HomeMy WebLinkAboutMINUTES - 06101997 - C34 ,y
POSITION ADJUSTMENT .REQUEST NO.
- 'y
Department No./.." CODATDERS
Department Budget Unit-No.'-0540 -Org No.6545 Agency No. 54
Action Requested Establish the class o--Health Servicea S Projects Actin ni trator zalary
C5-2152 3906-4748 • add one 40AD position ,in the new-class; reclassify incumbent
AbusOMental Health Division Addxdstrator ropose ective ate: %D
�R.Proctor to the new class.
Classification Questionnaire attached: Yes ft No 03�
Cost is within Department's budget: YesX1 No ❑ tv 'r•
Total One-Time Costs (non-salary) associated with request: $ -0- a'
Estimated total cost adjustment (salary/benefits/one time:
Total -annual cost 4<5,352.00> Net County Cost I =0-• -_$_
Total this FY $_<4,014.00> N.C.C. -this FY
SOURCE -OF FUNDING TO OFFSET ADJUSTMENT This personnel action will reikice zs `?
Department must iMtfete mmeeary acouwnem and submtt to CAO.
Use addhlonal sheat for furttw explanaftm or oomrmnts.
AUL KUHIKEL, Pers Svcs Asst
K2
or Department ea
__________________________
REVIEWED BY CAO AND RELEASED TO HUMAN RESOURCES DEPA ENT
epu y ou y Administrator Date
HUMAN RESOURCES DEPARTMENT RECOMMENDATION DATE
Establish the class of Health Services Special Projects Administrator, Salary Level
C5 2199 (,$40'94-4976) ; add one 40/40 position; reclasscohol/Drug Abuse/Mental Health
Division Administrator #54--1292, Salary Level C5 2272 ($4404-5353) to the new class
and abandon the class of Alcohol/Drug Abuse/Mental Health Division Administrator.
Amend Resakd1oon 71/17 eetabUshing poddone and rssolub"alloc ang losses to the Bado/Boempt salary admdule deemlbed ab".
Effective: ❑ Da following Board Action.
e- (Date)
r Di"ct6r of Human Resources
COUNTY ADMINISTRATOR RECOMMENDATION DATE:- 6»5
Approve Recommendation of Director of Human Resources �T
Disapprove Recommendation of Director of Human Resources
❑ Other:
or ou?y Administrator-,
BOARD OF--SUPERVISORS TION: Phil Batchelor Clerk of, the `Board.,of Supervisors
Adjustment :APPROVED DISAPPROVED-❑ y Administrator -
DATE 4 dIJN`1 0 1997 BYt a .
hAPPROVAt OF THIS ADJUSTMENT CONSTITUTES A'PERSO _NEL/SALARY RESOLUTION AMENDMENT
-=-------------�___________-------- -----------_ --__=---- --
POSITION ADJUSTMENT ACTION .TO BE COMPLETED BY HUMAN RESOURCES DEAARTMENT FOLLOWING ;BOARD ACTION
Adjust.-class(es)/positon(s)'-as_.fol3.owS'
;tf-
:;P300\M7)Rev 511M -
HEALTH SERVICES DEPARTMENT JUNE 10, 1997 AGENDA
P300 #17R Establish the class of Health Services Special Projects
Administrator at salary level C5-2199 ($4094-4976); reclassify person (R.
Proctor) and position of Alcohol/Drug Abuse/Mental Health Division
Administrator at salary level C5-2272 ($4404-5353) to the new classification;
and abandon the class of Alcohol/Drug Abuse/Mental Health Division
Administrator
• The old class was created in 1987 when Mental Health, Alcohol and Drug
Abuse Programs were all in one division in the Health Services Department
• Subsequently these functions were separated into two divisions and subject
employee was transferred to the Finance Division.
• In the last three years subject employee has performed a variety of assignments
including conducting operational and policy studies for departmental divisions
and programs and providing consultation and assistance to management staff
on fiscal, organizational, contract and administrative matters.
• Staff reviewed the duties being performed and determined that they were
appropriate for a new classification of Health Services Special Projects Officer.
• The salary for this new class was set the same as for Health Services
Accountant as staff determined that the level of responsibility was similar.
• As this a lower salary than currently being earned by subject employee, this
action will result in Mr. Proctor's salary being "Y" rated.
• This is a management position, so no employee organization was contacted.
Submitted
� LL
Jim Mil r, ersonnel Analyst date
Approv - By:
f
Larry Fu azi' Pers nne e�ces Supervisor date/
S L Health Services Department
-= Personnel Services
f` --_',• r OFFICE OF THE DIRECTOR
Administrative Offices
O,, �i,11 T - s _ ; 597 Center Avenue,Suite 260
Martinez,California 94553-2658
(510)313-6600
�C
TO: Larry Fugazi
Personnel Services Supervisor
FROM: Paul Kunkel
9k.-
Personnel Services Analyst
DATE: October 1, 1996
SUBJECT: Revision of P-300 No. 17053
When I drafted P-300 No. 17053 , I mistakenly asked for the addition
of a position in the proposed class of Health Services Special
Projects Administrator and the reclassification without exam of
Robert Proctor to the new class. It is not our intention to both
create a vacant position in this class and reclass Mr. Proctor, so
please disregard that portion of our request which asks for the
addition of a 40/40 position.
The action requested should be revised to read as follows:
Establish the class of Health Services Special Projects
Administrator at salary level C5-2152 ($3906-4748) , and
reclassify incumbent Alcohol/Drug Abuse/Mental Health
Division Administrator (R. Proctor) to the new class.
Please contact me if you have any questions regarding this
personnel action.
PK
cc: Sara Hoffman
Jim Miller
A410 (12/90)
Health ervices Department
Personnel Services
•- l` OFFICE OF THE DIRECTOR
' — - 1�7 Administrative Offices
f, 14 597 Center Avenue,Suite 260
. y•. .. �� Martinez.California 94553-2658
.p '0 (510)313-6600
STA-COU14
TO: Sara Hoffman
Senior Deputy County Administrator
FROM: Paul Kunkel
-
Personnel Services Analyst
DATE: September 16, 1996
SUBJECT: P-300 to Establish the Class of Health Services Special Projects
Administrator, Add One Full-Time Position, and Reclassify Incumbent
A/DA/MH Division Administrator to the New Class
-----------------------------------------7---------------------------------------------------------------
The attached P-300 requests the establishment of the class of Health Services Special
Projects Administrator at salary level C5-2152 ($3,906-4,748), the addition of one 40/40
position in the new class, and the reclassification of incumbent Alcohol/Drug
Abuse/Mental Health (A/DA/N" Division Administrator (Robert Proctor) to the new
class. This personnel action is necessary to appropriately classify Mr. Proctor who has
effectively been working out of class since the Substance Abuse and Mental Health
Divisions split and he was reassigned to the Health Services Finance Division.
The A/DA/MH Division Administrator class was created in 1987 to advise the A/DA/MI-i
Division Director on administrative, budgetary and personnel matters in that division.
When the class was created, Mr. Proctor was working in this capacity as a Health Services
Administrator - Level "C" and transferred to the new class. Subsequently, the substance
abuse and mental health services components of the division split and Mr. Proctor was
reassigned to the Finance Division. Since his reassignment to the Finance Division, Mr.
Proctor has performed a wide variety of duties including conducting operational and
policy studies for departmental divisions and programs, and providing consultation and
assistance to management staff on fiscal, organizational, contract and administrative
matters. Additional detail regarding the responsibilities assigned to Mr. Proctor may be
found in the attached draft job description for the class and the classification questionnaire
completed by Mr. Proctor.
A410 (12190)
Sara Hoffman
Senior Deputy County Administrator
September 16, 1996
Page Two
We are asking that the salary for this class be set equivalent to the class of Health Services
Accountant ($3,906-4,748). The incumbents of this class are also assigned to the Health
Services Finance Division and it is our opinion that they function at a level closely
approximating Mr. Proctor's so compensation should be equivalent. Since Mr. Proctor is
paid at a higher rate in his current class ($5,194/month), it will be necessary to freeze his
salary in place("Y" Rate)until the salary of the new class reaches this level.
If you have any questions regarding this matter, please contact me at 313-6615.
PK
attachments
cc: Pat Godley
Larry Fugazi
Jim Miller
S L Health Services Department
Personnel Services
•;' l` -� OFFICE OF THE DIRECTOR
Administrative Offices
M. 597 Center Avenue,Suite 260
xj• 1 Martinez,California 94553-2658
+x' 04 (510)313-6600
'q cou
RECD. ! 7ED
TO: /Sara Hoffman
S E P 9 Senior Deputy County Administrator ---------------
FROM: Paul Kunkel .
Personnel Services Analyst
DATE: September 16, 1996
SUBJECT: P-300 to Establish the Class of Health Services Special Projects
Administrator, Add One Full-Time Position, and Reclassify Incumbent
A/DA/MH Division Administrator to the New Class
-------------------------------------------------------------------=-------------------------------------
The attached P-300 requests the establishment of the class of Health Services Special
Projects Administrator at salary level C5-2152 ($3,906-4,748), the addition of one 40/40
position in the new class, and the reclassification of incumbent Alcohol/Drug
Abuse/Mental Health (A/DA/N" Division Administrator (Robert Proctor) to the new
class. This personnel action is necessary to appropriately classify Mr. Proctor who has
effectively been working out of class since the Substance Abuse and Mental Health
Divisions split and he was reassigned to the Health Services Finance Division.
The A/DA/MH Division Administrator class was created in 1987 to advise the A/DA/MH
Division Director on administrative, budgetary and personnel matters in that division.
When the class was created, Mr. Proctor was working in this capacity as a Health Services
Administrator - Level "C" and transferred to the new class. Subsequently, the substance
abuse and mental health services components of the division split and Mr. Proctor was
reassigned to the Finance Division. Since his reassignment to the Finance Division, Mr.
Proctor has performed a wide variety of duties including conducting operational and
policy studies for departmental divisions and programs, and providing consultation and
assistance to management staff on fiscal, organizational, contract and administrative
matters. Additional detail regarding the responsibilities assigned to Mr. Proctor may be
found in the attached draft job description for the class and the classification questionnaire
completed by Mr. Proctor.
A410 (12/90)
Sara Hoffman
Senior Deputy County Administrator
September 16, 1996
Page Two
We are asking that the salary for this class be set equivalent to the class of Health Services
Accountant ($3,906-4,748). The incumbents of this class are also assigned to the Health
Services Finance Division and it is our opinion that they function at a level closely
approximating Mr. Proctor's so compensation should be equivalent. Since Mr. Proctor is
paid at a higher rate in his current class ($5,194/month), it will be necessary to freeze his
salary in place("Y" Rate) until the salary of the new class reaches this level.
If you have any questions regarding this matter, please contact me at 313-6615.
PK
attachments
cc: Pat Godley
Larry Fugazi
Jim Miller
Health Services Special Projects Administrator
Definition
Under general direction, carries out a variety of administrative assignments delegated by the
Health Services Department's Chief Financial Officer; conducts operational and policy studies of
Health Services Department divisions and programs; develops alternative implementation
strategies for the acheivement of operational goals; and performs related work as required.
Distinguishing Characteristics&
This single position class is distinguished from other health services administrative positions by its
responsibility for providing consultation and guidance to a variety of health services divisions and
programs on a wide variety of fiscal, operational and administrative matters. It is distinguished
from the Public Health Division Administrator and the Mental Health Division Administrator
classifications in that incumbents of the latter classes have responsibility for overall administrative,
budgetary and personnel matters within their own respective divisions. The wide range and scope
of the Health Services Finance Division Administrator's responsibilities are a consequence of this
position's assignment within the Health Services Department's central finance unit and the
incumbent's direct reporting relationship to the Chief Financial Officer who is responsible for
overall fiscal management in the Health Services Department.
Management Responsibilities:
* Provides consultation and assistance to management staff in the operating divisions
regarding a variety of fiscal, organizational, contract and administrative matters;
* Reviews federal and state grant guidelines and requirements and assists departments in the
development of grant applications;
* Develops service provider contracts for a variety of health services programs;
* Conducts special studies of a variety of financial and operational matters in the Health
Services Department; develops findings, conclusions and alternative recommendations;
* Prepares surveys and questionnaires for assessing organizational and operational
practices in other agencies; summarizes,tabulates and evaluates data;
* Analyzes various department/division functions and develops policies and procedures
which improve and codify operations;
* Reviews and analyzes requests from operating divisions regarding the acquisition of office
space taking into consideration such factors as the need for additional space, existing
office space availability and the adequacy of funding; prepares office space layouts;
* Coordinates office space acquisitions, moves and remodelling with Architectural Services,
Lease Management and Telecommunications staff in the General Services Department;
* Assists operating divisions and the Information Systems Division to develop conceptual
designs, specifications, financing and data management requirements for computer
systems;
* Develops Request for Information(RFI) and Request for Proposal (RFP) documents;
prepares RFI/RFP mailing lists; solicits bids for services;formulates criteria for the
evaluation of bidders and assists in the selection of contractors;
* Prepares a variety of correspondence and reports.
Minimum Qualifications:
Lice: Valid California Motor Vehicle Operator's License.
Education: Possession of a baccalaureate degree from an accredited college or
university with a major in business administration, public administration, health
services administration, or a closely related field.
Experience- Three years of full-time or its equivalent administrative staff
experience in a health services agency performing fiscal, administrative, and/or
personnel analysis.
Substitution: One additional year of full-time or its equivalent qualifying experience
may be substituted for the required academic major.
Knowledge. Skills and Abilities:
Knowledge of the fiscal, personnel and administrative principles and practices of health services
agencies; knowledge and understanding of various methods and techniques of work organization;
knowledge of statistical analysis and effective graphic presentation techrriques; knowledge of the
regulations applicable to contracts and grants administration in a public sector health services
agency; basic knowledge of office space layout and design standards and techniques; basic
knowledge of the capabilities and functions of modern information systems, and their application
in a health services agency; ability to direct the analysis of complex organizational, administrative
and fiscal problems and develop effective solutions; ability to select, train, supervise and evaluate
the work of subordinate staff, ability to represent the department capably with other departments
and agencies; ability to speak and function effectively in group activities; ability to establish and
maintain good working relationships with others; ability to prepare clear and concise
correspondence and reports.
List Machines or Equipment Operated as Port of Job:
IBM PC, primarily using Word Perfect and Lotus (Version 3.4) 1-2-3 Spreadsheet Software
.Designate the name and title of the person who supervises position
Patrick Godley, Chief Financial Officer
st the names of employees supervised, o whole unl s supervisto simply name the unit and sae t5o number of employees,
None (except for temporary supervision of 5-person Payroll Unit for 6 months).
It public contacts are required either in person or by phone, state with whom,and in general, for what purposes: I am Occasionally In contact
with officials of profit and non-profit corporations re: RFI/RFP requirements and contract
negotiations, as well as with State and Federal officials re: grant programs and audits.
What decisions must be made In performing the work t
. I make decisions about the feasibility, availability, and appro-
priateness of funding for remodeling and space acquisition projects; about the organization and
formatting of complex fin. prog. info. on spreadsheets; about the wording of contract language;
and about the design and implementation of MIS computer systems.
What parts of the job require the greatest skill, knowledge,and involve the greatest responsibility t The accurate spreadsheet formatting
of complex financial information; the coordination of complex, inter-related sequences of staff
moves or MIS system implementations via a comprehensive knowledge of multiple/related County
systems, policies, and procedures; personnel hiring practices; and contract negotiations.
The above statements accurately describe this job as it has been for the post 5 gears and
ora Months
(Signature e4l Date)
COMMENTS OF IMMEDIATE SUPERVISOR
In what way are the above statements incomplete, inaccurate or misleading t
What is the basic purpose or function of this position 7
What changes hove occurred in the work of this position 7
What parts of this Job do you check or review closely and why 7
It the position requires typing or shorthand,are they Incidental or essential 7
Typing r Time Required t
tfhorthond r Time Required r
aur• _wet row ►elle• to be th• •Newt eertUieols• end mlelewm oMvals or "Laine and eaperloaee regvlred to perform this le►�
edvee UM.
e►ee•uN •e►e.:e►r•
Re o•weO iw re• � •e.r:r.e• 1 � /�
f Del•1
COmWENTS O DEPARTMENT HCAO
Comment on the statement of the employee and supervisor. Designate any other positions In the department which you believe are similar In duties and 1
respoasibillties.
(Signature) (Do to)
i nr_WZ1VED
CONTRA COSTA COUNTY t
CLASSIFICATION QUESTIONNAIRE MAY 10 1996
` HEALTH SERViCE
PERSONItiEL
NAME DEPARTMENT DIVISION
Robert J. Proctor HEALTH SERVICES Finance
DEPARTMENT Division
OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Place of Work and Assfqned Hours
Alcohol/Drug Abuse/Mental Health 20 Allen St. , Martinez
Division Administrator FINANCE ADMINISTRATOR Sam - 5pm, Mon. - Fri.
Time Required Description of Work
Under general direction from the Chief Financial Officer, I receive
a variety of administrative assignments, ranging in duration from
a week to a number of years, to conduct operational and policy
studies, form and lead work/task force groups, identify alternative
courses of action/recommendations, and implement operational
changes within the operating Divisions of the Health Services
Department, as follows:
15% 1. Management Studies/Research and Analysis. I study assigned
management problems and issues, gather pertinent information by
reviewing documents and interviewing personnel, analyze the
information, conduct financial and operational feasibility studies,
and write reports, giving findings and recommendations; e.g. ,
comparing how other counties administer conservatorship and mental
health programs and determining the FTE ratio of management/
supervisory staff to non-supervisory staff for each cost center and
Division in the Department (to assist with MOU negotiations) .
2. Developing Management Procedures and Standards. I study
5% designated Department operations and design procedures to improve
operations or to implement policy changes, e.g. , developing a
uniform sliding scale fee schedule for Basic Adult Health Care,
based on the Federal poverty level and changes in income levels and
family size or modifying Patient Consent forms to show patient
choice in the geographical location of their health care provider.
3. Providing Consultation and Technical Assistance. I provide
15% consultation and technical assistance to management staff in the
operating divisions of the Department on an ad hoc basis concerning
fiscal, personnel, contract, or administrative matters, e.g. :
a. Helping the Substance Abuse Division complete a
"Characteristics of Clients Served" report required by the State;
I designed and sent a questionnaire to all program directors (of
both County-operated and contract agency programs) , designed a
Lotus 1-2-3 data base spread sheet (using Version 3.4) to summarize
and tabulate the data in the required State format, entered and
edited the response data, and printed the data in an exact
facsimile of the required State format.
b. Helping the Mental Health Division submit a Grant
Application for federal funds; I reviewed the federal grant
guidelines and requirements, interviewed the program staff, and
prepared the Financial Budget and Funding Justification sections of
the Grant Application, using a Lotus 1-2-3 spreadsheet to account
for staffing classifications, FTEs, salary levels, fringe benefits,
cost-of-living adjustments, different implementation times for
various program components, projections for the cost of operational
services and supplies, occupancy/space costs, and staff travel and
training, culminating in an overall grant cost and funding request
amount.
c. Helping the Public Health Division encumber grant funds for
the acquisition of a computer system; I reviewed grant documents
and interviewed program staff, drafted a required inter-divisional
contract between the Public Health Division and the Finance
Division for the purchase of computer development services,
negotiated wording changes with Public Health staff, got the
contract signed by the deadline required to encumber funds before
the close of the fiscal year, and directed accounting staff to
carry out the required journal transaction in the County Finance
System to transfer the funds between Division cost centers.
d. Helping the Substance Abuse Division establish contracts
with Drinking Driver Program providers; I designed a comprehensive,
uniform contract format for the Division to use with community
corporations to provide Court-ordered services, collect fees from
clients, and pay a portion of the fees to the County.
AK 75 Page 1 of 3 pages
Time Required Deaeripllon of Work;
Classification ouestionnaire - Robert Proctor (continued)
4. MIS Computer System Development. I provide assistance to
20� assigned Divisions in the development of MIS computer systems, from
system specifications to RFP development, from vendor select
selection to installation and implementation. I did this for the
acquisition of the Mental Health Division's PSP computer system and
I am currently working on the development of a computer system for
the Substance Abuse Division; e.g. , I identify and encumber needed
financing, study State and Federal data and reporting requirements,
develop the conceptual design for system modules and data elements,
lead Division staff through a design process, draft system
specifications and RFP documents, and obtain needed policy
decisions to acquire system software and hardware.
5. RFI/RFP Development. I develop Request for Information (RFI)
15% and Request for Proposal (RFP) documents on an ad hoc, as needed
basis; e.g. , for (1) the provision of community outpatient
substance abuse prevention and treatment services for a defined
community area or a target client population or (2) the provision
of comprehensive health and medical care services for the inmates
in the County Detention Facilities. I interview pertinent staff;
review related program/service descriptions, specifications, and
documentation; design an RFI or RFP format to fit the situational
needs; draft and/or coordinate the drafting work of other staff to
assemble the needed document; and obtain approvals and make changes
as required by executive staff. I research and/or determine likely
respondents/providers and develop a mailing list, place ads in
appropriate newspapers requesting responses and/or send out the
RFI/RFP document to the mailing list, answer questions from
potential respondents and/or hold a bidders conference as needed,
design evaluation criteria to rate RFI/RFP responses, form and lead
an evaluation/rating group, rate the responses, and make
recommendations to executive staff regarding outcomes, decisions,
performance, costs, and selection of providers. I respond to
complaints and grievances from rejected respondents.
6. Acquisition of Office Space for Operating Programs. I reoeioea
20% requests from operating Divisions for the acquisition of office
space; analyze their requests re: justification, availability and
adequacy of funding; and amount of square footage and functional
accommodations needed for staffing and equipment. I search for
appropriate space; identify and cost out available alternatives,
including needed remodeling or renovations; and draw floor plan
sketches to show staffing, equipment, and remodeling arrangements.
I provide consultation, technical assistance, and recommendations
to the management staff of the requesting Division regarding
financing options, remodeling ideas, and deployment of staff and
equipment in the available space. I determine overall feasibility
and obtain policy decisions from the requesting Division regarding
the specifications of the final request, write up the request in
the form of a formal memo, and make recommendations to the HSD
Chief Financial Officer. I determine overall feasibility and
obtain approvals from the HSD Chief Financial Officer for
acquisition of the space and for all related expenditures and then
submit the request to the CAO and/or General Services Department
(GSD) . I work with GSD Architectural Services, Lease Management,
and Telecommunications staff to coordinate timing and implement the
request, coordinate timing, authorize various kinds of work and
materials for needed remodeling, and generally guide and push the
process and work to completion. I provide the Division staff with
technical assistance regarding Work Orders for movers, computer
network installations, and telecommunications. I devise and
compute allocation formulas to distribute space costs for a
particular office space to the various cost centers and
funding/revenue sources of the new occupants, following generally
acceptable accounting principles so as to withstand audits and
avoid audit exceptions. I send authorizing memos to the General
Services Department for charging space costs to the appropriate HSD
cost centers.
Page 2 of 3 pages
AK 75
_ 71-
Time Required Deseriptlon e! Work
Classification Questionnaire - Robert Proctor (continued)
2% 7. Interview/Screen Job Candidates for Senior Staff. In
accordance with Equal Employment Opportunity guidelines, I conduct
screening interviews of job candidates for Senior Staff, e.g. , for
the Contracts and Grants Administrator position for the Chief
Financial Officer and for the Staff Assistant to the Advisory
Board/Commission position for the Mental Health Division and
Substance Abuse Division Directors. I write job descriptions,
establish Minimum Qualifications (for contract employee positions) ,
and conduct recruiting efforts, including placing ads in
newspapers. I design rating/evaluation instruments and screen
applications and resumes. I design interview questions and
rating/evaluation standards and conduct face to face interviews.
I rate the candidates and present the results and recommendations
to the Senior Staff member. I process appropriate appointment
documents for the selected candidate and I send a formal "thank
you" letter to the unsuccessful candidates. I keep and maintain
interview and rating information in case of a complaint or
r
grievance.
2% 8. Negotiating Contracts. I assist HSD Divisions with contract
negotiations on an ad hoc, as needed basis, for the operation of
joint ventures or the purchase of outside services; I negotiate
wording, payment mechanisms, and intent with officials from the
other organization, draft acceptable language, and obtain needed
policy decisions and approvals from HSD executive staff; e.g. ,
a. I negotiated an Interdepartmental Services Agreement with
the County Social Services Department for the jointly operated
"Alternative to General Assistance Program" (AGAP) , and
b. I negotiated a Contract with the County of Alameda for
the provision of inpatient psychiatric hospital care in the Alameda
County Jail for CCC jail inmates.
1% 9. Responding to Financial Audits. Upon request from the
Accounting Staff of the Finance Division, I document audit trails
and otherwise write justifications for Mental Health Division
expenditures which are challenged by State and Federal auditors in
the course of routine Medi-Cal, Federal Grant, and Short-Doyle
audits.
10. Train New Management Staff & Other Duties as Required. I
5/ receive a variety of miscellaneous assignments to gather
information, research issues, analyze operations and data, write
policies and procedures, solve problems, fill in where needed, and
draft Board Orders on a variety of subjects, e.g. , I am currently
serving as the Department's acting Payroll Supervisor for 6 months
while the Payroll Supervisor is out on Maternity Leave (this
assignment will take approximately 20% of my time until mid-
September when it will end] . I also occasionally train new
management staff in the Finance Division, Mental Health Division,
and Substance Abuse Division regarding County policies, procedures,
and practices in the areas of personnel, purchasing, contracts,
grants, program planning and implementation, finance, and
budgeting.
I40TE: The distribution of Time Required varies and fluctuates
widely from month-to-month, depending on the Department's
priorities and needs.
Page 3 of 3 pages
AK 75