HomeMy WebLinkAboutMINUTES - 06251996 - C94 TO: BOARD OF SUPERVISORS
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FROM: Costa
William Walker, M.D., Health Services Director . .
County
DATE: June 11 , 1996
SUBJECT:
Relief of Shortage - Health Services Department's Checking Account
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)A BACKGROUND AND JUSTIFICATION
Recommendation:
Relieve the Health Services Department's Hospital Checking Account from a shortage of
$46.45 as recommended by the Auditor-Controller.
Reasons For Recommendation/Background:_
The Health Services Department's Hospital Checking Account has a shortage of $46.45.
Based on Internal Audit's June 14, 1994 reconciliation, the shortage occured since their
previous September 24, 1991 reconciliation. In October 1994, the Health Services
Department completed a comprehensive review of the Hospital Checking Account covering
the period June 26, 1990 to August 23, 1994. It was discovered from the review that a
major portion of the shortage was related to two instances wherein checks were issued but
were not reimbursed. These items have already been submitted to Accounts Payable and
Health Services Department has received reimbursement. After taking actions to correct
these items plus some other minor discrepancies, the Health Services Department was able to
reconcile all but the $46.45 shortage.
As far as can be determined, the shortage was not caused by fraud nor negligence. All
possible efforts to ascertain the amount of the shortage have been exhausted. New
procedures have been implemented to avoid the possibility of it happening again.
The Auditor-Controller has reviewed the documentation as to how the shortage occured and
has recommended that relief of the shortage be granted.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIG TURES
ACTION OF BOARD ON June , APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS 0 A TRUE
X UNANIMOUS(ASSENT -_--------.- AND CORRECT COPT OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE WORITES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SI/OWK
CC: Health Services Director (HSD) ATTESTED June 25 , 1996
Health Services Finance (George Washnak) R,CLERK OFTHE BOARD OF
County Administrator AND COUNTY I TRATO
Auditor-Controller
Contact Person : George Washnak 370-5036tZ
M382 (10/88)