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Home My WebLink AboutMINUTES - 04221997 - C95 00 C.qjo Contra TO: BOARD OF SUPERVISORS ` �� Costa 4i FROM: FINANCE COMMITTEE `�°sr---. --. --'"`fy County q coux� DATE: April 22 , 1997 SUBJECT: FEASIBILITY OF ASSUMING FIRE SERVICE RESPONSIBILITIES FROM THE CITY OF PINOLE Specific Request(s) or Recommendation(s) & Background & Justification RECOMMENDATIONS: 1 . Approve the attached status report from ,the County Administrator regarding the assumption of fire service from Pinole. 2 . Notify the City of Pinole about the status of this issue indicating that the Board is in support of the merger concept if adequate funding can be transferred to the District and that the City and District fire chiefs should be authorized to continue to explore ways to make the proposal feasible, including an examination of the advantages of a contractual arrangement for the Contra Costa County Fire Protection District to operate the fire service in the City. 3 . Delete this item as a referral to the Finance Committee. REASONS FOR RECOMMENDATION/BACKGROUND: On April 7 , 1997, staff from the County Administrator' s Office provided the Finance Committee with information on the background and status of the proposal by the City of Pinole that responsibility for fire service be transferred to Contra Costa County Fire. Although the proposed fire service transfer would result in improved fire service in the Pinole area, the merger would cost the District approximately $700,000 per year. In view of the presently insurmountable funding shortfall, staff recommended that the proposal be reviewed periodically by City and County staff to determine if the merger can be accomplished at some time in the future. The Finance Committee concurred with the recommendations of staff . The April 7th meeting was also attended by Contra Costa County Fire Chief Allen Little and Pinole Assistant Fire Chief Jim Parrott. Continued on Attachment: YES Signature: Recommendation of County Administrator X Recommendation of Board Committee Approve Other Signature(s) : 5. Canciamilla Gayle Uilk ma Action ofon: April Approved as Recommended X' Other Vote of Supervisors : I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN X Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE Ayes : Noes : ) BOARD OF SUPERVISORS ON DATE SHOWN. Contact: Attested: April 22, 1997 cc: County Administrator Phil Batchelor, Clerk of Donald E. Bradley, Pinole City Manager the Board of Supervisors Chief Mike Radcliffe, Pinole Fire and County Administrator Department Chief Allen Little, Contra By: DEPUTY Costa County Fire Protection District OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California DATE: April 3, 1997 TO: FINANCE COMMITTEE Supervisor Joe Canciamilla, Chair Supervisor Gayle B. Uilkema, Member FROM: PHIL BATCHELOR _ ( County Administrator SUBJECT: FEASIBILITY OF ASSUMING FIRE SERVICE RESPONSIBILITIES FROM THE CITY OF PINOLE The Issue The City of Pinole (City) has proposed that the responsibility for providing fire service in the City be transferred from the City to the Contra Costa County Fire Protection District (District) . Background Approximately one year ago the City of Pinole, which operates its own single station fire department, formally approached the County with the idea that the Contra Costa County Fire Protection District take over responsibility for the provision of fire service in the City. The proposal included the understanding that the City would, in some manner, provide the District with ongoing funding equal to the amount currently spent to operate the City fire department. The City is also willing to fund the one-time capital costs of the proposal . The City has been facing the .need to add a second fire station within the City for a number of years, but has not been able to fund the added operational cost of the needed new station. The City' s proposal was apparently based on the hope that the District could either relocate stations in such a way as to obviate the need for the second station or absorb the added cost of the second station. Discussion Based on a thorough review of the service demands, traffic patterns, neighborhood access, freeway access and response times from various areas of the City, the District and City chiefs are in agreement that the second station is needed and that the existing station should be relocated to provide optimal fire service within the City. Finance Committee April 3, 1997 Page 2 After the need for a second station was established, Chief Tattle was requested to determine the capital and operational cost of assuming responsibility for the Pinole fire service. Attached is a detailed outline which shows the one-time capital cost and the annual operating cost of the two station operation. As stated earlier, the City is willing and able to provide funding for the capital needs, however, the annual operating cost is another matter. The City currently spends about $1 .4 million a year to operate its fire department. The City is willing to transfer that amount to the District to cover operating costs . The estimated cost of the two station operation would be approximately $2 . 1 million, thus resulting in an annual shortfall of about $700,000. Status The County Administrator and Chief Little met with City officials on March 13, 1997 to review .the status of the proposal to transfer fire responsibilities to the District. Everyone was in agreement .that the proposal would result in improved fire service for the Pinole area, however, it was made very clear that the District was not willing or able to absorb a $700,000 annual operating deficit. It was agreed that the fire chiefs would continue to search for ways to reduce the funding gap in the hope that at some point in the future we can implement the transfer of the fire service from the City to the District. Attachment cc: Contra Costa County Fire Protection District Donald E. Bradley, Pinole City Manager Chief Mike Radcliffe, Pinole Fire Department CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT PROPOSAL TO ANNEX THE CITY OF PINOLE FIRE DEPARTMENT INTO CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT A. PROJECTED ONE-TIME CAPITAL COSTS Relocate Existing Station 73 to Better Site Estimated Cost • Site Acquisition 100,000 • Construction of Station 1,000,000 • Station Equipment/Furnishings 38,300 • Start-Up Costs: CCCFPD Dispatch 72,400 • Equipment Standardization Unknown Sub-Total 1,210,700 + Build Needed New Fire Station (One Crew Including a Fire Truck) • Site Acquisition 100,000 • Construction of Station 1,000,000 • Station Equipment/Furnishings 38,300 • Start-Up Costs: CCCFPD Dispatch 72,400 • Fire Truck (Half Cost) 325,000 • Fire Truck Equipment (Half Cost) 42.000 Sub-Total 1,577,700 CAPITAL TOTAL 2,788,400 + B. PROJECTED ANNUAL OPERATING COSTS Single Company Station (Existing Station 73) Class Estimated Cost Capt 98,346 X 3 295,038 SFF 86,143 X 3 258,429 FF 80,138 X 4.434 355,332 10.434 908,799 Sal. & Ben. Item Station 385,023-22 single-comp. stations 17,50'a Phone 200/month X 12 months 2,400 Veh/Fuel 419,582 _ 30.33 comps 13,834 Other Progs 698,327 - 30.33 comps 23,024 56,759 Svcs./Supplies 965,558 Sub-Total(Station) New Single Company Station (New Station 74) 965,558 Sub-Total(2nd Stn) Three (3) Additional Battalion Chief Positions for New Battalion Battalion Chief 128,692 X 3 x .50 (half cost) 193,038 Sub-Total(Sal.& Ben) Comms Center Additional Operating Costs Est. Costs for Two (2) Stations 9,200 Sub-Total( Com.Cntr) ANNUAL OPERATING TOTAL 2,133,354 Current Pinole Service Contract Credit < 220.000> ADJUSTED ANNUAL OPERATING TOTAL 1,913,354 UAMHG1966PIPR0.D0C