers are all experienced at successfully offering Head Start services in their homes. They believe in the vision and philosophy of Head Start and are willing to enter into a partnership with FBCHS. One major iFB - 17 8 t � advantage of having two environmental options is that it gives families a choice of center-based or family child care home based services. In terms of our program, the additional 80 center-based, full-day/full year, slots will contribute services desperately needed in the child care community. Furthermore, the Kid's Castle facility can be utilized for the purpose it was intended - to serve children. Because it is such a bright and ' cheerful center, the children and families just love it. In addition, since we are already leasing, paying all utilities, and other cost required for upkeep of the building, it will be more cost effective for our program to increase its enrollment and maximize the budget. Just as important, the expansion benefits our program by given opportunities for partnering with the State Preschool program in adapting staffing patterns and classroom routines to a full-day/full-year schedule and reshaping parent involvement strategies to the needs of low-income working families. Recruitment and Selection Process ' FBCHS plans to work in conjunction with Contra Costa County, Social Services Department to distribute recruitment flyers to TANF recipients in the Pittsburg and Bay Point areas. In addition, we plan to recruit families by circulating flyers throughout the community; as well as by informing families through the local newspaper. One of our most powerful resources for recruitment has been by word-of-mouth. Fortunately, FBCHS continues to ' be known to provide an excellent program to the children and families of our community. Families will be selected based on the income eligibility guidelines established by Head Start. All families receiving full-day/full-year services will be required to be working, in training, or participating in TANF. Additionally, FBCHS plans to reserve and maintain at least 10% of the total enrollment for children with special needs. More specifically, all special needs children will be given top priority for enrollment as slots become available. FBCHS does not anticipate transportation problems as all of our sites and easily accessible. The location of Kid's Castle is conveniently located and the child care provider's homes are scattered throughout our service area. The recruitment process for staff will following the agencies policies and procedures. An internal announcement will be posted inviting staff and parents to apply. If qualified individuals are not found, we will advertise through the local college, newspaper, and unemployment office. Finally, we search by informing the community through networking during meetings, conferences, association gatherings and so on. iFB - 18 9 Timetable FBCHS proposes to start the full-day/full-year option for the four Family Child Care Providers (5 children in each home) in January 1998. Low-income working parents and TANF recipients need the services to start as soon as possible. During the month of January and February, enrollment for Head Start eligible children and intensive training for the providers will be conducted. Upon grant approval, the Family Child Care Providers will offer full-day/full-year program option to 20 children and their families. The program will start on March 2, 1998. rRecruiting and hiring of new employees will start in March 1998. At the same time, recruitment and enrollment for 40 additional Head Start ' children and their families will be conducted in the center-based program. In April 1998 orientation on agency will occur. Finally, during the months of May and June 1998, the new staff will be provided intensive training. Child development and FBCHS will work collaboratively to serve 40 current half-day Head Start slots with 40 half-day Start Preschool slots thereby offering full-day, full-year services to 40 more children. As previously noted, FBCHS already has the space available to increase enrollment at our Kid's Castle center. The facility is in great condition and has met the State of California, Community Care Licensing requirements, its maximum licensing capacity is 160. Locating facilities is not necessary for expansion. However, classroom set-up cost is needed and is being requested. n full-day/full-year grant approval, the center-based fu ear y y ' program option for 80 children and their families (40 additional and 40 State Preschool and current Head Start) will start actual classes on July 1, 1998. im Emma Wig � ``` ' ais ': ':°:' ' ">s %-- ' s :2f2 >< . ..< .. ; > a ; . t> yS? _ _ Family Child Care 1/1/98 January & February 3/2/98 ' Center-Based, Kid's Castle 3/2/98 March,April & June 7/1/98 ' FB - 19 10 DELIVERY OF HIGH QUALITY SERVICES: FBCHS's Board of Directors is committed to fully implementing its role as defined under Program Governance, 1304.50 of the revised Performance Standards. Program management, internal controls, and over-site will be enhanced. Additionally, shared-decision making between the Board and Policy Committee will be reflected in all policies and procedures as required ' by the revised standards. ' The Head Start Director of First Baptist possesses the experience and educational background to successfully lead the agency in its implementation of the revised Program Performance Standards and through the process of ' improving program management and governance. Our director has worked in the field of child development for the past nineteen years; and has earned a bachelor degree in Elementary, Early Childhood and Special Education and ' a masters degree in Organizational Development and Human Resources. She has served as an educator, administrator and advocate for children and families of many different ethnic and cultural background. Working as teams is vital and a natural style of management for her. We are confident in her leadership abilities and convinced that our program will not only successfully meet the new standards but will far exceed them. It should also be noted that our management team are very highly skilled and trained with many years of experience in their area of specialties. In January 1997, the revised Program Performance Standards were introduced to all employees, as well as to the Board of Directors and Policy ' Committee. Approximately two months later, an Agency-Wide Training was held involving all parents, board and staff. Following the training, the group identified the strengths and weaknesses of the program based on the revised standards. In addition, we developed a Plan of Action (below is the plan at-a- glance). This plan is only the beginning, we anticipate revisiting and revising our plans as concerns or needs are presented during the summer. Although the revised standards effective date is January 1,1998, it is our goal to begin the implementation in September 1997. Delivering high quality services will be assured and primarily driven by the revised Program Performance Standards and the agency's long and short range Program Goals and Objectives. As previously stated, it is our intent to go far beyond the minimal performance standards and provide an exemplary program. FB - 20 11 ............ ........... ............ ...... ....... ......... .. . . ......... ............ PIQtZ Of 1�Ctt072 ' ©r jrnplementaton Q ` _.Revised Program Performa�nce_Stand'c�rdsi. ' Responsilility Tasks Timelines Governance Body Revise Agency 7/97 ' (board and poney camm�ttee) �Jrganizational Structure update Personnel PIc�es 10197 aadTsnxedures Handbook �ncludnlg�O deSCrliQnS and salary ranges Develop Governance body 1119? P�l�ces and Procedures 1Vlanagement Staff Cross Connponent Tra nm 7197 uicludu�g Health e�social Serc�eeslssisanls. Area Tall fl�raups 1997198 Area service Plans 719'7' (hoard,parents&staff Develop Parent 8137;. ' Ctimmuri... 1'artnerslup flutreaeh Plans Reuxse Qperatonal Pcbc�es 11197 tand Proedures.iVianual Staffing Pattern All staffing designs will ensure full compliance of the newly integrated ' Head Start Program Performance Standards. The partnership rapport between FBCHS and the Family Child Care ' providers will be contractual. The providers will not be employees of FBCHS. However, a Program Coordinator is requested to oversee and monitor the Family Child Care homes. The position will be require a full-time (8 hours), ' 52 weeks employee. The rate of pay will be $13.50 per hour. The proposed center-based personnel chart shown below describes ' teaching staff positions, salary rates, and employment schedules. Of course, the P.M. shift operates back-to-back with the A.M. personnel. We plan to operate the full-day option 10 hours per day, therefore two shifts are needed. FB - 21 12 1 • . i ­­­... ­­­ ­­­ ­­­..­­...�... ­­­­­�­I 1'�­��..­1'­�.­I­­..­­I­­�_1..­�­...­'­.­­..­.�.�­�..I._­��..­.­.1�­��...­........­l.­�.­­�.�I.­�..—....'l,.�­....�.,I�'­­�....�­.�­�.­..­�­....��.�­�I.­.�'.­..', ,.I,1�.....,1'.�­��.�..-.1...".�­.­.­...',.�.­...­­­����­....',­�­­­......,­�­­­­��..,.,'�­�­�..,.,­�­­..�..;..,�.­­�­­_...'.''...­�......1'­­'­­....'­­.­......,_....�.­..''....­.._.�..­.....­.­.1,..­­...­..­.1I..­-..I:�.­1­­..�'..�...::...1­��­..:�....1�iI..:�.­­'...�.�x.._...­.....,1��......_,., PMiRSONNLIART �.',.."...-.....­­'­...­1­.1I',.­.1.­.­.I­1­�.­,_­.�­1I.­­­­­..­..­� .�­­­..­­�­­.­'.­­...­.­­­­­.�,.­­.­­.­.,-.1..­.�,.­ .­.....­..".......­...I.,.......­...............�­..............­......�.­.­....­..­.­­..1­.1­...I1..­11...I I �­.­..,­1..�­­..�. .­­­I..­'....',,­—...._.­._.­­.'..­_­..'1.�,­1��­..1...,�­­..­.-..'���­.�....,._-,,�­.��..��­�­.�.,.,�.­_�­�...,...�..­1��.. Center Based Option ... ...�............�........'..­........�..­..­......:''..�...1.I.�...........�..­..­ 1..,.'.'.....-..''...',­........'i.�.'..-.........� -....1­­­'I.­.I­­­­­.I .11.1.­...I.1111....­.1.1...­....1...II­.­....��.1....­'­­­.­... ­­­­­­­'1�'­­.1.'I-­.­..,­......­1­­-­.I,­�­.-.­­­1.­..l...I....:......­­:­­­­....':­.­....-.=��....''.,'­­­­.­.'.'­.I....' # : � < - . :..:# , iz .. .. Vi - : ...... .....: . s{ : :xl : :..:.� ;.r. ::- . em �...:.-.--..:::---:::: :: :: :::::: . ,. �. Shlf 20 $ite;Supervisor *Bead Mart $13, 0 8 hrs/a2 wks Teacher Assistant *Head Start $ $ I 8 hrsl52 wks 0 Head Teacher II State Preschool Nle; $ hrsl52 wks: Teacher Assistant Sate Preschool N/A 8 lrs/52 wks 1 0 Head Teacher Head Start $11; 8 8 hrs/52;wks; Teacher Assistant dead Sart $ 81 8 hrst52 wks ;:.. . . . 0 .Head Teacher .Read Start $11.98 8 hrsl52 wks: Teacher Assistant *Head Start $ 8 41 8 l rs..52 wks ece ve fuuding under current Head Mart budget 7 hours.Site S pe c©r and Teaser , stants,5 hours are 41 weeks; .........: 11 I .111.11P.M...Shjft � . I positibiis 4 ................................... _ .. __ _ , _ _ __ .......... . _._._.................._....................._......._.._ ...._....._._ __... _... ...____._. _ ......._... .....I..._._ _..................._ __. I 4 Teacher Ass st. tts Head Start $ 9.4Y4 hrsl52 *kg ** Currently a Head Sart ''eacher position, 'hours, �1 weeks: Fiscal Staff Because of the increased responsibilities to the fiscal department, we propose to increase the hours of the fiscal manager and bookkeeper. I Currently, the fiscal manager works 35 hours per week for 48 weeks. We are - proposing to increase the time by 5 hours, 2.5 to be paid by Head Start and 2.5 by State Preschool, rate of paid is $16.01 hourly. The bookkeeper works ' 30 hours per week for 48 weeks. Our request is to add 10 hours to the position, 5 hour to be paid by Head Start and 5 hour to be paid by Start tFB — 22 13 ' Preschool, r f i 1 4 hourly. If approved, we plan to increase both Preschoo , ate o pay s $ 0.9 y pp ' positions from 48 to 52 weeks. Mental Health Consultant ' In order to fully comply with the Performance Standards increased hours are needed for the Mental Health Consultant. Working families are facing increased challenges leading to stress and depression which may lead to child abuse and neglect. Currently, the Mental Health Consultant works five hours per week, 24 weeks per year. FBCHS proposes to increase the hours to 8 hours per week for 44 weeks. This means an increase of 3 hour for 24 weeks and, an additional, 8 weeks for 20 weeks. Presently, the consultant is paid $30.00 per hour. Disabilities/Mental Health Coordinator ' With the additional enrollment, there will be a increased duties put upon the Disabilities/Mental Health Coordinator. Therefore, we are requesting to increase the hours of this position by 5 hour per week for 52 weeks. The current hours of this position is 35 hours per week for 52 weeks. A difference of only 5 hours per week. Current rate of pay is $14.93 per hour. Health Coordinator ' FBCHS proposes to increase the weekly hours of the Health Coordinator to 40 hours per week. This position is currently 35 hours for 52 weeks and receives $16.67 per hour. We plan to add 5 hours because of the increased responsibilities. Family Services Staff The FamilyServices staff will require additional hours for enrollment. q Therefore, we propose to increase the hours of two Social Services Assistant ' (rate of pay is $7.81 hourly), one Health Assistant II (rate of pay is $9.35), and one Health Assistant I (rate of pay $7.41 hourly) positions from 6 hours per day to 8 hours per day and from 41 weeks to 52 weeks. Food Services Staff The additional 40 center-based children means increased labor for the Food Services Department. FBCHS proposes to increased the hours of Food ' Services I from 26 hours/41 weeks to 40 hours/52 weeks. The current rate of pay is $7.35 hourly. It should be noted that a Foods Services I position will be allocated to the State Preschool budget for 40 hours/52 weeks. ' FB - 23 14 Over-site of New Expanded Programs ' All Family Child Care homes will be monitored at least quarterly using the revised Program Performance Standards and the (soon to come) On-Site Program Review Instrument. Documentation of findings and recommendation will be provided. Areas of concern will require a corrective action plan by the providers. All training and technical assistance will be made to FBCHS through a request process. In addition to the quarterly reviews, monthly observations will be conducted as well as periodic drop in visits. The funding terms and program requirements will be outlined in a contractual agreement. The center-based program will be monitored ongoing by FBCHS's director and management staff. The Board of Director's and Policy Committee will conduct an annually self-assessment of both programs. In ' addition, Grantee will review each program using OSPRI periodically. An intensive two to three week Training Plan will be developed and ' implemented, educating all new staff and family child care providers on the revised Program Performance Standards and other Head Start requirements, as well as State and local requirements. Staff will be orientated on the ' internal operations, at a separate time. The chart on the following page gives a list of anticipated in-services training, however it is not inclusive of all training and technical assistance to be given throughout the year and may be ' added to or deleted from this prior to implementation. Over-site of Fiscal FBCHS's Fiscal Department is staffed with a qualified Accountant and Bookkeeper having several years of experience at tracking and accounting for ' multiple funding sources. There are approved Accounting Policies and Procedures (APP) in place which clearly describes the over-site of ' management, tracking procedures, the reporting requirements and so on. In addition, it requires that a Cost Allocation Plan be developed (primarily based on percentages) and fully implemented for all newly funded programs within a given time period. FBCHS exercises very strong policies and procedures on internal controls. 1 ' FB - 24 15 I .........��.......,-...-.....,1...1-....,---......I1.....�.,-I.-.....,-...�.-,1.l......1-.....-1-.....�-11....I1...-..I-.-..I1...-..1l-1...�.,-..- �--..�I-.....I1-.-.-....,-...--..--.--�.---...-�-.-.-.-'I..�...----'...--�...�...-�...'.-...I�......�-�-.�.----...-I...--...-I...--....�-..-...�....�.�-.I..................-......I........I.�........�.-.......I.-......-......,....:....,'...1.'-.-..1,.-......-:.....,..:.......-.......:.-...--..-:...�... .-:�.,-�::.,:,..--:::�.,�:,.:.:.,:.-I-�,� :-:�.,�.-:.1-,�.-,�.1-,..,...l..-,�� ....:.....:�....':...:.T�.:,...:.-.....�':..,:.-':.'.:.-.-:�-:.IX., �-.t�'"-.n:-i-:ii:..::h:.:-::- :--:-..I 0 . � ..-.,..,.-. �.....�.. '..-.1.....�..- �-I�--,�-�,��--:�.�::-�-�:-i:�-.:..--:--.-.:.l-.7...:....-.:1-.......:-.:-..-......:-.�....:I..:........:- 1.. Plan ....�...:...--�...:....--..1.�-...-�.-.....1..:..-.--:..-:.1:�11:-.::-.-�:�.-':.�.:.':-1-..,:...-...-.--.�.�-.�....-....�..--.:.....:-.-.......-.--=.-.-..--..-...l.--..--....1-.........II...1-'.....-.......1:.....-..--.-�..-...................--I..........'--...��..-....-......--.,.--.-1- I ' ©be deter M- 6 ,ev* Performance (all tra,nngs are .. ... .... ! .. Standards . scheduled.:for i/9s Are I a Service:Tans : and 6/98) - Site Program Reyievv .. .: Instru ent(4 SPRI)i 1Vdonitoring Procedures I. Child D ' el pmentlEducat on (Qrien.. Jon (all tra2nin�s 1.a1.re Ghdd Abase scheduled for if9f3I 11 A, dentmhb of Records and 6198} Ihdry �kMd.U. ..��s:':ans '' I'll'-, raizu g uacluduig Child, Coding S stem: Y .Iealth:and Nutrition Curr�elum .. C�rcle''�me Aetn�it� I �reatxve GurriculunlMaltieultural ross.lVlc�tar Activaes Asse$.Smo s-1--.- eh�ld c evelopzaent) I FarentClassroom Or�entaion I3ame Yis�t .. De�6 m1.1 Ien. v Approgr u..Practice 3ehloral1. anageteret Ku3dergarten l ea P. em Trariszion Flan IIII Iealth erv�ees l...,�-......�..�.-....-�..-.---......M1,-....�..—�-.�-1-,'-',...:....--�-..�...1','.�I�....:..�.....-.-.......','..,',�-...'-....-.....�......-..W1,..1,..1l,.�..---...-.'..-�..---....-I--,..'.1'l,.-*.1--�.......-.1.'.I- tXWxat�m Requirements (all rarnix�gs are _. _ scheduledfor 2f98 Tuherculoss Traui�rg avid 6/98�i Healthy Heart -Bx gance I'xos duresT 48M- . x - HeaIh Dental,Heauring,Vision $creen--gs Earthquake Preparedness -Im IDisaster:l.Exner Procecires Lead Po�san�ng .._._....... =.CPR acid Firs(Aid Trau��ng Sang Hygiene 1 -' _ Family Services 'Parent<Fartfcatioii (all;trainuigs are scledalec far Il98 I Community and Failp and fJ138� Jutreach P]ai Absen#ee PolicieslSimmary sheet 'Waiting List l'rcrcedtitres l{amily8�(�Ammunity Assessment:instrument 1 IFB - 25 16 ' Letter of Understanding ' First Baptist Church Head Start and East County Provider's Network (ECPN) ' Upon award of the Head Start expansion Grant expected at the beginning of November 1997, Head Start will enter into a Partnership with the ECPN. ' The Partnership agreement will be that the ECPN will work with Head Start to identify four Family Child Care (FCC) Providers who will be willing to ' enter into a contractual agreement with Head Start to offer Child Care Service to five Head Start children, ages 3 to 5. The ECPN will utilize their monthly newsletter, referral service and monthly meetings to inform their membership of 165 FCC Providers, that Head Start is in need of several of them as of May 1998. The ECPN will ' advise the Providers that Head Start will pay the going rate for Child Care, in their area, for each child. They will furnish Paid Training sessions and orientation to Providers opting to go on the program. Upon completion of said ' orientation and training, Provider's will be asked to assure Head Start five slots in their Child Care. Head Start recognizes that FCC Providers are licensed and experts in their field and will respect their professionalism. Head Start promises that the Provider will be the single point of contact for the Head Start families. The Providers will provide integrated services to the children and their families enrolled in Head Start, including Health Standards, Nutrition ' Plans, Social Service Objectives, Disabilities and Parent Involvement, as outlined in the Head Start Performance Standards. Head Start endeavors to match Staffs ethnicity and language background of the children entering the program. Head Start and the Providers agree to bensitive in these issues. e �c t Jo Hodges Mickey J. Williams President Director FBC Head Start Riccie S Trustee ` ' Jan een Rockwell ' Trustee ' FB - 26 KIDS FIRST FAMILY CHILD CARE 1046 METTEN AVENUE PITTSBURG,CA 94565 Phone 510-439-2813 Fax 439-2813 May 8, 1997 Mickey Williams Head Start Director 55 Castlewood Dr. Pittsburg, CA 94565 Dear Mrs. Williams, The purpose of this letter is to inform you that I will be available to contract my services for Family Child Care(FCC), after your grant is approved. I have provided FCC through Head Start ' for the past four years. I have found this type of service to be rewarding and beneficial to children and families. In addition, welfare reform will require more full day programs in our community. Furthermore, I would like to add my support,and insure you of my full cooperation in seeing this program get off the ground in the future. If you have any questions, or need any additional ' information please contact me. Sincerely, b14L'6-� Gearline Duplessis, Family Child Care Provider ' GD: i FB - 27 ' May 15, 1997 Mickey Williams 55 Castlewood Dr. Pittsburg, CA 94565 ' Dear Mrs. Williams, As a member of the East Contra Costa County Providers Network, I intend to enter into a partnership agreement with First Baptist Head Start, upon award of the Head Start Expansion Grant, to provide services to five Head Start children age three to five years of age. It is my understanding that I will operate my Family Child Care (FCC) home full day and full year, five days a week. In addition, Head Start will provide orientation/traini.ngs before starting services, and upon completion, I will have five of my available slots, for children chosen and placed by Head Start. u Res ectfll , P Y Gearline Duples FC P;o 'de eke ea t rt Director i FB -28 FIRST STEP PRESCHOOL/CHILD CARE 176 WARREN WAY♦PITTSBURG,CA 94566 Phone 510-4 .3902 May 8, 1997 f Mickey Williams Head Start Director 55 Castlewood Dr. Pittsburg, CA 94565 Dear Mrs. Williams, The purpose of this letter is to inform you that I will be available to contract my services for Family Child Care(FCC), after your grant is approved. I have provided FCC through Head Start for the past four years. I have found this type of service to be rewarding and beneficial to children and families. In addition, welfare reform will require more full day programs in our community. Furthermore, I would like to add my support, and insure you of my full cooperation in seeing this program get off the ground in the future. If you have any questions, or need any additional information please contact me. Sincerely, 1 Katana Sandidge, rFamily Child Care Provider i i FB - 29 May 15, 1997 Mickey Williams ' 55 Castlewood Dr. Pittsburg, CA 94565 Dear Mrs. Williams, As a member of the East Contra Costa County Providers Network, I intend to enter into a partnership agreement with First Baptist Head Start, upon award of the Head Start Expansion Grant, to provide services to five Head Start children age three to five years of age. ' It is my understanding that'I will operate my Family Child Care (FCC) home full day and full year, five days a week. In addition, Head Start will provide orientation/trainings before starting services, and upon completion, I will have five of my available slots, for children chosen and placed by Head Start. r Respectf , j ana andi ge F Provide c ms, ea d Start Director r FB - 30 May 8, 1997 Mickey Williams ' Head Start Director 55 Castlewood Dr. Pittsburg, CA 94565 Dear Mrs. Williams, The purpose of this letter is to inform you that I will be available to contract my services for Family Child Care (FCC) after the grant is approved. I have provided FCC through Head Start for the past four years. I have found this type of service to be rewarding and beneficial to children and families. In addition, welfare reform will require more full day programs in our community. Again, I would like to add my support, and insure you of my full cooperation in seeing this program get off the ground in the future. If you have any questions, or need any additional information please contact me at (510)427-0689. ' Sincerely, Ramonita Baughman, ' Family Child Care Provider ' FB - 31 ' May 15, 1997 Mickey Williams 55 Castlewood Dr. Pittsburg, CA 94565 Dear Mrs. Williams, ' As a member of the East Contra Costa Count Providers Network I intend to Y , enter into a partnership agreement with First Baptist Head Start, upon award of the Head Start Expansion Grant, to provide services to five Head Start children age three to five years of age. It is my understanding that I will operate my Family Child Care (FCC) home full day and full year, five days a week. In addition, Head Start will provide ' orientation/trainings before starting services, and upon completion, I will have five of my available slots, for children chosen and placed by Head Start. Respectfully, amonitaiaLght"an. CC rov'der cke ams, ead tart Director FB - 32 1 1 C, o, y w COM 0) m a oC 1 p) d) C C FL U '� v- r- a, �- C d c 4� +1 .r C c c c N t (n M L L L L N NCL. d d CL m 1 CL Z 0 1 cr 1 � N 0 Q w ' = c C: cc a N W I Y U ` I U c Q N c c pCL m Q m , J W H 1 1 � B - 33 41 `� 41 0 O 0 O O O N O O O O O� O OD O O O tft uoLn `U I O N %9 , 6N ON. Lf) r ONC' t� af N M b r Q0 N w O M 1 a �► sa o v� o I o 40 r O M 1" s✓ 00 O � N N .• N �I► H M 14 &w O O a R b o A. O ``= It o o V rn o OON N '�' C L: N N M M 4 O Z M O " w ~ N C(31 ON LO If) ;dr r _ t!t CSl '� M ii► • w404 d � (-0 w N a+ y M o cc � r+ Ao 40 b x Ox = O w to t Oj r- • EA �► O H Sti 6' SW O r` O .w O o O a fil C) 0 rn rn ; m ' rn rn cc) 00 r •� N (V v N ' N N s r-1 r .166* N M •A M M M M » O O O O .a, a Lcc OQ p 1c N N us 0- cc z w N M W °' H o r 0 ' w Q g M � v W N ~ v V O r M M Z M M Q M M Q y A O S O a v W qN W Q CC V W Z z _ w h � Z .0 W O c o Z ,� •v d LL = A • w O 0 p W Z M M M M 0 M M ' 10 V Q 46 Q L O p Q wIA Z � r LU V v N N w Q ° P N h i W d? LU En M M U � m � ' • U L a) fn W ►�. N 4 N V rt7 ► a rn + • e r r M d � C O Q M -El ` � _ 3 A 66 ` v C 1 s 1 First Baptist Church Head Start 1 1997 Head Start Expansion Grant Application 1 Operating Budget Narrative 1 Amount Requesting: $491,593.00 Introduction: 1 First Baptist Church Head Start is a delegate agency of Contra Costa County. We provide services to 180 children and their families in the City of 1 Pittsburg, as well as portions of the adjacent town of Bay Point. Our four center-based programs, all located in Pittsburg, are Lido Square, Odessa, Woods Manor, and Kid's Castle. Currently, all centers operate double 1 sessions, 3.5 hours per day, four days per week. 1 Under the expansion grant, FBCHS proposes to offer full day/full-year services to an additional 60 children (ages 3 through pre-kindergarten) and their families; 40 slots in center-based and 20 1 slots in family child care homes. We opt to apply under priority one guidelines, working in partnership with other child care programs in our services area. 1 FBCHS plans to work in partnership with the Child Development Division of Contra Costa County to operate a State Preschool program back 1 to-back with current Head Start slots resulting in 40 full-day/full-year slots. In addition, we proposing to expand by 40 more Head Start slots, totaling 80 children and their families receiving full-day/full-year center-based services. 1 Currently, we have the space available at our largest center, Kid's Castle. 1 In all, if approved, FBCHS will serve the full-day/full-year program option to a total of 100 children within our service area. 1 The following describes our funding request per category. Personnel K.a.Z 1 The Personnel cost is $268,549.00. Some of the positions require increased hours and weeks because of additional responsibilities and to meet the ' Program Performance Standards. 1 FB - 36 1 Personnel included in this budget for increased hours and weeks are: • Fiscal Manager from 35 hours, 48 weeks to 37.5 hours, 52 weeks. This position will be paid 2.5 hours, 52 weeks from the State Preschool ' program. Totaling 40 hours for 52 weeks. • Bookkeeper from 30 hours, 48 weeks to 35 hours, 52 weeks. Five hour for 52 weeks will be allocated to State Preschool totaling 40 hours for 52 ' weeks. • Health Coordinator from 35 hours, 52 weeks to 40 hours for 52 weeks. • Health Assistant I from 30 hours, 42 weeks to 40 hours for 52 weeks. • Health Assistant II from 30 hours, 41 weeks to 40 hours for 52 weeks. • Disabilities/Mental Health Coordinator from 35 hours, 52 weeks to 40 hours for 52 weeks. • 2 Social Service Assistants from 30 hours, 41 weeks to 40 hours, 52 weeks. ' • Site Supervisor from 35 hours, 41 weeks to 40 hours, 52 weeks. (A.M. shift.) • Teacher from 30 hours, 41 weeks to 30 hours, 52 weeks. (P.M. shift.) ' • Teacher Assistant from 30 hours, 41 weeks to 40 hours, 52 weeks. (A.M. shift.) • Food Services I from 26 hours, 41 weeks to 40 hours, 52 weeks. The 40 additional children on the full-day, full-year option requires new staff. They include: t • 2 Head Teachers for the A.M. shift 40 hours 52 weeks. • 3 Teachers for the P.M. shift, 30 hours, 52 weeks. 2 Teacher Assistants for the two A.M. shift, 40 hours, 52 weeks. • 4 Teacher Assistants for the P.M. shift, 20 hours for 52 weeks. iFBCHS needs a Family Child Care Program Coordinator to monitor the family child care homes. This is a new position. ' • FCC Program Coordinator for 40 hours, 52 weeks. t The Personnel category has a total of 12 new employees and 12 staff with increased hours and weeks. ' Fringe Benefits (6.b.) Fringe Benefits include FICA, Worker's Compensation, SUI, and SDI on all 24 employees. However, Health, Dental, Life Insurance, and Retirement is for all 12 new employees. ' FB - 37 2 • FICA was calculated at 7.65% for the total payroll of$268,549.00; ' • Worker's Compensation was calculated at the average 2.50%; • SUI was calculated at 5.40% for all positions; • SDI was calculated at 5% for all employees; ' • Health/Dental/Life Insurance was calculated at the current rate; and • Retirement (Annuity) was calculated at $300 (annual amount employer contributes) time 12 new employees. ' The total cost of Fringe Benefits is $64,775. Occupancy (60) ' Rent: No additional cost required. Utilities (60-66) ' No additional P.G. & E cost. However, the three new telephone lines will increase phone cost. We are proposing to increase this category by $1,000. tChild Travel (67-71) ' Additional child travel is needed for various field trips. The total cost to this category is $2,000. tParent Travel (74-75) The cost being requested in this category is to send 2 providers and 1 staff to RAP, NHSA and ADAPPT. It includes cost for local travel to and from the providers home. The total amount requesting is $3,700. Nutrition (76,77) ' The increased amount of children's food will require more funding. Therefore, we are proposing to increase this budget by $3,500. ' Furniture and Equipment (83) Funding for this category is being requested under a separate budget. ' Supplies (85-91) ' Cost of additional supplies for the new staff is $2,150. FB - 38 3 Other Child Services 92-100 iThe additional enrollment will require more funding for Education Consultant, Screenings, Child Assessments, and Disabilities Services. ' Also, under Other Child Services, the hours of the Mental Health Consultant was increased from 5 hours per week for 24 weeks to 8 hours per week for 44 ' weeks. Total cost of the increase is $6,960. New to this category is the cost of 4 Family Child Care Providers to operate Head Start programs in their homes to 20 Head Start eligible children and their families. Each provider will received $115.00 per week, per child times 52 weeks. The total cost to the FCC Providers is $119,600. The amount being requested uested is $127,260. , ' Other Parent Services (101-104) The cost being requested in this category is to send parents to 3 training annually; RAP, NHSA and ADAPT. It also includes local travel and funding for other parent services. The total cost requesting is $4,000. Other (105-118) Other costs are connected to the increase required for the Audit, Liability Insurance, Publications, Advertising, Other Training for staff as well as Disability Training, and the additional cost of cleaning the center. The ' amount proposing for Other is $5,530.00. Administrative Cost FBCHS has a 12% percent ceiling for Administrative Cost, as stipulated by the Grantee. This amount is $58,992. The Administrative cost for this grant is $14,534 or 3%. Outlined throughout the budget are areas affected by Administrative Costs. ' FB - 39 4 First Baptist Church Head Start 1997 Head Start Expansion Grant Application Personnel(6.a.) #of Posits Hourly Hours er Weeks Total Current , Increased Increased#' otal New Amount; Percentage posit. Wee Week Per ear rl sal$ wk hes M weeks to Sala of increase of Admiri. 1 Fiscal Manager $16.0135 48 $26$96.80: 37.5 52 $31,219.50 323 100% 1 Bookkeeper $10.94 30 48 $15 753.60: 35 52 $19,910.80 $4,157 100% 1 Health Coordinator $16.67 35 52 $30 339.40 40 52 $34,673.60 $4,334 1 Health Assistant II $935 42 -.4111,7181.00: 40 52 $19,448.00 $79667 1 Health Assistant I $7.4130 41 $9.114.30. 40 52 $15,412.80 $6,299 1 Disability/MH Coord $1493 35 52 $27172W. 40 52 $31,054.40 $3,882 1 Social Service Aide $7.81 30 41 b9 606 : 40 52 $16,244.80 $6,638 1 Social Service Aide $7.81 30 41 $9 606 40 52 $16,244.80 $6,639 1 FCC Program Coor. $1350 $0.00 40 52 $28,080.00 $28,080 1 Site Supervisor $1320 35 411, $E8 942W 40 52 $27,456.00 $8,514 2 Head Teacher $11 98 _$Os001 40 52 $49,836.80 $49,837 1 Teacher $10.70 30 41 $13161.00 30 52 $16,692.00 $3,531 3 Teachers $10 70 $0.00: 30 52 $50,076.00 $50,076 1 Teacher Assistants $8.41 30 41 $10,344.30:: 40 52 $17,492.80 $7,149 2 Teacher Assistants $8,41 ...... $000: 40 52 $34,985.60 $34,886 4 Teacher Assistants $8.41 $O;OD,:: 20 52 $34,985.60 $34,986 1 Food Services I $7.3526 41 $7 83510; 40 52 $15,288.00 $7,453 Total 19(l 552.70 $459,101.50 $268,549 $8 479.90 Total Personnel: $267,786 Fringe Benefits(6.b.) ZO 544 ::><:;?:> .Social Secu :::<:»<> 7.65% :::>::::::::>::::::::>:«<:::>::>:::::»:<::>?::>:z>:::::>:>::>`::::»>::::>:: ::::<-:>::>::>::>:::»::::>.... .............. Sul MMMM 5.40% OEM 14 502 SWorker's 2.50� 6 714 :` s< ::::>::::> .:::::::::::........... :.::..........:.::::::. :::::: _:::::::::::::: :::.<::::::::::.:.:.:::..::.......::::::::.::.:::.::...... Compensation �•:::.::.::-;:.::::::.:::::. •::.:.::::::.:�:._:._::::::::._.�:::::::.:.:•:::::::..::::::::._:._:..:::::::�•::••.:•::::,.:::.::::.:_:::.:.:..:::::._:::::. SDI $13, 7 Total $55,187 87 ' Fringe Benefits(6.b.cont.) Kaiser(Health) 2 new emp.(12x$140) $1,680.00 Retirement 2 new emp.(12x$300) $3,600.00 Dental(12x107) $1,284.00 Life Insurance 12 new emp. (12x$21.x12months) $3,024.00 Total $9,588. Total Fringe Benefits: $64,775 FB -40 First Baptist Church Head Start 1997 Head Start Expansion Grant Application Occupancy 1997 Local Share CCFP Admin. Admin. Ex ansion USDA Reimb. % . _ 60 Rent Odessa Center 0 204 Odessa Ave. Pittsburg, CA Lido Square Center - 0 2131 Crestview Lane =>< Pittsburg, CA Woods Manor Center 0 850 E. Leland Road Pittsburg, CA Administrative Office 0 i & Kid's Castle 55 Castlewood Drive .. Pittsbur , CA Total Rents 5% 60 Utilities 5% 61 Telephone $1,000.00 $221 25% 62 Building Insurance 5% 63 Child Liability Ins. $980.00 5% 64 Maintenance Repair : > $750.00 $38 5% 66 Other Occupancy 5% Total Occupancy _ $2,730.00 67 Contract/Rent 68 Vechicle Maint/Rep. 69 Vechicle Insurance 70 Vehicle Operating 71 Field Trip $2,000.00 Total Child Travel $2,000.00 74 Staff Travel $500.00 $250 50% 75 Out of Town $3,200.00 $15 5% Total Staff Travel $3,700.00 76 Nutrition and Food $1,000.00 77 Food Costs $2,500.00 Total Nutrition $3 500.00 _ 0% 0 ■ First Baptist Church Head Start f 1997 Head Start Expansion Grant Application 1997 Locai CCFP&`Admin. Ad mrn Expansion Share USDA Rr3rmb Furniture & Equipment 0 5% 83 Maint/Repair(Copier Cont.) Total Furn. & Equip. Supplies 85 Office Supplies $2,150 $2,150 100% ' 86 Cleaning Supplies $200 $10 5% 87 Classroom/FCC $6,000 0% 88 Health $200 0% 89 Kitichen $500 0% 90 Disabilities $200 0% ' 91 Other(PI & Social Svc.) $300 0% Total Supplies $9,550 Other Child Supplies 92 Education Consultant $100 0% 95 Screenings $200 0% 96 Child Assessments $1b0 0% 98 Speech Thera $100 0% 94 Volunteers $122,899.00 99 Disabilities Services $150 0% 100 Other Services $6,960 0% Family Child Care Providers l $119,600 Total Other Child Svc. $127,260 Other Parent Services 101 Parent Activities $200 0% 102 Out Of Town $3,200 0% 103 Local $100 0% 104 Other Parent Services $500 0% Total Other Parent Svc. $4,000 Famil Child Care Providers (5 children each home) $115./wk per child 52/wks $119 600 FB -42 i0 First Baptist Church Head Start 1997 Head Start Expansion Grant Application i 1997 Local CCFP'& Admin. Admin Expansion Share elm Other Other 105 Audit $3,000.00 $3,000 100% 106 Theft Bond 100% 108 Gen. Liability Insurance $180.00 $180 100% 109 Accounting 110 Publications $300.00 111 Advertising $200.00 $200 100% 113 Other T/TA 114 Other Training $250.00 i115 Disability Training $100.00 118 Other Janitorial Svc. $1,500.00 Total Other _- $5,530.00 Total Budget $491,593.00 Total In-Kind $122,899.00 Total Admin. $14,534.00 3.0% i t 1 FB -43 i 10 1 First Baptist Church Head Start FEDERAL SHARE t 41 Parents x 2 hours/day x 200 days x $7.50 = 1237000 � (ADJ. $1227899) i f FB 44 O __----- _ o O Q O O O co o O O 00 O N r- r Ln ~ Z N � s M O M TZ A ~ � O O O O .p w I: yr•.. C M = M L O a O O a al (Y) � N M .. Nco O M Q co L g VLn M M lop M d W460 OIA O _ ~ $ O rr w am M tCl '0' Q M1 M ~ M w a v F" C O OD � � O cn OD N cl: r- co 1 O U6 W `.. ' C~ 40 4011..4 Zr L ON h_ m e O so A-) i M A-) O �• +�. ON e � r; �O 1> LJ ) M �1 SA � M o s as � a 0 X 2 0 3 . 0 , © ® 40 40% 40 . : � 0 ° \ 2 ` a 2 \ k � I � � t; a 3 . _ qA 4A . � k � w � © � e IA w 2 40 _ « ■ 903� k V o © Go .■ � 2 . & . s IA k � q g 2 z C o & a 2 � S $ o A # _ Q . #A 4A2 a .uso � & � K o O . LU O � uj uj 4A \ � � \ S LU D . � ! ® f § ƒ a & © ■ q . \ IL a M \ M _ © ° Q _ / - ƒ m a ■ � % E ■ ■ .4 2 c § I First Baptist Church Head Start 1997 Head Start Expansion Grant Application Set-Up Budget Narrative Amount Requesting: $58,238.00 (One-Time Only) Introduction: First Baptist Church Head Start is a delegate agency of Contra Costa County. We provide services to 180 children and their families in the City of Pittsburg, as well as portions of the adjacent town of Bay Point. Our four center-based programs, all located in Pittsburg, are Lido Square, Odessa, Woods Manor, and Kid's Castle. Currently, all centers operate double sessions, 3.5 hours per day, four days per week. ' Under the expansion grant, FBCHS proposes to offer full day/full-year services to an additional 60 children (ages 3 through pre-kindergarten) and their families; 40 slots in center-based and 20 slots in family child care homes..We opt to apply under priority one guidelines, working in partnership with other child care programs in our services area. FBCHS plans to work in partnership with the Child Development Division of Contra Costa County to operate a State Preschool program back to-back with current Head Start slots resulting in 40 full-day/full-year slots. In addition, we proposing to expand by 40 more Head Start slots, totaling 80 children and their families receiving full-day/full-year center-based services. Currently, we have the space available at our largest center, Kid's Castle. In all, if approved, FBCHS will serve the full-day/full-year program option to a total of 100 children within our service area. Set-Up Funding: FBCHS is requesting funds to set-up two center-based classrooms and 4 Family Child Care homes. Costs are mainly supplies for the programs to begin operating. An enclosed spreadsheet provides itemized supplies needed FB -47 1 ' for the two classrooms only, similar items are needed the Family Child Care ' programs. The following describes our funding request per category. Furniture and Equipment (83) Funding is needed for a two Classroom Kitchen sets. The total cost requesting for this category is $1,160.00 Supplies (85-91) Cost of set-up supplies for the 2 new center-based classrooms is $37,077.91 The Family Child Care Homes set-up cost requesting is $20,000.00, $5,000.00 for each home. Total cost for supplies is $57,078. Administrative Cost ' FBCHS has a 12% percent ceiling for Administrative Cost, as stipulated by the Grantee. This amount is $6,989. The Administrative cost for this grant is $4,000 or 6.9%. Outlined throughout the budget are areas affected by Administrative Costs. Federal Share The In-Kind cost of$14,560 will be gained through Community Worker's, Work Alternative Program. We average 2 to 3 workers per day. Therefore, twe propose to earn In-Kind by utilizing 2 community workers, 5 hours per day for 200 days, total $15,000. i2 Workers x 6 hourstday x 200days x $7.50 = $159,000 (ADJ. $14,560) ' FB -48 2 First Baptist Church Head Start 1997 Head Start Expansion Grant Application Start-Up Funds CostPer Total Cost Local Admin. Quantit Item To Share Ex anson 83 Furniture & Equipment Kitchen Set 2 $530.00 $1,060.00 ' Total Furn. & Equip $1,060.00 85 Office Supplies $4,000.00 $4,000.00 $4,000.00 Total Office Su lies $4,000.00 87 Classroom Supplies Career Costume Set2 $165.00 $330.00 Multi-Cultural Clothing Set 2 $129.00 $258.00 Dish Set 1 $39.50 $39.50 Bean Bags 4 $39.95 $159.80 Food Assortment 2 $39.75 $79.50 Cultural Foods 2 $49.95 $99.90 ' Or. Office 2 $18.95 $37.90 Phones 2 $16.95 $33.90 Tables/Chairs 2 $179.50 $359.00 Cookware Set 2 $29.95 $59.90 Housecleaning Set 2 $29.95 $59.90 Housecleaning Stand 2 $38.50 $77.00 LMultcultural Doll Set 1 $295.00 $295.00 Hugh Chair 2 $46.50 $93.00 Equip./Dolls Disabilities 2 $110.00 $220.00 aDressing Dolls 4 $17.95 $71.80 Career People Puppets 2 $45.00 $90.00 Annual Puppets 2 $32.95 $65.90 Jungle Animals 2 $29.95 $59.90 Zoo Animals 2 $19.95 $39.90 Farm Animals 2 $19.95 $39.90 Giant Dinosaurs 1 $39.95 $39.95 Insect Collection 1 $16.95 $16.95 Sea Collection 1 $27.95 $27.95 Changing Table 2 $95.00 $190.00 Hardwood Block Set 2 $175.00 $350.00 Soft Block Set 2 $85.00 $170.00 Block Storage Set 2 $195.00 $390.00 Block Play Fleet 2 $49.501 $99.00 ' FB -49 FShahs 2 $7.95 $15.90 -Scales Z $29.95 $59.90 Science Magnet Kit 2 $14.95 $29.90 Kaleidoscope 2 $6.95 $13.90 Bi Magnifier 2 $9.95 $19.90 J Economv Magnifier 4 $4.75 $19.00 Color Paddles 4 $7.95 $31.80 Prisms 2 $9.95 $19.90 Discovery Kit 1 $55.00 $55.00 Science Activity Box 1 $19.95 $19.95 Discovery Tubes 2 $29.95 $59.90 -. Giant Magnet 2 $6.95 $13.90 Discovery Board 2 $39.95 $79.90 Sink Float Kit 1 $29.95 . $29.95 Aquarium 2 $29.95 $59.90 - ::=::< Nutrition Lotto 2 $29.95 $59.90 ���-� P ramid Grou 2 i $49.95 $99.90 - How Do You Feel 2 $14.95 $29.90 Community Match-IJ Loft 2 $29.95 $59.90 ' Paint Cups _ 2 $10.95 $21.90 Beginners Brushes 2 $11.95 $23.90 Double Easels 2 $79.50 $159.00 Vanty Paint 20 $11.80 $236.00 Paint Aprons 8 $4.95 $39.60 Assortment Fingerp.nni 2 $24.50 $49.00 People Paint Asst. 2 $28.00 $56.00 Giant Stencils 2 $16.95 $33.90 Color Blocks 6 $4.95 $29'70 D in Racks 2 $99.50 $199.00 Alphabet Sponge Painter 2 $29.95 $59.90 Sponges Painters 2 $13.95 $27.90 Sponge Painters 2 $16.95 $33.90 Painting Bowls 2 $6.95 $13.90 Color Poster Board 2 $64.50 $129.00 Assorted Construction Pa 110 $2.00 $220.00 Newspaint.Paper 2 $13.40 $26.80 Fingerpaint Paper 4 $6.90 $27.60 White Drawing Paper 6 $7.90 $47.40 Manila Drawing Paper 6 $5.90 $35.40 Tissue Paper 2 $12.50 $25.00 People Color Paper 4 $4.95 $19.80 Galion of Glue 2 $10.95 $21.90 Contact Paper 4 $22.95 $91'80 Boarder 12 $2.40 $28.80 Scissors 6 $23.50 $141.00 Crinkle Cut Scissors 2 $9.95 $19.90 1st Cut Scissors 1 $27.00 $27.00 Markers <.:<. .. 1 $49.95 $49.95 t Marker Stands 4 $19.95 $79.80 12 People Colors 1 $52.00 $52.00 Jumbo Crayons 1 $39.95 $39.95 0 Color& Sha a Bin o 2 $7.95 $15.90 Rh hm Sets 30 2 $139.50 $279.00 Storage Organize ME 2 $39.50 $79.00 Records 20 $11.95 $239.00 Phona rah _ 2 $197.50 $395.00 Listenin Center 2 $195.00 $390.00 Cassette Players 2 $59.50 $119.00 _ 1 $95.00 $95.00 Sing Alon Kit Sing Along Aprons 2 $18.95 $37.90 Classic Puzzle Collection 1 $249.00 $249.00 Career Puzzle Set 1 $85.00 $85.00 Puzzle Racks _ <= '< 2 $89.95 $179.90 Lift & Lean Knob Set 2 $36.00 $72,00 Simple Single Puzzle 2 $17.95 $35.90 Help Myself Puzzle 2 $59.95 $119.90 _ Family Puzzle 1 $59.95 $59.95 Special Kids Puzzles 1 $109.95 $109.95 Opposites Puzzle Z $9.95 $19.90 Self-Esteem Books 2 $79.50 $159.00 Anti-bias Library 2 $79.50 $159.00 Sense Series 2 $32.95 $65.90 Theme Pack Set 1 $149.00 $149.00 Classic Collection 1 $425.00 $425.00 411 Kinds of Families 1 $66.50 $66.50 Feelings Books 1 $63.50 $63.50 ' Differing Abilities Books 1 $39.50 $39.50 Science/Nature Books 1 $79.50 $79.50 Spanish Libra 1 $75.00 $75.00 Multicultural Books 1 $77.50 $77.50 Story Telling Kits 1&2 Z $125.00 $250.00 Mystery Box 2 $34.95 $69.90 Building Language Librar 2 $79.50 $159.00 Classification Kit 2 $39.95 $79.90 Bear Sorting Kit 2 $19.95 $39.90 Shape/Size Board 2 $29.95 $59.90 Touch/Matching Game 2 $14.95 $29.90 Listening Lotto 1 2 $19.95 $39.90 Lakeshore Sorting Kit _ 2 $39.95 $79.90 Color Cubes 2 $22.95 $45.90 Feelln s/Faces Games 2 $19.95 $39.90 Bd Bin o 2 $16.95 $33.90 Pie Writina Boards 2 $44.50 $89.00 i Extra Pre-Writing Paper 2 $14.50 $29.00 Letter Activity Box2 $24.50 $49.00 Alphabet Teaching Tub 1 $129.00 $129.00 Circle Time Game Box 2 $22.95 $45.90 Song & Fin er Pla Box 1 $49.95 $49.95 Magnet Write/Wipe Board 2 $39.95 $79.90 Count/Graph 2 $18.95 $37.90 _ Peg Numbers 2 $34.95 $69.90 Cubes 2 $12.50 $25.00 Block People PISet 2 $79.50 $159.00 ' Block People abilities 2 $16.95 $33.90 Traffic Signs 2 $24.95 $49.90 Hollow Unit Block Set 2 $165.00 $330.00 Indestructible Boat Fleet 2 $18.95 $37.90 Sand Set 2 $39.95 $79.90 Water Play.Kit 2 $39.95 $79.90 ' Sand/Water Table 1 $159.50 $159.50 Sand Wheels2 $8.95 $17.90 Sand Movers 2 $24.50 $49.00 ' Sand Shovels 2 $16.95 $33.90 Sand Scoo er Set 2 $10.95 $21.90 Balance Beam 1 $75.00 $75.00 Easy Ride Trike 2 $159.00 $318.00 School Trike 2 $159.00 $318.00 Jumbo Trike 2 $189.00 $378.00 ' Taxi 1 $295.00 $295.00 Scooter 1 $149.00 $149.00 Poachelte 2 $19.95 $39.90 ' Hoops 2 $14.90 $29.80 Cones Mm1 $19.95 $19.95 Utility Balls 8 1/2" 4 $5.85 $23.40 Utility Balls 10" 2 $5.90 $11.80 Utility Balls 6" 2 $3.60 $7.20 Rhythm Sticks 2 $18.95 $37.90 ' Hop Scotch Carpet 1 $49.95 $49.95 Footballs 2 $3.50 $7.00 Giant Play Tunnel 1 $69.50 $69.50 Stretch Tubes 1 $69.95 $69.95 Super Bricks 1 $44.95 $44.95 ' Dressing Frames 4 $36.00 $144.00 Nuts/Bolts 2 $19.95 $39.90 Magnet Designer 2 $19.95 $39.90 String A Lon 2 $19.95 $39.90 Classic Beeds & Laces 2 $19.95 $39.90 Beg Boards 4 $5.95 $23.80 Easy Grip Pegs 2 $26.95 $53.90 Stair Builders 2 $29.95 $59.90 Snow Flakes 2 $24.95 $49.90 Bristle Builders 2 $29.95 $59.90 Interiinkers 2 $29.95 $59.90 Snap & PlayBlocks 2 $49.95 $99.90 Snap&Play Building Base 2 $13.95 $27.90 Log Builders 2 $24.95 $49.90 Magnet Blocks 2 $19.95 $39.90 People Builders 2 $27.95 $55.90 Great Gear Builders 2 $19.95 $39.90 Flexiblocks 2 $39.95 $79.90 Duplo Community 2 $39.95 $79.90 Duplo Set 2 $26.95 $53.90 Rhyming Bingo 2 $7.95 $15.90 i • Super Stencils 2 $13.95 $27.90 1 People Crayons 1 $55.00 $55.00 Class Pack Feathers 2 $8.95 $17.90 Wood Bits 2 $5.95 $11.90 1 Wiggly Eyes 2 $8.50 $17.00 Sea Shells 2 $9.95 $19.90 Glitter Sets 2 $12.95 $25.90 ' Buttons Sets 2 $6.95 $13.90 Felt Sets 2 $14.95 $29.90 Crinkles Strips 2 $9.95 $19.90 1 Foam Shapes 2 $12.95 $25.90 Rainbow Sticks 2 $8.95 $17.90 Sequins 2 $8.95 $17.90 1 Pipe Stems 1 $18.95 $18.95 Colored Sand 2 $16.95 $33.90 Jumbo Craft Sticks 2 $2.95 $5.90 1 Pom Poms 2 $7.95 $15.90 Art Trays 2 $14.95 $29.90 Teacher's Brew Art Box 1 $19.95 $19.95 1 Clay Designer Kits 2 $29.95 $59.90 No Stick Hammers 2 $17.95 $35.90 Cubbie Chalk 4 $6.50 $26.00 WritelWi a Eraser 4 $5.95 $23.80 Family Poster Pack 1 $29.95 $29.95 Career Books 1 $48.50 $48.50 1 Children Poster Pack 1 $29.95 $29.95 Giant Pencils 2 $13.80 $27.60 1 Toothbrush Holders 4 $39.95 $159.80 Giant Teeth 2 $64.95 $129.90 First Aid Kit (FannyPack 4 $21.95 $87.80 1 Everbod s Beautiful Cut 2 $10.95 $21.90 Career Cut Out 1 $10.95 $10.95 Concept Board Materials 20 $8.95 $179.00 Garbage Cans 2 $25.00 $50.00 Bulletin Boards 4 $29.99 $119.96 Fire Extinguishers 2 $50.00 $100.00 ' No Smoking Signs 2 $3.79 $7.58 First Aid Kits 2 $29.99 $59.98 Flashlight 2 $14.95 $29.90 1 Wastbaskets 2 $3.29 $6.58 Shafterproof Mirror 2 $99.00 $198.00 Room Dividers 2 $179.00 $358.00 1 Storage Pegboard 2 $240.00 $480.00 Big Book Theme Rack 2 $69.00 $138.00 Low 24x36 Rectable Table '< < 2 $99.50 $199.00 ' Small Group Table 2 $159.00 $318.00 Classic Chairs-151/2 8 $29.50 $236.00 Classic Chairs-9112 16 $24.00 $384.00 ' Teacher's Desks 4 $79.99 $319.96 4 Drawer File Cabnets 2 $199.98 $399.96 Teacher's Chairs IM 4 $89.99 $359.96 1 , w Wall Locker Storage ... 4 $259.50 $1,038.00 Classic Chairs-11 112 38 $25.00 $950.00 VCR/TV Combination 2 419.99 $839.98 Low 30x72 Rectable Table '> 4 $149.00 $596.00 Easy Reveh Units/Bins so 2 $390.00 $780.00 Storage Unit 2 $420.00 $840.00 Carpet 2 $325.00 $650.00 ' Miscellanous Items $2,000.00 $2,000.00 Shipping,Handling,Taxes $4,000.00 Total Classroom Supplies $33,077.91 Grand Total Supplies 1 $37,07 .91 ' FB - 54 "U 'fl Z �_ `l� LETTER OF UNDERSTANDING ' BETWEEN CONTRA COSTA COUNTY HEAD START GRANTEE OPERATED PROGRAM AND DIABLO VALLEY DAYCARE PROVIDERS ASSOCIATION May 15, 1997 Upon award of Expansion Grant expected at the beginning of November 1997, Head Start ' will enter a contractual agreement with 4 Family Childcare Providers of the DIABLO VALLEY DAYCARE PROVIDERS ASSOCIATION. FCC providers will be paid U$ 105.00 per child per week. Children attend FCC homes 8 hours a day, 5 days a week. ' The FCC Providers will offer 4 of their providers for Head Start. FCC Providers contracting with Head Start will receive a paid three week orientation starting in the beginning of May 1998. Upon completion of the orientation, each provider will have 5 slots available for children by the end of May 1998. By May 1998, Head Start will have chosen the children to be placed and make placed tchildren available to the provider. Head Start will provide further technical assistance as required and monitor adherence to Head Start regulations and Performance Standards. Head Start endeavors to match staff's ethnical diversity with the ethnical and language background of the children entering the program. Head Start and the contractors agree to be ' sensitive to these issues. ' Head Start recognizes that FCC providers are licensed childcare providers utilizing licensed family childcare homes and will respect their professional expertise. Providers recognize that they will be the single point of contact for Head Start families and children. As such they deliver integrated services to children and families enrolled in Head Start, including Health ' Standards, Nutrition Plans, Social Services Objectives, Disabilities and Parent Involvement as outlined in the Head Start Performance Standards. TONY COLON BRENDA JOHNS DIRECTOR PRESIDENT ' HEAD START D. V. DAYCARE PROVIDERS ASSOCIATION 4e-Q-Q f -D. v, d7. C. 0, � . I '�0C-rte o� � �,o wL 6 Vrt'oC�ra• IS. W-P- 6.)00 . To monI�o� ' NH\A:\FCC.doc/05/13/979:23 PM Appendix A - 1 ' Letter of Understanding ' Contra Costa County Head Start Grantee Operated Program and East County Provider's Network (ECPN) Upon award of the Head Start expansion Grant expected at the beginning of November 1997, Head Start will enter into a Partnership with the ECPN. The Partnership agreement will be that the ECPN will work with Head Start to identify four Family Child Care (FCC) Providers who will be willing to enter into a contractual agreement with Head Start to offer Child Care ' Service to five Head Start children, ages 3 to 5. The ECPN will utilize their monthly newsletter, referral service and ' monthly meetings to inform their membership of 165 FCC Providers, that Head Start is in need of several of them as of May 1998. The ECPN will advise the Providers that Head Start will pay the going rate for Child Care, in their area, for each child. They will furnish Paid Training sessions and orientation to Providers opting to go on the program. Upon completion of said orientation and training, Provider's will be asked to assure Head Start five slots in their Child Care. ' Head Start recognizes that FCC Providers are licensed and experts in their field and will respect their professionalism. The Providers will provide integrated services to the children and their families enrolled in Head Start, including Health Standards, Nutrition Plans, Social Service Objectives, Disabilities and Parent Involvement, as outlined in the Head Start Performance Standards. Jo n Hodges Tony Colon President Director ' CCC Head Start Riccie Sh Trustee � ' 4V Janeen Rockwell Trustee ' Appendix A - 2 ' LETTER OF UNDERSTANDING BETWEEN CONTRA COSTA COUNTY HEAD START GRANTEE OPERATED PROGRAM AND WEST CONTRA COST COUNTY FAMILY CHILDCARE A 3SOCIATION May 15, 1997 Upon award of Expansion Grant expected at the beginning of Novembel, 1997, Head Start will enter a contractual agreement with 4 Family Childcare Providers oft e WEST CONTRA COST COUNTY FAMILY CHILDCARE ASSOCIATION. ' Members of the WEST CONTRA COST COUNTY FAMILY CHILDCARE ASSOCIATION entering these contracts with Head Start will be paid U$ 105.00 per child per week. Children attend FCC-hemes-.8-hours a day,-5 days a Yveek. - ' The WEST CONTRA COST COUNTY FAMILY CHILDCARE ASSOCIATION will offer 4 of their providers for Head Start. FCC Providers of the association contra ng With Head Start will receive a paid three week orientation starting in the beginning of Ma 1998. Upon ' completion of the orientation, each provider will have 5 slots available fo children by the end of May 1998. By May 1998, Head Start will have chosen the children to be placed and make placed children available to the provider. Head Start will provide further technicial assistance as required and monitor adherence to Head Start regulations and Performa,,!nce Standards. ' Head Start endeavors to match staffs ethnical diversity with the ethnical and language background of the children entering the program. Head Start and the cdntractors agree to be sensitive to these issues. ' Head Start recognizes that members of the WEST CONTRA COST CO NTY FAMILY CHILDCARE ASSOCIATION are licensed childcare providers utilizing licensed family ' childcare homes and will respect their professional expertise. TONY COLON MA RIE DANF H JA ELI E REYNOLDS t DIRECTOR PR (DENT V1RESIDNT CCC HEAD START WEST CCC FAMILY CHILDCARE A OCI ION NM A WCCDV.doc.06l15W3:07 PM I Appendix A - 3 pU -p Z 03 r GEORGE MILLER DISTRICT OFFICES: 7TH DISTRICT,CALIFORNIA 367 CIVIC DRIVE, #14 ' PLEASANT HILL,CA 94523 2205 RAYBURN HOUSE OFFICE BUILDING (510)602-1880 WASHINGTON,DC 20515-0507 �ol�greg� of t�jet�fteb �tate� MARY LANSING DANTELL WEIWEISS 95 DISTRICT DIRECTOR DANI ' ADMINISTRATIVE ASSISTANT 3220 BLUME DR. otto of kkepregentatibeg SUITE 281 COMMITTEE ON RESOURCES RICHMOND,CA 94806 COMMITTEE ON ECONOMIC AND Wazbington, ;DC 20515-0507 (510)262-6500 EDUCATIONAL OPPORTUNITIES - 1407 TENNESSEE ST. VICE CHAIR VALLEJO,CA 94590 DEMOCRATIC POLICY COMMITTEE (707)645-1888 May 27, 1997 TTY(202)225-1904 ' Commissioner Administration on Children, Youth and Families Department of Health and Human Services ' 3030 Clarendon Blvd., Suite 240 Arlington, VA 22201 ' Dear Sir/Madam: I ma writing to express my support for the Head Start Expansion Grant being submitted by the Community Services Department of Contra Costa County, California. Contra Costa County has realized tremendous revitalization of its Head Start program, and under ' strengthened professional leadership this program is once again fulfilling its mission to the children and families of this County. Nonetheless, there is room for improvement— new Head Start sites in presently underserved communities, enhanced inter-agency collaboration, and full day, year t round programming. These proposed service.enhancements are a direct response to needs identified through the County's recent community and parent needs survey, and the very real challenges presented by welfare reform and implementation of Temporary Assistance for Needy ' Families (TANF). Funding of Contra Costa County's Head Start Expansion Grant request can make these valuable ' enhancements a reality, and will be a much celebrated and welcomed addition to the County's Head Start effort. I am confident that you will share my enthusiasm and support for this proposal, and look forward to your favorable consideration. ly, (Zr e i ler cc- Member of Congress t 1 ' Appendix B - 1 PRINTED ON RECYCLED PAPER MAY-21-1997 13:51 FROM SOCIRL SERVICE DEPT. TO 65551 P.01 . CONTRA COSTA COUNTY �• Social Service Department John Cullen, Director May 20, 1997 TO WHOM rr MAY CONCERN ' It is with pleasure that we offer our h YsuPPort for the Community Services Department, Head Start Division, to expand their program to provide comprehensive full-day, year-round child care, health and family services for 180 new children. ' The Contra Costa County Social Service Department, in compliance with HR 3734, needs to place 5,400 TANF recipients in work activities in the fiscal year 1997. 5,200 more children will need child care services. Head ' Start is responding to this need with its proposed expansion grant. ' Head Start delegate staff work with our Department on our program planning committee to meet the challenges of Social Welfare Reform. Head Start's long-established policy to lead families toward self-sufficiency connects directly with the value statement of our GAIN redesign project. We recognize the importance of high-quality child care for our families ' receiving TANF and fully endorse this expansion grant. Sincerely, 'Aw_"�A ' John Cullen Director JBC:sjb I g 1 tADMINISTRATIVE OFFICE: 40 Douglas Drive • Martinez -A4*endjPrQ-4Bes Vuiuer (510) 313-1500 FAX (510) 313-1575 t � BRENTWOOD UNION SCHOOL DISTRICT J.DOUGLAS ADAMS.SUPERINTENDENT 255 GUTHRIE LANE • BRENTWOOD,CA 94513 (510)634-1168 FAX(510)634-8583 BRENTWOOD SCHOOL GARIN SCHOOL RON NUNN SCHOOL EDNA HILL SCHOOL WILLIAM B.BRISTOW MIDDLE SCHOOL (510)634-3408 (510)634-5252 (510)516-0131 (510)634-3548 (510)516-8720 Fax(510)513-0697 Fax(510)513-0698 Fax(510)513-0995 Fax(510)513-0696 Fax(510)516-8725 ' Commissioner ' ACYF Operations Center 3030 Clarendon Blvd, Suite 240 Arlington, VA 22201 This letter is written in behalf of the Head Start program and its request to expand the program in the Brentwood area. currently, I serve as Superintendent of schools for the Brentwood Union School District and I have been associated with the program for the past five years. Personally, my association with the program goes back another twenty-five ' years. My mom and dad were instrumental in helping to bring the Head Start program to Brentwood. They and other concerned citizens field that ' the program would fill an important need in our community. They were right in this assessment. As a child growing up in the community and as a child of an educator in the school system, I saw first hand how important the program was in preparing young children for school. Now as Superintendent, I am even more convinced of the role it plays in helping children and parents prepare for public school. It's time to expand the program. Brentwood is growing and so is the number ' of children who could benefit from an expanded Head Start program. I hope that you will consider their application and please do not hesitate to contact me if you have additional questions. Sincerely, J. Douglas Adams ' Superintendent JDA:Irf Appendix B - 3 t � WEST CONTRA COSTA UNIFIED SCHOOL DISTRICT ' PUPIL SERVICES CENTER 2465 Dolan Way San Pablo, California 94806 Telephone (510) 724-3230 Herbert M. Cole Jr., Ed.D. Steve Collins Superintendent SELPA Director May 22, 1997 Contra Costa County Head Start 2425 Bisso Lane, Suite 120 Concord, Ca 94520 To whom it may concern: I am writing a letter of support for the Contra Costa County Head Start Program's application for an Expansion Grant. The West Contra Costa Unified School District (WCCUSD) and Contra Costa County Head Start Program have worked very closely to integrate preschool special education students into the Head Start classrooms. At this time WCCUSD and CCC Head Start co-serve 70 children. These children's disabilities range from minor speecn/language problems to severe and multiple handicaps. The dually served children are enrolled in the Head Start classrooms and receive special education services on Head Start sites by speech/language pathologists (Designated Instructional Services) and special education teachers and aides (full inclusion). The Head Start and WCCUSD staffs team teach and work collaboratively to provide an adapted curriculum so that each special education student is successful in the least restrictive environment. Head Start and WCCUSD have a strong, cooperative relationship. We have jointly developed a Memorandum of Understanding to formally delineate the working process between our two agencies. Also,the Knolls Preschool speech/language pathologists and Head Start staff has established a procedural guideline which helps coordinate speech/language services. WCCUSD and Head Start management staff have regularly scheduled plarming meetings. ' Appendix B - 4 Page 2 The WCCUSD Early Intervention Program strives to meet the special education needs of eligible children and we rely greatly on Head Start to provide general preschool opportunities to our special needs children so that these children can be with non disabled role models. WCCUSD has a large number of working parent and/or single parent families who need high quality and dependable child care. Our families with ' disabled and non disabled children reap the benefits from Head Start's assistance by getting support for things like dental and vision screening; child care which coordinates with the school district; help with transition into district kindergarten classrooms; and ' aid in contacting and coordinating services of other agencies so that children come to school happier and healthier. I most whole heartily support Contra Costa County Head Start Program as a recipient for expansion to add 180 full-day, full-week, full-year child care slots. Sincerely, Steve Collins SELPA Director West Contra Costa Unified School District SC:pb cc: Dr. Herbert Cole Anna Blackman Appendix B - 5 ' OAKLEY UNION ELEMENTARY SCHOOL DISTRICT Post Office Box 7;91 Mercedes Lane Oakley,California 94561 Telephone: 510/625.0700 Fax: 510/625.1863 "The Best And Getting Better" ' I ' May 23, 1997 Commissioner ACYF Operations Center 3030 Clarendon Boulevard, Suite 240 Arlington, VA 22201 1 This letter is expressing the support of the Oakley Union Elementary School District for the expansion of the Head Start Program. This program has provided needed preschool for many children in our area. Oakley and it's surrounding areas have grown tremendously over the past few years, and it is ' projected that this growth will continue well into the future. The expansion of the Head Start Program is vital to meet the preschool needs of the residents of our growing community. The expansion grant for which Head Start is applying will provide new sites for preschool in our area, as well as much needed full-day and year-round care. Many of our current preschool ' options do not continue into the summer months, requiring parents to find other means. By working closely with the Community Services Department of our county and other agencies, the Head Start Program can meet these needs. As indicated by community and parent surveys conducted by Head Start, there is also a need for increased Temporary Assistance for Needy Families (TANF); the expansion of Head Start program would provide necessary options for many low income families, as well as plan for future growth needs. Thank you in advance for your support of this worthwhile and needed grant. Sincerely, tFrank J. Hengel Superintendent Gehringer School. 625.7070 FJH:kd Laurel School: 625.7090 Oakley School: 625.7050 O'Hara Park School: 625.5060 Vintage Parkway School: 625.6800 . Kxt htsen Schoof District 1923 Delta Road • P. O. Box 265 Knightsen, California 94548 ADMINISTRATION BOARD OF TRUSTEES VICKEY RINEHART (510) 625-0073 MARVIN COZBY SUPERINTENDENT Fax: (510) 625-8766 JAMES FRANK JUDITH GAMING KAREN DUNCAN May 16, 1997 KAY LIDDINGTON BUSINESS/ DOROTHY WALTER SUPTS SECRETARY Contra Costa County Community Services Department 2425 Bisso Lane, Suite 120 1 Concord, Ca. 94520-4830 Gentlemen: ' It is with great pleasure we offer our hearty support for the Head Start Program Expansion Grant. We have found programs similar to Head Start give our students the positive and structured environment they need to learn effectively. Childcare is a big issue in most communities. With the efforts of parents to return to work, good childcare will become even more scarce. It is our hope that the grant will be funded so Contra Costa County students will receive the appropriate and nurturing care that they need. Sincerely, Vickey>Rinehart Superintendent/Principal VR/me 1 t Ktughtsen "nu] luAppendix B - 7 ning for s fG • • CONTRA COSTA D CASPECIAL EDUCATION LOCAL PLAN AREA poi CONTRA COSTACD2520 Stanwell Drive, Suite 270,Concord California 94520 S E L PA H (510) 827-0949 FAX: (510) 825-1124 May 20, 1997 Contra Costa County Head Start 2425 Bisso Lane, Suite 120 ' Concord, CA 94520-4830 Dear Head Start Program Manager: This letter is in support of the Head Start Program Expansion Grant application. ' In our capacity of providing services to children eligible for Special Education, we work closely and effectively with the Contra Costa County Community Services Department, Head Start Program. Because of changes that will come about as a result of Social Welfare Reform, children ' of working parents need high-quality and continuous childcare. By implementing a 180 new full- day, full-week, and full year childcare slots for children and families in their program, these ' objectives can be met. Please give your every consideration for approval of this application. Sincerely, Johnny ZWelton, Ed.D. Director i Visit our Web Site atA1ypeq0Wf3USea.us/selpa/ccselpa.htm WEST CONTRA COSTA UNIFIED SCHOOL DISTRICT 1108 Bissell Avenue Richmond, CA 94801-3135 ' Herbert M. Cole,Jr., Ed.D. Telephone: (510) 620-2205 Superintendent of Schools FAX(510)236-6784 May 21, 1997 1 Stephan Betz, Ph.D., Family Service Specialist Contra Costa County Community Services Department ' 2425 Bisso Lane, Suite 120 Concord, CA 94520-4830 Dear Dr. Betz: It is with great pleasure that we offer our hearty support for the Community Services Department, Head Start Division, to expand their program to provide comprehensive full-day, year round child care, health, and family services for 180 new children. ' The Contra Costa County Department of Social Services, in compliance with HR 3734, needs to place 5400 TANF recipients in work activities in the fiscal year 1997. Five ' thousand two hundred more children will need child care services. Head Start is responding to this need with its proposed expansion grant. Head Start delegate staff work with our department on our program planning committee to meet the challenges of Social Welfare Reform. Head Start's long established policy to lead families toward self-sufficiency connects directly with the value statement of our GAIN re-design project. We recognize the importance of high quality child care for our families receiving TANF ' and fully endorse this expansion grant. Sincerely, ' Herbert/endent Cole, Jr. Superin of Schools ' HMC:cl (HHMC.190) ' Appendix B - 9 MARTINEZ UNIFIED SCHOOL DISTRICT Office of the Superintendent ' May 20, 1997 Commissioner of ACYF ACYF Operations Center 3030 Clarendon Boulevard Suite 240 Arlington, VA 22201 ' Dear Commissioner: ' I am writing to formally state my unequivocal support for Head Start in the County of Contra Costa. As Superintendent of the Martinez Unified School District, it is clear to me that Martinez ' children need and would profit from the activities of Head Start. This vacuum would be effectively filled by the proposed full day, year round program. ' I am told that years ago a vibrant Head Start program was offered in conjunction with the Martinez Adult School. As I understand it, plans exist to create 20 slots in the family child care option and locate that program within Martinez. Head Start does a great job and has the support ' of administrators, teachers and parents. Head Start officials have been diligent in surveying the parents of our community and envision a program that meets not only those needs but will respond to future TANIF needs as well. ' Lastly, individuals associated with both Community Services and Head Start in Contra Costa County are visionary, compassionate and dedicated individuals who work hard daily with this ' identified population. Their efforts, in my view, are most worthy of support and are of great benefit to children and adults in our community. If I can answer further questions, please do not hesitate to call on me. I Sin erely, r: SCOTT BROWN, Ed.D. Superintendent of Schools Martinez Unified School District SB:jw 921 Susana Street,Martinez,California 9 eP djYA%1.0'W3-0480 Fax:510 313-0476;510 229-3023 �EIEO SCy MT.DIABLO UNIFIED SCHOOL DISTRICT JAMES W.DENT EDUCATION CENTER ' 0 1936 Carlotta Drive Concord;California 94519-1397 (510)682-8000 U OFFICE OF SUPERINTENDENT May 28, 1997 ACYF Operations Center 3030 Clarendon Boulevard, Suite 240 Arlington, VA 22201 ' To Whom It May Concern: 1 Please consider this letter of support for the grant request from the Contra Costa County Head Start Program for expansion funds for the implementation of additional child care slots for the children and families of Contra Costa County. Contra Costa County Head Start has provided an outstanding program for the children of the Mt. Diablo Unified School District for more than 11 years and currently provides extensive child care services for our children at Cambridge Elementary School. If approved, Head Start will collaborate with the Child Development Division to provide full-day, full-week, year-round services for children. The needs of the families within this district far exceed the services currently available. The addition of more programs will help serve at least a portion of these children. Thank you for your consideration. Sincerely, _ Paul E. Allen Superintendent /plv Appendix B - 11 AN EQUAL OPPORTUNITY/AFFIRVfA77VE AC770N EMPLOYER FAX(510)689-1649 Community Services Department Child Nutrition 374-3850 Contra Community Action 313-7363 Administration Costa Head Start 646-5540 Housing and Energy 646-5756 1220 Morello Avenue, Suite 101 Martinez, California 94553-4711 County/ —1.-1 �/ Child Development Division (510)313-7350 2730 Maine Avenue Fax: (510)313-7385 Richmond, California 94804-2998 Scott Tandy, - ` 510 374-3994 Director j',%, t Fax: (510)374-3996 Wilda Davisson, Program Manager May 28, 1997 tThe Commissioner, A.C.Y.F. Operations Department of Health and Human Services 3030 Clarendon Blvd., Suite 240 Arlington, Virginia 22201 ' Dear Sir; It is with great pleasure that we offer our hearty support for the Community Services Department, Head Start Division, to expand their program to provide comprehensive full-day, year round child care, health and family services for 180 new children. The changes affecting our community due.to Social Welfare Reform will create a need for full day, year long high quality, comprehensive child care and family services. Such ' services give families and children the positive and structured environment that they need to learn effectively. Head Start is responding to this need with its proposed expansion grant. We recognize the importance of high quality child care for our families in this county and fully endorse this expansion grant. Yours truly, Wilda Davisson, Program Manager Child Development Division ' Appendix B - 12 Affirmative Action/Equal Opportunity Employer ....... o Contra Costa County Health Services Department ` PUBLIC HEALTH DIVISION o Child Health & Disability Prevention Program 595 Center Avenue, Suite 310 sra couK` Martinez, CA 94553 (510) 313-6150 May 27, 1997 To Whom It May Concern: The Child Health and Disability Prevention (CHDP) Program agrees to participate with Head Start to work together to expand services across the county, to expand the special Family Day Care Head Start Program and for Early Head Start from birth to three, if the county receives these grants. ' By expanding services, we will be able to ensure that more children are receiving CHDP exams through the Head Start Program and thus, getting necessary wellness care. ' We look forward to working with you on this wonderful opportunity to reach more children and families in our County. Bob Isom, PHN, MPH CHDP Deputy Director B 13\g randtr.hs ' Appendix B - 13 1 �► ' i lllil'il �Y 1 Child Care May 11, 1991 1 Conch "Helpingpm'e)rts Tony Colon, Director put tbepieces tq�etber Head Start, Contra Costa County 2425 Bisso Lane #120 ' ADMICISTIOTIp, Concord, CA 94520 1035 Detroit Ave.,Sle.20(1 Concord,CA 94518 (51o)676-5442 Dear Mr. Colon, 1 GIo)825-2,3z FAX . . Clilu)1u=,u.TII I The Child Care Council supports the Contra Costa Head Start Program's plans to AND NUrRITIo,F I R06MM 1035 Detroit Ave.,Ste.200 provide full year, full day programming for HeadStart families who need it. Concord,CA 94518 (5 10)676-6117 (510)825-27 i2 FVX As the Child Care Resource and Referral Agency, the Council receives 8,000 to 10,000 calls each year from parents seeking child care. Approximately 10% of 2 1 3-1 .Bararrr -Ben Aee. these call are from very low income (Head Start eligible) parents requesting lull Richmond,CA 948(15 day, full year subsidized child care so they can look for or accept employment. (5 10)233-KIDS (510)23 -3713 FAX i These numbers will only increase as welfare reform is implemented. We estimate 1 Ct\TRM.ARB an additional 3,000 children will need subsidized child care in the next year alone 1035 Detroa nre.,ste.600 j as a result of welfare reform. Concord.CA 94520 15101 676-1IDS (510)676o2s''``'` Since Head Start already serves a large number of welfare recipients, it makes SOtTH COUVI sense to redesign at least some portion of your program to serve these families' (510)8'0-0;08new need for full day, full year child care. ' Bmtol,w�scrl 26382 Bishop Ranch,Ste. 110 i In conclusion I would like to reiterate our support and our commitment to San Ramon,f,:1 94583 promulgate information to the child care community about the plans of Contra 100 ``Kt`' Costa Head Start programs to provide full year, full da programming. 1005 Fitrnren Rd. � P g P Y Y P g g. Antioch.CA 9609 (510)778-RIDS i 1 (510)7-:8 33iO FAA Sincerely, 1 Catherine J. Ertz-Berger Executive Director i 1 Appendix B - 14 TU 'D 2 O 5Z n 'O -p m z D X O r ` CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT OS ARBOLES PR©JECT i This is a project to construct a two-classroom building on property owned by the Housing Authority of Contra Costa County. Location The building will be constructed on a parcel of land contiguous to a Housing Authority low-income housing project located in Oakley, California. See iAttachment#1 —Area map and Attachment#2 "Los Arboles Project Site Map." Property Owner iThe owner of the property is the Contra Costa County Housing Authority, which has agreed in principle to enter into a long-term lease for the land with Contra ! Costa County Head Start. See Attachment#3—"Letter of Intent' from the Housing Authority. iBuilding Description and Features The building will be a single-story structure, standard construction, of ' approximately 3,600 square feet, and of a scale and appearance that will be architecturally compatible with the surrounding area. See Attachment#4 - Architect's floor plan and building elevation. ' . Two classrooms will be provided, each approximately 910 square feet. Each Pp Y q classroom will have two (2) toilets, and a trough sink with multiple faucets for ! use by children. Floor covering in the classrooms will be part carpet and part vinyl / composition tile. Each classroom will have built-in storage cabinets. • A kitchen of approximately 200 square feet is included. i • The building will have adult restrooms, office areas, a reception center, and a conference/staff lounge area. The building will also have a fire alarm system and smoke detectors. Exterior Improvements ! The following are included in the overall project for Los Arboles: i • A fenced area of approximately 6,900 square feet is provided. Part of the area will be grass, and part will be paved. Trees and shrubs will surround portions of the play area. i • Vehicle access to the site will be via a semi-circular driveway, which will permit safe, convenient discharge and pickup of Head Start children. Some off-street parking for staff will be provided. Other parking will be curbside on a LOS ARBOLES PROJECT Appendix C - 1 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT € wide, little-used street where most traffic is by residents of the housing complex. CA State Licensing Requirements This building will satisfy all State of California licensing requirements, permitting two (2) classrooms of twenty (20) children each. AreaZoning The property is zoned M-29, multiple-land use, the Los Arboles Project is 1 compatible with this zoning. Contra Costa County is the zoning agency. Flood Zone The property is in Flood Zane Designation A. No special flood prevention P P Y 9 measures are included in this project. Of importance is the fact that this property did not flood - or otherwise have any problems - during the very heavy rains in December, 1996. Estimate of Cost The architect's estimate of costs for the Los Arboles Project is $542,900. See Attachment#5 - "Los Arboles Child Development Center Cost Estimate" for details of the cost components comprising the estimate. Construction The Housing Authority has agreed in principle to enter into an agreement with Contra Costa County Head Start to undertake the project on behalf of Head Start. This would be a "turn-key" operation, from design through completion of the work and final acceptance. The project will be put out to formal bid and award in compliance with Housing and Urban Development's Federal procurement and contract procedures. See Attachment#6— "Letter of Intent to Enter into a Development Agreement°' from the Housing Authority. (Contra Costa County's Housing Authority had previously done several other, similar projects for Contra Costa County Head Start, with excellent results.) The building and site work will be done in compliance with all building and fire safety codes and Americans with Disabilities Act requirements. The Housing Authority estimates the whole project's time to completion will be twelve (12) months from the point at which the Agreement between the Housing Authority and Head Start is executed. LOS ARBOLES PROJECT Appendix C - 2 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT i Attachment A Los Arboles Oakley Center Cost Estimate For a breakdown of costs involved with the Los Arboles site construction, please see the following figures: ' Survey and Soils Engineering $ 4,0 0 Architecture and Engineering Fees $32,000 Sanitary District Connection Fees $ 5,500 Developer Fees $10,000 ' Use Permit Fees $ 1,500 Building Permit Fees $ 4,000 Construction Costs Bonds & Insurance $12,000 General Conditions $6,500 Site Work (Excavation,fencing, $50,000 landscaping) For playground equipment, see "Classroom / Outdoor" or 7-E Concrete $37,000 Metal Connectors $1,200 Wood/Plastics (Rough framing, finish $40,000 carpentry) Telephones and installation $2,000 Thermal/Moisture protection $36,000 insulation and roofing) Doors/Windows $31,000 Finishes $34,000 Specialties $5,000 Equipment $13,000 Mechanical (plumbing, plumbing $40,000 fixtures, HVAC Electrical and alarms stem $40,000 Contractor's overhead $37,000 ' Contractor's profit $37,000 Total estimated construction costs $419,700 Construction Contingency $44,200 S Costs Total Estimated Development $520,900 ATTACHMENT A.-LOS ARBOLES COST ESTIMATE Appendix C - 3 t-.a. .. ..S:J"_,•Ytr Y[- 'L,: uk^r Sa.... QI} "� � � � �� • �� tit �- r L f { [t r. r� f s7i•� f lL 3 t j f3 t P Y Appendix C -4 C\l K71 M.1r 31lT11).1)93loEtl9'Sol yy z 1 4 Ell L ' yI. aI a . if f l.; ' Appendix C - 5 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT LOS ARBOLES PROJECT ' PROPOSAL FOR CONSTRUCTION OF.A FACILITY GRANTEE: Contra Costa County Head Start GRANT: 1997 Expansion Grant ' FACILITY LOCATION: Las Dumas Avenue, Oakley, California ' FUNDING REQUESTED: $520,900 FUNDING SOURCE: Base ❑ Quality ❑ Program Improvement ❑ Facility Fund ❑ Expansion Startup ❑ Other❑ mom•� �, s„ �. � y.��� �� � _ Sof � ,rte .mac.WMINOWNW, 99""M MOM' Yes #1 Provide written documentation Contra Costa County Head Start determined that,even there are no alternative facilities, or though two 40-year-old sites were located in the vicinity, ' they are suitable without major it would have cost far too much money to: 1) bulldoze renovation, and the costs are more the existing building, 2)clear the land, 3)drill for a new expensive than construction. water source, and 4) construct a new site. Head Start's cost to proceed with this project would be well over ' $500,000. Yes #2 Submit written application signed The written application is located in the expansion grant by Board and Policy Council. itself, as part of the required application process. Approval for purchase and construction can be found in the grant petition. Yes #3 Provide a legal description of the The building will be located on property owned by the site of the facility proposed, and an Housing Authority of Contra Costa County. Los Arboles ' explanation of the appropriateness of will be located in part of a low-income housing project, the location to service area. Discuss which makes it appropriate for our families and children effect facility will have on living in the surrounding community. Transportation is transportation, collaboration with not an issue, since all services are delivered in the other agencies, and other program neighborhood of Head Start families. Legal description activities. will be provided upon approval of grant application. Yes #4 Provide plans and specifications The building will be approximately 3,600 square feet. It ' of the proposed facility, including size will contain two classrooms, about 910 square feet each and type of structure, number and (20 children capacity each). There will be adequate description of rooms, and lot on which adult and children's restrooms, offices, conference building will be located (including rooms, reception, and kitchen area. Exterior ' space available for playground and improvements include a 6,900 square foot play area, parking). some off-street parking, off-street discharge and pickup of children. See Attachment#4—architect's site plan and schematic floor plan for the Los Arboles project. Yes #5 Submit the proposed schedule It will take approximately twelve(12)calendar months' for construction and occupancy. time from notification that funding is approved until ' project is completed. LOS ARBOLES CONSTRUCTION FORM ' Appendix C - 6 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT 10 Yes #6 Describe the intended uses of The intended usage of the Los Arboles facility will be the facility. (Must demonstrate facility occupation solely by the CCC Head Start program. It is will be used principally as Head Start the intent of the Grantee to support a full-day, year- center or a direct support facility for round educational program for 40 Head Start children. Head Start.) State portion to be used No other community agencies/programs will have for other purposes. access to the facility. Yes #7 Provide assurances that facility By State of California law, this facility will be ' will be constructed to comply with constructed in compliance with building and fire safety local licensing and code codes, as well as to meet ADA requirements. requirements, ADA, Section 504, and ' Flood Disaster Protection Act. Yes #8 Describe how it was determined Head Start Managers conducted a search for a suitable that suitable facilities were not facility in the Oakley area. The major hurdles to finding ' available, explain how lack of facilities space were as follows. will inhibit operation of the program 1) Cost-after researching sites, it was and, if appropriate, provide the cost determined that: a)all of the projects would comparison. be too costly; b)the possible sites' ' buildings would not meet licensing requirements or fire codes; c)there was no public water or sewer service to the possible site locations; ' 2) Construction- It would be necessary to demolish two existing 40-year-old structures at one possible site, as well as to ' cap off the existing water well, drill a new well, and construct a new leach line. Yes #9 Provide the terms of any Terms would be provided with the understanding that: proposed loan and the repayment 1) Funding (of the amounts established in the plan. Los Arboles project's budget)would be provided from Contra Costa County Head Start's budget and/or from other funds ' available through Contra Costa County's Community Services Department.; 2) Funding demands issued by the Contra ' Costa County Housing Authority would be honored and processed by the Community Services Department; 3) A reasonable timeframe for the project will ' be agreed upon. Yes #10 Discuss the effect that the Contra Costa County Head Start will generate local construction will have on ability to Housing Authority share dollars as a result of an influx meet non-Federal share. of State preschool funds. Services provided through the collaborative effort will generate monies that will be considered matching funds (or State preschool funds). Yes #11 Provide a certification by a The concept's schematic design was done by State of licensed engineer or architect as to California-registered architects. Final designs, when the technical appropriateness of the completed, will also be done by registered facility. professionals. LOS ARBOLES CONSTRUCTION FORM ' Appendix C - 7 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT _ Yes #12 Discuss the effect that the The majority of the award (85%) is ear marked for construction will have on the ability to program operations.' It is projected that costs will be meet the limitation on development lowered, due to the fact that expansion funds will be ' and administration costs of Section used for all start-up expenditures. All previous grants 644(b). One-time costs are not combined do not exceed the 15%Administrative cap subject to the limitation. cost. Yes #13 Provide assurances that Grantee The Contra Costa County Housing Authority has agreed ' will obtain an interest in the site in principle to a long-term land lease with Contra Costa sufficient to assure undisturbed Head County Head Start. See Attachment#3—"Letter of Start use for useful life of facility. Intent"from the Housing Authority on the Los Arboles Project. Yes #14 If not purchasing land, describe See previous comment(Proposal Checklist#13). the easement, right of way, or land rental. Yes #15 Provide an assessment under This will be done upon receipt of funding. As the site is the National Environmental Policy Act part of an existing low-income housing project, it is and the National Historic Preservation expected that a negative declaration of environmental ' Act. impact would occur. No #16 Provide assurances that Grantee Not applicable. The land is leased from the Housing will comply with requirements of Authority of Contra Costa County; the portion to be Uniform Relocation Assistance and used for construction of the Los Arboles project is ' Real Property Acquisition Policies currently vacant; therefore, relocation is not an issue. Act. (Refer to Proposal Checklist#13 and#14.) Yes #17 Submit a statement describing The Contra Costa County Housing Authority has agreed ' the procedures used to engage the in principle to manage the full project on behalf of persons/companies which will Contra Costa County Head Start. (See Attachment#6- construct. Assurance must be "Letter of Intent to Enter into a Development provided that all laborers and Agreement'for the Los Arboles project.) The Federal ' mechanics employed by contractors Housing and Urban Development'sl procurement and or sub-contractors shall be paid contracting procedures(which mandate compliance wages that are not less than those with the Davis-Bacon Act)will be followed. prevailing on similar construction in the locality, in accordance with the Davis-Bacon Act. No #18 Submit all proposed contracts Final design and preparation of contract documents will ' pertaining to the purchase of land and not be done until the Los Arboles Project's funding has construction of the facility. Contract been approved. must contain: 1) a provision that the total price of the contract shall remain fixed; 2) include a provision stating that the price may not be increased (except for reasons,which are beyond the builder's control and are unforeseeable at the time the contract ' was entered into). The Regional Office must approve increases in writing. LOS ARBOLES CONSTRUCTION FORM ' Appendix C - 8 1 i CONTRA COSTA COUNTY HEAD START 1 1997 EXPANSION GRANT 3, n Yes #19 Provide a detailed estimate of The architect's cost estimate for this project is$520,900 the cost of the construction, and -for building construction and site improvements only. 1 compare cost to the cost of The determination was made that there was no other occupancy of either: 1) the current facility available to purchase, lease, or through donation facility, or 2) a facility available for -with the exception of two 40-year old buildings which purchase, lease, or donation. required complete demolition at extensive cost. Please 1 refer to"Attachment A"for abreakdown of construction costs. No #20 Provide an appraisal of the value The land will be leased. 1 of the land. Yes #21 Provide an estimate of the one- Estimated one-time construction costs are$520,900. time costs including -but not limited Please refer to operating budget for specifics. to-down payment, professional fees, "Attachment A's"start-up monies also include 1and moving expenses. classroom materials, supplies, furniture, and computers. Yes #22 Provide an estimate of the on- The rental cost to Head Start involves: going costs, including—but not limited -Land Usage-$2,000.00 per year; ' to—mortgage payments, insurance -Electrical, water, garbage-$8,400.00 per year; premiums, maintenance costs, and -General maintenance and repair-$5,700.00 per year; property taxes. -Occupancy costs/lease mgmt. /prop. management- $1,700.00 yr. 1 Yes #23 Provide a statement of the share All incurred costs will be paid through the expansion of the cost that will be paid with grant grant award. There will not be a mortgage payment funds. (as stated in the budget). There will only be a 1 $2,000.00 per year cost for land usage(as stated in Proposal Checklist question#22). Yes #24 If facility is used for other The facility will be used strictly for a full-day, year-round purposes, provide information program. There is no window to allow other usage of 1 demonstrating that Grantee will the facility on a continuous basis. charge for use of non-Head Start part, in accordance with applicable OMB 1 cost principles. Yes #25 Submit assurances that Grantee There will be no mortgage. The facility will house two will comply with all conditions placed Head Start classrooms. Fire insurance will be provided on grant regarding protecting Federal by CC County's self-insurance program. Funds for 1 interest, inspection reports, use of the maintenance and operation of the facility will be facility, default on mortgage, included in the Head Start budget, as practiced by all insurance, maintenance of facilities, other Head Start centers. Federal Housing and Urban 1 copies of official documents, retention Development procurement and contracting procedures of records, audits, prior approval for will be followed (see Proposal Checklist question#7). use of grant funds, program income, Copies of official documents, including Contra Costa and procurement procedures. County Head Start records and audits, are available for 1 review at the office of the Contra Costa County Administrator in Martinez, California. (Please see Proposal Checklist question#13 for prior approval.) LOS ARBOLES CONSTRUCTION FORM Appendix C - 9 iCONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT i ; L0 NOGALES PROJECT iThis is a project to install a one-classroom, modular building on property owned by the Housing Authority of Contra Costa County. Location The building site is a parcel of land contiguous to a Housing Authority low-income housing complex located in Brentwood, California. The new building will be sited approximately 75 feet from an existing single-classroom Head Start facility. See Attachment#1 — Location map and Attachment#2 —"Proposed Site Plan for New Child Care Center." iProperty Owner The owner of the property is the Contra Costa County Housing Authority, which has agreed in principle to enter into a long-term land lease for the land with Contra Costa County Head Start. This type of arrangement is in use at the i existing Head Start facility at this location. See Attachment#3—"Letter of Intent' from the Housing Authority. iBuilding Description and Features The building will be a single-story, modular one of about 1,290 gross square feet. i It will be approximately the same size as an existing, adjacent Head Start building, and will be architecturally compatible with the surrounding area. See Attachment#4—"New Child Care Cente►" for a schematic floor plan. iThe building will have adequate space for one classroom of twenty (20) children. Of the gross space noted above, approximately 910 square feet will be used solely for classroom and child activities. Floor covering in the classroom will be part carpet and part vinyl /composition tile. There will be a separate restroom for children with two (2) toilets and two (2) sinks, as well as ia separate restroom for adults. • A kitchen of approximately 120 square feet is included. • Interior storage cabinets are included. i . The building will have a fire alarm system and smoke detectors. Exterior Improvements i The following are included in the overall project for Los Nogales: 1 ' LOS NOGALES PROJECT Appendix C - 10 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT * A fenced play area, of approximately 2,660 square feet (segmented into two parts) is provided. * Vehicular access to the building will be via a paved driveway and turnaround area. Some new parking will be provided. Any overflow can be handled by an adjacent parking area, or curbside along the city street leading to the Los Nogales Head Start site. CA State Licensing Requirements The modular building will satisfy all State of California licensing requirements for a 20-child-classroom facility. Area Zoning The property is zoned R-2, medium-density, single-family residences. There is an existing Contra Costa County Head Start modular building about 100 feet distant, and the City of Brentwood advises that installation of the new facility would be compatible with this zoning. Flood Zone The property is in Flood Zone Designation C, requiring no special provisions or conditions. Estimate of Cost The architect's.estimate of cost for the Los Nogales Project is $252,900. See Attachment#5 — "Brentwood Head Start Modular Cost Estimate" for cost component details of this project. Construction The Housing Authority has agreed in principle to enter into an agreement with Contra Costa County Head Start to undertake the project on behalf of Head Start. This would be a "turn-key" operation, from design and procurement through completion and final acceptance. The project's construction work and procurement of the modular unit will be put out to formal bid and award, in compliance with Housing and Urban Development's Federal procurement and contract procedures. See Attachment #6—"Letter of Intent to Enter into a Development Agreement" regarding the Los Nogales site in Brentwood from the Housing Authority. (The Housing Authority had previously managed the procurement and installation of the existing Head Start facility at this site, with excellent results.) LOS NOGALES PROJECT Appendix C - 11 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT The building and site work will be done in compliance with all building and fire safety code requirements, as well as Americans with Disabilities Act requirements. The Housing Authority estimates the whole Los Nogales Project's time to completion will be twelve (12) months from the point at which an agreement between the Housing Authority and Head Start is executed. LOS NOGALES PROJECT Appendix C - 12 CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT ■ Attachment B ■ Los Nogales Brentwood Center Cost Estimate Survey Soils $ 2,500 Architecture and Engineering $14,100 Sanitary District Connection Fees $ 4,000 ' Developer Fees $ 8,000 Use Permit Fees $ 1,000 ' Construction Costs Bonds & Insurance $6,200 Design Bldg. Eng. $5,000 ' Modular Building $93,200 Delivery $1,000 Installation $2,500 ' Skirting $2,600 Grading $9,000 Demolition and culvert $3,400 ' Curbs and Gutters $4,000 Site Drainage $10,000 ' Foundation $7,500 Trash Enclosure $5,100 Site Electric $4,700 Site Plumbing $13,900 Fire Sprinklers $6,000 Concrete Flatwork $3,900 ' Steps, Ramps, Handrail 6,100 Fencing 2,700 Paving 10,400 Alarm System 2,800 Total estimated construction costs $201,200 ' Construction Contingency $20,100 Total Estimated Development Costs $252,900 ATTACHMENT B-LOS NOGALES COST ESTIMATE tAppendix C - 13 CONTRA COSTA COUNTY HEAD START ' 1997 EXPANSION GRANT LOS NOGALES PROJECT ' PROPOSAL FOR PURCHASE OF MODULAR UNITS GRANTEE: Contra Costa County Head Start GRANT: 1997 Expansion Grant ' FACILITY LOCATION: Orchard Drive Brentwood California FUNDING REQUESTED: $252,900 FUNDING SOURCE: Base ❑ Quality ❑ Program Improvement ❑ ' Facility Fund ❑ Expansion Startup ❑ Other ❑ :Yes N PROPOSAL CHECKLIST COMMENTS , Yes #1 Submit written request to Contra Costa County Board of Supervisors has purchase a modular unit signed by approved this request. (See Contra Costa County ' appropriate arties. Board Order Number C.77. Yes #2 Provide a legal description of the Modular unit will be fabricated by manufacturer, and modular unit, and an explanation of assembled at site located in low-income family ' the appropriateness of the location to community (where waiting list for services grows the Grantee's service area—including exponentially). Children can walk to site. Expansion impact on transportation, ability to dollars dictate that services be available through collaborate with other providers, and collaborative plan/agreement with Family Child Care ' impact on all other program activities (which has programs throughout Contra Costa County and services. Head Start's service area). Partnership will benefit via integrated services based on Performance Standards. ' Yes #3 Provide plans and specifications Schematic site and floor plans are found on Attachment —including type of structure, square #2—"Proposed Site Plan for New Child Care Center" footage, number of rooms, bathroom and Attachment#4—"New Child Care Center." facilities, and kitchen space. Structure will be standard modular construction,with wooden exterior and sheetrock interior. Size will be Provide information on the approximately 1,290 square feet. It will contain a property on which the modular will be restroom for adults and a separate one for children, a located—including availability of kitchen area, and storage cabinets. The property is on parking and location of proposed land owned by the Housing Authority of Contra Costa playground equipment. County, and is a part of a low-income housing project. Parking and location of playground equipment are ' shown on the site plan of Attachment#2—"Proposed Site Plan for New Child Care Center," Yes #4 Demonstrate that modular unit The completed facility will meet all State of California complies with State and local licensing requirements. See Attachment#4- "New ' licensing requirements, ADA Child Care Center"for the schematic floor plan. accessibility requirements, Section Restrooms and (via ramping)the rest of the facility will 504, and Flood Disaster Prevention be accessible to the disabled. ' Act. LOS NOGALES MODULAR PURCHASE FORM ' Appendix C - 14 CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT @S ' / No „w :PRt3PC)SAL�HECI+CLISTCOl�MENTS.. m ., Yes' #5 Describe intended uses of the Modular will house a single classroom which,for all modular unit—Grantee must intents and purposes,will be used for Contra Costa ' demonstrate that facility will be used County Head Start's full-day, year-round (5 days per primarily as a Head Start center, or a week)educational program. direct support facility for Head Start. Application must state what portion is ' I to be used for other purposes. Yes #6 Describe the procedures, which The Contra Costa County Housing Authority has agreed will be used to purchase the modular in principle to manage the full project on behalf of ' unit. Contra Costa County Head Start. See Attachment#6— "Letter of Intent to Enter into a Development Agreement." Federal Housing and Urban Development procurement and contracting procedures(which ' mandate compliance with the Davis-Bacon Act)will be followed. Yes #7 Describe the effect the purchase Contra Costa County Head Start is not seeking a ' will have on the Grantee's meeting waiver. Additional children and additional services will the non-Federal share requirements— generate additional in-kind. A State of California- including whether Grantee is seeking mandated program will have contingencies which Head a waiver. Start will be able to use to generate additional revenue. Yes #8 Describe the effect the purchase Contra Costa County Head Start does not exceed its will have on Grantee's ability to meet 15%Administrative cap costs. Our agency does not limitation on Development and see this as a problem. Administrative costs. (One-time fees and expenses necessary to purchase are not subject to the limitation on Administrative cost. Yes #9 Submit a proposed schedule for It will take approximately twelve (12) calendar months' acquisition and occupancy of the time from notification that funding is approved until the modular unit. Los Nogales project is completed. ' Yes #10 Specifically describe where the The modular unit will be installed on Contra Costa modular unit will be installed. County Housing Authority property at Orchard Drive in Brentwood, California. See Attachment#1 —Location Map and Attachment#2—"Proposed Site Plan for New Child Care Center," Yes #11 If the facility's land is not being The Housing Authority has agreed in principle to a long- purchased, Grantee must describe term land lease with Contra Costa County Head Start. the easement, right of way, or land See Attachment#3—"Letter of Intent"from the Housing rental it will obtain to allow sufficient Authority. access to the modular unit. Yes #12 Provide an assessment of the The unit will be located approximately 100 feet from an impact of modular unit on the human existing Contra Costa County Head Start facility, and environment-if it involves a will be architecturally compatible with the surrounding significant change in land use, area. Zoning provides for use of the land for this pursuant to National Environmental purpose. Policy Act of 1969, and to National Historic Preservation Act of 1966. LOS NOGALES MODULAR PURCHASE FORM ' Appendix C - 15 ' CONTRA COSTA COUNTY HEAD START 1997 EXPANSION GRANT Y8s No PROPOSAL CHECKLIST, C{?MNlENTS Yes #13 Provide assurance that the Contra Costa County Head Start will lease this land Grantee will comply with requirements from the Contra Costa County Housing Authority. The ' of the Uniform Relocation Assistance portion on which the modular unit will be located is now and Real Property Acquisition Policies vacant. See Proposal Checklist question#11, and Act of 1970, and information on any Attachment#3—"Leiter of Intenr from the Housing costs which might be incurred due to Authority. ' compliance. Yes #14 Provide a statement of the share Requested amount of Federal dollars for expansion will of cost of purchase that will be paid be used to cover all Contra Costa County Head Start ' with grant funds. program costs, including start-up. Yes #15 Submit a detailed estimate of The architect's cost estimate for this project-including cost of the proposed modular unit, purchase of the modular unit, on-site assembly, and and compare cost of purchasing a other site requirements-is$252,900. This does not ' modular unit to cost of rental of an include furniture, supplies, and play structures. See alternative facility. (See proposed Attachment B for a detailed breakdown of Los Nogales rule for discussion of cost comparison modular unit costs. ' [1309.11(c)]. Period of comparison for modular units is ten ears. Yes #16 Identify all costs of purchase and A detailed architect's estimate of cost is found on ownership including- but not limited Attachment#5—"Brentwood Head Start Modular Cost to—professional fees, moving Estimate." All of these are one-time costs. expenses, additional transportation costs, maintenance,taxes, insurance, ' and easements, rights of way or land rentals, site surveys, soil investigation, and public utility hook- ups. Application must separately ' delineate"one-time"from "on-going" costs. No #17 If facility will be used for non- Not applicable. Monies awarded will be used strictly for ' Head Start purposes, Grantee must expansion of the Contra Costa County Head Start describe that charges for use will be program. made in accordance with applicable OMB cost principles. ' Yes #18 Submit assurances that Grantee There will be no mortgage. Installation of Contra Costa will comply with all conditions placed County Head Start facilities and site improvements on grant regarding mortgage, require a local government building permit. Site will be ' insurance, inspection, maintenance of inspected by that agency, and by local fire district. facility, retention of records, audits, Funds adequate for operation and maintenance of program income, and procurement building site improvement will be included in Contra procedures. Costa County Head Start's budget for facility, as it is ' new practice for all other Head Start centers. Liability and fire insurance coverage will be provided by Contra Costa County. All Federal Housing and Urban Development procurement and contracting procedures will be followed. (See also Proposal Checklist question #6. LOS NOGALES MODULAR PURCHASE FORM Appendix C - 16 THE CONTRA COSTA COUNTY MEMORANDUM OF UNDERSTANDING ' (MOU) Between Head Start and the Women, nfants, and Children (WIC) ' Supplemental Nutritic n Program Background Both Head Start and WIC serve low in me children under 5 years of age and their families by providing nutritious food, nutrition education, and assessing growth. Also, both programs requires reening for anemia. Purpose This MOU between Head Start and WIC will improve program coordination and ' service delivery to low-income children and their families who are eligible to participate in both programs. The goal of the MOU is to accomplish the following: ' o streamline the enrollment process, • prevent duplication of services, and • coordinate and reinforce similar nutrition messages and materials. ' CATEGORY Both Head Start and WIC a ree to: ' Nutrition Services Exchange information about each program's procedures and standards for providing nutrition services to low income children and their families. ' Nutrition Exchange educational approaches and materials for children by inviting Education representatives from the other progr m to participate in local meetings. Serve on appropriate committees of the other agency such as Head Start Health ' Advisory Board or WIC nutrition edu tion committees. Share outreach and/or nutrition education materials such as videos, pamphlets or ' Padres Hispanos En Accion Por Un Sana Generacion (Hispanic Parents in Action for a Healthy Generation). When appropriate, both programs w II provide nutrition education to WIC and/or Head Start parents or guardians, and staff cross-component (Ex: Classroom Education/Child Development Implications, Mental H alth, Disabilities). ' Referral Refer all eligible children to the other program. This will include sending a copy of the Child Health and Development Program (CHDP) form PM 160 and HS 49 with the parent or caretaker to the other program, with signed parent consent for release of information. Send copy of completed CHDP child nutrition questionnaire with signed parent consent with parent or caretaker to the other program. Coordinate services and referrals to avoid overlap and prevent gaps in service ' between WIC, CHDP and Head Start. Appendix D n.1%A mien aI ITn A 1.1c n ncr A,An i d/d/Q7 CATEGORY:: Both Head Stait:>and WIC agree to: Shared Distribute list of locations and"phone numbers of the other program's sites, in multiple information and languages as available. ' sites Share data and information for com unity needs assessment ' Share sources of emergency food re erral for families with insecure food supplies. Co-sponsor community resource fair and information sessions. Encourage contributions to each others bulletins and newsletters. Advocate professionally for each other's Programs and Population, Co-locate programs whenever possi le. Outreach/ Obtain and display information one each others programs (bilingual brochures, poster, ' display etc,) To inform participants about program locations and services, to refer potentially information eligible participants and to follow-up. Conduct Dual Enrollment activities when appropriate. ' Invite representative of other program to be a guest speaker at an education event. Identify and address barriers to participation in the other program. Immunization Share useful approaches to providing immunization services through program staff or referral agencies. Substance abuse Share information on appropriate community substance abuse resources prevention Staff training Train each others staff on eligibility guidelines and effective referral and follow-up, and this Agreement. (Refer also to Nutrition Education of the Agreement.) ' Develop joint staff training opportunities for persons responsible for nutrition education. Volunteer Exchange information on training and use of volunteers, including TB Screening ' services Regulations and confidentiality issues pertaining to them. Share guidelines, materials, management techniques, and experiences. ' Review Meet at least annually to review and update this agreement. WY- Signature Title Date ' Signature Title Date Signatures Title Date The Contra Costa Cdunty Head Start Health Advisory Board voted on , and approved , this ' MOU at their meeting on May 7 , 1997. Appendix D - 2 ('.'\WPWINF,O\('.nNTPA('T\HFAnI,T uni I dJAJQ7 INTERAGENCY AGREEMENT BETWEEN CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT HEAD START PROGRAM AND CONTRA COSTA SPECIAL EDUCATION LOCAL PLAN AREA (SELPA) 1997 Appendix D - 3 Aool 17, 1997 ' INTERAGENCY AGREEMENT BETWEEN ' CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT HEAD START PROGRAM AND ' CONTRA COSTA SPECIAL EDUCATION LOCAL PLAN AREA (SELPA) The purpose of this Interagency Agreement is to establish a set of working guidelines and procedures between Head Start programs in Contra Costa County and the local education agencies (LEAs) who are members of the Contra Costa Special Education Local Plan Area (SELPA) — to ' provide services to children with disabilities in compliance with Federal and State laws governing each agency. ' No part of this Agreement is intended, either directly or indirectly, to extend the responsibilities and obligations of either agency beyond the requirements of law. The Agreement is provided to assist in the efficient provision of shared duties and cohesive delivery of individual agency responsibilities. It is the intent of this Agreement to: 1. Define services which will be provided by each agency; ' 2. Establish a communication system to ensure that collaborative, coordinated services are provided; ' 3. Provide opportunities for service to those children requiring special education and/or services in the least restrictive environment', ' 4. Establish a system to ensure a smooth transition of children with disabilities between Head Start and public/private school programs. Each agency shall identify representatives in each of the following areas and provide notification of any staff changes: 1. Administrator responsible for the Interagency .Agreement; 2. Liaison for screening, referral and transition; 3. Coordinator of staff development activities ' 2 Appendix D - 4 April 17, 1997 1 • ADMINISTRATIVE/APPROVAL SIGNOFF INTERAGENCY AGREEMENT APPROVAL ' This agreement is entered into this day of 1997 by and between the undersigned agencies. This agreement is to be reviewed annually and ' updated every three years or sooner, as necessary. The agreement may be terminated by either agency upon thirty (30) days written notice. ' I#nny W, elton, Ed.D. Scott Tandy irector Executive Director ' Contra Costa Contra Costa County Special Education Local Plan Area Community Services Department Tony Colon ' Head Start Director Contra Costa County Community Services Department ' Head Start Division 12 Appendix D - 5 April 17. 1997 INTERAGENCY AGREEMENT BETWEEN CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT ' HEAD START PROGRAM AND MT. DIABLO iJNIF'IED SCHOOL DISTRICT ' SPECIAL EDUCATION LOCAL PLAN AREA (SELPA) ' 1997 1 1 1 1 Appendix D-6 e,.,,, 17 ,oar INTERAGENCY AGREEMENT ' BET"TEN CONTRA COSTA COUNTY COMMUNITY SERVICES DEPARTMENT ' HEAD START PROGRAM ' AND MT. DIABLO UNIFIED SCHOOL DISTRICT SPECIAL EDUCATION ' LOCAL PLAN AREA (SELPA) ' The purpose of this Interagency Agreement is to establish a set of working guidelines and procedures between Head Start programs in Contra Costa County and the local education agencies ' (LEAs) who are members of the Mt. Diablo Unified School District Special Education Local Plan Area (SELPA) — to provide services to children with disabilities in compliance with Federal and State laws governing each agency. NoYart of this Agreement is intended, either directly or indirectly, to extend the responsibilities and P � obligations of either agency beyond the requirements of law. The Agreement is provided to assist in ' the efficient provision of shared duties and cohesive delivery of individual agency responsibilities. ' It is the intent of this Agreement to: 1. Define services which will be provided by each agency; ' 2. Establish a communication system to ensure that collaborative, coordinated services are provided; t3. Provide opportunities for service to those children requiring special education and/or services in the least restrictive environment; 4. Establish a system to ensure a smooth transition of children with disabilities between Head Start and public/private school programs. ' Each agency Y shall identify representatives in each of the following areas and provide notification of any staff changes: I. Administrator responsible for the Interagency Agreement; ' 2. Liaison for screening, referral and transition: ' 3. Coordinator of staff development activities ' Appendix D - 7 2 Y007 Adak ' ADMINISTRATIVE/APPROVAL SIGNOFF INTERAGENCY AGREEMENT APPROVAL This agreement is entered into this day of 199; by and - ----- between the undersigned agencies. This agreement is to be reviewed imivally and updated every three years or sooner, as necessary. The agreement may be terminated by either agency upon thirty (30) days written notice v Diana Wells Scott Tandy ' Director Executive Director Mt. Diablo Unified School District Contra Costa County ' Special Education Local Plan Area Community Services Department Tcnv Colon Head Star Directcr Contra Costa County Community Services Department Head Start Division ' Appendix D - 8 12 ' CONTRA COSTA CHDP - HEAD START INTERAGENCY AGREEMENT' 1 FOR 1996-1998 Introduction The Contra Costa Child Health and Disability Prevention (CHDP) Program (Department of ' Health Services) and the Contra Costa County Head Start Program (Community Services Department) share the common goals of prevention, identification and treatment of illness in young children. Both agencies seek to introduce children to an ongoing comprehensive health care provider. Since 1977 all children enrolled in Head Start have been eligible for CHDP Health Assessment Services. For purposes of this agreement, an "enrolled child" is one who has gone through Contra Costa County Head Start enrollment procedures (not recruitment or pre-registration) and has been definitely assigned an enrollment slot. Children eligible for MediCal receive comprehensive services through the Early and Periodic Screening, Diagnosis and Treatment (EPSDT) Program, ' jointly financed by Federal and State funds and administered by CHDP. Other children (non- MediCal) enrolled in Head Start receive Health Assessment services through the state appropriation provided to CHDP. When the non-MediCal and non-private insured child needs follow-up diagnosis and treatment services, the Head Start program is required by Head Start Performance Standards to obtain or arrange for those services from existing community resources and to help families find funds to pay for necessary services. Head Start funds are to be used when no other source of funding is available. To help meet this responsibility, the Head Start program will establish Health Budgets from programmatic and income generated funds so that no child is deprived of needed ' medical/dental care. Both Head Start and CHDP Programs will cooperate in identifying treatment sources required by both the MediCal and non-MediCal, non-private insured child. ' As the Managed Care Plan Models become operational in Contra Costa County, both CHDP and Head Start will work in collaboration with the Managed Care Models to assure a smooth, ' uninterrupted delivery of health services to the Head Start enrolled child. The primary goals of this agreement are as follows: A. To establish a systematic approach of consultation and collaboration between CHDP and Head Start, thereby expanding the scope of available services. This approach will include the following: 1 . Facilitating a smooth flow of information between the two agencies and documenting in-kind services. 2. Identification of common problem areas and the identification of ways to problem solve. B. To foster a closer working relationship between the two agencies, to include participation of CHDP representative on Head Start Health Advisory Board thereby enhancing the smooth delivery of health services to the Head Start population. C. Throughout this written agreement references to services, staff or parents of or to Head Start are understood to refer to all programs associated with Head Start on an age appropriate or service appropriate basis. This agreement may be amended prior to expiratiAppeq(I}ip(u®agr8men[of both parties. 1 ! 1 1 CONTRA COSTA COUNTY CHDP - HEAD START INTERAGENCY AGREEMENT FOR 1996-1998 This interagency agreement is in effect from October 1996 through December 1998 unless revised and/or amended by mutual agreement. Deputy Director, CH Date community 15e—rv--z4 Director Date Director CHDP Medical Consuofit Date Head Start ProjraArector Date PUBI:cm HSD\9698agre. rev 3/11/97 11:03am Appendix D - 10 . Clk Costa County Social Service Form 2/97 ' GAIN PROGRAM PREP SITE SERVICE PLAN Number 20-821 A. PREP PROGRAM. This Agreement is part of the implementation of the Greater Avenues for Independence (GAIN) program for Aid to Families with Dependent Children (AFDC) recipients as defined below. The purpose of the PREP Program is to provide to these recipients work behavior skills and a reference for future unsubsidized employment and on-the-job enhancement of existing or recently acquired skills. ' B. DEFINITIONS. ' 1. Greater Avenues for Independence (GAM. GAIN is a state funded employment, training, and education program for AFDC recipients. Regulations adopted by the Contra Costa County Social Service Department to implement Welfare and Institutions Code Section 11320 et seq., and the County GAIN ' Plan are incorporated herein by reference. The goal of the GAIN program is to enable AFDC recipients to attain self-sufficiency through employment. Supportive services are provided to each GAIN participant while they participate in the GAIN program. 2. Pre-Employmnt Preparation (PREP). The PREP component of the GAIN program will provide non- salaried work experience for GAIN participants in public or private nonprofit agencies. This work experience shall provide training in basic work behavior skills or enhance existing or acquired work skills. PREP furnishes the GAIN participant with a bridge to the world of work. ' 3. GAIN Participant. An AFDC recipient who participates in GAIN on a mandatory or voluntary basis. Each and every GAIN Contract Activity Agreement, GAIN 8 (7/88), entered into between the County ' and a GAIN participant assigned to a PREP at the PREP Site Agency is incorporated herein by reference. 4. GAIN Case Manager. A Social Worker who performs ongoing GAIN service activities for his/her assigned GAIN participants. The GAIN Case Manager approves supportive service plans and assures payments are made to the participant. The GAIN Case Manager approves the participant's employment plan as developed by the Assessment Counselor and conducts the Conciliation process, as needed. ' 5. PREP SITE. A non-salaried work experience position in a public or private nonprofit agency. 6. Work Programs Coordinator. A Social Service Department employee who coordinates the development of GAIN PREP Sites and acts as a liaison between the PREP Site Agency and the GAIN Assessment Counselor and/or GAIN Case Manager. Initials: ' Prep Site Agency County Dept. Append& D - 11 ' Ontra, Costa County Standard Form 1/87 ' INTERDEPARTMENTAL SERVICES AGREEMENT [Non-Payment] Number 20-821 1. Identification. The following-named Departments, Offices, or Agencies of Contra Costa County mutually agree and promise as follows: ' Department Receiving Service: Social Service Department Department Providing Service: Community Services Department Subject: Contra Costa County Greater Avenues for Independence Pre-Employment Preparation Program 2. Term. The effective date of this Agreement is April 1, 1991 and ongoing. 3. Termination. This Agreement may be terminated by either Department, at its sole discretion, upon ' fifteen-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. 4. Obligations. The Departments shall provide those services and carr out that work described in the g P P Y Service Plan attached hereto and incorporated herein by reference. ' 5. Project. This Agreement implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: 6. Signatures. These signatures attest the parties' agreement hereto: Social Service Department Community Services Department (Department Receiving Service) (Department Providing Service) By A%, By ' (Departme& Head or Design ) (Department Head or Designee) [Form approved by County Counsel] ' Appendix D - 12 CONTRA COSTA COUNTY OFFICE OF EDUCATION REGIONAL OCCUPATIONAL PROGRAM AGREEMENT FOR AFFILIATION With CONTRA COSTA COUNTY COMMUNITY SERVICES DEPT. HEAD START DIVISION Company Name THIS AGREEMENT is entered into this 25 day of Feb.19 97by and between Contra Costa County Comm. Services Dept. Head Start Divhereinafter refer-red to as the"AFFILIATE," and the CONTRA COSTA SUPERINTENDENT OF SCHOOLS, for its Regional Occupational Program, hereinafter referred to as ROP. WHEREAS, the AFFILIATE is able to provide a community classroom learning site and, WHEREAS, the ROP is authorized by law to maintain and does maintain a Chi I d Care Tra in i nq -class. NOW, THEREFORE, IT IS AGREED by and between the parties hereto that in consideration of the mutual benefits that each of the parties hereto will derive under this agreement, the AFFILIATE does hereby agree to give on- the-job learning experiences to students from the ROP. It is understood that these classes will be conducted between 8 (AM/InX)and 4 (A)WPM). Time schedule and use of areas or departments will be regulated by the staff of the ROP and with knowledge and consent of the managing personnel of the AFFILIATE. IT IS FURTHER UNDERSTOOD AND AGREED by and between the parties hereto that: I. The students will be subject to the rules and regulations of the AFFILIATE during the hours they are in its facilities. All students are under the discipline and authority of the staff of the ROP. 2. The students will wear appropriate apparel to designate them as members of the class. 1, The ROP will have all necessary instruction,tests, and examinations completed before the community classroom learning experiences begin. 4. The teacher of the ROP will be responsible for all progress reports and the evaluation of the students' performance. - S. HOLD HARMLESS AGREEMENT ROP agrees to and does hereby indemnify and hold harmless the AFFILIATE, its officers, agents, and employees from every liability, loss, damage, or expense which may be incurred by reason of: Liability for damages for(1) death or bodily injury to persons, (2) injury to, loss or theft of property, or(3) any other loss, damage or expense arising under either(1) or(2)above,sustained by the ROP, the ROP students partici- pating in community classroom learning experiences, or by any person employed by the ROP in connection with the learning experiences called for in this Agreement,except for liability resulting from gross negligence or willful misconduct of the AFFILIATE, its officers,employees, agents, or independent contractors who are directly.employed by the AFFILIATE. 6. Students enrolled in the occupational program are special employees of the County Superintendent and the County Superintendent's liability to students for any injury they might sustain while performing activities under this Agreement is limited to workers' compensation benefits. ROP hereby represents that all of the students have been/shall be informed of,and agree to, this provision. ROP shall promptly inform AFFILIATE of the names of students Rftr6jp4ftCflRt Buef3o said limitation. ' 7. PUBLIC LIABILITY Y ANU PROPERTY DAMAGE INSURANCE The ROP agrees to take out and maintain during the life of the Agreement such public liability and property damage insurance as shall protect the ROP and the AFFILIATE with respect to those liabilities as to which the ROP holds the AFFILIATE harmless. Such insurance shall be single limit—Bodily injury and Property ' Damage coverage in the amount of$5,000,000.00. 8. COMPLIANCE WITH LAW ' AFFILIATE shall be subject to and comply with all Federal, State, and local laws and regulations applicable with respect to its performance hereunder, including, but not limited to TITLE 5, California Administrative Code, Sections 10090 through 10092. 9. LEGAL AUTHORITY This contract is entered into, under and subject to Reorganized Education Code Sections 52300 et seq. 10. The Affiliate agrees that the ROP students engaged in community classroom learning experiences pursuant to this Agreement shall not displace any regular employees of the AFFILIATE. 11. Either party may discontinue this affiliation by giving notice thirty(30)daysP rior to the date in which the affiliation is to be discontinued. 12. AFFILIATE shall have no liability or obligation to ay an student an compensation, or other wages of an P Y Y P ,, y kind, or provide any student with any employee benefits whatsoever. ' Contra Costa Superintendent of Schools Affiliate C.C.C. Comm. Svcs. Dept. Head Start (Company Name) Joseph A. Ovick, Ed-D., Superintendent BY Name(Print) SCOTT TANDY Approved by Contra Costa County Board of Education COMMUNITY SERVICES DEPT. DIRECTOR Date: October 26, 1977 (Designate Official Capacity) Date: Approved by County Counsel , Date: October 1I, 1977 (Witness) Affiliate's Address: TO BE COMPLETED BY ROP TEACHER 2425 B I SSO LANE , SUITE 120 Name of Program CONCORD, CA 94520 Instructor Affiliate's Phone Number: (510)646-5540 Revised 11/15/96 Appendix D - 14