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Home My WebLink AboutMINUTES - 06031997 - C2 r TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 3, 1997 SUBJECT: Approve the Amendment to the Contribution Agreement between Contra Costa County, California Department of Transportation (Caltrans) and the Contra Costa Transportation Authority (CCTA) for the Stone Valley Road/1-680 Interchange project in the Alamo Area. Project No." '4660-6X4123 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE the Amendment to the Contribution Agreement between Contra Costa County, Caltrans, and CCTA for the Stone Valley Road/1-680 Interchange Improvements project. AUTHORIZE the Chairperson to execute the Contribution Agreement. II. Financiallmpact: The project is funded by the Contra Costa Transportation Authority with Measure C funds (75%), Alamo Area of Benefit (10%), SB-300 (10%) and State of California (5%). There is no impact to the General Fund. III. Reasons for Recommendations and Background: CCTA and the County are realigning the on and off ramps at the Stone Valley Road/1-680 Interchange in the Alamo area. The proposed geometrics for modifying the ramps were in conflict with the ongoing Caltrans landscaping contract. Therefore, Caltrans deleted the overlapping portion of the landscaping work. Caltrans requested that the CCTA and the County include the affected landscaping as part of the ramp realignment project. Continued on Attachment: X SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ONJUN ,997 APPROVED AS RECOMMENDED OTHER _ VO OF SUPERVISORS UNANIMOUS (ABSENT ) AYES: . NOES: ABSENT: ABSTAIN: BF:jlg g:\design\bo\bo6june.wpd Contact: Bill Fernandez, (313-2294) 1 hereby cerety that this Is a true and correct Cly of an action taken and entered on the r-,!nutes a th8 Orig. Div: Public Works(Design Division) Board of Supen.sors on the deto shown. cc: County Administrator ATrESTEn: Auditor-Controller PHi et Ci V7 beard PW Accounting -~ of Supervisors and County Administrator elf eat== vtM Approve the Amendment to the Contribution Agreement between Contra Costa County, California Department of Transportation (Caltrans) and the Contra Costa Transportation Authority (CCTA) for the Stone Valley Road/1-680 Interchange project in the Alamo Area. Page 2 June 6, 1997 The bids for this project were received on April 8, 1997 and the Board of Supervisors awarded the contract on May 6, 1997. The bid prices for the landscaping which Caltrans has requested be constructed exceed their initial estimate and financial obligation. The amendment referred to in this Board Order increases Caltrans obligation to $85,000. IV. Consequences of Negative Action: If the Agreement is not approved and executed, the installation of the landscaping improvements will be delayed. 1, ®132,9:' �Jl � sv' ii 'ul`'� L 4-CC-680 10. 4 Stone Valley Road 4275-228521 Dist. Agmt. No. 4-1631-A1 Document No. CC-7-13295 AMENDMENT TO AGREEMENT THIS AMENDMENT TO AGREEMENT, ENTERED INTO ON May 21 , 1997 is between the STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as "STATE" , and COUNTY OF CONTRA COSTA, a political subdivision of the State of California, referred to herein as "COUNTY" , and I CONTRA COSTA TRANSPORTATION AUTHORITY, a public entity, referred to herein as "AUTHORITY" . RECITALS ( 1) The parties hereto entered into an Agreement (Docu- ment No. CC-7-13295) , on January 16, 1996, said Agreement defin- ing the terms and conditions to do a portion of the landscaping work, referred to herein as "LANDSCAPE" , as part of AUTHORITY' s project to modify the Stone Valley Road Interchange, referred to herein as "PROJECT" , for which COUNTY is responsible for con- struction. (2 ) Said Agreement sets STATE' s share of the cost of LANDSCAPE at the lump sum total amount of $26, 000, and it has -1- DUPLICATE ORIGINAL, District Agreement No. 4-1631-A1 been determined that STATE will now pay the total actual cost for the construction of LANDSCAPE. IT IS THEREFORE MUTUALLY AGREED: ( 1) The estimated construction cost of LANDSCAPE speci- fied in Article (4) of Section I of the original Agreement, shall now be the amount of $85, 000. (2 ) Articles (6) and (7 ) shall be added to Section I as follows : (6) Upon completion of PROJECT and all work inci- dental thereto, to furnish STATE with a detailed state- ment of the direct costs to be borne by STATE. COUNTY thereafter shall refund to STATE, promptly after com- pletion of COUNTY' s final accounting of costs for the construction of LANDSCAPE, any amount of STATE' s depos- its required in Articles (3 ) and (4) of Section II of this Agreement remaining after actual direct costs to borne by STATE have been deducted. (7) To submit a final report of ,expenditures to STATE within 120 days after completion and acceptance of the construction contract for PROJECT by COUNTY. -2- District Agreement No. 4-1631-A1 (3) Article (3 ) of Section II. shall now read: (3 ) To deposit with COUNTY within 25 days of re- ceipt of billing therefore (which billing will be for- warded 15 days prior to COUNTY' s bid advertising date of a construction contract for PROJECT) , the amount of $26, 000, which figure represents a portion of STATE' s estimated cost of work to be performed by COUNTY on STATE' s behalf pursuant to this Agreement. STATE' s total obligation for costs for LANDSCAPE under this Agreement shall not exceed $85, 000 . (4) Articles (4) and (5 ) shall be added to Section II as follows: (4) STATE shall make an additional deposit with COUNTY, within twenty-five (25) days of receipt of bill- ing therefore, of the amount of $59, 000, which amount represents the remainder of STATE' s estimated cost of work to be performed by COUNTY on STATE' s behalf. (5) To pay one hundred percent ( 100%) of the actual construction cost for LANDSCAPE, including the cost of claims related to the construction of LANDSCAPE, and the cost of COUNTY' s defense of any of these claims, as de- termined after completion of work and upon final ac- -3- District Agreement No. 4-1631-A1 counting of costs, subject to the limit of STATE' s total obligation as specified in Article (3 ) of this Section II . (5 ) Article (2 ) of Section III shall now read: (2 ) To arrange with COUNTY to fund one hundred per- cent ( 100%) of the cost of PROJECT subject to any funds programmed in the 1995 Strategic Plan for PROJECT, ex- cept for the cost of LANDSCAPE, which STATE will deposit with COUNTY pursuant to Articles (3 ) and (4) of Section II of this Agreement. (6) Article ( 14) of Section IV shall now read: ( 14) This Agreement shall terminate upon completion of construction of PROJECT and upon final payment to COUNTY by STATE, pursuant to Articles (3 ) and (4) of Section II of this Agreement, or on September 30, 1999, whichever is earlier in time. (7) The other terms and conditions of said Agreement (Document No. CC-7-13295 ) shall remain in full force and effect. (8) This Amendment to Agreement is hereby deemed to be part of Document No . CC-7-13295 . -4- District Agreement No. 4-1631-A1 (9) The parties hereto recognize and agree that sepa- rate counterpart signature pages may be used but that all such pages constitute one and the same Agreement. STATE OF CALIFORNIA COUNTY OF CONTRA COSTA Department of Transportation JAMES W. VAN LOBEN SELS Director of Transportation l Chairperson Board of Supervisors By istrict Division Chief Attest: SUN 3 1997 Phil Batchelor, Clerk of the Approved as to form and Board of Supervisors and County procedure Administrator _ By A torney puty Clerk Depart nt of Tran4 rtation Approved as to form: Certified as to budgeting of Victor J. Westman, funds County Counsel BY JA istrict Budget Manager David F. chmidt, Deputy County Counsel . Certified as to financial terms and conditions Recommended for approval t B Y District Accounting Administrator -5- • 01. District Agreement No. 4-1631-A1 (9) The parties hereto recognize and agree that sepa- rate counterpart signature pages may be used but that all such pages constitute one and the same Agreement. STATE OF CALIFORNIA CONTRA COSTA TRANSPORTATION Department of Transportation AUTHORITY JAMES W. VAN LOBEN SELS Dire r of Transportation 4z,—� By e?All,/.//1 d District ivi s nr Chief 16,n Marquez, Chair Approved as to form and procedure Attorney Departm t of Trans rtation Attest: Robe cCle Executive Di ector Certified as to budgeting of funds G strict Budget Manager Certified as to financial terms and conditions District Acco ting Administrator -6- nQ CONTRA COSTA TRANSPORTATION AUTHORITY RESOLUTION 97-19-P WHEREAS, the 1995 Contra Costa Transportation Authority Strategic Plan includes Interstate 680/Stone Valley Road Interchange (Project 1104), hereinafter"project" ; and WHEREAS,the County of Contra Costa is administering construction of the project; and WHEREAS,the Authority had agreed to include certain additional landscaping into the overall construction contract, to be fc.aded by Caltrans; and WHEREAS, such understandings were incorporated into Contribution Agreement No. 4-1631-C, executed on January 16, 1996; and WHEREAS, following receipt of construction bids by the County, it was determined that the cost of the additional landscaping items were higher than anticipated; and WHEREAS, Caltrans has identified additional funds for said landscaping work which requires an amendment to the Contribution Agreement prior to release of said funds; and WHEREAS,Caltrans has submitted such Amendment No. 4-1631-A1 to the Authority and the County for approval; NOW THEREFORE BE IT RESOLVED,that (1) the Chair is authorized to enter into Caltrans Agreement Amendment No. 4-1631-A 1; and (2) prior to such execution, staff is authorized to make minor amendments as long as such changes do not materially affe( the substance of the agreement. J n Marquez, Chair i� This RESOLUTION was entered into at a meeting of the Contra Costa Transportation Authority held May 21, 1997 in Walnut Creek,California Attest: Robert McCle ecutive IN ector Date:May 21, 1997 Resolution:97-19-P) TO: BOARD OF SUPERVISORS ' 2 c FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR ,r DATE: January 16, 1996 SUBJECT: Approve Contribution.Agreement between Contra Costa County, California Department of Transportation (Caltrans), and the Contra Costa Transportation Authority (CCTA) for the Stone Valley Road/1-680 Interchange Improvements project in the Alamo area. Project No.: 4660-6X4123 SPECIFIC REQUESTS) OR RECOMMENDATIONS) .A 13ACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE the Contribution Agreement between Contra Costa County, Caltrans, and CCTA for the Stone Valley Road/1-680 Interchange Improvements project. AUTHORIZE the Chairperson to execute the Contribution Agreement. 11. Financial Impact: The project is funded with Measure C funds and,funds transferred from the 1-680"Landscaping project. There is no impact to the General Fund. 111. Reasons for Recommendations and Background: CCTA and the County are proposing to realign the on and off ramps at the Stone Valley Road/1- 680 Interchange in the Alamo area. The proposed geometrics for modifying the ramps are in conflict with the ongoing Caltrans landscaping contract. Therefore, Caltrans will delete and/or defer the overlapping portion of the landscaping work, including, but not limited to, all necessary grading, irrigation, import and placement of topsoil, planting, and plant tablishment. Caltrans Continued on Attachment: X SIGNATURE: r r RECOMMENDATION OF COUNTY ADMINISTRATOR _~RECOMMENDATION OF BOARD COMMITTEE —APPROVE ^OTHER SIGNATURE(S): ACTION OF BOARD O I b, 1 0 APPROVED AS RECO'M'MENDED. OTHER_ VO;rE OF SUPERVISORS UNANIMOUS (ABSENT ) AYES: NOES: ABSENT: ABSTAIN: SK:eh I=cortify that this is a true and correct eopyot g:\transeng\skow\bo16svr1.t1 an action taken and entered on the minutes of the Board of SuPerflisors on the date shown. ATTESTED: Orig. Div: Public Works (T/E Division) PHIL BH HELOR,CI k of thofBoard Contact: Nancy Wein Tel.313-2275 of Supervisors and cou y Administrator cc: County Administrator (1 Auditor-Controller BY . c,Deputy PW Accounting 1 Approve Contribution Agreement Page 2 January 16, 1996 has requested that the CCTA and the County include the affected landscaping as part of the ramp realignment project, . IV. Consequences of Negative Action: If the Agreement is not approved and executed, the installation of the landscaping improvements will be delayed. i i i