HomeMy WebLinkAboutMINUTES - 03111997 - C58 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez,Executive Director
DATE: March 11, 1997
SUBJECT: AWARD CONTRACT FOR CENTRAL COUNTY HOMELESS SHELTER AND TRAINING
CENTER,PHASE 1,TO OLIVER AND COMPANY IN THE AMOUNT OF $439,220.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
AWARD the contract to Oliver and Company in the amount of$439,220;
AUTHORIZE the Executive Director of the Housing Authority to execute the contract with Oliver and Company upon
receipt of satisfaction performance and payment bonds and insurance certificates;
ORDER that the Executive Director is authorized to sign any escrow agreements prepared for this project to permit the
substitution of securities for moneys withheld by the Housing Authority to ensure performance under the contract,pursuant to
Section 22300 of the Public Contract Code;and
Pursuant to Public Contract Code Section 4114,DELEGATE the Board's functions under Public Contract Code
Sections 4107 and 4110 to the Executive Director or his designee.
II. FINANCIAL IMPACT:
This contract is funded by several sources specifically allocated to this project. These sources are:
Contra Costa County CDBG $398,600
City of Concord CDBG $100,000
City of Walnut Creek CDBG $20,000 .
State of California Emergency Housing Assistance Program(EHAP)II $20,000
Residual funds from County acquisition $5,978
544 578
The funds listed exceed the amount of the contract due to provision for other project costs and contingency for this
project. No General Funds moneys will be used for this project.
X
CONTINUED ON ATTACHMENT: YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON� ��T/9 9T APPROVED AS RECOMMENDED�_OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED �� ��
PHIL BATCHELOR,CLE K OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY 0,,DEPUTY
• <w WARD
AWARD CONTRACT FOR CENTRAL COUNTY HOMELESS SHELTER AND TRAINING CENTER,PHASE
1,TO OLIVER AND COMPANY
March 11, 1997
Page 2 of 2
III. REASONS FOR RECOMMENDATIONBACKGROUND
The Housing Authority has been working cooperatively with the County's Health Services Department for over two
years to obtain the funds necessary to begin implementing a phased plan of improvement for the Central County Homeless
Shelter located at 2047 Arnold Industrial Way,Concord. The design for these improvements has also been in process for the
past year and an acceptable design has been completed. The Housing Authority is now ready to move ahead with Phase I of the
needed improvements. This phase will provide the following permanent improvements to the shelter: replacing the bathrooms,
upgrading the men's and women's dorms, constructing a special needs dorm,constructing administrative offices for the shelter
service provider and other support service providers, and upgrading the existing HVAC system.
In July 1996,the Housing Authority published a Request for Proposals to solicit proposals from General Contractors interested
in this project. Several proposals were received and each firm was interviewed and ranked by a review panel. The top ranked
firm was Oliver&Company,Richmond,California. Oliver&Company has since assisted the Housing Authority and the
architect by performing cost estimating,value engineering, and soliciting sub bids for this project. This method of design
development has served this project well,especially since budget dollars have been extremely tight and funding sources required
accurate cost projections which were obtained from Oliver&Company. This"negotiated"method was also chosen because a
contracting firm was needed who thoroughly understood the project scope and stingent scheduling requirements. Scheduling
has been a primary design concern since the Shelter will remain open during remodeling,requiring extraordinary scheduling.
The Architect for this project(Davis&Joyce)has reviewed the contractor costs and found them to be reasonable. Further,
Oliver&Company has aggressively solicited sub-contractor bids in order to achieve price competitiveness.
The contractor has met or exceeded the MBE and WBE goals for this project.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to approve the execution of a contract with Oliver and Company the
Housing Authority may experience scheduling delays that may jeopardize funding allocated to this project.
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