HomeMy WebLinkAboutMINUTES - 07161996 - C35 C.3�
TA4 BOARD OF SUPERVISORS Contra
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FROM: SCOTT TANDY, DIRECTOR ,,, `!j
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COMMUNITY SERVICES DEPARTMENT _ �� COUrI
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DATE: July 16, 1996 0 N
SUBJECT:
AUTHORIZATION TO SUBMIT FUNDING APPLICATION #39-840 TO THE DEPARTMENT
OF HEALTH AND HUMAN SERVICES.
SPECIFIC REQUEST(S)OR RECOMMENOATION(S)6 BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director or designee to execute and submit
Funding Application #39-840 to the U.S. Department of Health and Human Services
Administration for Children and Families in the amount of $50,000 for the purchase and
installation of kitchen equipment during the period from July 1, 1996 through June 30, 1997.
II. FINANCIAL IMPACT:
No County funding required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
This grant application, if funded, will provide financial assistance towards the cost of completing
the Department's Central Kitchen project. The current kitchen facility, which is located in the City
of Richmond, prepares approximately 578,000 meals a year for the Department's Child
Development and Head Start divisions. This application is due July 19, 1996.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
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RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ON ' 21 Z -APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
=ACT: Scott Tandy 313-7369 ( q�,�
CC: CAO ATTESTED �./
CSD PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY / ,DEPUTY
M382 (10/88)
C.3S
INCOMING FUNDS
NARRATIVE STATEMENT FORMAT
Funding Application#39-840
to the
U.S. Department of Health and Human Services
1. PROJECT/PROGRAM TITLE. Phase III Kitchen Renovation.
2. FUNDING AGENCY. U.S. Department of Health and Human Services
Administration for Children and Families (ACF).
3. SUBMITTAL STATUS. This is a first time request for this type of funding from
ACF.
4. PROPOSED TERM. Funding will be granted during the period from July 1, 1996
through June 30, 1997, with a possible five month extension attached to the actual
contract grant period.
5. CURRENT FUNDING.
City of Richmond FY 93-94 $43,000
Community Development Block Grant: FY 95-96 $40,000
(CDBG) FY 96-97 $40,000
County CDBG: FY 93-94 $71,656
FY 94-95 $29,000
FY 95-96 $44,125
FY 96-97 $60,000 (pending)
In-Kind U.S. Veteran's Administration $76,000
D.O.D. Reutilization $17,000
6. FUTURE FUNDING. Future funding required to complete Phase III depends on the
success of the pending application. Accessing funds from another source, such as this
one, should encourage the continued support from CDBG funding sources.
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7. BUDGET SUMMARY.
Exhaust Hood with fire suppression system
and 40 gallon steam jacketed kettle approx. $50,000
8. STAFFING REQUIREMENTS. The project will be administered by the Community
Services Department Child Nutrition Division Manager, the Accountant Supervisor,
and the Facilities Manager. They are all on staff and their salaries are not directly
supported by CDBG funds.
9. PROGRAM NEED. The Central Kitchen is needed to streamline the operation of
feeding 1,600 children from one kitchen in a consistent and cost-effective manner. The
work has allowed the program to close two of the old kitchens; two more still remain
for future phase-out. Their continued operation costs are an additional expense in both
labor and maintenance of old equipment. In addition, the centralization of the kitchen
will allow more consistent quality, more efficient use of storage, and additional savings
in food costs.
10. RELATIONSHIP TO OTHER PROGRAMS. The Child Nutrition Division serves
Head Start, State Preschool, and the State-funded Child Development program. At least
50 percent of the enrolled children receive AFDC. Ninety=five percent of the enrolled
children are from families with incomes of less than 160 percent of the poverty level.
11. PROJECT GOALS. Provide nutritious meals to needy children in the Head Start and
Child Development programs. The meals introduce children to a variety of fresh foods
which reflect the ethnic diversity of the population the Department serves. Family-style
eating in the classroom reinforces community, socialization, and further understanding
of others. Children, staff, and families receive nutrition education, as well as
counseling and referrals to support agencies for families who need further assistance.
12. STATED OBJECTIVES. Overall objectives for Phase III Kitchen Renovation are as
follows: 1) Increase the number of meals served to eligible children in the Richmond
area; 2) Reduction of production costs per meal; and 3) Ensure that the enhanced food
program is targeted to reach the eligible socioeconomic groups.
13. ACTIVITY SUMMARY. Serve approximately 1,600 children nutritious meals
according to standards set by the United States Department of Agriculture (USDA).
Provide nutrition education to children, families, and staff.
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14. EVALUATION METHOD(S). Because the proposed improvements will not be
complete until sometime during late 1997 at the earliest, the evaluation of success must
await full construction of kitchen improvements. The Department anticipates some
increased efficiency during FY 1996-97, with full operations in FY 1997-98.
15. CHANGES COMPARED TO PRIOR YEAR (if any). Accordingly, the evaluation
process will include observable changes made to the state of production from FY 93-
94: 1) Compare the number of meals served during FY 96-97 and FY 97-98 with the
base year of FY 93-94; 2) Compare the overall production cost per meal in FY 96-97
and FY 97-98 with the base year of FY 93-94; and 3) Compare the socioeconomic and
ethnicity of Head Start and Child Development children who receive the meals from
Central Kitchen in FY 1996-97 and FY 1997-98 with the base year of FY 1993-94.
16. POTENTIAL CONTROVERSIAL ISSUES. The Head Start community has given
this project its support. There is no controversy surrounding the continued goal of
establishing one Central Kitchen to serve the Richmond-based programs.
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