HomeMy WebLinkAboutMINUTES - 05201997 - SD3 a 5E L
TO: BOARD OF SUPERVISORS E.-
��� °F Contra
FROM: -/ Costa
Phil Batchelor, County Administrator
Count
DATE: May 20, 1997 �s�A count1
SUBJECT: Macias, Gini & Company, LLP, Financial Audit Services Contract
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
APPROVE and AUTHORIZE the County Administrator, or designee, to
execute a contract with Macias, Gini & Company, LLP, in the amount
of $382 , 850 for the provision of Financial Compliance Audits and
Audits of Federal Financial Assistance Programs for the period June
1, 1997 through May 31, 2000; with an option to extend for the
Fiscal Year 1999-2000 and Fiscal Year 2000-2001 Audits .
FISCAL IMPACT:
These mandated audits are budgeted from the County General Fund.
BACKGROUND:
The California Government Code requires the Board of Supervisors to
examine and audit the accounts of all offices having the care,
management, collection or disbursement of money belonging to the
County or money received or disbursed by them under authority of
law. In addition, an audit of the County' s Federal Financial
Assistance Programs is required under the current Single Audit Act.
A Request For Proposals was issued to 118 accounting firms to
provide the Financial Compliance Audit and the Audit of Federal
Financial Assistance Programs .
Proposals were received from three accounting firms : Bartig,
Basler & Ray, KPMG Peat Marwick, and Macias, Gini & Company.
Representatives of these firms were interviewed by a review
committee comprised of members of the County Administrator' s
Office, the Auditor-Controller' s Office, the Health Services
Department and the Grand Jury.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON M a y 2 0 19 9 7 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: T , V a n d T V NOES: N o n P AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: T T T ABSTAIN: T T OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED May 20 , 1 9 9 7
Contact: PHIL TC LOR,CLERK OF T RD OF
cc: SEE PAGE 2 UP V ORS AND COUNTY ADMI STRA R
BY U
-2-
The review committee based its recommendation on the firm that best
met the selection criteria contained in the Request For Proposals .
The criteria included:
♦ Responsiveness of the proposal in clearly stating the
understanding of the work to be performed and in demonstrating
the intention and ability to perform the work.
♦ Although cost is a significant factor, both cost and merits of
the proposals were considered.
♦ The firm' s experience in conducting audits of similar nature,
size and complexity.
♦ Experience and professional activities of the audit team; the
number of key management and supervisory personnel
participating in the audit.
♦ Size and structure of the firm' s office from which the audit
work is to be done.
♦ The MBE/WBE goals and good faith effort documentation which
was evaluated by the Contract Compliance Officer.
After examining the above criteria compared to the three firms '
proposals, the review committee recommends that it is in the best
interests of the County to contract with the firm of Macias, Gini
& Company to provide financial audits for Fiscal Years 1996-97
through 1998-99 .
Contact: Dean Lucas 335-1077
cc: County Administrator
County Auditor-Controller
County Counsel
Grand Jury
Macias, Gini & Company (via CAO)
CONSIDER WITH
SD 3
Office of the County Administrator
Contra Costa County
Affirmative Action Office
651 Pine Street, Martinez, CA 94553
(510) 335-1006 fax: (510) 646-1353
Memorandum
Date : May 14, 1997
To: Board of Supervisors
From: Emma Kuevor
Contract Compliance Officer
Subject : Financial Auditing Services
This office has reviewed the bid and documentation of good faith
effort submitted by the three lowest bidders . The MBE and WDE
participation attained by Macias, Gini & Company exceeds the MBE
goal of 5o and the WBE goal of 100 .
My recommendation is to award to Macias, Gini & Company who
attained 89% MBE participation and 11 WBE participation.
a:bdaudit
1 - r
CONTRA COSTA COUNTY
BID REVIEW
SUMMARY S7EET
Date: April 24, 1997;
Project
Name: Auditing Services
County Administrator for
Auditor and Board of
Supervisors
Project
Number:
Prime
Bidder
Name: Macias, Gini & Company
2855 Mitchell Drive, Suite 235
Walnut Creek, CA 94596
(510) 256-7748
Ernest J. Gini, Partner
Kevin J. O' Connell, Managing Director
Bid Due
Date: April 18, 1997
Bid Amount : $382, 850 (3 years)
$521, 212 (4 years)
$661, 880 (5 years)
Planned County Project Goal : MBE: 5a
WBE: 100
Amount Percentage
Bidder' s Participation: MBE $340, 736 89a
WBE $42, 114 110
MBE/WBE Participation:
Type of
Company MBEJWBE Business Amount Percentage
Steeledge Woman Auditing Services
Business Consulting (3 years) $42,114 11%
(4 years) $52,200 10 .02%
(5 years) $66,200 10%
Macias, Gini Hispanic Auditing Services
& Company (3 years) $340,736 89%
(4 years) $469, 012 89 .98%
(5 years) $595, 680 90%
Approved by:
Emma Kuevor
Contract Compliance Officer
a:Macias