HomeMy WebLinkAboutMINUTES - 06251996 - C76 Y
-71
ro: BOARD OF SUPERVISORS ._5E_r`~.o„
- Contra
FROM. Phil Batchelor, County Administrator
Costa
County
q s Pv
DATE: April 29, 1996C
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SUBJECT:
Agreements for Data Entry Services
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
Approve and authorize the Chair of the Board of Supervisors to execute an agreement amendment
with Genesis Data Inc. increasing their payment limit from $347,000 to $437,000 and extending the
expiration date to June 30, 1997.
Q. FINANCIAL IMPACT:
This action if approved will not result in any increased cost to Data Processing Services.
III. REASON FOR RECOMMENDATION AND BACKGROUND:
The County has been contracting with Genesis for the Auditor's data entry services since June of
1992. Genesis, an MBE Corporation, is now performing the work satisfactorily, but it took a
considerable period of time for them to become proficient with the Auditor's complex data entry
workload. Changing to a new data entry vendor would require the Auditor and Data Processing to
spend a significant amount of time working with them until they become proficient with the work.
Orienting a new vendor is not only expensive for the Auditor and Data Processing, but also for other
county departments who may also have to devote hours of staff time to detect and correct errors in
their various financial reports that are the result of data entry errors made by a new vendor until they
become familiar with the work. Both Data Processing and the Auditor feel it is in the county's best
interest to continue this service with Genesis.
IV. CONSEQUENCES OF NEGATIVE ACTION:
If the request is not approved, Data Processing Services will t able to provi ata entry
vendor for the Auditor.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
-RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CZ19MITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON , APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: _NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED JUN 19��
PHIL BATCHELOR,CLERK OF THE BOARD OF
CAO- I copy SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor/Contracts- 1 copy
Data Processing-2 copies
M382 (10/88) BY DEPUTY
b -a5-9p c,76
Contra Costa County Number: 33855-00
Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund: 1060
(Purchase of Services) Account: 2310
1. Identification of Contract to be Amended.
Number: 33855-00
Effective Date: June 1, 1992 through June 30, 1997
Department: CAO/Data Processing Services
Subject: Data Entry Services
2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following
named Contractor mutually agree and promise as follows:
Contractor: Genesis Data Inc.
Capacity: 433 Callan Ave. Suite 101 Taxpayer ID#94-2509976
Address: San Leandro, Ca. 94577-4641
3. Amendment Date. The effective date of this Contract Amendment Agreement is July 1, 1996.
4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the
"Amendment Specifications" attached hereto which are incorporated herein by reference.
5. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
BOARD OF SUPERVISORS Attest:Phil Batchelor, Clerk of the
Board Supervisors and County Administrator
K-
By: By:
Chairm n/ ee Deputy
CONTRACTOR
ByBy.
(Designate official business capacity A.) b esignate official b&ess capacity B.)
Note to Contractor: For corporations (profit or nonprofit), the Contract must be signed by two officers. Signatures A
must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil
Code Sec. 1190.1 and Corporations Code Sec. 313). All signatures must be acknowledged as set forth on page two.
V
Contra Costa County Standard Form (Rev. 1/95)
Number: 33855-00
APPROVALS/ACKNOWLEDGEMENT
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By: 4By: AQ
APPROVED: COUNTY ADMINISTRATOR
By: dz�� Cl��
D ignee
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ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
) ss.
COUNTY OF CONTRA COSTA)
On ` '7q-- F (, , before me, W1 B• (insert name and title of the
officer), personnallyappeared R Ofe- 4,91t171-f , P2 esr d 0 F
rt�av ��tiA ✓. P.
personally known to me (or proved to me on the basis of satisfactory evidence)to be the person(s)
whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they.
executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
_ OVALEonn�AdanB�N ,
Not,oryp�t>•c—OotOortda
ACKNOWLEDGEMENT (by Corporation, Partnership, or Individual)
(Civil Code §1189)
AMENDMENT SPECIFICATION
Number: 33855-00
In consideration for Contractor's willingness to continue to provide data entry services, County agrees to increase the
payment limit and extend contract expiration date to June 30, 1997. County and Contractor agree, therefore, to amend
the Contract identified herein as set forth below while all others parts of the Contract remain unchanged and in full force
and effect.
1. Increase payment limit from $347,000 to $437,000.
2 Extend expiration date to June 30, 1997.
Initials: NT
C toffs ractor County Dept.