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THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
DATE: April 8, 1997 MATTER OF RECORD
SUBJECT: Presentation - Congresswoman Ellen Tauscher's first 90 days in Congress
On this date the Board of Supervisors heard a presentation by David Bowlby, Aide to
Congresswoman Ellen Tausher, on her first 90 days in Congress.
THIS IS A MATTER FOR RECORD PURPOSES ONLY
NO BOARD ACTION TAKEN
ELLEN O.TAUSCHER /
LOTH DISTRICT,CALIFORNIA
Congrego of the Unites otateg
Rouge of Repregentatibeg
Wagllington, ;9C 20515-0510
RECEIVED
March 13, 1997
CLERKThe Honorable Mark DeSaulnier r
Chairman, Contra Costa County Board of Supervisors
651 Pine Street, Room 106
Martinez, CA 94553
Dear Chairman DeSaulnier:
On behalf of Congresswoman Ellen Tauscher, I am requesting to be placed on the Board of
Supervisors agenda of April 1, 1997. I will present the Board with an overview of the
Congresswoman's first ninety days in Congress. I will also be available to field any questions the
Board may have.
If you should have any questions, I may be contacted at (510) 932-0816. I look forward to seeing
you on April 1 st.
With Regards,
David Bowlby f
Congressional Aide
PRINTED ON RECYCLED PAPER
P.2
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
DATE: April 8, 1997 MATTER OF RECORD
SUBJECT: Presentation- Martinez Regional Land Trust
On this date the Board of Supervisors heard a presentation by the Executive Director of
the Martinez Regional Land Trust regarding the Board's support of the Martinez Regional Land
"Trust.
THIS IS A MATTER FOR RECORD PURPOSES ONLY
NO BOARD ACTION TAKEN
PZ
Martinez Regional
P.O. Box 2452 Martinez, Ca. 94553
Land Trust
510-228.5460/Fax: 510-372.5460
Email: mrlt@silcon.com
Web Site address: http://silcon.com/—mrlt/Ohome.html.
March 12, 1997
Chair, Contra Costa County Board of Supervisors
651 Pine St., Room 106
Martinez, Ca. 94553
To whom it may concern,
On behalf of the Board of Directors of the Martinez Regional Land. Trust, I am
writing to thank you for your generous grant to produce an informational video
about the Land Trust. The video was made in conjunction with Contra Costa
Cable TV and the County Community Development Department. I've spoken
with Jean Maglio about making a short presentation to the Board at your April 8
meeting.
We are currently working with CCTV to adapt the half hour video to two 60
second Public Service announcements. One PSA would advertise our California
Trail Days event on our proposed Sky Ranch acquisition and the other would
advertise the acquisition on an ongoing basis. Please see the enclosed fact sheet
for more information on Sky Ranch.
Thank you for your support.
Sincerely,
Christina N. Batt, Executive Director
Martinez Regional
Land Trust Box 2452 Martinez, Ca. 94553
Fax: 510.372.5460
E-mail:mrlt@silcon.com.
Web Site: http//silcon.com/—mrlt/Ohome.html.
March 12, 1997
Sky Ranch Fact Sheet
• On December 20, 1996, our Land Acquisition Subcommittee signed an
eighteen month option to purchase the 242 acre Thomason/Mercury
Marketing Property in the Franklin Ridge, for $685,000. The proposed
acquisition, which we call "Sky Ranch" will add 242 acres of
permanently protected open ranchland to the larger Briones Hills
Agricultural Preserve Area, a 60,000 acre "Inverse Greenway' serving
the entire Central Contra Costa County.
• Sky Ranch Road, an historic stage coach road, now called the Bay Area
Ridge Trail, traversed the Sky Ranch property, linking Franklin Canyon
and Martinez to Briones Valley, and on to Tilden and West Contra Costa
County. By preserving Sky Ranch, a key property in the Franklin Ridge,
the Land Trust is taking one more step in eventually linking Carquinez
Strait Regional Shoreline Park to Briones Regional Park, the EBMUD
Watershed lands.
• The Bay Area Ridge Trail traverses Sky Ranch, on its route through
the Bay Area's seven counties. The Sky Ranch acquisition is the first time
a property has been acquired that secures a new section of the Ridge
Trail. All previous trail sections have been dedicated on existing public
lands.
• Sky Ranch is also a crucial juncture of Contra Costa's historic Feeder
Trail #1, where it meets the Bay Area Ridge Trail. Feeder Trail #1 was
the first feeder trail linking sections of the original California Riding
and Hiking Trail, which ran the length of California. Both the Ridge
Trail and the Feeder Trail are multi-use trails, and are used by hikers,
bicyclists, and horseback riders.
• The Martinez Regional Land Trust Board has asked the Bay Area
Ridge Trail Council, East Bay Regional Park District, and the
Carquinez Preservation Trust to participate as a partner in the Sky
Ranch Acquisition, which would benefit all the organizations in terms
of leveraging funds and staff time. The Martinez Regional Land Trust
would recognize the participation and support of the project partners in
brochures,jointly sponsored special events, tours of the Sky Ranch, etc.
• Views from Sky Ranch are spectacular!
SIS 2
TO: BOARD OF SUPERVISORS Contra
FROM: PHIL BATCHELOR, COUNTY ADMINISTRATOR s Costa
�$
DATE: April 1, 1997 °°°r4= -n County
SUBJECT: LEGISLATION: AB 180 (TORLAKSON)
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACKNOWLEDGE that the Board of Supervisors is the CO-SPONSOR (with the
Labor Coalition) of AB 180 by Assemblyman Tom Torlakson, which would authorize
the Board to implement a Tier 3 retirement system for Tier 2 employees who have
five years of retirement credited service and choose to be covered by Tier 3 rather
than Tier 2.
BACKGROUND:
One of the items negotiated with the employee organizations last year was that the
County would seek the legislation needed to offer a Tier 3 retirement option which
would offer Tier 1 retirement benefits but Tier 2 disability retirement provisions. This
option would be open to Tier 2 employees with at least five years of retirement
credited service. Those employees who are in Tier 2 and already have five years
of service at the time the legislation becomes effective would have to choose to
enter Tier 3 within six months of the applicable date of the legislation. Those who
achieve five years of service thereafter would have to choose to be covered by Tier
3 within 90 days after they complete five years of service credit.
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(Sl:l/Y�X'.' (d.
ACTION OF BOARD ON April R 1997 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ""'--- ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED April 8, 1997
See Page 2 PH A C LOR,CLERK OF THE BOARD OF
UPE RS AND C NTY MINI RAT
BY UTY
M382 (10/88)
s�2
The Board of Supervisors included this item in its 1997 Legislative Program with the
following language:
"CO-SPONSOR with the County's employee organizations legislation to enact a Tier
3 retirement option for employees, consistent with the Tentative Agreement entered
into between the County and the Labor Coalition on October 15, 1996."
"Employees who have been with the County since before the Board of Supervisors
made AB 144 (Chapter 58, Statutes of 1980) effective in the County, and employees
who transferred to the County with reciprocal rights from another jurisdiction are
members of what is referred to as the Tier 1 retirement system. Employees hired
since AB 144 (Chapter 58, Statutes of 1980) was made effective in the County are
members of the Tier 2 retirement system, which costs the employee and employer
substantially less than Tier 1, but also provides substantially less in retirement
benefits than Tier 1."
"The County and employee organizations have negotiated an agreement to seek
legislation which would allow the Board of Supervisors to implement a Tier 3
retirement system. Tier 3 would be an option available on a one-time basis to all
Tier 2 employees who already have five years of employment service in Contra
Costa County and to future Tier 2 employees as they complete five years of
employment. Tier 3 would provide benefits equivalent to Tier 1 but with disability
provisions equivalent to Tier 2. The increased cost of Tier 3 (through September 30,
1999) would be borne by the individual employee for the employee's share of the
increased costs and by all employees by foregoing a portion of a salary increase
scheduled for October 1, 1997, for the employer's share of the increased costs."
Assemblyman Torlakson has agreed to author this legislation for the Board of
Supervisors and has introduced AB 180 for this purpose. Attached is a copy of the
original form of the bill and the subsequent amendments which have been negotiated
between the County and the Labor Coalition.
In view of the fact that the Board of Supervisors included this provision in its 1997
Legislative Program and in view of the fact that language for the bill has now been
negotiated with the Labor Coalition, it is appropriate for the Board to acknowledge
that it is the sponsor of AB 180.
cc: County Administrator
Director of Human Resources
County Counsel
Les Spahnn
Heim, Noack, Kelly & Spahnn
1121 L Street, Suite 100
Sacramento, CA 95814
Casey Sparks Kaneko, Executive Director
Urban Counties Caucus
1100 K Street, Suite 101
Sacramento, CA 95814
Steve Szalay, Executive Director
California State Association of Counties
1100 K Street, Suite 101
Sacramento, CA 95814
-2-
CALIFORNIA LEGISLATURE-1997-98 REGULAR SESSION
ASSEMBLY BILL . - No. 180
Introduced by Assembly Member Torlakson
January 29, 1997
An act to add Section 31755 to the Government Code,
relating to county employees.
LEGISLATIVE COUNSEL'S DIGEST
AB 180, as introduced, Torlakson. County employees:
retirement.
The County Employees Retirement Law of 1937 authorizes
the Contra Costa County Board of Supervisors to adopt a Tier
Two retirement benefit program for county officers and
employees.
This bill would authorize that board to adopt a Tier Three
retirement benefit program.
Vote: majority. Appropriation. no. Fiscal committee: no.
State-mandated local program: no.
The people of the State of California do enact as follows.'
I SECTION 1. Section 31755 is added to the
2 Government Code, to read: i
3 31755. The board of supervisors of Contra Costa
4 County may make this section, Tier Three, applicable to
5 officers and employees for whom it is the governing body,
99
s�, Z
AB 180 — 2 -
1 by adopting a resolution specifying the future operative
2 date of its application.
,;<,: Kae>a4h4�44
O
99
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sD.2
TIER 3 PROPOSED LEGISLATION
DRAFT DATE March 21, 1997 11:14am
§ 31753. (a)(1) The board of supervisors of Contra Costa County may
make this section, Tier Three, applicable to officers and employees for whom it is
the governing body, by adopting an ordinance specifying the future operative date
of its application.
(2) As used herein, "Tier One"refers to the retirement plan covering
general members not covered by section 31751.
(3) After the board of supervisors has adopted such an ordinance, the
governing body of a district not governed by the board of supervisors may make
this section applicable as Tier Three to its officers and employees on and after the
future operative date it specifies.
(b) Except as otherwise provided herein, this section shall cover all
officers and employees who are members or return to membership in the county's
Tier Two retirement system established by section 31751 on or after the operative
date specified in the ordinance adopted pursuant to subsection(a)(1), above, and
in a district on or after the date of its applicability thereto.
vi7N7RFECES0 NIE_ TY
MAR 21 1997
1
UF�ICE hF
D.);3N fY ADMINISTRATOR
(c)(1) This section shall not cover any employee who is in, or eligible for,
Tier One or safety membership under this chapter.
(2) This section shall not cover any person who is a member of the
retirement system in the county or district on or after the operative date of its
application thereto unless and until the person voluntarily in writing irrevocably
elects coverage hereunder.
(3) This section shall not be applicable to any eligible member who does
not elect coverage, is then laid off terminates employment, regardless of whether
voluntarily or involuntarily, and later returns to membership employment.
(4) This section shall not be applicable to any eligible member who does
not elect coverage, then retires or becomes a deferred member, and later returns to
active membership.
(5) This section shall not be applicable to any person referred to in
subsection(d)(2)(iv)who does not elect coverage.
(d) Upon adoption of this section by the board of supervisors, the
following provisions shall become applicable:
2
y
02-
(1) Subject to the provisions of subsection (d)(2), any qualified individual
county or district employee may irrevocably elect coverage under this Tier Three.
(2)(I) County or district employees who are members of the county's Tier
Two retirement system and who have attained five years retirement credited
service to the county or district on the applicable date of this section, must elect
Tier Three coverage in writing within six months after that date. (ii) Persons not
under(I) above, who thereafter attain five years credited service in the county's
Tier Two retirement system, must elect Tier Three coverage in writing within
ninety days after attaining said five years retirement credited service. (iii) Persons
not under(I) or(ii) above, who, before the Tier Three applicability date, elected
deferred retirement under Article 9 (commencing with Section 31700) from the
county's Tier Two retirement system, and who had at least five years credited Tier
Two retirement service, and who thereafter while still in deferred status return to
active membership, must elect coverage in writing within 90 days after that return.
(iv) Persons not under (I), (ii), or(iii) above, who enter or reenter employment in
the county or the district for the first time after Tier Three is applicable thereto,
and who have reciprocal rights under Article 15 (commencing with Section
31830), and who are otherwise eligible to elect Tier Three by virtue of their Tier 2
status and years of retirement credited service must elect Tier Three coverage in
writing within 90 days after that entry or reentry.
3
J (�
SD
(e)The Board may not grant a disability retirement allowance to a person
who has become a Tier Three member as provided for herein, except as provided
in Section 31720.1. The amount of disability retirement allowances under this
Tier Three shall be as set forth in Section 31727.01.
(f) Notwithstanding any other provision of this chapter and this section,
service retirements under this Tier Three shall be governed by the same provisions
which govern Tier One retirements in Contra Costa County.
(g) Notwithstanding any other provision of this chapter and this section,
Tier Three retired members who have retired for service, shall only be entitled to
cost-of-living adjustments as provided by the board of supervisors for Tier One
retired members pursuant to Article 16.5.
(h)Notwithstanding any other provision of this chapter and this section,
Tier Three retired members who have been retired for disability, shall only be
entitled to cost-of-living adjustments as provided by the board of supervisors for
Tier Two retired members pursuant to Article 16.5.
(i) The board of supervisors may adopt regulations to implement the
provisions of this section.
4
Uncodified. Due to unique facts and circumstances applicable to Contra
Costa County, insofar as its Tier Three retirement benefit is established, the
Legislature finds and declares that a general statute cannot be made applicable
within the meaning of Section 16 of Article IV of the California Constitution.
Special Legislation is, therefore, necessarily applicable only to Contra Costa
County.
5
TO: BSD.3OARD OF SUPERVISORS / J,
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator Contra
DATE: March 27, 1997 Costa
COUIIt)/
SUBJECT: Accept Award Notice from the State Department of Mental Health
for the Dual Diagnosis Treatment Programs
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Accept an Award in the amount of $250, 000, from the State Department
of Mental Health for Fiscal Year 1996-97, and subject to the
availability of Federal funds, $250, 000 in FY 1997-98 and FY 1998-99,
for the Dual Diagnosis Treatment Program.
II. FINANCIAL IMPACT:
Acceptance of this Award will result in $250, 000 for this fiscal year.
Funding beyond this Fiscal Year is contingent upon the availability of
appropriated ' funds by the Legislature for this program. No County
match is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The State Department of Mental Health (DMH) and the State Department
of Alcohol and Drug Programs (ADP) announced receipt of funding from
the Substance Abuse and Mental Health Services Administration (SAMHSA)
to fund and evaluate its Dual Diagnosis Program. The DMH and ADP will
actively explore methods of how to eliminate the barriers towards
integrated treatment at the Federal, State and Local level. The Dual
Diagnosis Program will serve to reduce the incidence of people going
to locked settings, to promote the release of people currently in
locked settings, and to support people with psychiatric disabilities
in being full participants in their communities of their choice.
Three certified and sealed copies of this Board Order should be
returned to the Contracts and Grants Unit.
CONTINUED ON ATTACHMENTt YES SIGNATUR
__ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON April 8, 1997 APPROVED AS RECOMMENDED K OTHER
VOTE OF SUPERVISORS
X _ UNANIMOUS (ABSENT ------- ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Chuck Deutschman 313-6350 OF SUPERVISORS ON THE DATE SHOWN.
Contact: Donna Wigand 313-6411
cc: Health Services (Contracts) ATTESTED April 8, 1997 -
State Dept. of Mental Health II Batchelor, Clerk Board o
upetv and VA in's e or
SD,�
TO: BOARD OF SUPERVISORS Contra
_..
"
FROM Barton J. Gilbert, Director of General Services '- -:. Costa
DATE March 26, 1997 County
SUBJECT. Hearing on Proposal to Enter Energy Services Contract and Financing Agreement for
Chiller Replacement at 651 Pine Street, Martinez
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
1. FIND that it is in the best interest of the County to negotiate an energy service contract, pursuant
to California Government Code Section 4717.12, to replace the existing chiller at the
Administration Building, 651 Pine Street, Martinez. The new equipment will replace a 35-year-old
unit which is no longer cost effective to repair. The building is currently running on the back-up
unit which is a smaller unit and unable to cool the building sufficiently in warmer weather. This
unit must be replaced.
2. FURTHER FIND that third party funding is available for this project and savings in utility and
maintenance costs will be applied toward the repayment of funds.
3. DIRECT at the conclusion of the hearing that the Director of General Services proceed with the
energy services contract and financing agreement to complete this project.
II. FISCAL IMPACT:
The new chiller is estimated to cost $249,500.00 for a 200-ton screw-drive unit, which will be 20
percent more energy efficient than the centrifugal unit currently in place. The County has secured
funding at a low interest rate through TransAmerica Funding.
The existing unit is approximately 35 years old, has had two major overhauls, and is now beyond
repair and not functioning. The Administration Building is currently running on a very small (90 ton)
unit which is insufficient to cool the building when hot weather arrives. If the backup unit is run at full
capacity, it will require high maintenance and most likely experience breakdowns which could result
in the building having no cooling. It is critical to replace this uunitt.Ijt{�(///{///a��e/^�
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S): _
MU I IUN Ur BOARD ON April s. igg/ APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ASSENT ---------- )
AYES: NOES: I HEREBY CERTIFY THAT THIS IS A TRUE
ABSENT: ABSTAIN: AND CORRECT COPY OF AN ACTION TAKEN
AND ENTERED ON THE MINUTES OF THE BOARD
MEDIA CONTACT: BARTON J.GILBERT(313-7100) OF SUPERVISORS ON THE DATE SHOWN.
CC: General Services Dept. ATTESTED P+ i 1 S, 1997
Administration PHI °HELOR,CLERK OF BOARD OF
Accounting ISORS AN OUNTYADMI! R R
Purchasing
B EP
The newer screw-type units are sealed, self-contained and have far fewer external plumbing fittings
which can leak. This type of chiller requires less maintenance than the centrifugal units and meets
the E.P.A. standards by using non-CFC containing coolant
II. BACKGROUND:
California Government Code Sections 4217.12 and 4217.13 permit public agencies the authority to
enter into energy service contracts and financing contracts without a formal bid process so that
"economic benefits may be maximized and financing and other costs associated with the design and
construction of projects may be minimized." The replacement of the chiller meets the conditions of
the Code section. The Department is prepared to issue a request for bid and proceed with this
project as soon as possible after Board approval.
General Services continues to pursue available grants, rebates, and other sources of revenue to
offset County costs for equipment and fixtures which reduce energy consumption, reduce
maintenance and operational costs to customer departments, realize annual utility savings to the
County, and meet the requirements of Federal, State, and local laws, ordinances, and mandates.
This will be the third chiller replacement which the Department has done. We have also completed
four lighting retrofit programs. It is estimated that the County has saved over$120,000 annually since
beginning these energy conservation programs in 1993. These programs have been so effective that
the payback period for the first retrofitting projects done in 1993-94 has been shorter than the three-
year estimate.
SO 5
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on April B, 1997 , by the following vote:
AYES: SUPERVISORS ROGERS, UILKEMA, GERBER, CANCIAMILLA and DeSAULNIER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
RESOLUTION NO. 971174
SUBJECT: SCHEDULE OF FINES AND CHARGES FOR CONTRA COSTA COUNTY
LIBRARY
WHEREAS, the Contra Costa County Librarian has submitted a recommendation to
amend the schedule of itemized fines and charges to include new fees for books-by-mail,
computer printouts from library databases and CD-ROM products and for the elimination of
processing fees on lost unaccessioned items such as magazines and paperback books;
and for the elimination of the fee charged for reserves, and
WHEREAS, this resolution is intended to supersede Resolutions 87/260, 92/559 and
93/739,
NOW THEREFORE, IT IS BY THE BOARD RESOLVED that an amended
schedule of fines and charges is established effective May 8, 1997, as contained in
Attachment 1 of this Resolution, and that this Resolution supersedes Resolutions 87/260,
92/559 and 93/739.
1 hereby certify that this is a true and correct copy of the
action taken and entered on the minutes of the Board of
Supervisors on the date shown.
ATTESTED Aoril S 1997
PHIL BATCHELOR, Clerk of the Board
rvisors and Coun Admi ' rator
By
Originating Department: Library
cc: County Administrator
County Auditor
Resolution No. 97/174
oAbos\nureso.doc
CONTRA COSTA COUNTY LIBRARY
SCHEDULE OF FINES & CHARGES
EFFECTIVE
r,
TYPE OF MATERIAL DAILY I MAXIMUM FINE REPLACEMENT PROCESSING
FINE PER ITEM CHARGE FEE
ADULT
Adult&YA Accessioned Material(Fie, $ .20 $5.00 per item or Item price or $5.00
Non-Fie,CD's,Records,Cassettes cost if less. $25.00
Adult&YA Unaccessioned Material $ .20 $2.00 per item or $5.00
(Pbks,Mags,Pains) cost if less
CHILDREN
J Accessioned Material $.10 $1.00 per item or Item price or $5.00
(J Fie&Non-Fic,Cgs,Cassettes) cost if less $15.00
J Unaccessioned Material $.10 $1.00 per item or $3.00
(J Pbks,Mags,Pains,Pictures) cost if less
MISCELLANEOUS
Videos $1.00 $5.00 per item Item price or $5.00
$25.00
BiFokal Kits $1.00 $5.00 per item Replacement Cost $5.00
Equipment(Projectors,Cassette Player, $1.00 $5.00 per item Replacement Cost $5.00
Engravers,etc.)
CD ROM Products $1.00 $5.00 per item Item Price or $5.00
$25.00
Other Charges
Major Damage $5.00 or Replacement Cost Fax to Patron:
Minor Damage $1.00 First Page $3.00
Photocopies $ .15 per page Each Additional Page $ .25
Computer Printout $ .10 per page Books by Mail $3.00-$5.00
Lost Card-Adult $1.00 Non-refundable Meeting Room Fee:
Lost Card-Child $.50 Small Room $10.00/hour
Request Fee $.25 Large Room $40.00/hour
Census Microfilm Request $ .50
Interlibrary Loan-$5.00 nonrefundable processing fee+pass through any charges from lending library to patron
Processing fees charged on lost items are non-refundable if the item is later found and returned
q:\personal\jpridcaulfeesch.doc
SD
CONTRA COSTA COUNTY LIBRARY
BACKGROUND INFORMATION
FOR PROPOSED CHANGES TO
FINES AND FEES SCHEDULE 1.
NEW FEES:
1.BOOKS BY MAIL-$3.00 to 55.00 per ittrrt.
This charge is recommended as part of the implementation of a new optional service which will
enable the library to mail requested library materials directly to a patron's home for a fee.
The information technology system used by the library allows patrons to place their own requests
for materials included in the catalog either by utilizing a PC in the library or by dialing up via
modem and PC the computerized catalog of materials from home or business. Currently patrons
must come in anti pick up the requeated material upon receipt of a notice sem to their address.
Implementation of this new service will save the patron the time driving to and from the library to
pick up the item as well as increase the availability of receipt of materials for patrons ratable to
come to the library during the limited opening hours.
Charges are based upon an estimate of the average cost for postage and handling. Revenue
generation is unknown.
2. COMPUTER PRINTOUTS-ten (10)cents per copy.
This charge is recommended to offset costs of printers and supplies attached to library Pcs for
printing from full text databases and the Internet.
Patrons will be able to print at no charge information from the library catalog and index and
abstract information from databases. The charges for full text and Intenut printing,follows the
policy of charging for photocopies from hard copies of the same materials.
It is estimated that the charges will provide sufficient fiords to cover the cost of supplies and to
help offset the cost of printer maintenance and/or replacement as needed.
3.OVERDUE CD-ROM PRODUCTS-SL00 per day per item.
This charge is recommended in order to bring circulation of a new format of materials in
compliance with the overall library overdue fine schedule
The library has begun circulating CD-ROM products. The recommended 6tte of one dollar
($1.00)per day is consistent with the daily overdue charge for videos and equipment. It is
intended to encourage the patron to return these items to the library when due so that other
patrons may have access to them.
It is not estimated that this charge will generate significant revenue.
DROPPED FEES:
1.PROCESSING FEE FOR UNACCESSIONED MATERIALS- $5.00 per item,
The elimination of the processing fee for unaccessioned materials such as magazines and . -
paperbacks is recommended as the service for which the fee was being charged is generally not
perforated.
When library patrons lose items they pay both the cost of the lost item and a processing fee which
covers the cost of database updating regarding the lost item. The library database contains only
minimal information on unaccessioned items. When patrons check out unaccessioned items such
as paperbacks or magazines the library database maintains no record of the specific item, only a
record indicating that the patron has an unaccessioned item checked out. When patrons pay for a
lost unaccessioned item the database work is minimal,thereby eliminating the need for a fee.
The library does not keep records of fees received for lost unaccessioned items separate from all
records for lost items. The revenue generated from lost fees on unaccessioned items is estimated
by library staff to be minimal.
2.REQUEST FEE-twenty-five(25)cents per item.
The elimination of the request fee is recommended as part of the implementation of a new
process of notifying library patrons of requested materials available for pickup.
It is anticipated that in September 1997 the library will implement a new service whereby the
library computer will call patrons and notify them that requested items can be picked up at the
library. Implementation of this new service will actually save the library the costs of data mailers
and postage(at 32 cents per mailer)
While library revenues will decrease when this fee is dropped, expenditure reductions will also be
realized offsetting the revenue loss.
o:ti6os`Seintadx
TO: BOARD OF SUPERVISORS
FROM: Anne Marie Gold, County Librarian
DATE: March 5, 1997
SUBJECT: Establishment of New Fee Schedule for County Library
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
FIX Tuesday, April 8, 1997, 10:30 a.m., for a Public Hearing on the establishment of new fees for the
County Library for new library services including books-by-mail, computer printouts from library
databases and CD-ROM products; for the elimination of processing fees on lost unaccessioned items
such as magazines and paperbacks; and for the elimination of the fee charged for reserves. At the
conclusion of the hearing, adopt new fee schedule and ordinance.
FINANCIAL IMPACT:
The charges for books-by-mail and computer printouts will enable the library to recover costs to provide
these new services including postage, packaging, supplies and handling. The new fine of$1.00 per day
is being established for CD-ROM products which are now available for check out. This fee is consistent
with other fees already established.
Processing fees for lost unaccessioned items are being eliminated because lost unaccessioned items
are not replaced.
The fee charged for reserves will be eliminated upon implementation of a new service, planned for
September, 1998, whereby the library computer will call patrons and notify them that requested items
can be picked up at the library.
It is estimated that these changes will have minimal effect on library revenues.
BACKGROUND:
Budget cuts in recent years have necessitated the charging of new fees to recover the expenses of
providing special "value added" services to library patrons. The County Librarian has studied the costs
of provided these services and has recommended fees to cover costs.
A copy of the proposed fees will be on file at the Clerk of the Board's Office, Room 106, 651 Pine
Street, Martinez, ten (10) days prior to the date of the hearing.
The resolution proposed by the County Librarian incorporates three Resolutions 87/260, 92/559 and
93/739 into one document and adds all of the changes mentioned above.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
_RECOMMENDATION OF COUNTY ADMINISTRATOR—RECOMMENDATION OF BOARD COMMITTEE �J
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ONmn APPROVED AS RECOMMENDED OTHER
VOjE OF SUPERVISORS
✓/ 1 HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF
_UNANIMOUS(ABSENT ) AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD
AYES: NOES: OF SUPERVISORS ON THE DATE SHOWN.
ABSENT: ABSTAIN:
ATTESTED MAR 18 1997
Contact: Jerry Prideaux, 646$423 PHIL BATCHELOR,CLERK OF THE BOARD OF
• SUPERVISORS AND COUNTY ADMINISTRATOR
cc: County Library
County Administrator By�JLII� DEPUTY
County Auditor
o:WosNufea Eoc
CONTRA COSTA COUNTY LIBRARY
SCHEDULE OF FINES & CHARGES
EFFECTIVE
TYPE OF MATERIAL DAILY I MAXIMUM FINE I REPLACEMENT PROCESSING
FINE PER ITEM CHARGE FEE
ADULT
Adult&YA Accessioned Material(Fie, $ .20 $5.00 per item or Item price or $5.00
Non-Fie,CD's,Records,Cassettes cost if less. $25.00
Adult&YA Unaccessioned Material $ .20 $2.00 per item or $5.00
(Pbks,Mags,Pams) cost if less
CHILDREN
J Accessioned Material $ .10 $1.00 per item or Item price or $5.00
(J Fie&Non-Fic,CD's,Cassettes) cost if less $15.00
J Unaccessioned Material $ .10 $1.00 per item or $3.00
(J Pbks,Mags,Pains,Pictures) cost if less
MISCELLANEOUS
Videos $1.00 $5.00 per item Item price or $5.00
$25.00
BiFokal Kits $1.00 $5.00 per item Replacement Cost $5.00
Equipment(Projectors,Cassette Player, $1.00 $5.00 per item Replacement Cost $5.00
Engravers,etc.)
CD ROM Products $1.00 $5.00 per item Item Price or $5.00
$25.00
Other Charges
Major Damage $5.00 or Replacement Cost Fax to Patron:
Minor Damage $1.00 First Page $3.00
Photocopies $ ,15 per page Each Additional Page $ .25
Computer Printout $ .10 per page Books by Mail $3.00-$5.00
Lost Card-Adult $1.00 Non-refundable Meeting Room Fee:
Lost Card-Child $ .50 Small Room $10.00/hour
Request Fee $ .25 Large Room $40.00/hour
Census Microfilm Request $ .50
Interlibrary Loan- $5.00 nonrefundable processing fee+pass through any charges from lending library to patron
Processing fees charged on lost items are non-refundable if the item is later found and returned
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