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Home My WebLink AboutMINUTES - 03111997 - C29 TO: BOARD OF SUPERVISORS — FROM: GARY T. YANCEY DISTRICT ATTORNEY Contra Costa DATE: January 28, 1997 aCounty SUBJECT: Use of Excess SEIF Revenue Fund for "SACSS Compatible Imaging System" SPECIFIC REQUEST(S)OR RECOMMENDATIONS&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Authorize the release of $359, 849 from the reserve/designation in the District Attorney' s Family Support/Excess SEIF Revenue Fund (FUND 112800) into the fund balance in Fund. 112800, District Attorney Family Support/Excess Revenue. 2 . Approve appropriation and revenue adjustments for the purchase of a SACSS compatible imaging system. FINANCIAL IMPACT• NONE. The total cost of $359, 849 will be offset by 66% Federal Funding at $237, 500 and $122, 349 from the District Attorney Family Support/Excess SEIF Revenue Fund. The Excess SEIF Revenue Fund may be spent only on the child support enforcement program of the District Attorney. Additionally, the Legislature passed Chapter 847, AB 2621, which requires that any funds deposited in the Excess SEIF Revenue Fund must be spent within two years of receipt of the funds . If the funds are not spent by the County on the Family Support Division by those dates the balance will revert to the STATE . CONTINUED ON ATTACHMENT: YES: SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMM E APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED--V— OTHER VOTE OF SUPERVISORS I HEREBY CERIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPTERVISORS ON THE DATE SHOWN. Contact: Gayle Gr2f m, D4 Farnly Si.gport Division ATTESTED 71� an 11,,_,1191 CC:Renee Goldstein, CA Chief of khriar n&Plmi g, CA's Office PHIL BATCHELOR,CLERK OF T4 BOARD OF Patricia Foster, QA, FaTd-ly SuTport.Division SUPERVISORS AND COUNTY ADMINISTRATOR BY ,'DEPUTY REASONS FOR RECOMMENDATIONS/BACKGROUND: The District Attorney, Family Support Division is mandated to convert to the Statewide Automated Child Support System (SACSS) in July, 1997 . In preparation for conversion we must image our entire financial history archives to CD-ROM and Laser Disks . Additionally, we will be using the imaging system for our payment processing. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve this request would cause the District Attorney Family Support Division to be unprepared to convert to the Statewide Automated Child Support System (SACSS) . Crucial information would be lost if not saved on CD-ROM and Laser Disks . Such inability would cause the County to be out of compliance with Federal and State regulations . Additionally, the Legislature passed Chapter 847, AB 2621, which now requires that any money accrued in the Family Support Excess SEIF Revenue Fund be spent within two years of receipt of the funds . If the funds are not spent by the County Family Support Division by that time the money will revert to the STATE . AUDI -CONTROL CR �S N Y CONTRA COSTA COUNTY F:WIL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 laj BOARD OF SUPERVISORS COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY - FAMILY SUPPORT BU #0245 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION SUB-ACCOUNT CECREASE INCREASE 100 100 2892 2251 COMPUTER SOFTWARE 1 180,286100 it 2270 MAINTENANCE - EQUIPMENT 1 211560100 to 2310 PROFESSIONAL/SPECIALIZED SERVICES 1 89,700;00 it 49501 OFFICE EQUIPMENT & FURNITURE 1 68,303100 I I 0990 6301 APPROPRIABLE NEW REVENUE. I 359,849100 0990 6301 RESERVE FOR CONTINGENCIES 3599849100 1 i 1 I 1 I I 1 I I I I I I I I I I I I - I 7 I 1 I I I � I I I I � I I I I I I TOTALS 359 849100 719,698 !00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO PROVIDE APPROPRIATIONS TO COVER COSTS OF STATEWIDE zg o AUTOMATED CHILD SUPPORT SYSTEM (SACSS) COMPATIBLE ey: Date IMAGING SYSTEM COUNT I 1 T ATOR ByX- Dat A BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMILLA NO: ti10 NE MISM'�' 'OD 6Y Ad liaWm / DA Chief of +' eRd County AAminist'ta�pr Qit1/1 i Admin & Pl anni ng SIGNATURE TITLE DATE By: Date APPROPRIATION ADJ. JOURNAL NO. (M 129 Rev.2/88) SEE INSTRUCTIONS ON REVERSE SIDE AUDI -CONTROLLER USE Y CONTRA COSTA COUNTY F:NI.L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT v „ BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: DA REVENUE EXCESS SEIF FUND 112800 BU #0250 ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE 100 100 I 1 0250 3565 CONTRIBUTIONS TO OTHER FUNDS 359,849, 00 I ' I I I I I I I I I I I I I ' I I 1 I I I i I 7 I ' 1 I 1 I I I i 1 i I I I I f I I I I TOTALS , 359,849; 00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO 'TRANSFER PRIOR YEAR EXCESS SEIF FUNDS TO THE GENERAL FUND BUDGET UNIT 0245 TO COVER COSTS OF A By: Dote_2� SACSS COMPATIBLE IMAGING SYSTEM. COW" ADMIN • R TOR By Da BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, YES: GERBER,DESAULNIER,CANCIAMILLA N• No�E R p�fit'Oft o1 fie& d o9 DA Chief of and Canty Admink � 2 Admin-& Planning SIONATURE TITLE �j DATE By; f 2 Date d3_�I-4r APPROPRIATION A POO✓/ ADJ. JOURNAL NO. (M 129 Rev.?/86) SEE INSTRUCTIONS ON REVERSE SIDE • CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: DISTRICT ATTORNEY — FAMILY SUPPORT BU #0245 OROAMIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECAEASE> 100 10 2892 9967 CONTRIBUTION.FROM OTHER FUNDS 359,849 ,00 ( 1 I 1 I 1 1 l ( I � 1 I I I I I I I I I I I I I I I I I TOTALS 359,849 00 1 i APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER TO REFLECT TRANSFER OF FUNDS FROM FUND 112800, By: Dote EXCESS SEIF FUNDS, FROM PRIOR YEARS. COUNT MIN TOR By: D BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, YES. GERBER,DESAULNIER,CANCIAMILLA No: DA Chief of Admin & Planning_ r IWift*dl4tBowdd ~ p SIGNATURE TITLE DATE ftmftm lmd CouA#y AMmlWsbft REVENUE ADJ. R A005 ✓�✓ By; Date 0 "� ' JOURNAL N0. (M 8134 ReV2/86)2/86) CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: DA REVENUE EXCESS SEIF FUND 112800 BU #0250 OAAAMIlATION ACCOUNT REVENUE DESCRIPTION INCREASE <,DECREASE> 100 10: I I 0250 8981 FUND BALANCE AVAILABLE 35998491 0 I I I I I , I I I 1 � 1 I I I I I t I t I I I I I I I I I I I I I I I TOTALS 359,849:001I APPROVED EXPLANATION OF REQUEST ' AUDITOR-CONTROLLER TO ALLOW APPROPRIATION FROM PRIOR YEAR FUND BALANCE. By. Dote 7 COU T MINISTRA OR By: Dot BOARD OF SUPERVISORS SUPERVISORS ROGERS,UILKEMA, YES. GERBER,DESAULNIER,CANCIAMILLA NO: moo � � DA Chief of Admin & Planning FW SWAW.M&ofMe&wdd SIGNATURE TITLE GATE 010tY1SOM Wd COodty AdmInisttxW f REVENUE ADJ. R AOO By; Data JOURNAL N0. OL (M 8134 Ray. /865)