HomeMy WebLinkAboutMINUTES - 06101997 - C54 ;TO: BOARD OF SUPERVISORS5......_.,o
Contra
FROM; PHIL BATCHELOR, COUNTY ADMINISTRATOR Costa^. L
County
7:ly 40
June 10 1997
I DATE: sr�2'Gi+�
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s-BJECT: APPROVE THE FIRST AMENDMENT FOR COMSUL LTD.
f MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT (WHS80B)
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SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOMMENDATION
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1 . APPROVE: the First Amendment of the Consulting Services
Agreement with COMSUL Ltd. , and AUTHORIZE the County
' Administrator or his designee to execute the Amendment
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2 . AUTHORIZE: the County Administrator or his designee to issue
written authorizations for extra work, provided that the
cumulative total extra cost for all such authorizations shall
not exceed $25, 000 . 00 .
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II . FINANCIAL IMPACT
This Amendment increases the Consultant' s payment limit by up to
$131, 000 for services required for the design, procurement and
installation of a telephone switch for the replacement hospital
project . Funds in the capital account established for the project
are sufficient to cover the amount encumbered by this Amendment
from bond proceeds specified to the project .
III . BACKGROUND
This amendment is for professional services required for the
development of new telephone requirements, preparation of
specifications and Request for Proposals, screening and evaluating
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON_ JI 11!
I(]fA9 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
jum 10 1997
ATTESTED
Contact: PHIL BATCHELOR.CLERK OF THE BOARD OF
cc: D. Bell, CAO SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Controller.
GSD (Accounting)
Health Services Dept . (F. Puglisi) BY DEPUTY
Consultant (Via CAO)
0,5q
APPROVE THE FIRST AMENDMENT FOR COMSUL LTD.
MERRITHEW MEMORIAL HOSPITAL REPLACEMENT PROJECT (WH580B)
III . BACKGROUND (continued)
proposals, coordination of telephone requirements with the telephone
users and administration/acceptance of the installed system. The
scope of work includes a new PBX telephone switch, new telephones,
emergency power and cutover from the existing system to the new
system when the new hospital opens . This scope of work was
anticipated at the time COMSUL was selected to provide data and
telephone consulting services . The fees for this service where
established when the initial contract was negotiated. As telephone
requirements have been further defined, the hospital will require a
new telephone switch in order to satisfy expanding requirements
resulting from the new hospital project . Currently the County is in
the process of competitively selecting a telephone switch vendor.
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FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
FOR TELECOMMUNICATIONS CONSULTING SERVICES
REPLACEMENT HOSPITAL AT 2500 ALHAMBRA AVENUE, MARTINEZ
(WH580B, FORMERLY WPE419)
1. Effective Date and Parties :
Effective June 10, 1997, Comsul Ltd. (herein called "Consultant") , a
California Corporation, and Contra Costa County (herein called "Public
Agency") , a political subdivision of the State of California, mutually
agree as follows:
2 . Purpose:
Effective February 27, 1996, the parties entered into a contract entitled
if Services Agreement, " (herein called "Agreement") , which covered
telecommunication/ data design services for a replacement hospital at 2500
Alhambra Avenue, Martinez . Pursuant to order of the Board of Supervisors
dated June 10, 1997, the Public Agency wishes to expand the level of
service and increase the Payment Limit .
3 . Amendments to Agreement:
A. In the Agreement, Paragraph 1 (e) "Payment Limit, " change the Limit from
$170, 910 to $310, 910, an increase of $131, 000 .
B. Add the following new section to Article III :
F. TELECOMMUNICATION PHASE
1 . Develop a Telephone PBX switch RFP as authorized by the County on
November 25, 1996 .
2 . Assist in conducting the evaluations of the vendors' proposals and
produce a report recommending which bidder to select .
3 Assist in the preparation and negotiations with the selected vendor
to develop a satisfactory contract for the equipment and services.
4 . Oversee the vendor' s activities to ensure that the system is
installed on time, on budget and in accordance with the needs of the
hospital .
5 . The methodology, implementation and deliverables for these services
are further defined in the Consultant's letter to O'Brien Kreitzberg
dated April 15, 1997 .
4 . Effect:
Except as modified by this Amendment, all provisions of the Agreement of
February 27, 1997 shall remain in full force and effect.
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IN WITNESS WHEREOF, the Public Agency and the Consultant have caused their names
to be subscribed hereto by their duly authorized representatives on the date
appearing on the first page of this Amendment.
PUBLIC AGENCY CONSULTANT
By: Office of the County Administrator By
By:
Form Approved:
Victor J. Westman, County Counsel
By:
Deputy
Note to Consultant : For corporations, the contract must be signed by two
officers . The first signature must be that of the chairman of the board,
president or vice-president; the second signature must be that of the secretary,
assistant secretary, chief financial officer or assistant treasurer. (Civ. Code,
Sec. 1190 and Corps . Code, Sec. 313 . ) The acknowledgment below must be signed by
a Notary Public.
CERTIFICATE OF ACKNOWLEDGMENT
State of California )
ss.
County of )
On the date written below, before me, the undersigned Notary Public, personally
appeared the person(s) signing above for Consultant, personally known to me (or
proved to me on the basis of satisfactory evidence) to be the person(s) whose
name (s) is/are subscribed to the within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies) , and that
by his/her/their signature (s) on the instrument the person(sp, or the entity upon
behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal .
Dated: , 1997
Notary Public
[Notary' s Seal]
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