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HomeMy WebLinkAboutMINUTES - 06251996 - SD3 TO: - BOARD OF SUPERVISORS Contra FR�."': Phil Batchelor Costa Count DATE: June 20, 1996 SUBJECT: CALIFORNIA STATE FAIR EXHIBIT SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: CONSIDER participation in County Exhibits at the California State Fair. APPROVE one of the following actions: 1) DIRECT the County Administrator to enter an exhibit in the 1996 California State Fair, to be held August 16, 1996 through September 2, 1996, provided the Exhibit is funded by donations; or 2) DIRECT the County Administrator to enter an exhibit in the California State Fair if funds are received from donations that match County funds; or 3) DIRECT the County Administrator to enter an exhibit in the 1996 California State Fair using County funds for design and construction; or 4)' DIRECT the County Administrator not to enter an exhibit in the 1996 California State Fair. FISCAL IMPACT: No entry fee is required. Costs associated with the design, construction and maintenance of the display are $4,000 to $5,000. In addition, prize money is usually awarded to the exhibit builder and ranges from $3,000 to $5,000. CONTINUED ON ATTACHMENT: _e YES SIGNATURE: f Gc�t d RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER �- Z4SIGNATURE S zl ACTION OF BOARD ON June 2b, 199b APPROVED AS RECOMMENDED OTHER The Board of Supervisors DIRECTED the County Administrator to enter an exhibit in the 1996 California State Fair, to be held August 16, 1996, through Septemf,er 2, 1996, provided the exhibit is funded by donations; and if the County Administrator is unable to obtain fuding to totally underwrite the project, DIRECTED the County Administrator to, enter ar. e.;hibit in the California State Fair if funds are received from donations that match County funds. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE —X UNANIMOUSABSENT ( ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED June 25, 1996 Contact: PHIL BATCHELOR,CLERK OF THE BOARD OF CC: Patricia Burke, 646-2948 PERVISORS AND C ADMINIS ATOR • E UTY BACKGROUND: Contra Costa County had exhibits in the California State Fair from 1992 through 1994 winning bronze, gold and silver awards. 'The Chambers of Commerce in Contra Costa County provided the funding, some County businesses provided products and County staff worked with the Chambers and Richard Bay and Associates to design the exhibit. In 1995, the Chambers of Commerce was unable to fund the project. Staff contacted the Contra Costa County Fair Board and the County's Redevelopment Director to enlist staff and monetary support. There was not enough support offered to provide for a County exhibit. Therefore, staff informed the Board that there would not be an exhibit. A couple of letters were received from citizens who attended the Fair and were disappointed that Contra Costa County did not have an exhibit. In addition, the California State Fair County Exhibit Coordinator has called and written on several occasions asking us to be involved in 1996. Staff has sought funding for this project from Contra Costa Council. Jim Jakel has returned calls and suggested that some funding may be available but we do not have a definite amount. The Redevelopment Director has been contacted and is unable to provide any assistance for this years exhibit. If the Board directs staff to proceed with a County Exhibit, there is space available and Richard Bay and Associates has agreed to design and construct the exhibit.