HomeMy WebLinkAboutMINUTES - 06251996 - C69 � 0
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TO , BOARD OF SUPERVISORS 5E-L
r. . .r Contra
FROM: Barton J. Gilbert, Director of General Services .= s Costa
County
rA `t't
DATE: June 10, 1996 coiin
SUBJECT: Short-Form Service Contract
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATIONS
APPROVE and AUTHORIZE the Director of General Services to execute a short-form service
contract with Don Cody in the amount of $56,000 for the continued provision of computer
coordinating services for the period July 1, 1996, through June 30, 1997.
II. BACKGROUND
Don Cody has been working for General Services since December, 1994. During this time, he has
set up and maintained the Fleet networked system; upgraded and maintained the Purchasing
Division network; installed various computers and software programs and trained staff in their
usage; completed feasibility studies and done a system prototype for Central Services to use
automation to improve billing procedures; and taken care of a multitude of day-to-day problems
which previously took a great deal of management staff time and/or coordination with vendors and
Data Processing personnel to troubleshoot and resolve.
The Department will be requesting to add a permanent computer coordinator-type position during
the coming fiscal year. This contract has a five-day cancellation clause. The Department's
ongoing computer needs, including expanding the network to Building Maintenance and
Telecommunications, the expanded use of electronic mail, integration of voice and data, and use
of the internet are greater than the resources available within the Department. Don's knowledge
and skills are critical to the Department's operation.
CONTINUED ON ATTACHMENT: Z YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMM 61
E
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON JUN t 5 1998, APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT 1
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: General Services Department
Administration ATTESTED _
Accounting P(' EBATCHELOR,CLERK OF THE BOARD OF
Auditor Controller SUPERVISORS AND COUNTY ADMINISTRATOR
BY A.A DEPUTY
MD:mak Cody.brd M382 (10/88)
c� 9
III. FISCAL IMPACT
There is no one in the County or the Department who can provide these services at this rate. Don
Cody works flexible hours, including evenings, when work can be done on systems while the
operations are down, at an hourly rate of$26.00.
This service is a very high priority with the Department. We believe that automating and improving
paper handling procedures will continue to make the Department more efficient and provide our
customers with more information and better service.