HomeMy WebLinkAboutMINUTES - 06101997 - D8 D, 9
TO: BOARD OF SUPERVISORS
FROM: Patricia Seek, Chair,Women's Advisory Committee -' :' Contra
Costa
DATE: May 21, 1997
osrq�o County
SUBJECT: Women's Advisory Committee Annual Report
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
REVIEW and ACCEPT Annual Report from the Women's Advisory Committee
BACKGROUND:
Attached is the Women's Advisory Committee Annual Report requested by the Board of Supervisors.
FISCAL IMPACT:
None
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON June 10, 1997 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT ---- ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
Contact Person:
CC: Health Services Administration ATTESTED June 10 1997
PHIL BATCHELOR L K OF THE BOARD OF
Julie Kelley,Staff(5-5056) ERVISORS AND CTY MINISTRAT R
c
BY
CONTRA COSTA COUNTY
WOMEN'S ADVISORY COMMITTEE
20 Allen Street
Martinez, CA 94553
DATE: May 30, 1997
TO: Board of Supervisors
FROM: Patricia Seek, Chair
Women's Advisory Committee
SUBJECT: WOMEN'S ADVISORY COMMITTEE ANNUAL REPORT
This has been a year of growth and change for the Women's Advisory Committee (WAC). We are
excited by new developments and continue to work for change. The following is a report of
activities from March 1, 1996 to March 1, 1997. We are glad to have an opportunity to share our
work in an effort to ensure that our efforts continue to be consistent with the Board's intent.
CHANGE OF STAFF
Since the WAC was transferred from the auspices of the PIC to the Health Services Department in
late 1994, Karen Butler provided primary staff support for the WAC. Last April when Karen left
her position to return to graduate school, the WAC support staff role was assumed by Julie Kelley.
The transfer of duties occurred successfully with minimal disruption to the WAC. We continue to
be satisfied with the arrangements with Health Services and appreciate the support and assistance
which continue to be provided to the WAC.
NEW MEMBER RECRUITMENT
Since April 1996, the WAC accrued seven (7) vacancies out of twenty-five (25) seats on the
Committee. Staff commenced a county-wide recruitment effort to inform organizations and
individuals about the WAC and its purpose, and to attract interested applicants. The outreach
attracted more than thirty (30) inquiries from potential candidates and more than (20) individuals
applied for the open seats. The Membership Review Committee held four(4)rounds of applicant
interviews and made a special effort to select candidates who reflected the County's rich ethnic,
cultural, and social diversity. The WAC was delighted to have so many interested and qualified
individuals from which to choose and recently made its final recommendations to the I.O.C. for
filling the remaining vacant seats on the Committee.
'S
t .
NEW OFFICER ELECTIONS
In February,the WAC re-elected Patricia Seek, Chair; Sharon Barone,First Vice President; Elaine
Swenson,Second Vice President; and Lindsay Johnson,Treasurer. The Committee felt strongly that
these leaders had done an excellent job stabilizing the WAC after several changes in leadership in
the past year. Members also agreed that implementing the Strategic Plan requires commitment and
consistency which each of these members have demonstrated.
WAC STRATEGIC PLAN
The most exciting development for the WAC this year was the development of the WAC Strategic
Plan(see Attachment I). In a series of three workshops facilitated by consultant, Susan Colson, the
WAC developed four (4) goals to use as guideposts for activities throughout the year. These
overarching goals,consistent with the mission of the WAC,are linked to measurable objectives,each
with a set of activities and timeline.
The plan was formulated in early 1996 and five(5)Ad Hoc Subcommittees were developed to carry
out specific activities in the plan. The Ad Hoc Subcommittees are Health, Affirmative Action;
Work/Family, Public Relations, and Technology. Each Committee is responsible for a set of
activities,meet between monthly meetings(as needed)to make decisions about tasks, and report on
a monthly basis.
The Ad Hoc subcommittees met from June through September. In October,the Committee reached
consensus that addressing goals and objectives in small separate committees is not as effective for
developing a coordinated strategy. It was agreed that a larger forum is needed. This lead the WAC
to begin work planning a conference which would encompass issues reflected in the strategic plan.
To date the WAC continues to build and revise the strategic plan. For example, the timelines are in
the process of being revised due to the fluctuation in membership throughout the year. In addition,
the WAC Conference (details below) has become a strategy for disseminating information,
addressing concerns proactively, and increasing overall visibility - accomplishing three primary
objectives. Therefore,within the year,we will be revisiting times and activities. However,the goals
remain current.
WAC CONFERENCE
In October, 1996,the WAC agreed to focus on identified concerns in a day-long conference. A final
venue for the conference is in process of being finalized in Central County. The theme of the
Conference is"Women in Motion:Empowering Ourselves and Creating Our Future,"and is being
planned for Saturday, October 18, 1997. Two workshops (morning and afternoon) will focus on
financial planning and economic development issues for women. In addition, two invitational
speakers (morning keynote and a luncheon speaker) will be included. Eva Jefferson Patterson,
Executive Director,Lawyers Committee for Civil Rights has been confirmed as the keynote speaker.
2
An Ad Hoc Conference subcommittee meets on a monthly basis prior to the general meeting.
Currently,the WAC is in the process of using a portion of their budget to hire a part-time conference
coordinator to keep the process on track.
OTHER WAC BUSINESS
We have been able to keep abreast of key issues affecting women through several means:
■ NATIONAL ASSOCIATION OF COMMISSIONS OF WOMEN
In July, the Chair attended the National Conference in Miami Fl. This provided a link to
Women's Committees and Commissions throughout the country and provided an opportunity
to share the strategic plan.
■ WOMEN IN ACTION LOBBY DAY
In May, six members of the WAC attended a two-day conference in Sacramento which
allowed us to connect with women's organization around the state. This conference provides
a forum to formulate common strategies and link with legislators on women's issues.
■ LEGISLATIVE ROUNDTABLE
As an ongoing member of the Legislative Roundtable,the WAC keeps current on legislation
affecting women on both state and federal levels. We will continue to monitor legislation
that focuses specifically on women in order to bring concerns to the Board of Supervisors
and to the women of Contra Costa County. This will be especially important as welfare
reform is implemented on state and local levels. It is anticipated that this legislation will
disproportionately effect women and children.
■ INTERNET RESOURCES
The Ad Hoc Technology Committee keeps the WAC updated about information for and
about women on the Internet. The WAC recognizes the importance of this technological
tool. We are currently exploring ways to have a presence on the Internet as well as ways to
improve Internet access for all women.
■ OTHER ISSUES
In addition to the recruitment, fundraising, and strategic plan activities of the Women's
Advisory Committee, we have been closely following the various federal, state, and local
efforts to enact,revoke or modify current legislation and policy effecting women. Because
issues such as affirmative action, child care,nutritional programs, and welfare reform will
directly impact the lives of thousands of women in the county,the WAC believes that it is
within its mandate to keep apprised of the constantly changing dynamics in these and other
complex debates, formulate positions, and,where appropriate,make recommendations for
possible action by the Board of Supervisors.
3
1
We hope you will find this information helpful. If you would like more information regarding any
of our efforts,or if you would like to meet to discuss any of our plans,please don't hesitate to contact
our staff person, Julie Kelley at 370-5056. Thank you.
Attachments
WAC Strategic Plan
WAC Membership Roster
Updated$y-Laws
cc: Claude Van Marter
Health Services Director
4
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BYLAWS
of
THE CONTRA COSTA COUNTY
WOMEN'S ADVISORY COMMITTEE
REVISED APRIL 16, 1996
ARTICLE 1
NAME
Section 1.
The name of this Association shall be the Contra Costa County Women's Advisory
Committee, hereinafter referred to as "CCCWAC".
Section 2.
This association was formed in 1984 as an Advisory Committee. In 1993, it received non
profit status as a 501 (c) (4) non-partisan association, to carry out the purposes as stated in
Article II.
ARTICLE 11
PURPOSE
CCCWAC was formed to educate the community and advise the Contra Costa County Board of
Supervisors and other entities as necessary on issues relating to the changing social and
economic conditions of women in the County, with particular emphasis on the economically
disadvantaged.
ARTICLE III
MEMBERSHIP
Section L. Members
CCCWAC shall have a minimum of fifteen (15) members and not more than twenty-five (25)
members. The membership shall be broadly representative of racial, ethnic, age, religious
affiliation, gender and sexual orientation of the community at large.
Section 2. Appointment
Members of the CCCWAC shall be appointed for fixed and staggered terms by the County
Board of Supervisors.
2
Section 3. Terms of Appointment
Effective 2/28/90, all members reappointed to the CCCWAC and new members shall serve for a
term of three years. The three-year term shall begin on the effective date of appointment and
end on the third February 28 date following appointment.
Section 4. Vacancies
The County Board of Supervisors may appoint members to fill unexpired terms of less than 3
years and incumbents may be reappointed to successive terms.
The Membership Review Committee shall review scheduled and unscheduled membership
vacancies as they occur as to appropriateness and need to appoint a replacement. The
Membership Review Committee shall consider community experience and minority and
geographical representation in formulating a recommendation for review by the CCCWAC.
The CCCWAC Chairperson shall report to the County Board of Supervisors any scheduled or
unscheduled membership vacancy as it occurs.
Section 5. Removal
Any member may be removed from membership by one of the following actions:
1. Resignation;
2. Failure to attend 7 of the 11 meetings scheduled each year (64%). Members
whose attendance rate falls below 64% and/or members who miss three
consecutive meetings will have their membership automatically reviewed by the
Membership Review Committee, which in turn will present a recommendation
to the CCCWAC.
ARTICLE IV
OFFICERS
Section 1. Officers
The officers of CCCWAC shall include a Chairperson, and a Vice Chair, a Second Vice Chair,
and a Treasurer. Each of them shall be elected from among the members of the Committee in
February of each year.
3
Section 2. Term of Office
The officers of CCCWAC shall hold office for a term of one year, twelve (12) consecutive
months beginning in February of the year of election. In the event elections are held after
February in any given year,.officers will serve their terms until elections the following
February.
In the event the Chairperson is unable to complete her term of office, the Vice Chair will
succeed the Chairperson and fulfill the Chairperson's remaining term of office as the presiding
officer. The Second Vice Chair will succeed the Vice Chair and fulfill the Vice Chair's
remaining term of office. The membership will conduct an election to replace the Second Vice
Chair. The Second Vice Chair's successor will serve the remaining term of office.
A vacancy in any office may be filled by the CCCWAC for the unexpired term of the office so
vacated by a vote of the members attending a special meeting or a regular Committee meeting.
Section 3. Duties
The Chairperson shall preside at all CCCWAC meetings, represent the CCCWAC whenever the
occasion demands, approve all standing committees, appoint the Chairperson of any standing
committees, and call a special meeting or a regular Committee meeting.
Presiding duties include opening and adjournment, ascertainment of the existence of a quorum,
sequence of business, recognition of members entitled to the floor, statement for a vote on all
motions that legitimately come before the assembly, enforcement of rules of debate, and
protection of the assembly from frivolous or dilatory motions.
The Vice Chairperson shall assist the Chairperson as directed by the latter and shall assume all
the obligations and authority of the Chairperson in the absence of the latter. The Vice-
Chairperson shall be responsible for filing and certifying the annual non profit association tax
filings.
Section 4. Elections
A Nominating Committee and Chair for the Nominating Committee shall be appointed by the
CCCWAC Chairperson at the regularly scheduled full CCCWAC meeting each September. The
Chairperson may appoint herself/himself to the Nominating Committee.
A report from the Nominating Committee on selection of officers shall be given at the
regularly scheduled CCCWAC meeting each January.
Y
4
Selection of officers shall be held each February. Terms of office shall begin as of that date
each year.
Officers shall serve for one-year terms and may succeed themselves.
ARTICLE V
MEETINGS
Section 1. Regular Meetings
Regular meetings of the CCCWAC shall be publicly noticed and held at 3:00 p.m. on the third
Tuesday of each month. Exception: CCCWAC generally does not meet in August.
Notice of regular meetings of the CCCWAc and an accompanying agenda shall be mailed to
each representative at least five (5) days prior to the day named for such meeting.
Section 2. Special Meetings
Special or emergency meetings of the CCCWAC may be called at any time by the Chairperson.
Notice of a special or emergency meeting will include the time, date, place, and purpose. The
notice, time permitting, shall be not less that three working days before such meeting date.
Section 3. Action at a Meeting: Quorum and Required Vote
The presence of fifty-one percent (51%) of the current membership at a regular meeting of
CCCWAC constitutes a quorum. Each Member present shall have one vote on motions brought
before the Committee. Proxies shall not be permitted. Committee Members must offer
disclosure and abstain from voting upon issues in which conflict of interest may constrain
impartiality.
ARTICLE VI
COMMITTEES
Section 1. Steering Committee
A Steering Committee, consisting of the Chair, Vice Chair, Second Vice Chair, Past Chair,
and Treasurer, shall be established to provide cohesive leadership and continuity to the
CCCWAC.
5
Section 2. Standing Committees
The Steering Committee and/or a majority of the Members may form Standing Committees to
attend to on-going functions of the CCCWAC in order to expedite the business of the CCCWAC.
The Standing Committees are Membership Review Committee, Fund Development
Committee, and Public Relations Committee.
Section 3. Special Committees
The Chairperson of the CCCWAC and/or majority of the Members may also form Special
Committees. Special Committees ("ad hoc" or "select" committees) are formed for a specific
purpose and cease to exist after completion of a designed task.
Section 4. Terms of Committee Membership
The terms of membership for members of Standing Committees of the CCCWAC shall be one
year, twelve (12) consecutive months from appointment. All Members of CCCWAC must serve
on at least one (1) Standing Committee.
Section 5. Accountability of Committees
All Committees formed by the CCCWAC or the Steering Committee shall be accountable to
present monthly reports of its activities at the regularly scheduled meetings and shall have
authority to make recommendations to the Committee on matters within the Committee's area
of expertise; only the CCCWAC may take action on Committee recommendations. Expenditures
by special or standing Committees are limited to $25 without authorization of the full
Committee.
ARTICLE Vlll
GOVERNANCE
The operation of the Contra Costa County Women's Advisory Committee shall be governed by
its Rules of Order and the current edition of Robert's Rules of Order, revised.
ARTICLE VI11
AMENDMENT OF BYLAWS
The Bylaws of the Contra Costa County Women's Advisory Committee may be amended after
presentation of proposed amendments as a scheduled agenda item in a Regular meeting of the
6
membership. One full month's notification of proposed amendments and passage by majority
membership vote at the following month's regular meeting are prerequisite to amendment of
Bylaws.
Originally adopted by majority membership vote at the regular meeting of the Contra
Costa County Women's Advisory Committee on May 18, 1993 and amended on
September 21, 1993 and March 19, 1996.
Amended this 16th day of April, 1996, by majority membership vote at the regular
meeting of the Contra Costa County Women's Advisory Committee.
Chairperson