HomeMy WebLinkAboutMINUTES - 04151997 - C31-C40 TO: BOARD OF SUPERVISORS
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator
Contra
Costa
DATEI April 2, 1997 County
SUBJECT: Approve Standard Agreement (Amendment) #29-388-21 to the Master Grant Agreement with
the State Department of Health Services for the County's AIDS Program
SPECIFIC REQUESTIS) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
A. Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) , to execute on behalf of the County, Standard
Agreement (Amendment) #29-388-21 with the State Department of Health
Services, to increase the FY 1996-97 contract payment limit by $111,420,
from $1,197,019 to a new total of $1,308,439; and
B. Authorize the County's Health Officer (William Walker, M.D. ) to execute
a Memorandum of Understanding for the additional Local Assistance Block
Grant funds.
II. FINANCIAL IMPACT:
This Amendment increases the maximum reimbursable amount of State funding for
FY 1996-97 by $111,420, from $1,197,019 to a new total of $1,308,439, for the
County's AIDS Program. No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On September 17, 1996, the Board of Supervisors approved Agreement #29-388-19
(as amended by Amendment Agreement #29-388-20) with the State Department of
Health Services, for the period from July 1, 1996 through June 30, 1997, for
the County's AIDS Program.
The Master Grant Agreement incorporates a Memorandum of Understanding (MOU) for
each service component of the AIDS Program. The MOU's define the services to
be provided and the budget for each component and are negotiated by the staff
of the State Office of AIDS and County AIDS Program representatives. The State
requires only the signatures of the State Office of AIDS Chief and the County
Health Officer on the MOU's and any amendments to the MOU's. This streamlines
and expedites the contracting procedure for the State and County AIDS Programs
because only new Master Grant Agreements and formal amendments affecting the
total payment limit of the Master Grant Agreement require County Board of
Supervisors and State Department of Finance approval.
This Amendment increases the total contract payment limit for FY 1996-97 to
provide additional funds for County's HIV testing program and the Young Women's
Survey.
Three certified and sealed copies of this Board Order should be returned to the
Contracts and Grants Unit for submission to the State.
CONTINUED ON ATTACHMENT: YES — SIGNATUREI {
_ RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE
_ APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ONAPPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
_ UNANIMOUS (ABSENT 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact:
Wendel Brunner, M.D. (313-6712) OF SUPERVISORS ON THE DATE SHOWN.t q(�
CC! Health Services (Contracts) ATTESTED M�, /-5 �-1 I—IT
State Dept. of Health Services Phil Atchelor, Cle (fl of the Board of
Supervise and County Administrator
Mnwv/,-w. vv —.—I
TO: BOARD OF SUPERVISORS
Contra
FROM: John Cullen, Director ! Costa
Social Service Department, `
DATE: March 28, 1997 `J c'`r, ra�K�" County
SUBJECT: AUTHORIZE the Director of Social Service, or designee, to accept
the $19,900 Family Connection Project award and enter into
implementing negotiations.
SPECIFIC REQUEST(S)OR RECOMMENDATIONS 8 BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTIM:
AUTHORIZE the Director of Social Service, or designee, to accept
on behalf of the County, funding in the amount of $19,900 for The
Family Connection, a project to recruit foster and adoptive
juveniles using the previously untapped resource of young adults
who have emancipated from foster care, and further
AUTHORIZE the Director of Social Service, or designee, to enter
into contracts with the State Department of Social Service (SDSS)
and California Youth Connections for the conduct of the program.
FISCAL•
No County Cost. SDSS will fund the project fully.
BACKGROUND;
The Social Service Department has made diligent efforts in the
last two years to improve services to children in out-of-home
placement, specifically related to permanency for children. We
are in the process of implementing a concurrent planning program.
For that program to be successful, we will need a pool of families
recruited and prepared to foster and adopt children in our
community.
The Family Connection project will be a partnership between the
County and California Youth Connections, the non-profit preparing
foster youth and former foster youth to advocate for the needs of
foster children. The Department, through this project, will train
and pay emancipated foster youth to recruit potential adoptive and
foster families using their own experiences to punctuate their
presentations. We believe this true, eloquent "voice of
experience" will have an appeal to potential families in a way
that traditional recruitment efforts cannot match.
(Funding proposal attached. )
CONTINUED ON ATTACHMENT: _YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S): �y n
ACTION OF BOARD ON Q..i , 1.5 ( l 1 APPROVED AS RECOMMENDED OTHER —
Y07k OF SUPERVISORS
J// 1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT_— AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: D. Fabella 3-1583, Contact ATTESTED n.1,
SOCIAL SERVICE (CONTRACTS UNIT) PHIL BATC ELOR,CLERK OF THE BOAR OF
F
COUNTY ADMINISTRATOR SUPERVISORS AND COUNTY ADMINISTRATOR
AUDITOR-CONTROLLER ,
M382 (10,'88) BY .DEPUTY
C. 0
THE FAMILY CONNECTION
A Partnership of Contra Costa County and California Youth Connections
OVERVIEW
There are several common themes expressed by youth who have emancipated
from foster care. Their high regard for "family" and a desire to do something to
help younger children "in the system" are two prominent themes. These youth
can clearly describe what it was like (and is like) not to have a caring
"permanent" family. The Family Connection project proposes to tap the resource
of emancipated foster youth interested in recruiting and preparing families to
foster and adopt children in need of long term or permanent families.
Implementing and institutionalizing a program of concurrent planning is a
primary goal of our department. We expect to be operating such a program by
the end of the fiscal year. Essentially, concurrent planning translates into
affirming reunification as our first goal for permanency for children while
developing contingency plans for children "concurrent" to working on the goal of
reunification. If reunification efforts fail, children would be in the best possible
placement and/or a placement where caregivers were prepared to commit to
adopting the children.
Critical to the success of a concurrent planning model is the development of a
pool of famllies prepared to provide foster care focusing on reunification and to
adopt home should that be necessary. Recruiting, training, licensing and
studying these families is a priority for our department.
The Family Connection project would be in partnership with California Youth
Connections. This non-profit organization has been working with foster youth for
a number of years, preparing youth to advocate for the needs of foster children,
training them for public speaking and assisting them to organize around issues.
The young people who have been active in the program following their own
emancipation tend to be natural leaders and compelling speakers. We plan to
train (and pay) interested young adults to recruit potential adoptive and foster
families using their own experiences to punctuate their presentations. While we
would expect to identify and process traditional foster and adoptive applicants
through this effort, our target group will be families who are prepared to
participate in the concurrent planning model.
In our traditional efforts to recruit families to be adoptive and foster parents, we
find there are stereotypes that families in the community express about children
needing foster care or adoptive homes. For example, they often express
reservations about adopting or fostering an older child because the child may be
too damaged or may not accept substitute parents. While those of us in the field
have struggled for years against the concept of the "bad seed," there are still
1
c 32
families who hesitate to adopt or foster because they feel the difficulties
associated with caring for a child not born to them will exceed the rewards.
The young adults who would become recruiters through this project with CYC
would dispel these fears simply by their presence. The fact is that they are
successful and personable. We believe that these young people can articulate,
either their gratitude for foster caregivers or express their longing to have had an
adoptive family, with an eloquence that will appeal to potential families.
GOALS & OBJECTIVES
We propose two primary goals for our project:
GOAL ONE: Increase the availability of homes for difficult to place children.
• Objective One: Increase by 10% the number of children, latency age and
above, who are adopted.
Baseline data on children who are adopted is gathered routinely for the
California Department of Social Services. Analysis of the proposed increase
should be straightforward.
Timeline: Because of the length of time it takes from the time of recruitment
until licensure and/or approval of an adoptive home study and because of the
unpredictability of litigation involved prior to adoption, we would propose 24
months to accomplish this objective.
• Objective Two: Decrease the number of children in Foster Family Agency
placements by 5%.
Again, baseline data is easily identified and comparison should be
straightforward.
Timeline: We would propose a 12 month timeline for this objective and would
anticipate a continued decrease of FFA placements in the 12 months following
completion of the project.
• Objective Three: Develop a pool of 25 families identified for the concurrent
planning model licensed for foster care with an approved adoptive home study.
Timeline: We would expect to have these 25 families through the system within
12 months of when the young people begin to make direct contact with the
public (approximately 60 to 90 days from start-up).
2
c.32
GOAL TWO: Assemble a team of young adults who emancipated from the foster care
system to effectively serve as "outreach staff' for recruiting adoptive families.
• Obiective One: Identify & train four young people involved in California Youth
Connections interested in working on this project.
Identification would be with the assistance of the statewide coordinator of CYC.
Timeline: We would expect to identify and hire within the first 30 days of the
project.
• OWect a Two: Design presentation materials/curriculum.
Timeline: This would be accomplished within 60 to 90 days of start up.
• Objective Three: Arrange for each CYC young adult to make 2 presentations
each month.
• Timeline: Presentations by CYC young people will begin no later than the
fourth month following start up.
CONTRA COSTA COUNTY DEMOGRAPHICS
Contra Costa County is a medium sized county with a population of over
850,000 located in the San Francisco Bay Area. We have one of the state's
most heterogeneous populations, rich in ethnic, cultural and socioeconomic
diversity. In many ways, we are a microcosm of the state. Because of our
diversity, we feel we are an ideal county to pilot innovative recruitment strategies
For service delivery purposes, Contra Costa County can be divided into three
distinct geographic regions. West Contra Costa County is urban with a high
concentration of minority families and intergenerational poverty., East Contra
Costa County still has an agricultural economic base and communities that could
be described as rural. Central Contra Costa County is more suburban with a mix
of affluent and working class with fewer minority families than east or west
county.
There are approximately 2100 children in out of home care in Contra Costa
County. Of these, slightly over 1000 are in kinship care; slightly over 600 are in
foster homes; approximately 210 are in FFA placement; and approximately 190
are in residential treatment/group home care. In terms of ethnicity,
approximately 750 children are white; approximately 200 are Hispanic; and
approximately 1200 are African-American. We currently have approximately 425
3
� 32
county licensed families, of whom 195 are white; 16 are Hispanic; and 183 are
African- American.
With well over 100 adoptive placements a year (114 last year), there is an ever
increasing need to replenish and increase the pool of approved adoptive
families. Presently there are 55 families awaiting adoptive placements, but twice
that many children on the adoption track. In addition, because of the variation in
the type and age of child a family feels they can effectively parent, there is a
need to have a pool of families far greater than the number of children in need of
homes, especially families wishing to parent minority and special needs children.
METHODOLOGY & RECRUITMENT STRATEGIES
The methodology of The Family Connection project will be to use the expertise
and experience of young people who have emancipated the foster care system
as the focus of recruitment efforts. Individual contracts would be developed with
participating young people outlining hours and expectations.
Telephone contact will be initiated with community service groups, churches,
Parent-Teacher Associations, ministerial groups, etc. Initially these contacts will
be made by social work staff with CYC young adults assuming these duties as
they learn how to tailor their approach to different community groups. Either an
offer to provide a speaker or a request to address the group will be made.
Community-appearances will be made by a team consisting of the CYC young
adult and a staff person from our department. The primary presentation would
be made by the emancipated foster youth, with staff there to answer systems
and procedural questions.
Our primary unmet need at this time is development of a pool of families who
understand and are prepared to care for children in a concurrent planning
model. Therefore , this will be the emphasis of the presentation. Because there
is a disproportionate number of children from our minority communities, we plan
to pay particular attention to scheduling appearances in minority neighborhoods.
However, we do not intend to exclude central county majority churches and
neighborhoods, as we do have a need for foster homes in those areas as well.
It is our belief that young people who have emancipated from foster care bring a
unique and very personal perspective to the task of recruitment of adoptive and
foster families. Their straightforward manner and perspective are anticipated to
have an appeal to potential families who have not been "touched" by the
presentations of"professionals."
In addition to making presentations, we anticipate youth would also follow-up
with families they meet during community appearances to track their progress
4
C32
and identify systems barriers that discourage families. Their personal contact
should let families know that we are truly interested in them and would like to
encourage their completing the application process.
EVALUATION METHODS
Because this project will target families interested in adoption but able to do
foster care for children in concurrent planning "status," we have no baseline
data. Our recruitment efforts in the past, like most counties, have focused either
on foster care or on adoption and we have not tapped into emancipated youth
as presenters.
Our current recruiter does track families in terms of how they became interested
in foster care or adoption. We track them from their sign-in at one of our
"events" through completion of licensure or approval as adoptive families, calling
families who "drop out' to determine their reasons (as time permits). To
evaluate this project, we would have the Family Connection staff work jointly with
our current recruiter to determine what efforts are being successful and to
analyze why families are "dropping out' so we can address barriers in our
system.
See attached proposed Monthly Report, which is our first draft on a format for
data collection.
5
BUDGET
TOTAL PROJECT COST $ 19,900
• Staffing (4 CYC young adults -- 10 hours/week
for 50 weeks @ $7.50/hr.) $ 15,000
• Transportation Expenses for young adults $ 1,000
• CYC Administrative Overhead @ 10% $ 1,500
• Supplies, Duplication, Miscellaneous $ 600
• Social Services Admin. Overhead @ 10% $ 1,800
ANNUAL TOTAL $ 19,900
6
TO: BOARD OF SUPERVISORS V•✓"'
FROM: William Walker, M.D. , Health Services Director f
By: Ginger Marieiro, Contracts Administrator Contra
Costa
DATE:
County
SUBJECT: Approve Standard Agreement (Amendment) #29-392-9 with the State
Emergency Medical Services Authority for the Regional Medical Disaster
Planning PrniAct
SPECIFIC REQUESTIS) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his
designee (Art Lathrop) , to execute on behalf of the County,
Standard Agreement (Amendment) #29-392-9, effective June 30, 1996,
with the State Emergency Medical Services Authority, to amend
Standard Agreement #29-392-8 (State #EMS-5026) , for the Regional
Medical Disaster Planning Project.
II. FINANCIAL IMPACT:
Approval of this amendment will increase the original contract
payment limit by $10, 000, from $80, 000 to a new total payment
limit of $90, 000. No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On October 8, 1996, the Board of Supervisors approved Standard
Agreement #29-392-8, for the period from June 30, 1996 through
June 30, 1997 , for the Regional Medical Disaster Planning Project.
This agreement allows staff to enhance the County's disaster
preparedness by improving coordination between counties, cities,
hospitals, Emergency Medical Services and State Emergency Medical
Services Authority in the event of an earthquake or other
disaster.
Approval of Standard Agreement (Amendment) #29-392-9 will provide
additional funds, which will allow staff to procure supplies and
equipment for the Region II Disaster Medical Assistance Team
(DMAT) and extend the term of the Agreement through October 31,
1997 .
Three sealed and certified copies of this Board Order should be
returned to the Contracts and Grants Unit for submission to the
State.
CONTINUED ON ATTACHMENTI YES SIGNATURE:, '1
_ RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE
APPROVE _ OTHER
SIGNATURE(S) q
ACTION Of BOARD ON 66 ��I I�� APPROVED AS RECOMMENDED OTHER
VO OF SUPERVISORS
OF
(ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES- NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
Contact: Art Lathrop (646-4590)
OF SUPERVISORS ON THE DATE SHOWN.
/�1
CC: Health Services (Contracts) ATTESTED ` -� N A 1 !: ) 1
17
State Emergency Medical Services Phil datchelor, Clerk of and of
$UpeIYISflr3 aad Cgunty Admini5U8lK
TO: BOARD OF SUPERVISORS �'J N*
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator /> Contra
Costa
DATE: March 27, 1997
- County
SUBJECT: Approval of Contract #22-614 with the Public Health Institute
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director or his designee
(Wendel Brunner, M.D. ) , to execute on behalf of the County, Standard
Contract #22-614 with the Public Health Institute in the amount of
$58, 386, for the period from February 1, 1997 through January 31,
1998, to provide coordination services for the California Bicycle
Safety Network.
II. FINANCIAL IMPACT:
This Contract is funded 100% by the California office of Traffic
Safety (OTS) . No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
The Bicycle Safety Network project is a three-year program to
promote bicycle safety efforts statewide. The Public Health
Institue has the unique expertise and experience in coordinating
multi-county injury-prevention efforts needed to help the County
complete the services required by the OTS Grant Agreement.
Approval of Standard Contract #22-614 will allow the Public Health
Institute to provide coordination services for the California
Bicycle Safety Network project through January 31, 1998 .
CONTINUED ON ATTACHMENT: YES SIGNATURE: /�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
7OF SUPERVISORS
OF
(ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) 1C
CC: Health Services (Contracts) ATTESTED �� is
� � IIry
Risk Management Phil Ba helor,Clerk the Board Of
Auditor-Controller Supervisors and County Administrator
Contractor
To: BOARD OF SUPERVISORS
Gam' C 3�
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator - /_ Contra
` Costa
DATE: March 27, 1997 County
SUBJECT: Approval of Standard Contract #22-465-6 with Desarrollo Familiar
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) to execute on behalf of the County, Standard
Contract 122-465-6 with Desarrollo Familiar, for the period from
April 1, 1997 through February 28, 1998, in the amount of $57, 300,
to provide Mental Health Counseling Services to people living with
HIV.
II. FINANCIAL IMPACT:
This Contract is funded by federal funds through the Ryan White CARE
Act Title I, Supplemental Grant, through an intergovernmental
agreement with Alameda County, who is the Grantee of these funds.
No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
In May 1996, the County Administrator approved and the Purchasing
Services Manager executed, Standard Contract #22-465-3 for the
period from April 1, 1996 through June 30, 1996 with Desarrollo
Familiar, to provide mental health assessments, individual and group
therapy, and risk reduction counseling services to County-referred
persons with HIV disease and their families, in an effort to reduce
the incidence of further HIV/AIDS transmission in Contra Costa
County. Subsequent Contract Amendment Agreements #22-465-4 and
#22-465-5 extended the term of the Contract through March 31, 1997 .
Approval of Standard Contract #22-465-6 will allow the Contractor to
continue providing services through February 28, 1998.
i
CONTINUED ON ATTACHMENT: YES SIGNATURE.
_ RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
_ APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED _ OTHER
VOTE OF SUPERVISORS
` UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712)
CC: Health Services (Contracts) ATTESTED 15 19 �7
Risk Management Phil Batchelor,Clerk of the goard of
Auditor-Controller Supervisors and County Administrator
Contractor
TO: BOARD OF SUPERVISORS (4""/ ca"3
FROM: William Walker, M.D. , Health Services Director
By: Ginger Marieiro, Contracts Administrator / Contra
Costa
DATE: March 27, 1997 County
SUBJECT: Approval of Standard Contract #22-403-9 with Desarrollo Familiar
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) Sc BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) to execute on behalf of the County, Standard
Contract #22-403-9 with Desarrollo Familiar, for the period from
April 1, 1997 through March 31, 1998, in the amount of $41, 250, to
provide HIV/AIDS Case Management services to people living with HIV
in West County.
II. FINANCIAL IMPACT:
This Contract is funded by the State (Federal funds) through the
Ryan White CARE Act. No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
In May 1996, the County Administrator approved and the Purchasing
Services Manager executed Standard Contract #22-403-7 with
Desarrollo Familiar, for the period April 1, 1996 through July 31,
1996, to provide HIV/AIDS Case Management service to County
residents diagnosed with HIV Disease and their families. Subsequent
Contract Amendment Agreement #22-403-8 extended the term of the
Contract through March 31, 1997 .
Approval of Standard Contract #22-403-9 will allow the Contractor to
continue providing services through March 31, 1998 ..
I �
CONTINUED ON ATTACHMENT: YES SIGNATURE; !
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) /
ACTION OF BOARD ON i��) 9 97 APPROVED AS RECOMMENDED OTHER _
VOTE OF SUPERVISORS
/UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712)
� q
CC: Health Services (Contracts) ATTESTED
Risk Management Phil Batthe .Clerk of thi Board o
Auditor-Controller SuPenisors and CC,ur`Adminis!rMw
Contractor
7�J-/vc�2<1 l
TO: BOARD OF SUPERVISORS ! �/ C•37
FROM: William Walker, M.D. , Health Services Dl�irector
By: Ginger Marieiro, Contracts Administrator / " ` County
Contra
Costa
DATE: March 31, 1997
SUBJECT: Approval of Standard Contract #22-428-9 with AIDS Community Network
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Wendel Brunner, M.D. ) to execute on behalf of the County, Standard
Contract- #22-428-9 with AIDS Community Network, for the period from
April 1, 1997 through February 28, 1998, in the amount of $54, 500,
to provide Day Center support services for persons with AIDS.
II. FINANCIAL IMPACT:
This Contract is funded by federal funds through the Ryan White CARE
Act Title I, Supplemental Grant, through an intergovernmental
agreement with Alameda County, who is the Grantee of these funds.
No County funds are required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
In June 1996, the County Administrator approved, and the Purchasing
Services Manager executed Standard Contract #22-428-5 with the AIDS
Community Network, to provide Day Center support services for
persons with HIV for the period from April 1, 1996 through July 31,
1996. Subsequent Contract Amendment Agreements #22-428-6,
#22-428-7, and #22-428-8 extended the term of the Contract through
March 31, 1997 .
Approval of Standard Contract #22-428-9 will allow the Contractor to
continue providing services through February 28, 1998.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE
APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED 7t OTHER
VO/TE OF SUPERVISORS
4/
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Wendel Brunner, M.D. (313-6712) '1
CC: Health Services (Contracts) ATTESTED y x �`J �CtV
Risk Management Phil Batchelor,CICrl; of thatoard 0
Auditor-Controller Supervisors and CGunty Administrator
Contractors
TO: BOARD OF SUPERVISORS] �j
�"�' _
FROM: William Walker, M.D. , HealthD Services Director ,•f ,
By: Ginger Marieiro, Contracts Administrator - l Contra
Costa
DATE: April 2, 1997 - County
SUBJECT: Approval of Contract Amendment Agreement #24-687-6
with Edward Carlson, M.F.C.C.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Health Services Director, or his designee
(Chuck Deutschman) , to execute on behalf of the County, Contract
Amendment Agreement #24-687-6 with Edward Carlson, M.F.C.C. ,
effective May 1, 1997, to amend Contract #24-687-5, to increase the
payment limit by $3 , 600, from $59,400 to a new Contract Payment
Limit of $63 , 000.
II. FINANCIAL IMPACT:
This Contract is funded by Federal, State, and required County
matching funds, as follows:
Federal SAPT Grant Funds $ 23, 600
State General and BASN Funds 28760
Required County Match 10,, 640
TOTAL PAYMENT LIMIT $ 63, 000
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On December 3 , 1996, the Board of Supervisors approved Contract
#24-687-5 with Edward Carlson, M.F.C.C. , for the provision of
consultation and technical assistance to the Department with regard
to substance abuse treatment services for the BASN Project, the
Criminal Justice Treatment Program and the Substance Abuse
Management Information System.
Approval of Contract Amendment Agreement #24-687-6 will allow the
Contractor to provide additional services through June 30, 1997 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR _ RECOMMENDATION OF BOARD COMMITTEE
APPROVE _ OTHER
SIGNATURE(S)
ACTION OF BOARD ON _ __ Sf!,.kI�I�I97 APPROVED AS RECOMMENDED OTHER _
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Chuck Deutschman (313-6350) �, C
CC: Health Services (Contracts) ATTESTED ""NW VQ�
Risk Management Phil Batchelor,clerk of de Board of
Auditor-Controller SuCervisors and County Adminis!rator
Contractor l 42,t cX�Q�
TO: BOARD OF SUPERVISORS G._�q
FROM: William Walker, M.D. , Health Services
By: Ginger Marieiro, Contracts Administrator Directory, f' Contra
DATE` April 3 , 1997 Costa
COUnt)/
SUBJECT: Approval of Intercounty Services Contract #24-669-4 with Alameda
County for Provision of Psychiatric Treatment Services for Jail
Inmates
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Approve and authorize the Chair, Board of Supervisors, to execute on
behalf of the County, Intercounty Services Contract #24-669-4 with
Alameda County, for the period from July 1, 1996 through June 30,
1997, with a payment limit of $187, 348, to obtain five beds (up to
1, 241 patient days) of psychiatric treatment services in the
Criminal Justice Inpatient Unit of Alameda County's North County
Jail. This document includes an automatic six-month contract
extension through December 31, 1997 in the amount of $93 , 674 .
II. FINANCIAL IMPACT:
This Contract is 100% Funded by County, and is included in the
Health Services Department' s budget.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
Alameda County has been providing psychiatric treatment services for
Contra Costa County jail inmates continuously since FY 1980-81 under
a Regional 302f Criminal Justice Mental Health Program.
In June 1993 , the Board of Supervisors authorized the Health
Services Department to enter into contract negotiations with Alameda
County for the purchase of psychiatric treatment services for Contra
Costa County's jail inmates at the Criminal Justice Inpatient Unit
of Alameda County's North County Jail. Approval of this Intercounty
Services Contract #24-669-4 will continue these services through
Fiscal Year 1996-97.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
*' UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: �
Donna Wigand (313ts) l.^nn. X997
CC: Health Services (Contracts) ATTESTED l.,•f Q �J,
Risk Management Phil Rateheki,Clerk�Roard of
Auditor-Controller Supervisors and County Administrator
Contractor
M382/7-aa
4 -1,5-17 C-57
Contra Costa County # 24-669-4
Alameda County #
INTERCOUNTY SERVICES CONTRACT
(Psychiatric Treatment for Jail Inmates)
1. PARTIES. The following named Counties, for their respective Agencies and Departments —�
specified below, mutually agree and promise as follows: .. i
County Providing Services: Alameda County (for its Health Care Services —:—
Agency/Mental Health Services) -�
County Receiving Services: Contra Costa County (for its Health Services Department/
Mental Health Division)
2. TERM. The effective date of this Contract is July 1. 1996 and it terminates June 30. 1997,
unless terminated sooner as provided herein.
3. OBLIGATIONS OF COUNTY RECEIVING SERVICES AND PAYMENT LIMIT. Contra Costa
County shall pay Alameda Count v $187,348, as an all inclusive amount for the provision of the
Dedicated Service Capacity (i.e., guaranteed access and service availability) as specified
herein. Said payment shall be due and payable on or before April 1. 1997.
4. OBLIGATIONS OF COUNTY PROVIDING SERVICES. Alameda County shall provide Contra
Costa County during the term of this Contract, mental health treatment services as set forth in
the attached Service Plan, which is incorporated herein by reference
5. GENERAL PROVISIONS. This Contract is subject to the attached General Provisions which
are incorporated herein by reference.
6. SIGNATURES. These signatures attest the parties' agreement hereto:
CONTRA COSTA COUNTY ALAMEDA COUNTY
By: By: !,Z
Board of Supervisors Board of Supervisors
Presi t/Designee President/Designee
I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to execute this
document on behalf of the County of Alameda by a majority vote of the Board on 2/4/97 and that a copy has been
delivered to the President as provided by Government Code Section 25103.
ATTEST:
Date: 2/5/97
SUSAN S. MURANISHI,Interim Clerk of the Board of
Supervisors,County of Alameda, State of California
apt+ of 9(ayf
By
o®o
u �
b
C. 3y
Contra Costa County # 24-669-4
Alameda County #
SERVICE PLAN
1. Dedicated Service CapaciJy. Alameda County shall provide guaranteed availability,
access to, and use of the treatment services, as specified below, hereinafter called the Dedicated
Service Capacity, for Contra Costa County's Mental Health Division, hereinafter called CCCMH.
One "patient day" is defined as the provision of said treatment services for one calendar day for
one patient referred by CCCMH to Alameda County for treatment.
a. Psychiatric Treatment for Jail Inmates. Alameda County shall provide said
treatment services for up to 5 CCCMH patients at any one time, but not to exceed 1,241 patient
days during the term of this Contract, based on an average utilization of 4 treatment beds at 85%
occupancy during the term of this Contract.
Contra Costa County shall pay Alameda County for this Dedicated Service Capacity as set forth in
Contract Paragraph 3. (Obligations of County Receiving Services and Payment Limit) regardless
of the actual number of patient days used by CCCMH and provided by Alameda County, up to the
above described maximums.
2. Service Specifications.. Alameda County shall provide either directly or by arrangement
with subcontractors the following mental health treatment services.
a. Psychiatric Treatment for Jail Inmates. Alameda County shall provide for CCCMH
inmates referred from Contra Costa County's Detention Facility Mental Health Program a full range
of psychiatric, psychological, and nursing services in the Criminal Inpatient Unit of Alameda
County's North County Jail. These services shall be provided by licensed mental health and drug
abuse service personnel and will include but not be limited to: psychiatric evaluations and therapy,
psychotropic chemotherapy, psychological testing, psychological evaluation, drug and alcohol
assessments, psychiatric nursing care, recreational and alcohol assessments, psychiatric nursing
care, recreational and occupational therapy, individual counseling and therapy, small group
psychoeducational classes, as well as group counseling and therapy, and twenty-four hour
emergency care and psychiatric coverage for emergencies, as needed. Alameda County may
provide some or all of these services through a contract with Prison Health Services, Inc.
Complete health care services, such as medical and dental care, and jail inmate custody services,
such as meals and detention security, are provided separately and are not part of this Contract.
3. Confidentiality. Alameda County agrees to comply and require its officers, partners,
associates, agents and employees to comply with all applicable State or Federal statutes or
regulations respecting confidentiality, including but not limited to, the identity of persons served
under this Contract, their records, or services provided them and assures that:
Page 2 of 5
Cif
a. All applications and records.concerning any individual made or kept by Contractor or any
public officer or agency in connection with the administration of or relating to services provided
under this Contract will be confidential, and will not be open to examination for any purpose not
directly connected with the administration of such service.
b. No person will publish or disclose or permit or cause to be published or disclosed, any list
of persons receiving services, except as may be required in the administration of such service.
Contractor agrees to inform all employees, agents and partners of the above provisions, and that
any person knowingly and intentionally disclosing such information other than as authorized by law
may be guilty of a misdemeanor.
Page 3 of 5
�.3q
Contra Costa County # 24-669-4
Alameda County #
GENERAL PROVISIONS
1. Dependent Contractor Status. This Contract is by and between two independent
contractors and is not intended to and shall not be construed to create the relationship.of agent,
servant, employee, partnership, joint venture, or association.
2. Amendments. This Contract may be modified or amended by a written document executed by
each County's Board of Supervisors, or after Board approval, by their designees.
3. Indemnification. Each County and its respective employees, agents, and officers shall be
indemnified and held harmless by the other County against any and all claims, demands, or
causes of action arising out of any act or omission of any officer, agent, or employee of the
other County while performing services under this Contract, or resulting from the condition of
any property owned or controlled by the other County.
4. Termination. This Contract may be terminated by either party, at their sole discretion, upon
sixty-day advance written notice thereof to the other, and may be canceled immediately by
written mutual consent of each County's Mental Health Director.
5. Notices. All notices provided for by this Contract shall be in writing and may be delivered by
deposit in the United States mail, postage prepaid. Notices shall be addressed as follows:
Contra Costa Co": Director, Health Services Department
20 Allen Street, Martinez, CA 94553
Alameda County: Director, Behavioral Health Care Services
777 Davis Street, Suite 350, San Leandro, CA 94577
The effective date of notice shall be the date of deposit in the mails or of other delivery.
6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the
parties. Except as expressly provided herein, no other understanding, oral or otherwise,
regarding the subject matter of this Contract shall be deemed to exist or to bind any of the
parties hereto.
7. Automatic Contract Extension. Notwithstanding Paragraph 2 (Term) of this contract,unless
this Contract is terminated by either party pursuant to General Provisions Paragraph 4.
(Termination) by June 30.1997, the term of this Contract shall be automatically extended from
June 30. 1997 through December 31. 1997. During its extended term, this Contract is
nevertheless subject to all the terms and conditions applicable during its initial term, including
but not limited to General Provisions Paragraph 4. (Termination), except as to payment for
services rendered during the extended term. The purpose of this automatic six-month
Page 4 of 5
U.
extension is to allow for the continuation of services as specified in this Contract, to avoid
interruption of payment for services, and to allow each County time in which to complete a
novation or renewal contract for each respective County Board of Supervisors approval. As to
any such six-month extension:
a. Alameda County shall continue to provide the Dedicated Service Capacity as set forth
in the attached Service Plan, prorated for the six-month period, and subject to any amendments
thereto.
b. The Contract Payment Limit amount, specified in Paragraph 3 (Obligations of County
Receiving Services and Payment Limit) of this Contract, is increased by $93,674 (the six-month
Payment Limit) and Contra Costa County's total payment to Alameda County for the six-month
extension period from July 1997 through December 1997 shall not exceed this six-month period
and any novation or renewal contract.
c. Said payment shall be due and payable on or before December 31 1997.
d. This six-month contract extension shall be subject to any further agreement (novation)
which the Counties may enter into covering the provision of services during the contract period
immediately following the contract period specified in Paragraph 2 (Term).
Initials:
ontra Costa Alameda
Page 5 of 5
C .40
TO: BOARD of surExvtsoas AContra
FROM:
Arthur C. Miner' Executive Director ''
f `
Contra Costa County Private Industry Council ,� Costa
DATE: April 1, 1997
County
l'1 (UV'.`ISY
SUBJECT: Authorizing Execution of JTPA Vocational Training Agreement with Sierra
Academy of Aeronatics Technical Institute (984)
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
Authorize the Executive Director, Contra Costa County Private
Industry Council, to:
(1) execute on behalf of the County, a standard form Vocational Training
Agreement (984) with Sierra Academy of Aeronautics-Technical
Institute (corporation) 9465 Earhart Road, Oakland, CA 94614 for
the term beginning April 15, 1997 and ending June 30, 1997 to
provide vocational training to individually referred Job Training
Partnership (JTPA) participants and certain fixed fees as specified in
said agreement; and,
(2) execute additional standard form Amendment Agreements with the
above referenced institution as may be needed for periodic revisions
such as adding or deleting a training course, changing the tuition
fees or to comply with changes in State or Federal regulations.
II. FINANCIAL IMPACT:
None. One hundred percent federal funds.
III. REASONS FOR RECOMMENDATIONBACKGROUND:
Allocation of Job Training Partnership Act (JTPA) funds for County's
overall JTPA Vocational Training Programs for program years 1996/97 was
approved by the Board on April 23, 1996.
The herein requested action will modify theexis g list of Institutions
(Contractors) approved by the Board's action of J 996. �
CONTINUED ONATTACHMENT: _YES SIGNATURE: ��,, n
�O
RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON `-�<X IJ / 9 7 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
/ I HEREBY CERTIFY THAT THIS IS A TRUE
�f UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. f�
`;� ATTESTED (A w�` -�� �
YY /7 I
Contact: Bob hatford 646-5373 PHIL BATCH AOR.CLERK OF r E BOARD OF
cc: Private Industry Council SUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator � p f' T
County Auditor-Controller XJ eu JLj
Contractor BY— DEPUTY
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