HomeMy WebLinkAboutMINUTES - 07161996 - C69 TO: BOARD OF SUPERVISORS 5E Contra
FROM:
Anthony Enea,Deputy County Administrator
Costa+V
The Office of Revenue Collection County
DATE: �°' - cPy
July 2, 1996 rr� cdoK
--.,SUBJECT:
- _ Discharge from Accountability
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDED ACTION
AUTHORIZE the discharge from accountability of 5,104 accounts due to the uncollectible
nature of accounts.
FINANCIAL IMPACT
Maintaining uncollectible accounts inflates account receivable balances, and decreases efficiency
on collectible accounts. No negative financial impact.
REASONS FOR RECOMMENDATION
The Office of Revenue Collection has attempted collection action on these accounts as well as
assigned accounts to a third-party collection agency,where allowed by State and Federal law. It
has been determined that these accounts are uneconomical to continue further collection actions.
Approval of the recommended action will allow 5,104 accounts to be written-off,and purged
from the files of active accounts on the collection computer system. This is done to save disk
space, increase processing efficiency and minimize the cost of maintaining accountable accounts.
The accounts are an accumulation of uncollectible accounts where the debtor is deceased,
bankrupted, and/or has no assets. There are 5,104 accounts totaling$2,294,348.12. Discharge
from accountability does not constitute a release of any person from liability for payment of any
amount.
The write-off is summarized as follow:
Type Number of Accounts Amount
Health Service 1,131 $578,066.19
Public Defender 692 155,620.39
Juvenile Care and Maintenance 1,121 192,383.02
Social Service 2,160 1,368,278.52
CONTINUED ON ATTACHMENT: X_YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON July 16, 1996
APPROVED AS RECOMMENDED � OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ----------
AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Office of Revenue Collection ATTESTED July 16, 1996
Auditor Controller's Office, Internal Audit PHIL BATCHELOR,CLERK OF THE BOARD OF
CAO, Attn:Dean Lucas SUP VI RS AND COUNTY ADMINISTR
County Counsel
M382 (10/88) BY TY
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PAGE 2
BOARD OF SUPERVISORS REQUEST
SUBJECT: DISCHARGE FROM ACCOUNTABILITY DATED JULY 2, 1996
Write-off is consistent with Health and Safety Code Section 1473. The board,or such county
officer may adjust hospital charges if collection of the charges is barred by the statute of
limitation or is otherwise legally uncollectible.
This request is consistent with Government Code Section 25257 and 25258. Any officer
charged with the collection of any county money may apply to the board of supervisors for a
discharge from accountability. The cost of administering additional collection procedures
would exceed the amount of anticipated revenue which might reasonably be recovered.