HomeMy WebLinkAboutMINUTES - 06251996 - C101 '. HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS C 0 ,
FROM: Richard J. Martinez,Executive Director
DATE: June 25, 1996
SUBJECT: ADOPT RESOLUTION NO. 3777 APPROVING CERTIFICATION FOR THE PUBLIC HOUSING
MANAGEMENT ASSESSMENT PROGRAM FOR YEAR ENDING MARCH 31, 1996
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No.3777 approving the Public Housing Management Program Certification for the Housing
Authority of the County of Contra Costa and AUTHORIZE the Executive Director to submit this certification and any related
documentation to the U.S.Department of Housing and Urban Development
II. FINANCIAL IMPACT:
None
III. REASONS FOR RECOMMENDATION/BACKGROUND
On January 17, 1992,the U.S.Department of Housing and Urban Development(HUD)issued a federal regulation in
the Federal Register requiring that all public housing authorities submit a certification for the Public Housing Management
Assessment Program(PHMAP)and all necessary related documentation. This certification must be made on an annual basis,
following the end of the Housing Authority's fiscal year.
The PHMAP has been established in accordance with Section 502 of the National Affordable Housing Act of 1990,as
amended,and will help HUD ensure that public housing functions are well managed. The PHMAP Certification is a
performance statement based on several management indicators as determined by HUD. The Certification is for the Housing
Authority's fiscal year ending March 31, 1996. The Agency's presumptive PHMAP score for this year is 98.57.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to approve this resolution,the Housing Authority would be in default of
its regulatory obligations required by HUD which could jeopardize continued funding for the operation of its Public Housing
Programs.
CONTINUED ON ATTACHMENT: YES SIGNATURE`S
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON June 25, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED June 25, 1996
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY ,DEPUTY
THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO.3777
RESOLUTION APPROVING THE PUBLIC HOUSING MANAGEMENT ASSESSMENT
PROGRAM CERTIFICATION
AND AUTHORIZING SUBMISSION OF RELATED DOCUMENTATION
WHEREAS, it is the desire of the Board of Commissioners of the Housing Authority of the County of Contra Costa to continue
to provide decent,safe and sanitary housing for its tenants;and,
WHEREAS, the Housing Authority of the County of Contra Costa("PHA")wishes to ensure that its public housing functions
as a well-managed enterprise in accordance with Section 502 of the National Affordable Housing Act of 1990,as
amended:
NOW,THEREFORE,BE IT RESOLVED,as follows:
1. The Public Housing Management Assessment Program certification for the Housing Authority of the County of Contra
Costa is hereby approved;and,
2. The Executive Director of the Housing Authority of the County of Contra Costa is authorized to submit this certification and
any related documentation to the Department of Housing and Urban Development. This Resolution shall be effective
immediately.
PASSED AND ADOPTED THIS 25th day of June , 1997 , by the following vote of the Commissioners:
AYES: Commissioners Rogers, Bishop, DeSaulnier, Torlakson and Smith
NOES: None
ABSENT: None
ABSTAIN: None
Public Housing Management U.S.Department of Housing 7460.5 CHG-1
and Urban Development APPENDIX 1
Assessment Program (PHMAP) Office of Public and Indian Housing
Certification OMB No.2577-0156(exp. 12/31/94
Public reporting burden for this collection of Information Is estimated to average 3 hours per response,including the time for reviewing Instructions,searching exlstinc
data sources,gathering and maintaining the data needed,and completing and revlewing the collection of information.Send comments regarding this burden estimalF
or any other aspect of this collection of information,Including suggestions for reducing this burden,to the Reports Management Officer,Office of Information Policies
and Systems,U.S.Department of Housing and Urban Development,Washington,O.C.20410-3600 and to the Office of Management and Budget,Paperwork Reductior
Project(2577-0156),Washington,D.C.20503. Do not send this completed form to either of these addresseas.
Instructions: A PHA's responses to this certification form must be the PHA's actual data:e.g.,prior to any adjustments for modification and/o;
exclusion requests to the Indicators. Round percentages to two decimal places.
PHAs Name: Housing Authority of the County For Fiscal Year Ending: Submission Date:
of Contra Costa 3/31/96
Indicator 1: Vacancy Number& Percentage
Total vacant units . . .. I Percent of units meeting HOS
-55 -. . . .._ . ... _... .... ... 100 /°. ..
Actual vacancy percent for the reporting month or a Average number of days to bring non-emergency
snapshot picture of the actual vacancy percent at the end 4% - maintenance items to HOS 1.0
of the reporting period Percent of emergency items corrected/abated within
Adjusted vacancy percent for the reporting month or a - - 24 hours 100
snapshot picture of the adjusted vacancy percent at the 1% PHAfs on schedule,according toils maintenance plan,
end of the reporting periodto correct unit deficiencies (enter Yes or No) Yes
Percent reduction of actual vacancies over prior three Average number of days to correct identified systems
N/A /°
:.years - - ° deficiencies _ . 1.0
Indicator 3: Rents Uncollected PHA1s onschedule,according to its maintenance plan,
Balance;_of.:rents.uncollected as a percentage of total
to correct s stems deficiencies enter Yes or No Yes
rents to be.collected 0.36% Major systems Inspected annually (enter Yes or No)
Yes
/ Indicator 5:-Unit Turnaround.- Indicator S: Tenants Accounts Receivable (TARs)
System has been established to track unit turnaround The PHA elects to use: (mark one)
.1enter Yes or No Yes TheAnnualAverage
Annual average number of calendar days for vacant unit to AnnualW Percent
be prepared for re-rental and for a new lease to take effect 12.95
Indicator 6: Outstanding Work Orders Indicator 11: Resident Initiatives
Percent-of,emergency items corrected/abated within 240 Policies have been adopted and procedures
hours 100 /° implemented for: (enter Yes or No)
Percent of outstanding work orders 00/. Anti-drug strategy/security Yes
Progress has been demonstrated over the most receResident participation/management Yesnt _
three yearperiodat reducing the time required to complete Homeownership opportunities
maintenance work orders (enter Yes or No) Yes Yes
Indicator 7: Annual Inspection and Condition of Units and Economic develo men/sett sulficienc
Systems p y
System has been established to track inspection and YeS Number of areas in which PHA has been successful in
repair of units and systems (enter Yes or No) significantly improving conditions/activities 4
Percentage of units inspected annually using standards
that were at least equivalent to the Housing Ouality Number of areas In which PHA shows minimal activity
Standards (HOS) 100% 0
We hereby cerlify that,as of the submission date,the above indicators,under the Public Housing Management Assessment Program(PHMAP),x-c
true and accurate for its fiscal year indicated above.
The undersigned funkier certify that,to their present]ctowlcdge,there is no evidence to indicate seriously deficient performance that casts doubt on
die.Pl-A'S capacity to preserve and protect its public housing developments and operate them in nccordvtce with f=ederal Law and regul.i6ons.
Appropriate svtctiI for intcnt)onal false certificntion will be imposed,including suspension or debarntcnt of the signa!orics.
cnairperson,Eoartl I o n ssi ner :(si:;nalurF.Bair,)__.
__ _. toasted:o by: (Exccu!Ive Dirca da e)
Jeff i r Chair arson Board of SiipervisorE Richard 4 Martinez, Execi.ttive Director
A Boa d Re'olution approving this cenil_i_c_ation is mquired and must he attached to dte execu!ed certification.
form HUD-50072 (9/93
Previous editions are obsole!o• lrgI HH ndbook 7460.5