HomeMy WebLinkAboutMINUTES - 06171997 - C115 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez, Executive Director
DATE: June 17, 1997
SUBJECT: APPROVAL OF"PHA/IHA BOARD RESOLUTION APPROVING COMPREHENSIVE PLAN OR
ANNUAL STATEMENT,COMPREHENSIVE GRANT PROGRAM(CGP)"AND AUTHORIZE
SUBMISSION OF A COMPREHENSIVE GRANT PROGRAM(CGP)APPLICATION FOR FEDERAL
FISCAL YEAR 1997
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE PHAAHA Board Resolution Approving Comprehensive Plan Or Annual Statement,Comprehensive Grant
Program(CGP)"
AUTHORIZE the Executive Director of the Housing Authority to submit a Comprehensive Plan and Grant Program
Application/Annual Statement to HUD;
II. FINANCIAL IMPACT:
None,except as noted under"Negative Consequences"below.
III. REASONS FOR RECOMMENDATIONBACKGROUND
Each year the Housing Authority is required by HUD to present an Annual Submission for the Comprehensive Grant
Program(CGP). In addition, every five years the Housing Authority is required to submit a Comprehensive Plan that further
details its strategy for use of CGP funds. The Comprehensive Plan and Annual Submission is our application for funding under
the CGP. The CGP program provides modernization funding for public housing on a formula basis. The approximate amount
of funding for federal fiscal year 1997 is$2.16 million. Attached herewith are copies of the Housing Authority's"Five Year
Strategic Planning Statement"and Five Year projected budget for this program.
Additionally,HUD requires that a resolution must be adopted certifying that the Housing Authority will comply with
certain Federal procedural and program provisions in administering the grant. This resolution will be included with the finalized
Annual Submission. A copy of this resolution is included herewith for your information.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to authorize these actions,the Housing Authority would be unable to
access approximately$2.2 million of funding direly needed to modernize its existing public housing stock.
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED k 4,vt 7 , ) 1 /7
IL BATCHftOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY �EPUTY
\\housauth 1\user\home\rmce msoffice\winword\bo_cgp.doc
(,-/7-q7 CJ 16
HA-Board Resolution Approving U.S.Department of Housing OMB Approval No.2577--0157(exp.7/31/98)
Comprehensive Plan or Annual Statement and Urban Development
Office of Public and Indian Housing Resolution No. 4008
C'omprEihensive Grant Program (CGP)
Public reporting burden for this collection of information is estimated to average 5 minutes per response,including the time for reviewing instructions,searching existing
data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Send comments regarding this burden estimate
or any other aspect of this collection of information,including suggestions for reducing this burden,to the Reports Management Officer,Paperwork Reduction Project
(2577-0157),Office of Information Technology,U.S.Department of Housing and Urban Development,Washington,D.C.20410-3600. This agency may not conduct
or sponsor,and a person is not required to respond to,a collection of information unless that collection displays a valid OMB control number.
Do not send this form to the above address.
This collection of information requires that,as a condition to receive a CGP grant,each Housing Authority(HA)certify that it has complied or will comply with statutory,
regulatory and other HUD requirements.This information is assentialto determine HA compliance,orintentto comply,with CGP requirements.Responses to the collection
are required by regulation. The information requested does not lend itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below-named Housing Authority (HA), as its Chairman, I make the following
certifications and agreements to the Department of Housing and Urban Development(HUD)regarding the Board's approval of(check one
or mo as applicable):
Comprehensive Plan Submitted on Amendments to Comprehensive Plan Submitted on
Action Plan/Annual Statement Submitted on F_J Amendments to Action Plan/Annual Statement
Submitted on
I certify on behalf of the: (HA Name) HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA that:
1. The HA will comply with all policies,procedures, and requirements 9. The HA will comply with the wage rate requirements under 24 CFR
prescribed by HUD for modernization, including implementation of the 968.110(e)and(f)or 24 CFR 950.120(c)and(d);
modernization in a timely,efficient,and economical manner; 10. The HA will comply with the relocation assistance and real property
2. The HA has established controls to ensure that any activity funded by the acquisition requirements under 24 CFR 968.108 or 24 CFR 950.117;
CGP is not also funded by any other HUD program, thereby preventing 11. The HA will comply with the requirements for physical accessibility
duplicate funding of any activity; under 24 CFR 968.110(a)or 24 CFR 950.115(d);
3. The HA will not provide to any development more assistance under the 12. The HA will comply with the requirements for access to records and
CGP than is necessary to provide affordable housing,after taking into account audits under 24 CFR 968.145 or 24 CFR 950.120(e);
other government assistance provided;
13. The RA will comply with the uniform administrativerequirements under
4. The proposed physical work will meet the modernization and energy 24 CFR 968.135 or 24 CFR 950.120(f);
conservation standards under 24 CFR 968.115 or 24 CFR 950.610;
14. The HA will comply with lead-based paint testing and abatement
5. The proposed activities, obligations and expenditures in the Annual requirements under 24 CFR 968.110(k)or 24 CFR 950.120(8);
Statement are consistent with the proposed or approved Comprehensive Plan
of the HA; 15. The HA has complied with the requirements governing local/tribal
6. The HA will comply with applicable nondiscrimination and equal government and resident participation in accordance with 24 CFR 968.315(b)
opportunity requirements under 24 CFRS.105{a)or24 CFR 950.115; and(c),968.325(d)and968.330or24 CFR 950.652(b)and(c),950.656(d)and
950.658, and has given full consideration to the priorities and concerns of
7. The HA will take approbriate affirmative action to award modernization local/tribal government and residents,including any comments which were
contracts to minority and women's business enterprises under 24 CFR ultimately not adopted,in preparing the Comprehensive Plan/Annual State-
5.105(a)or 24 CF'R950.115(e);or the IRA will,to the greatest extent feasible, ment and any amendments thereto;
give preference to the award of modernization contracts to Indian organiza- 16. The HA will comply with the special requirements of 24 CFR 968.102
tions and Indian-owned economic enterprises under 24 CFR 950.175; or 24 CFR 950.602 with respect to a Turnkey III development;and
8. The HA has provided HUD or the responsible entity with any documen- 17. The PHA will comply with the special requirements of 24 CFR
tation that the Department needs to carry out its review under the National 968.101(b)(3) with respect to a Section 23 leased housing bond-financed
Environmental Policy Act(NEPA)andotherrelated authorities in accordance development.
with 24 CFR 968.110(c),(d)and(m)or 24 CFR 950.120(a),(b), and(h),and
will not obligate,in any manner,the expenditure of CGP funds,or otherwise 18. The modernization work will promote housing that is modest in design
undertake the activities identified in its Comprehensive Plan/Annual State- and cost,but still blends in with the surrounding community.
ment,until the HA receives written notification from HUD indicating that the
Department has complied with its responsibilities under NEPA and other
related authorities-,
Attested By: Board Chairman's Name: (Seal)
Mark DeSaulnier, Chair
Board Chairman's Signature$Date:
X
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C.1001,1010,1012; 31 U.S.C.3729,3802)
Page 1 of 1 form HUD-52836(10/96)
ref Handbook 7485.3
COMPREHENSIVE GRANT PROGRAM
FIVE YEAR STRATEGIC PLANNING
for 1997-2001
HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
The Housing Authority of the County of Contra Costa(Authority)has identified approximately $14.3 million in
physical improvement needs throughout it's 14 housing developments. Under the Comprehensive Grant Program
(CGP), the Authority anticipates receiving a total of$10,823,435 during the upcoming five-year planning period to
address some of these needs. Of that amount, a maximum of 20%, or$2,150,000, may be spent for management
improvements and a maximum of 10%, or$1,075,000 may be spent for administration. The Authority has
budgeted the following amounts under this 5 year grant:
1 Year 5-Year
Total
PHYSICAL IMPROVEMENTS 1,519,687 7,598,435
MANAGEMENT IMPROVEMENTS 430,000 2,150,000
ADMINISTRATION/AUDIT 215,000 1,075,000
ESTIMATED GRANT AMOUNT 2,164,687 10,823,435
The Authority's philosophy regarding modernization is to use the majority of the funds for the year to
comprehensive modernize all of the units and buildings in one development at a time. This enables the agency to
most efficiently and effectively leverage the funding available each year for modernization. Over the last fourteen
years the Authority has comprehensively modernized each of its family developments and one of its senior
developments under the CIAP and the Comprehensive Grant Plan (CGP). During this current five year period,the
Authority will complete comprehensive modernization of another senior development and make a considerable
number of necessary upgrades to the remaining developments.
I. PHYSICAL IMPROVEMENTS
Current CGP Activity: Following is a list of the most current CGP physical improvement activities:
1. The Los Medanos Administration Building (CAO 11002)in Bay Point was remodeled to provide for handicap
accessibility.
2. The comprehensive modernization of the senior development at Casa de Serena(CAO 11013)in Bay Point is
complete. The work involved renovation of kitchens and bathrooms, lighting improvements, replacement of
sliding doors, landscaping, installation of a security gating system, remodeling the Community Building and 2
units for handicap accessibility compliance and other miscellaneous needed repairs.
3. The Housing Authority established a Preventive Maintenance Painting Program two years ago to focus on the
exteriors of buildings in the developments. The program has already made a positive impact on both the
appearance and the longevity of the buildings in the developments completed to date. One of the paint crew is a
resident at one of our Public Housing Developments and was hired under the Section 3 Program which promotes
the employment of low income residents.
Page 1
06/03/97 3:16 PM/MLG/X/USHARE/CGPSTRAT.DOC
4. At the Central Office in Martinez,the addition has been completed and the renovation of the existing building is
near completion.
5. The lead abatement work, re-roofing, and gutters and downspouts in the Las Deltas Annexes 1 &2 in North
Richmond is underway. With the completion of this work,the Housing Authority will have completed the lead
based paint abatement of all its family developments.
6. The renovation at Hacienda, our second senior development, is in design and will be out to bid in June 1997.
Planned Activities: Several major projects will be undertaken during this 5 year CGP period including:
1. A new central warehouse/administration facility will be built at Los Medanos (CAO 11002)in Bay Point in order
to better assist in the maintenance of the agency's 14 developments which are scattered throughout the 50 mile
wide County.
2. The HVAC system at the Central Office in Martinez needs to be replaced due to increasing system failure and
leaking ductwork.
3. Structural problems, including foundation work, on several units at Alhambra Terrace (CAO 11001)in Martinez
need to be corrected.
4. Four units in the Las Deltas Annex(CAO 11009A)which have sustained excessive damage due to major
vandalism problems will required extensive repair in order to be re-rented and help increase the occupancy level
at the development.
5. The comprehensive modernization of Casa de Manana(CAO 11013)located in Bay Point, one of four senior
developments,will be completed the first year. This development was constructed in 1968 and has been well
maintained over the last 30 years. However, in order for it to continue to be a viable development into the
future, it is necessary to comprehensive modernize all units and non-dwelling buildings in the development.
6. Funds have been budgeted to continue the Preventive Maintenance Painting Program"established two years ago
to address the continued deterioration of the exterior paint surfaces The "force account"painting crew will be
assigned to paint the highest priority sites first and, in subsequent years to paint the other sites as necessary.
During inclement weather,this crew will be used to do needed interior painting of dwelling units and
administrative facilities.
7. Last year,the Authority applied for a HOPE VI funding grant to spearhead the revitalization of N. Richmond
area. The focus was on reducing the concentration of lower income households,helping residents,through
training programs,to become more self sufficient and helping stabilize the neighborhood by increasing
homeownership opportunities through the assisted sale of renovated/reconfigured scattered site public housing
units in Las Deltas Annexes(CAO 11009A and CAO 11009B).
The Authority is applying again this year for a HOPE VI grant and is strengthening its partnerships with local
agencies and support services as well as developing a plan to reconfigure and upgrade the scattered site units and
offering them through a lease purchase option residents of public housing and other low and moderate income
households. The grant plan will complement other initiatives from HUD which focus on changing the social
fabric of difficult developments and encouraging self-sufficiency among public housing residents.
Page 2
06/03/97 3:16 PM/MLG/X/USHARE/CGPSTRAT.DOC
II. MANAGEMENT AND ADMINISTRATIVE IMPROVEMENTS
Over the next five years,the Authority plans to use the $3,225,000 available for management and administrative
improvements to improve the agency's capabilities in these areas. For CGP Program Year 1997, of the $430,000
earmarked for management improvements, 36%will be used to provide security guards and Deputy Sheriffs. This
will provide the flexibility to address specific security situations, as needed, at each development. Funds are again
being allocated to provide a Internal Auditor to help the agency improve its internal management and fiscal controls
and a Resident Services Coordinator to help develop and coordinate resident services and capacity. The Authority
has also allocated funds to provide a Assistant Director of Facilities Management to direct the Public Housing
Maintenance division. A more coordinated and focused management of the maintenance division is needed given
the large investment in the capital stock that the agency has made in recent years and the need to maintain the units
at the highest standard in order to compete in the housing market.
In order to more efficiently process the administrative and accounting workload,upgrades to the computer systems
are planned for the field offices. For the remaining years,the Authority plans to use most of its management and
administrative funding for purposes similar to the first year of this five year plan.
III. ADDITIONAL NEEDS
Accrual of additional needs during the five-year period may also cause some shifting of the priorities as the
Authority updates its five-year Action Plan each year and may result in additional unfunded need at the end of the
period. Urgent repair needs which occur during the five-year period will be factored into the annual update of the
Action Plan. Emergency work will be done immediately.
Page 3
06/03/97 3:16 PM/MLG/X/USHARE/CGPSTRAT.DOC
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