HomeMy WebLinkAboutMINUTES - 04221997 - C68 TO: BOARD OF SUPERVISORS
FROM: Barton J. Gilbert, Director of General Services
Contra
` t Costa
April 7, 1997
County
DATE:
Contract with American Telephone and Telegraph (AT&T)
SUBJECT:
for Telephone Service.
SPECIFIC REQUEST(S)OR RECOMMENOATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION
Authorize the Purchasing Services Manager to execute a contract with American
Telephone and Telegraph (AT&T) for interlata, intrastate, and interstate telephone
service for County departments. Contract term will be from May 1, 1997 to April
30, 1998.
II. FISCAL IMPACT
There will be a positive impact to County funds. The County will realize a savings
of approximately $83,000 annually.
II. BACKGROUND/REASONS FOR RECOMMENDATION
The General Services Department is responsible for providing telephone services
to County departments and special districts. Telephone service is critical to
supporting the needs of public safety, health and other government services.
In February, 1997, the General Services Department's Purchasing and
Telecommunications Divisions issued a Request for Proposal to fifteen (15)
vendors for its telephone services. Seven (7) responses were received. The
evaluation committee (including representatives from General Services, Department
of Information Technology and an independent Telecommunications Consultant),
reviewed the proposals and ranked the vendors based on a comprensive set of
criteria (see Attachment A). The criteria for ranking vendors included cost
effectiveness of network design and solution, implementation plan, ability to
CONTINUED ON ATTACHMENT: X YES SIGNATURE: &*AOU&
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SrGWATURE•S :
A'CTI'ON OF BOARD ON o2c� APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE.
tiNANIMOUS(ABSENT + AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
MEDIA CONTACT: BARTON J. GILBERT (313-7100)
cc: County Administrator ATTESTED
Auditor Controller PHIL BATCH LOR,CLERK OFT E BOARD OF
General Services Department SUPERVISORS AND COUNTY ADMINISTRATOR
Administration
Accounting '
Purchasing By I A a DEPUTY
Telecommunications
Department of Information Technology
Re: Contract with American Telephone and Telegraph (AT&T)
for Telephone Service.
April 7, 1997
Page - 2 -
provide uninteruptable and reliable service, ability of vendors network to meet present
and future needs, experience and capabilities of vendor's account support team, invoice
flexability and cost of service. AT&T was chosen as the highest ranked vendor.
Attachment B shows that AT&T's monthly costs will be $24,428 versus $35,340 for ITS,
our current long distance, calling card and 800-service provider.
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ATTACHMENT B
COMPARISON OF
CONTRA COSTA COUNTY TELEPHONE SERVICE
Vendor ITS AT&T
Call Type Minutes/month Current Cost Extension New Cost Extension
Outbound
Interstate 3320 0.076 252.32 0.0829 275.228
Intrastate 81664 0.076 6206.464 0.0462 3772.877
Intralata 251439 0.043 10811.88 0.0367 9227.811
Subtotal 336423 17270.661 13275.92
Inbound 800
Interstate 4873 0.102 497.046 0.076 370.348
Intrastate 11519 0.102 1174.938 0.056 645.064
Intralata 27913 0.102 2847.126 0.056 1563.128
Subtotal 44305 4519.11 2578.54
Calling Card
Interstate 1252 0.145 181.54 0.098 122.696
Intrastate 2959 0.145 429.055 0.07 207.13
Intralata 7171 0.145 1039.795 0.048 344.208
Subtotal 113821 1 1650.391 674.034
Surcharge #of minutes
3200 01 01 0.15 480
Directory Assistance
Intrastate 10000 0.85 8500 0.85 8500
Interstate 4000 0.85 3400 0.85 3400
Subtotal 14000 11900 11900
Total 1 35340.161 28428.49
Savings monthly 6911.671
annually 82940.05
attcost.xis
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