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HomeMy WebLinkAboutMINUTES - 04011997 - C108-C113 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Richard J. Martinez,Executive Director DATE: March 11, 1997 SUBJECT: APPROVAL OF AGREEMENT WITH SAN PABLO HOUSING AUTHORITY FOR FINANCIAL MANAGEMENT SERVICES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: APPROVE the Interagency Agreement with the Housing Authority of the City of San Pablo for Financial Management Services. if. FINANCIAL IMPACT: No funds from the Housing Authority of the County of Contra Costa will be expended. All costs will be paid by the Housing Authority of the City of San Pablo for the performance of the services. Additionally,the Housing Authority of the County of Contra Costa will receive a management fee of$1,500 per month which will be used to augment the Management Fund. III. REASONS FOR RECOMMENDATION/BACKGROUND The Housing Authority of the City of San Pablo requested that the Housing Authority of the County of Contra Costa enter into a contract to initially manage the financial records,tenant account and computer system(including all required HUD reports). This request was made due to the needs of the San Pablo Housing Authority. Some of these needs are as follows: I. On December 12, 1996 the computer disk containing all tenant records crashed. In addition,the back-up tape for these records was found to be blank. The information was not recoverable so tenant accounts now need to be rebuilt from the base up,using a reliable system. 2. The Authority needs help in submitting the required budget documents to HUD. 3. The Authority needs help managing its two CIAP programs. 4. The Authority needs to look at long-term management planning. The attached agreement has been reviewed by County Counsel and delineates the scope of work,obligations of the San Pablo Housing Authority,and compensation. IV. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this agreement will result in the inability of the San Pablo Housing Authority to achieve sound financial management due to the major system failure and a lack of expertise to rebuild the system and perform all required reporting to HUD. Additionally,the management fee of$1,500 per month to augment the cash resources of the Housing Authority of the County of Contra Costa would not be lost. /�meqq CONTINUED ON ATTACHMENT: YES SIGNATURE 'r( RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON April 1, 1997 APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A X UNANIMOUS (ABSENT Commissioner CanciamillTRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED April 1, 1997 PHIL BATCHELOR,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR B EPUTY C ld8 SECTION II - OBLIGATIONS OF SPHA In order for CCCHA to perform its obligations under this Agreement, it is necessary that SPHA do the following: 1. Request an extension for submission of their 1997/1998 budget to HUD to June 1, 1997. 2. Provide on-site staff for training on the new system as well as the rebuilding of all tenant accounts. 3. Provide on-site location for CCCHA staff to perform on-site work. 4. Continue payment of all applicable payroll, payroll insurance and employee benefit contributions for SPHA staff. SPHA will request reimbursement out of the funds managed by CCCHA in the New SPHA Account(s) for actual costs paid. 5. Provide and pay for all documents and forms required by CCCHA for use in performing its obligations under this Agreement. SPHA will request reimbursement out of the funds managed by CCCHA in the New SPHA Account(s) for actual costs paid. SECTION III- COMPENSATION 1. CCCHA shall receive $20,950 immediately upon execution of this Agreement as compensation for CCCHA's initial costs in implementing this Agreement. 2. Commencing April 1, 1997, CCCHA shall receive $10,325 per month, to be paid on the first day of the month, as a fee for providing financial management services to the SPHA. 3. The amounts specified in this section will be paid to CCCHA from the monies managed by CCCHA in the New SPHA Account(s) described in this Agreement. C.16 � 12. Sienatures. These signatures attest the parties' agreement hereto: HOUSING AUTHORITY OF THE CITY OF SAN PABLO COUNTY OF CONTRA COSTA BOARD OF COADUSSIONERS BOARD OF COMNHSSIONERS By ; By N.lA C esignee Chairman/Designee Recommended: Recommended: B i By 'R,e A.Jt Executive ector Executive Directo Approved: SPHA Legal Counsel Approved: County Counsel By Y n un HOUSING AUTHORITY OF THE , HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA INTERAGENCY AGREEMENT WITH THE HOUSING AUTHORITY OF THE CITY OF SAN PABLO FOR FINANCIAL MANAGEMENT SERVICES 1. Parties and Purpose. The Housing Authority of the City of San Pablo ("SPHA") requires the assistance of and desires to contract with the Housing Authority of the County of Contra Costa("CCCHA")to provide financial management services to it in connection with the Housing Authority of the City of San Pablo's housing programs. The parties hereby mutually agree and promise as follows. 2. Term. The effective date of this Agreement is April 1, 1997 and it terminates March 31, 1998, unless sooner terminated as provided herein. 3. Payment. The compensation to be paid to CCCHA for the services provided under this Agreement shall be $20,950 immediately upon execution of this Agreement for those initial costs incurred in the implementation of this agreement. Commencing April 1, 1997 CCCHA shall receive $10,325 per month as a fee for providing management services to the SPHA 4. Termination. Either party shall have the right to terminate this Agreement upon 30 days written notice 5. Deposit and Manaeement of Funds. a. Deposit of Funds. In order to accomplish the purposes of this Agreement, the parties will open a new account or accounts in the name of the SPHA into which SPHA's funds will be deposited (referred to hereinafter as the"New SPHA Account(s)"). The New SPHA Account(s) will be managed solely by CCCHA. The only signatories to the New SPHA Account(s) will be CCCHA's Executive Director, Department Heads and Accounting Supervisor. Any check written on the New SPHA Account(s) shall require the signature (or authorized stamp) of any two of the CCCHA employees designated above. Neither SPHA, its governing Board, nor any of its staff members will be authorized to sign checks on the New SPHA Account(s). SPHA agrees, at the direction of the CCCHA, to deposit into the New SPHA Account(s), all funds now held, except for a payroll account, or received by the SPHA during the term of this Agreement, including but not necessarily limited to funds in existing investment and operating accounts, HUD Operating Subsidy. CLAP payments and tenant payments. SPHA will be allowed to maintain a payroll Account that will funded at $20,000. As funds are disbursed on payroll CCCHA will reimburse SPHA for actual costs paid. CCCHA's obligations under this Agreement shall not commence until the New SPHA Account(s) is/are opened and SPHA has deposited its existing funds and has prepared and submitted to HUD a new Direct Deposit Form for payment of Operating Subsidy and CLAP payments to the New SPHA Account(s). The obligations of the SPHA shall remain SPHA obligations and under no circumstances shall they become CCCHA obligations. Under no circumstances shall CCCHA funds be used to pay SPHA obligations. b. Management of Funds. CCCHA shall manage the funds in the New SPHA Account(s). From the New SPHA Account(s) CCCHA will: (a)pay the CCCHA's compensation as specified in Section III of Exhibit A attached hereto, (b) reimburse the SPHA for the direct cost of applicable payroll, payroll insurance and employee benefit contributions for SPHA's stat;; and the direct costs incurred by SPHA in providing the financial management documents required by CCCHA, as specified in Section II of Exhibit A, (c) pay SPHA's bills, (d) invest any excess funds in appropriate HUD approved securities and (e)undertake any other appropriate financial management activities. 6. CCCRA's Obligations. CCCHA shall provide those services and carry out that work described in Section I of Exhibit attached hereto (Scope of Work) which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. SPHA's Obligations. SPHA shall perform the obligations specified in Section II of Exhibit A attached hereto and shall provide all other documents, materials or assistance deemed necessary by the CCCHA to carry out its obligations under this Agreement. All reports, documents, instruments, information and forms of evidence provided to CCCHA pursuant to this Agreement shall be accurate, correct and sufficiently complete to enable CCCHA to perform its obligations under this Agreement. In addition to the foregoing, SPHA shall pay CCCHA for the services it will provide under this Agreement as described in Section III of Exhibit A, subject to all the terms and conditions contained or incorporated herein. 8. ' Indeuendent Contractor Status. This Agreement is between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership,joint venture, or association. 9. Indemnification. SPHA agrees to defend, indemnify and save harmless CCCHA, its officers and employees, against any and all loss. damage, liability, expense, claims or demands of whatever character, direct or consequential, directly or indirectly caused, contributed to by, or otherwise related to CCCHA's responsibilities under or actions relating to this Agreement. SPHA's sole remedy for any breach, action or inaction by CCCHA under this Agreement shall be termination of this Agreement. 10. Legal Authority. This Agreement is entered into under and subject to the following legal authorities, California Health and Safety Code Section 34250. 11. No Third Parties Benefited. This Agreement is made and entered into for the sole protection and benefit of the parties and no other person or entity will have any right of action or any rights to funds arising out of this Agreement. (I 09 EXHIBIT A TO INTERAGENCY AGREEMENT FOR FINANCIAL MANAGEMENT SERVICES SECTION I - SCOPE OF WORK CCCHA shall: 1. Perform an on-site complete assessment of tenants accounts. 2. Acquire computer hardware required for linkage of tenant account information. 3. Acquire computer software for interface and programs for work orders and inventory. 4- Develop a procedures manual for tenants accounts for use by SPHA staff. 5. Train SPHA staff on the policies and procedures required for processing of tenants accounts. 6. ' Prepare the 1996/1997 budget revision and submit to HUD by May 1, 1997. 7- Prepare the 1997/1998 operating budget and submit to HUD by June 1, 1997. 8. Process all transactions for tenants accounts. 9. Pay SPHA bills from new SPHA account(s). 10, Prepare monthly financial reports and submit to SPHA by the 15th day of each month. 11. Prepare all HUD-required fiscal year end closing documents for the fiscal year ending June 30, 1997 and submit them to HUD by August 15, 1997. C•lOq HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA TO: BOARD OF COMMISSIONERS FROM: Richard J. Martinez, Executive Director DATE: April I, 1997 SUBJECT: AUTHORIZE THE EXECUTIVE DIRECTOR TO SIGN ENCROACHMENT PERMITS ON BEHALF OF THE HOUSING AUTHORITY SPECIFIC REQUEST(S) OR RECOMMENDATION(S)& BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: AUTHORIZE the Executive Director of the Housing Authority to sign the encroachment permits for the placement of speed bumps,warning signs and pavement markings on public County roads at the Las Deltas Public Housing Development in North Richmond and the Bayo Vista Public Housing Development in Rodeo. II. FINANCIAL IMPACT: There is no immediate financial impact associated with this authorization. However,the encroachment permits require the Housing Authority to indemnify the County for any liability associated with the speed bumps and to pay for the cost of their maintenance and costs of road repair costs in the areas immediately adjacent to them where damage has occurred because of the speed bumps. These costs, if and when they occur,will be borne out of the Housing Authority's Operating Budget. III. REASONS FOR RECOMMENDATIONIBACKGROUND The Housing Authority recently installed speed bumps at its public housing developments in N. Richmond and Rodeo. These speed bumps were installed to mitigate speeding and reckless driving. Since these speed bumps are on County streets, encroachment permits are required. The Public Works Department is asking that any increase in road maintenance costs and liability associated with the bumps be transferred to the Housing Authority. The County does not now have adopted standards for installation of speed bumps on County residential streets. The standards used for the installations were based on the City of Oakland's standard. If the County adopts standards for speed bumps in the future,the encroachment permits provide for the cessation of the Housing Authority's obligations under the permit at that time if the Housing Authority conforms to those standards. IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners not agree to this authorization,the Housing Authority could be found to be in violation of the County's Encroachment Permit ordinances. CONTINUED ON ATTACHMENT: YES SIGNATURE-- RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): / ACTION OF BOARD ON _� 9 cl:7 APPROVED AS RECOMMENDED J OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. ATTESTED 04 - I 1 7 1 PIIIL BATCH LOR,CLERK OF THE BOARD OF COMMISSIONERS AND COUNTY ADMINISTRATOR B C- EPUTY _ . Costa TO: REDEVELOPMENT AGENCY f f�t ' Costa FROM: Phil Batchelor , Cou' LY Executive Director DATE: April 1, 1997 SUBJECT: Commercial Facade Rehabilitation Program SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS APPROVE and AUTHORIZE the Deputy Director - Redevelopment to enter into a Loan Servicing Agreement with Mechanics Bank for the Commercial Facade Improvement Loan Program. FISCAL IMPACT None. No General Fund revenues are involved. Redevelopment and County CDBG funds have been approved and budgeted for the Commercial Facade Improvement Program. BACKGROUND/REASONS FOR RECOMMENDATIONS The Rodeo and Bay Point Redevelopment Project Areas have a significant number of commercial properties that are in need of improvement. The respective advisory bodies in the two project areas have recommended, and the Board has approved, a budget that includes funding for loans and financial assistance to commercial property owners and tenants for facade improvements. Some of the financial assistance would be in the form of loans. The Loan Servicing Agreement with Mechanics Bank would provide for the bank to disperse funds, service the account, and provide for an accounting of each loan made, CONTINUED ON ATTACHMENT: _ YES SIGNATURE: Q,tMti �- _RECOMMENDATION OF EXECUTIVE DIRECTORRECOM DATION OF AGENCY COMMITTEE APPROVE _ OTHER { SIGNATURE(S): ACTION OF AGENCY ON , ; 1 t�99 7 APPROVED AS RECOMMENDED OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENTIj Lt1 1/V ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE REDEVELOPMENT AGENCY ON THE DATE SHOWN. Contact: Jim Kennedy 335-1255 ATTESTED. ( i cc: Redevelopment Agency PHIL BATCHEL County Administrator Administrator AGENCY SECRETARY County Counsel Auditor-Controller via Redevelopment BAQP, DEPUTY Terra Design Group Urban Financial Services Mechanics Bank JK:Ih sraMfac dimp.bos TO: BOARD OF SUPERVISORS, as the Board of Commissioners of Contra Costa County Redevelopment Agency FROM: Phil Batchelor, Executive Director DATE: April 1, 1997 SUBJECT: NORTH RICHMOND SENIOR HOUSING PROJECT - RICHMOND AREA Project No.: 7885-6X5285 Task: ACQ Account: 3540 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)3 BACKGROUND AND JUSTIFK:ATION i. Recommended Action: A. APPROVE Right of Way Contract and ACCEPT Grant Deed dated February 27, 1997 from Neighborhood House of North Richmond. B. AUTHORIZE the Executive Director or his designee, to execute said Right of Way Contract on behalf of the Redevelopment Agency. C. APPROVE payment of $16,500 for said property rights and AUTHORIZE the Auditor- Controller to issue a check in said amount payable to Fidelity National Title Company, 3220 Blume Drive, Ste 215, Richmond, CA 94806, Escrow No. 456621 to be forwarded to the Real Property Division for delivery. Continued on Attachment: X SIGNATURE: h/ Cc✓ ,/,o _RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMf4ENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON April 1, 1997 APPROVED AS RECOMMENDED X OTHER_ VOKTE OF SUPERVISORS UNANIMOUS(ABSENTDistrict V ) AYES: NOES: ABSENT: ABSTAIN: 1 n woo eMAJ o er b e hue enA nod ppp�d PS: on a liken end eMe eOVT�s n tl e mnuw e1 b g:trealprop197-41B021-4.wpd amp i� f Orig. Div: Public Works(R/P) PML BATCHELOR,Clerk of the EceN Contact: Pat Smyers (313-2222) suPrwa.Will Cale q as okv,trebr cc: County Administrator Audkor-Controller(via R/P) P.W.Accounting Recorder(via R/P) CCCRA(via R/P) c.1// North Richmond Senior Housing Project April 1, 1997 Page Two D. DIRECT the Real Property Division to have the above referenced Grant Deed recorded in the office of the County Recorder. 11. Financial Impact: Payment of$16,500 from Community Development Block Grant funds. III. Reasons for Recommendations and Background: These property rights are required for the North Richmond Senior Housing project in accordance with the approved plans and specifications. IV. Consequences of Negative Action: The project will not have sufficient land rights to allow construction in accordance with the approved plans and specifications. Parcel Number: 409-070-003 Grantor: Neighborhood House Project Name: CCCRA-N. Richmond Address: 305 Chesley Avenue Project Number: 7885-6X5285 Richmond, CA 94801 RIGHT OF WAY CONTRACT BETWEEN CONTRA COSTA COUNTY REDEVELOPMENT AGENCY AND GRANTOR NAMED HEREIN A document in the form of a Grant Deed dated , covering the property particularly described in said instrument, has been executed and delivered to Pat Smyers, Agent for Contra Costa County Redevelopment Agency. In consideration of the above-mentioned instrument and the other considerations hereinafter set forth, it is mutually agreed as follows: 1. This Agreement is effective on the date of approval of the Board of Commissioners. 2. The Agency shall: A. Pay the undersigned grantor the sum of Sixteen Thousand Five Hundred Dollars ($16,500)for the property or interest therein as conveyed by the above document when title to said property or interest vests in the Agency free and clear of all liens, encumbrances, assessments, leases (recorded and/or unrecorded), and taxes except: (1) All ad valorem real property taxes and any penalties and costs thereon shall be cleared and paid as of the date title shall vest in County by the recordation of the deed herein pursuant to Sections 4986, 5082, and 5086 of the Revenue and Taxation Code of the State of California, if unpaid at the close of escrow. (2) Covenants, conditions, restrictions and reservations of record, if any. (3) Easements or rights of way of record over said property. B. Pay all escrow and recording fees incurred in this transaction and, if title insurance is desired by the Agency the premium charged therefor. This transaction may be handled through an escrow with Fidelity National Title Company, Richmond, California, their Escrow No. 456621. Said escrow and recording charges shall not, however, include reconveyance fees, trustee's fees, or forwarding fees for any full reconveyance or full release of mortgage. 3. Grantor hereby authorizes Agency to prepare and file escrow instruction with said title company, on behalf of Grantor, in accordance with this agreement. This includes authorization of the title company to withhold pro-rata taxes on the property conveyed by the above mention document. 4. Grantor warrants that there are no oral or written leases on all or any portion of the property being conveyed exceeding a period of one month, and the grantor further 1 agrees to hold the Agency harmless and reimburse the Agency for any and all of its losses and expenses occasioned by reason of any lease of said property held by any tenant of grantor for a period exceeding one month. 5. The acquisition price of the property being acquired in this transaction reflects the fair-market value of the property without the presence of contamination. If the property being acquired is found to be contaminated by the presence of hazardous waste which required mitigation under Federal or state law, the Redevelopment Agency may elect to recover its cleanup costs from those who caused or contributed to the contamination. 6. Any or all monies payable under this contract up to and including the total amount of unpaid principal and interest on note(s) secured by mortgage(s) or deed(s) of trust, if any, together with penalty (if any) for payment in full in advance of maturity, shall upon demand(s) be made payable to the mortgagee(s) or beneficiary(ies) entitled thereunder; said mortgagee(s) or beneficiary(ies) to furnish grantor with good and sufficient receipt showing said monies credited against the indebtedness secured by said mortgage(s) or deed(s) of trust. 7. The parties have herein set forth the whole of their agreement. The performance of this agreement constitutes the entire consideration for said document and shall relieve the Agency of all further obligation or claims on this account excepting any relocation benefit due the grantor. CONTRA COSTA COUNTY GRANTOR REDEVELOPMENT AGENCY NEIGHBORHOOD HOUSE Recommended to the Board of Commissioners OF NORTH RICHMOND for Appro By 4�7 _ By Real Property A16nt By /51 15t < Date- IVtSigne Principal Real Pro y Agent y Grantor) APPROVED: APPROVED: By � BY x�cU#iv@ r ctor Executive Director -�N,e�lg barho House of North Richmond Date:� '1�,/,.-�J'�^�/�� � Date: (�?I 2te of Board�approval) Date of Board approval) NO OBLIGATION OTHER THAN THOSE SET FORTH HEREIN WILL BE RECOGNIZED PS::gpp g irealpropltemplag3NH.t2 February 19, 1997 2 Recorded at the request of: Contra Costa County Redevelopment Agency Return to: Contra Costa County Public Works Department Real Property Division t 255 Glacier Drive p Martinez,CA 94553 Attention: Pat Sm ers Assessor's Parcel No. 409-070-003 Title Co.Order No.4556621 GRANT DEED For Value Received, NEIGHBORHOOD HOUSE OF NORTH RICHMOND, GRANT(S) to CONTRA COSTA COUNTY REDEVELOPMENT AGENCY, a body corporate and politic existing under the laws of the State of California, the following described real property in the unincorporated area of the County of Contra Costa, State of California, The North 60 feet, front and rear measurements, of Lots 7 and 8, in Block 71, as shown on the Map of North Richmond Land and Ferry Co., Tract 3, filed September 19, 1911, in Book 5 of Maps, Page 124. GRANTOR Date NEIGHBORHOOD HOUSE OF NORTH RICHMOND By: ATTACH APPROPRIATE ACKNOWLEDGMENT PS:glo g:\rea1prop\temp\DE1 NHR.t2 February 19, 1997 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT I I State of California County of Contra Costa I I On February 27, 1997 before me, Maria E. Ventura, Notary Public1 Data Now and Title of officer(e.g.,'Jane Doe.Notary Public') personally appeared Willie Spears Names)of Signer(s) -lR proved to me on the basis of satisfactory evidence to be the person(*) whose name(r.) is/amsubscribed to the within instrument and acknowledged to me that he/stoi executed the same in his/J4jZg l)C Wuthorized capacity ft,and that by his/hjnWmK signaturl on the instrument the person(@), i or the entity upon behalf of which the personQs) acted, MNMEV94RAZA executed the instrument. COMMil 1 f 1096715 -� Notary RbIc-California WITNESS my hand and official seal. Caft Costa County MY Comm Expiros May 1,MM / Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent remora/and reattachment of this form to another document. Description of Attached Document Title or Type of Document: GRANT DEED Document Date: FEBRURAY 27, 1997 Number of Pages: 1 Signer(s) Other Than Named Above: None ) Capacity(ies) Claimed by Signer(s) Signer's Name: Willie Spears Signer's Name: ❑ Individual ❑ Individual ❑ Corporate Officer ❑ Corporate Officer Title(s): Title(s): ❑ Partner—❑ Limited ❑ General ❑ Partner—❑ Limited ❑ General ❑ Attorney-in-Fact ❑ Attorney-in-Fact ❑ Trustee ❑ Trustee ❑ Guardian or Conservator ❑ Guardian or Conservator ER Other: Gu enrr M Top of thumb here ❑ Other: Top of thumb here Si Re , Signer Is Representing: o� g Is Representing: p 9 ti \\.k d .5 .ac`CCi'e(>'�`cc,'C(,`c-C,`zC.'<`-e(�`e2:'ecrc<._-�z�i'��=v�c;rc-�<,�C�•�c- -�c,'�i�`c(:?-� ssg•s '6 0 1995 National Notary Association•8236 Remmet Ave.,P.O.Box 7164•Canoga Park,CA 91309-7184 Prod.No,5907 Reorder Call Toll-Free 1Ao0-876-6827 C. 112 and C.113 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on April 1, 1997 by the following vote: AYES: Supervisors Rogers, Uilkema, Gerber, and DeSaulnier NOES: None ABSENT: Supervisor Canciamilla ABSTAIN: None SUBJECT: Correspondence C.112 LETTER, dated March 18, 1997, from Jonathan G. Scheitel, P.O. Box 1886, Willits, CA 94590, requesting a waiver of the time for filing an appeal of the Planning Commission's decision on LUP 95-2057, Oakley area. *****REFERRED TO THE COMMUNITY DEVELOPMENT DIRECTOR AND COUNTY COUNSEL C.113 LETTER, dated March 12, 1997, from S. Prather, P.O. Box 681, El Cerrito, CA 94530, expressing concern with a proposal to remove all acute care services from Doctor's Hospital in Pinole and the potential impacts on the communities of Crockett, Hercules, Rodeo, El Sobrante, and Pinole. *****REFERRED TO THE HEALTH SERVICES DIRECTOR IT IS BY THE BOARD ORDERED that the above recommendations as noted (*****) are APPROVED. I hwft c*Bid of M•Yiw and am eogy of C.C. Correspondents (2) on Board a&p aiM j�o M � 0f Me Community Development Director Brrer County Counsel w Health Services Director M DW* G.112 March 18, 1997 Mark DeSaulnier 651 Pine St. Afartinez,Ca. 94553 Dear Mr.DeSaulnier, I request that a date be set .for appeal on L.U.P. 95 2057. The deadline was Thursday March 13,1997 at 5p.m. II missed this date because I was incapacitated. RECEIVED Yours Truly, M MAR 1 91997 CLERK BOAgD OF SUPERVISORS Jenathan G. Scheitel CONTRA COSTA CO. P.$. Box 1886 Willits C©. 95490 Susan Prather RECEIV P.O. Box 681 _ �Q EI Cerrito, CA 94530 (510) 215-9219 ) 1 y �SU"CRVISORS STA CO. TO: Contra Cost oun y Boa Super isors FROM: Susan Pra DATE: March 12, 997 RE: Brookside/Doctor's Hospital Consolidation Closure of Emergency and Acute Care Services I am writing to express my concern about the plan to remove all acute care services from Doctor's Hospital in Pinole: the ICU, CCU and Emergency services. That means that the communities of Crockett, Hercules, Rodeo, EI Sobrante and Pinole will have to travel to Brookside Hospital, or other hospitals, for those services. At the same time, Kaiser Hospital in Richmond is shutting down emergency services. The Board of Supervisors of Contra Costa County must look at what these closures mean to residents of West County and you must take a stand on this issue. It is in your charge to make certain that all residents of the County have access to health care. If the emergency and acute care services at Doctor's Hospital, many people will be left without access to care - especially timely, critical, emergency care. The administration of Doctor's and Brookside think that by directing all ambulances to Brookside that they will be "solving the problem." However, many of the patient's at Doctor's Hospital arrive via their own transportation. In addition, I've learned that Brookside frequently puts it's emergency services on "bypass" with the ambulance services because they are full and can't handle any more patients. What then? Many of us in the community who supported the Tenet buy out of Brookside understood that some services would be consolidated. However, it never occurred to me that Doctor's Hospital would be stripped of all acute care and emergency services. Rather, I assumed that Tenet might scale back the services already in place, services that are used and needed by this community. And it certainly never occurred to me that such a decision would be made without involving the community surrounding the hospital. My family knows from very personal experience that these services at Doctor's are necessary and must not be shut down. My brother, Tommy, was in Doctor's Hospital LA. ��3 Susan Prather P.O. Box 681 EI Cerrito, CA 94530 (510) 215-9219 March 11, 1997 Mr. Gary Sloan CEO Doctor's Hospital 2159 Appian Way Pinole, CA 94564 Dear Mr. Sloan: Thank you for returning my call last week. I was calling to express my concern about the plan to remove all acute care services from Doctor's Hospital in Pinole: the ICU, CCU and Emergency services. That means that the communities of Crockett, Hercules, Rodeo, EI Sobrante and Pinole will have to travel to Brookside Hospital, or other hospitals, for those services. I have several questions: Has an impact study been done? Have you met with members of the community who will be effected by this closure? What do your statistics demonstrate about the use of the emergency room and acute care services at Doctor's Hospital? Will people who are critically ill will be moved in that condition to Brookside (4 to 5 miles away from Doctor's in Pinole)? Will an ambulance be on site at all times? Will the critically ill people, who are in need of ICU, CCU or emergency services have to wait to be transported? How will they be stabilized to be transported if there are no acute care services on site? Have the two deaths at Kaiser made you rethink any part of this plan? Many of us in the community who supported the Tenet buy out of Brookside understood that some services would be consolidated. However, it never occurred to me that Doctor's Hospital would be stripped of all acute care and emergency services. Rather, I assumed that Tenet might scale back the services already in place, services that are used and needed by this community. And it certainly never occurred to me that such a decision would be made without involving the community surrounding the hospitals. My family knows from very personal experience that these services at Doctor's are necessary and must not be shut down. My brother, Tommy, was in Doctor's Hospital from the week before Thanksgiving in 1996 to February 13th, 1997. Many, many times as he was healing and expected to recover, Tommy suffered a crisis that sent him back to ICU or CCU. During his first crisis, in November, had the CCU at Doctor's Hospital had been closed, Tommy would have died. At that time, he was a patient in the hospital and his heart stopped. He was rushed to the CCU and a doctor immediately installed a temporary pacemaker which saved his life. Because those services were available on site, Tommy had an additional three months with his family, very precious time that would have been lost, had the CCU been closed. The second time, he had been sent home from the hospital. He was only home for a few days when he had to be rushed by ambulance to the Doctor's Emergency room. Again, he probably would have died had there not been an emergency room and acute care services available at Doctor's Hospital in Pinole. Tommy was on this roller coaster for nearly four months and each time, because the services were in the facility that my brother was being treated in, he survived and we were able to love him a little bit longer. Mr. Gary Sloan March 11, 1997 Page Two Mr. Sloan, it was unfortunate and very sad that Tommy died. Losing him hurt a lot. But I can honestly say that the staff at Doctor's Hospital, in particular, those working ICU and CCU worked hard to keep him alive. They fought just as hard for his life as he did. I do not believe that this decision was made in the best interest of the community. I believe it was made in the best interest of Tenet Corporation's bottom line and I want Tenet to know that they cannot come in to this community and diminish our health care system while they pad their bottom line. This is truly what"managed care" is all about, isn't it? THE CORPORATE BOTTOM LINE, which has become more important than the lives and care of the people whose health care dollars support the corporations that run the services. If you know anything about me at all Mr. Sloan, you know I'm persistent and I always let people know what's going on right up front. At this time a petition drive is going on in the community, demanding that you keep these services open. In addition, via this letter I am requesting an impact study. I would also like to have copies of any and all information and data that Tenet corporation based their decision on. I would also like to meet with you, at your convenience, to discuss this further. Sincerely, Susan Prather cc: Representative George Miller Bernie Ward, ABC Radio Jeffrey Barbakow, CEO Tenet Corporation Thomas Mackey, Executive Vice President, Tenet Corporation Susan Prather OP/ED PIECE FOR WC TIMES 510-215-9219 Tenet Health Care Corporation is planning to remove all acute care services from Doctor's Hospital in Pinole. That includes the ICU, CCU and Emergency services. That means that the communities of Crockett, Hercules, Rodeo, EI Sobrante and Pinole will have to travel to Brookside Hospital, or other hospitals, for those services. People who are critically ill will be moved in that condition to Brookside (4 to 5 miles away from Doctor's in Pinole). Will an ambulance be on site at all times? I doubt it. Will the critically ill people, who are in need of ICU, CCU or emergency services have to wait to be transported? Yes they will. The "consolidation" of services between the two hospitals in West Contra Costa County will adversely effect your health care at the same time Tenet Health Care Corporation increases their bottom line. When the nation's number two for-profit health care provider indicates that it will no longer provide "acute care services" at a local hospital you can bet that those "cost savings" are taken as profit not put back in to quality of care and services. When a hospital no longer provides acute care services it means no intensive or coronary care units, no medical and surgical wards and all services that support these units. It means closure of the emergency room, leaving only an "urgent care center" because basic emergency room service requires acute care services to respond to patients' needs as they walk through the door. My family knows from very personal experience that these services at Doctor's are necessary and must not be shut down. My brother, Tommy, was in Doctor's Hospital from the week before Thanksgiving in 1996 to February 13th, 1997. Many, many times as he was healing and expected to recover, Tommy suffered a crisis that sent him back to ICU or CCU. During his first crisis, in November, had the CCU at Doctor's Hospital had been closed, Tommy would have died. At that time, he was a patient in the hospital and his heart stopped. He was rushed to the CCU and a doctor immediately installed a temporary pacemaker which saved his life. Because those services were available on site, Tommy had an additional three months with his family, very precious time that would have been lost, had the CCU been closed. The second time, he had been sent home from the hospital. He was only home for a few days when he had to be rushed by ambulance to the Doctor's Emergency room. Again, he probably would have died had there not been an emergency room and acute care services available at Doctor's Hospital in Pinole. Tommy was on this roller coaster for nearly four months and each time, because the services were in the facility that my brother was being treated in, he survived and we were able to love him a little bit longer. It was unfortunate and very sad that Tommy died. Losing him hurt a lot. But I can honestly say that the staff at Doctor's Hospital, in particular, those working ICU and CCU worked hard to keep him alive. They fought just as hard for his life as he did. Our family was so impressed with the care and treatment that he received at Doctor's Hospital that we are taking on this battle "for Tommy." Now, we are asking the members of the community that Tommy loved, and gave so much to, to join us. We must let Tenet Corporation know that they cannot come in to this community and diminish our health care systems while they pad their bottom line. This is truly what "managed care" is all about: THE CORPORATE BOTTOM LINE is more important than the lives and care of the patients. It's time to tell these corporations NO - We won't tolerate this in our community. Human beings are not a "commodity" which keeps corporations afloat. We are people with diverse needs who require health care and emergency services. We pay for those services. It is time to demand that our money be spent on quality health care and appropriate services rather than on the inflated salaries of executives and bean counters. I've heard that while the local physicians think the closure of emergency and acute services is a bad thing to do, they are not talking back or rocking the boat. Their living "depends" on Tenet now and, in fact, some are even moving their offices closer to Brookside, before it's even a "done deal." These docs have money, skill and brains...where are their guts???? Talk to your physician and ask him to speak out on your behalf. It's your health care dollars that support both the doctors and Tenet Health Care Corporation. These profit driven corporations have turned the health care field into a profit driven industry that should make us afraid to become ill or injured. We can begin with Tenet by telling them NO, even to the point of changing your coverage to someone who doesn't do business with Tenant, if you are able to. And let your physician know that is a possibility. It is up to us, the members of the community, to demand that Tenet Health Care Corporation keep the emergency room, coronary care and intensive care units and all acute care services available at Doctor's Hospital in Pinole. Call the CEO of Doctor's and Brookside, Gary Sloan at (510) 724-5000 and then go right up that corporate "food chain" and call the Executive Vice President of West Coast Operations, Thomas Mackey at his direct number (619) 929-3706. The CEO of Tenet Health Care Corporation at their corporate headquarters in Santa Barbara is Jeffrey Barbakow. Mr. Barbakow can be reached at (805) 563-6800. Call all of them. Call often. Let them know that this is one community that is not going to roll over and settle for "managed care for corporate profits." For more information email NO2TENET@AOL.COM. Community Contra Harvey E. ommun C, 113 Director of Community Development Development Costa Department County Administration Building 651 Pine Street 4th Floor, North Wing Martinez, California 945530095 - Phone: g 335-1210 STa COUM� May 8, 1997 Mr. John Scheitel P.O. Box 1886 Willits, CA 95490 Dear Mr. Scheitel: Your letter to Supervisor Desaulnier, Chair of the Board of Supervisors, requesting a waiver of the time for filing an appeal from the East County Regional Planning Commission denial of your application for a land use permit has been referred to this office for reply. There is no provision in the Contra Costa County Code under which the Board of Supervisors could entertain your request for such a waiver of the time for filing an appeal. It is the longstanding administrative practice of the County of Contra Costa to decline to accept and process an appeal on a decision once the period for filing such an appeal has passed. If you have any questions concerning the foregoing, please call me at the number listed above. S(inceerelyyyo�urs, Dennis M. Barry, AICP Deputy Director cc: Members, Board of Supervisors Clerk of the Board County Counsel