HomeMy WebLinkAboutMINUTES - 06181996 - SD3 TO: BOARD OF SUPERVISORS •%
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Contra
FROM: Finance Committee '
�' allnnnl CLJJIa
DATE: June 18, 1996 ., - •cw
County
Osr'9.CO(7I��
SUBJECT: Financing Plan for Child Care Affordability Program in Fiscal Year 1996-97 and
Subsequent Years
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION(S):
1. ALLOCATE $250,000 Child Care Affordability Funds to the same agencies and in the same
amounts as in 1995-96, which are:
$ 36,530 Contra Costa Child Care Council for the provision of child care resources and
referral services.
$113,770 Child Care Council for the provision of parent choice child care subsidies to low
income working parents.
$ 49,850 Pittsburg Pre-School Coordinating Council for infant care program.
$ 49,850 Community Services Department for child care centers in Richmond.
2. REFER future financing plans for the use of Child Care Affordability Funds to the Family and
Human Services Committee, which can more easily integrate these funds with other funds
available to children and families. 1
-3. REQUEST that agencies Rreceiving Affordability Funds, annually report information to the
Board information on child care and parent education which will be of use to the Social
Service Department.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR_RECOMMENDATIO OF BOARD COMMITTEE
APPROVE OTHER
�7
SIGNATURE(S):
ACTION OF BOARD ON June 18, 1996 APPROVED AS RECOMMENDED_OTHER X
IT IS BY THE BOARD ORDERED that Recommendations Nos. 1 and 2 are APPROVED as listed above with
Supervisor Bishop voting NO on the funding that is designated for the Pittsburg Pre-School
Coordinating Council.
Please see Addendum (ATTACHED) for additional Board actions.
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS(ABSENT ------------- 1 TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED
ABSENT: ABSTAIN: ON MINUTES OF THE BOARD OF
SUPERVISORS ON THE DATE SHOWN.
Contact:Tony Enea,646-4094
ATTESTED June 18, 1996
cc: Social Service Department PHIL BATCHELOR, K OF
Community Services Department z-71THE BOARD OF PERVISO
Child Care Council (via CAO) AN O NTY DMINIST O
Pittsburg Pre-School Coordinating Council (via CAO)
Sara Hoffman,Senior Deputy Administrator
Claude 1a Mar(er,Assistant County Administrator ,
Health �ervices Director
Family & Human Services Committee (Via CAO)
Family & Children's Services Advisory Committee (via M4�. Miller, HSD)
1760 Chester Dr. z? Pittsburg. CA 94565
51 o i 439-2061
sqq
PROa �IE.SCRIP'fION
A The Mother-Child Therapeutic Care Project was initiated on July 1, 1989. The project provides
_ low-cost or no-cost, year-round therapeutic, licensed day care services Monday through Friday
Iv for up to twenty-four (24) infants and toddlers whose single mothers have substance abuse
EW problems or whose families are homeless. A professional staff member provides pre-natal and
post-natal assistance to mother in substance abuse rehabilitation including life skills and
training/work opportunities. Other services include: providing children with needed therapy;
assisting staff volunteers in working with children; training for parents and other care givers in
positive, developmental child care techniques; and coordination with and referrals to other
agencies for additional services needed by the families.
REFLECTIONS
We know we can make it...........
As we gaze around the room, during our observation, our eyes rest on a handsome young face,
age two and a half. We watch him stack large, soft, baby blocks. We watch them tumble..
Then we watch him place "Duplo People" in the holes of an egg crate. We remember when he
came to us, a baby of three months old, in his mother's arms. This family of three came from
a homelesss shelter. Now they occupy their own living quarters and are celebrating mom's
graduation from a local community college.
But sometimes we need to take a break....
We remember a brother, age one and a sister, age two. The brother whined a lot and it seemed
that his sister's eyes told a story that she was growing more and more distant from us.
We talked to mom in an effort to reach an even deeper understanding of the family's
circumstances. We learned that, faced with the innumerable problems of her recent recovery
from substance abuse and her husband's active drug addition, she was overwhelmed. We
counselled her, referred her to various agencies, provided her with transportation and generally
held her hand. We remembered that a couple of months later when the major problems had
been resolved and things were calm, mom realized she needed time alone with her children. We
understood, but we also noted with a gleam of satisfaction that her children's names are back
on our waiting list.
And sometimes our overcoming is especially highlighted by our perseverance...
As our observation draws to a close, we meet and greet a mom. She and her baby are among
our most recent additions to our pre-school family. As we watch her leave to get ready for her
first job interview, we remember that this year, she completed her first semester of her college
courses. We are in awe! We do not know how she did it, we know it takes a great deal of faith
and fortitude to run a blended family of nine, to grapple with a partners' active addiction and
to still successfully complete your college classes.
We wish her well in her efforts to find employment and we salute her efforts toward insuring
her family's well-being.
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JUN-10-i996 i0:01 FROM SIAL SERVICE DEPT. TO CPO 10 FLR. P.01
pi f:ax" .7671
� r CONTRA COSTA COUNTY
cow, fi --(b '3 � - Social Service Department
.a•ff
John Cullen, Director
June 5,1996
TO: Scott Tandy and Claude Van Matter,County Admitristra►W16 flffsce
FROM: Jim Takahashi, Division Manager Fiscal Services
RE: Pittsburg Pre-School Coordinating Council Cates
This memo Is in response to your tetter dated May 21, 1996 on the status of `
Pittsburg Pre-Scahool Coordinating Council (W=), This is a .summary Of the
Social Service Department's built in contract safeguards .&nd contract monitoring
of services and pmts to PPSCC.
As background the SSD has the following four Cw**Cb*th PPSCC.
20.443 Term:711195 to 613011t6
Payment limit $9,236. Child care services funded by the S!t►te Department of
Education. Paid on the reporting of hours per cM and my wed by the
department child care program analyst for program etigibinty prior to approval.
;Spent to data through January 31,INS, $4,514.16. ;
21-050 Term: 711195 to 6130196
Payment limit ;27,228- Family support services for k*wagency Fsunily
Preservation Program with the goal of maintaining ;minors at ham in the
community. Funded by the state family prlaservatJori Wim. Payment based on
a flat monthly The for the wailabiliity of services and #w provision of reported
activity to the department. Special requirement-expenses'claimed are supported
in an audit due to the department August 31, IM. Sporn;to date through April 30,
1996, $22l$".70.
$".70.
21-246 Term:711195 to 6.130196
Payment nmit$99,$50. Therapeutic infant care swvlaes conalsft of preverd1on,
intervention, treahrient and education of infantitoddlers: for families In which
abuse has occurred. Funded by the child abuse IntOrvil0 m treatment program
AE 1733 {FACT). Payment by monthly amount of $8,321. A final payment of
$8,319 will be held'back dependent upon the delivery.'Of minknum services and
evidence of actual expense* incurred. The departtim t has held January,
February and March payments until early May to clarffy details on submitted
ADMUSTRATNE OFFICE: 40 Douglas CMve • Martinez • CA • 94553-4068 . Vaca:(510) 3!3-150Q + FAX (610)313-1575
JUN-10-1996 1001 FROM SOCIAL SERVICE DEPT. TO CAO 10 FLR. P.02
demands. A 10%match required and a final close,�e-out audit, Is due September 30,
1996. Spent through March 31, 1996, :74,889.
21-302 Term: 411196 to 9130197
Payment limit $155,292. Collaborative services in which PPSCC is the fiduciary
agency working with Family Stress Center, to provide 1 S R, parent counseling,
community development, and PATHS System access. Funded by the federal
family preservation services program. Special condltions require a program
review of the first 6 months. Contingent on the results of the review and
successfully meting the contracted program goals and objoctiives, PPSCC will be
allowed to continue the contract. A 12 month program plan and budget will be
developed. The contract requires submission of actual expense detail with
comparison to budgeted line items. One demand has been submitted for$10,324.
This demand will not be approved until PPSCC submit* 'a budget. This is a
current contract requirement that has not been complied with by PPSCC.
Activity update: The FACT consulting accountant has reported to the department
that she spent 2 hours in October,3 hours in November,8 hours in March,2 hours
In April, meeting with PPSCC over clarification of costs supportilng demands and
backup documentation. The accountant also met with Social Service staff In
October for 1 314 hours, 1 112 hours in November, 3 hours In March, and 1 112
hours April going over findings of PPSCC and other FACT contractors. This
consultant`s services are not solely intended for PPSCC oversight. This
consultant Is available to other FACT contractors. In adriition FACT Program
Advisory Committee has had two on-site program reviews to ensure that services
are being provided as required in the FACT contract.
The department has made several suggestions to PPSCC. One was that the
PPSCC needed to look at moving from a manual accounting system to an
automated system. This was done. As follow up,we are now finding that further
automation needs to be done to integrate some manual allocation processes that
the new automated accounting soitware package does not provide. A second
suggestion was that the agency needed to consider that the agency controller
spend more time on the Job at PPSCC. The current consulting controller is not full
time and does not have a private non-profit agency background. Starting in July
a full time PPSCC controller will be hired. The new controller does have a private
non-profit agency background. The response to the last suggestion will provide
the oversight now lacking in the fiscal unik
The Social Service Department for FY W97 has a full time budgeted accountant
position that will do financial monitoring of all department contracts and aroma
contractors meet financial compliance requirements.
cc: John Cullen,Director
Don Crrae, Assistant Director Administration
TOTAL P.02
' BOARD OF SUPERVISORS
Contra Attachrle17t 3
FROM:
FINANCE COMMITTEE: �� / Costa
Nancy Fanden
Tom Torlakson County
OATS April 9, 1991 '
sveJEcr,
PROCEDURES FOR ESTABLISHING A CHILD CARE AFFORbABILITY FUND
5PECtnC REQUESTS)OR RECOMMENDATON(S)f BACKGROUND ANO JUSTIFICATION
RECOMMENDATION:
Approve the County Administrator's proposed procedure for using
Transient Occupancy Tax (TOT) revenue from the Embassy Suites
Hotel to establish a Child Care Affordability Fund.
BACKGROUND
On December 18, 1990, the Board ordered that 520,000 of TOT
revenue from the new Embassy Suites Hotel be earmarked for child
care services provided by the Pittsburg Pre-School Coordinating
council. In its discussions of this item, the Board directed
that the County Administrator report on a procedure for
establishing a Child Care Affordability Account from the TOT
generated from the New Embassy Suites Hotel.
On February 12, 1991, the Board referred the County
Administrator's proposed procedure to the Finance Committee for
review. On the same day the Board reaffirmed the allocation of
$20,000 in TOT revenue from. the Embassy Suites Hotel to the
Pittsburg Pre-School Coordinating Council for child care
services.
CONTINUEVION ATTACHMENT: -_Y£S SIGNATURE
_RECOMMENOAnONOFCOUN7YAOMINtSTitATOR _RECOMMENOATpNOFSOAROCOMMITTEE
APPROVE __OTHER _
SIGNATURE/S/' 1JaT)C"V lxlan `Tm •mrla-on
ACTON OF BOARD ON. April 16, 1991 APPROVED AS RECOMMENDED�X OTHER_
Supervisor Robert Schroder voted NO, stating that in light of the uncertain financial
Situation at this time he did not feel it was appropriate to fund a new program.
Supervisor Nancy Fanden ABSTAINED from voting, stating that while she supports the
concept of the Child Care Affordability Fund, she believes the program should be
delayed until final budget figures are available.
VOTE OF SUPERVISORS _
4 HEREBY CERTIFY THAT THIS IS A TRUE
_UNANIMOUS(ABSENT AND CORRECT COPY Of AN ACTION TAXEN
AYE& 1. I V, V NOES: III AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: I I Of BUPERMORS ON THE DATE SHOWK
ca ATTESTED
Audit=I s office PH.L BAA"MXOR.CLERK 01 THE BOARO OF \
Cb Mmity Services SUPERVISOR$AND COUNTY ADMINISTRATOR
Housing Authority
Child Care C ounc 1
..---• BY — -DEPUTY
� 3
-2-
On March 11, the Finance Committee heard lengthy testimony from a
variety of community interests. The testimony generated
questions which require further research and discussion in the
areas of children services and priorities, child care facility
needs and coordination with cities and school districts. As a
result, the Committee requested staff to collect additional
information and set March 25 as a meeting date to discuss the
information. The information developed is attached.
In view of recent Board action on child care and the March 11
Finance Committee deliberations, staff . proposed that the
Committee consider establishing a Child Care Affordability
Funding, using the procedures listed below.
1. Establish a Child Care Affordability Trust Fund.
2_ Designate 508 of the TOT revenues from the Embassy Suites
Hotel for allocation to the trust fund, not to exceed
5250,000 annually.
3. Effective January 1, 1991 through June 30, 1992, allocate
the revenues deposited in the fund as follows:
a) $20,000 to the Pittsburg Pre-School Coordinating
Council for matching private foundation funds; and
b) $200,000 to the County Housing Authority for the North
Richmond Child Care project for capital construction;
C) The remaining amount for assisting parents with child
care affordability needs.
4. Beginning July 1, 1992, and thereafter, monies from the fund
shall be allocated for the purpose of assisting parents with
child care affordability needs. However, the Board, by a
four-fifths vote, can redirect revenues from the fund to
address emergencies.
5. Require a quarterly reporting of the status of the fund.
The Committee heard lengthy testimony on the establishment of a
Child Care Affordability Fund. Representatives from Employee
Union Local One and the Taxpayers Association opposed the fund,
arguing that new programs are not appropriate during a budget
crisis. Others testified that there are more pressing needs in
providing services to youth, such as child protective services,
probation services and health services.
Representatives from the Child Care Council supported the fund,
stressing that child care is in keeping with the Board's priority
of prevention programs designed to reduce crime, improve
nutrition, reduce child abuse and strengthen social skills.
Child Care Council spokesperson also indicated that child care
programs strengthen the family unit. other persons indicated
that a County fund will be a valuable tool to leverage other
Federal and State monies.
After deliberation on the issues, the Committee decided to
support the proposed procedures, with the conditions presented
below:
I. Monies allocated from the Affordability Fund be closely
linked to Health Services and Social Services' needs.
2. The Housing Authority . and the Community Services and
Community Development_Departments work together in securing
furi.,ing for capital needs.
3. The Community Development Department prepare a report on
developer contributions to child care.
-3-
4 The child care providers be informed that monies flowing to
the Fund will not reach $250,000 this fiscal year.
Additionally, the Committee proposed that future child care
efforts include:
1. The County Child Care Council re-emphasizing efforts to gain
support from new and existing employers;
2. The County re-examine child care needs for County employees;
and ,
3. The Council and County explore child care facility needs in
the Oakley and Martinez areas and the potential for
leveraging available sources of funds.
1 M 1760 Chester Dr. .1 Pittsburg, CA 94565 5D . 3
V/p/3,000"I'MR/A
510 439-2061
PROUkW7PFSPRIPTION
The Mother-Child Therapeutic Care Project was initiated on July 1, 1989. The project provides
low-cost or no-cost, year-round therapeutic, licensed day care services Monday through Friday
for up to twenty-four (24) infants and toddlers whose single mothers have substance abuse
problems or whose families are homeless. A professional staff member provides pre-natal and
post-natal assistance to mother in substance abuse rehabilitation including life skills and
training/work opportunities. Other services include: providing children with needed therapy;
assisting staff volunteers in working with children; training for parents and other care givers in
positive, developmental child care techniques; and coordination with and referrals to other
agencies for additional services needed by the families.
REFLECTIONS
We know we can make it...........
As we gaze around the room, during our observation, our eyes rest on a handsome young face,
age two and a half. We watch him stack large, soft, baby blocks. We Watch them tumble..
Then we watch him place "Duplo People" in the holes of an egg crate. We remember when he
came to us, a baby of three months old, in his mother's arms. This family of three came from
a homelesss shelter. Now they occupy their own living quarters and are celebrating mom's
graduation from a local community college.
But sometimes we need to take a break....
We remember a brother, age one and a sister, age two. The brother whined a lot and it seemed
that his sister's eyes told a story that she was growing more and more distant from us.
We talked to mom in an effort to reach an even deeper understanding of the family's
circumstances. We learned that, faced with the innumerable problems of her recent recovery
from substance abuse and her husband's active drug addition, she was overwhelmed. We
counselled her, referred her to various agencies, provided her with transportation and generally
held her hand. We remembered that a couple of months later when the major problems had
been resolved and things were calm, mom realized she needed time alone with her children. We
understood, but we also noted with a gleam of satisfaction that her children's names are back
on our waiting list.
And sometimes our overcoming is especially highlighted by our perseverance...
As our observation draws to a close, we meet and greet a mom. She and her baby are among
our most recent additions to our pre-school family. As we watch her leave to get ready for her
first job interview, we remember that this year, she completed her first semester of her college
courses. We are in awe! We do not know how she did it, we know it takes a great deal of faith
and fortitude to run a blended family of nine, tograpplewith a partners' active addiction and
to still successfully complete your college classes.
We wish her well in her efforts to find employment and we salute her efforts toward insuring
her family's well-being.
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JUN-10-1996 1001 FROM SOCIAL SERVICE DEPT. TO CAO 10 FLR. P.01
rot`Fax Note -Ml +o y„ _
lug woo
F"M �� CONTRA COSTA COUNTY
COJDOA
Social Service Department
#
Fax# Fax#
John Cullen, Director
,lune a, 19$6
TO: Scott Tandy and Claude van Marten, County AdrWnistrat W$Office
FROM: Jim Takahashi, W>ndsion Manager Fiscal Ser'+r',cin
RE: Pittsburg Pro-School Coordinating Cour O Ccnb=W
This memo is in response to your letter dated May 21, 1996 on the Slaws of �
Pittsburg Pm4choOl Coordinating Council (PPSCC). This is a summary of the
Social Service Department's built in contract safeguards,,and contract moriftring
of services and payments to P PSCC.
As background the SW has the following four contracts`with PPSCC.
2Ct40 "Germ:Tt"II"to Wain
Payment limit $5,236. Child care services funded by the state Department of
Education. Paid on the reporting of hours per did and reviewed by the
department child cam program analyst for program eligibility prior to appmvai.
Spent to date through January 31, 1996, $4,514.16.
21-M Tenn: 711195 to WOW
Payment limit $27,228. Family support services for the Interagency Fancily
Preservation Program with the goal of maintaining :minors at home in the
community. Funded by the state family preservation prdgr9m. Payment based on
a .flat monthly fee for the availability of services and the provision of reported
activity to the depart menL Special requirement-expenseclaimed are supported
in an audit due to the department August 31, 1996. Sperm to date through April 30,
1996, $22,699.T0.
21.245 Term: 711195 to SIMM
Payment limit$99,950. Therapeutic infant cam services consisting of prevention,
intervention, treatment and education of lnfantltoddlers� for fsmiliea in which
abuser has occurred. Funded by the child abuse Wtervordlon Weab a t program
AS 1733 (FACT). Payment by monthly amount of $8,32ji. A fined payment of
$8,319 will be held back dependent upon the delivery:of minimum services and
evidence of actual expenses incurred. The deparbiient has held January,
February and March payments until early May to cMrfy details on submitted
ADMINISTRATIVE OFFrcI:; Martinez CA 64553:;066 • Voice;(Si 0)313-#;;; FAX (610)313-157S
JUN-10-1996 10:01 FROM SOCIAL SERU I CE DEPT. TO CAO 10 FLR. P.02
SD.3
demands. A 10%match required and a final close-out audit is due September 30,
1996. Spent through March 31, 1996, $74,889.
21-302 Term: 411196 to 91MT
Payment limit $155,292. Collaborative services in which PPSCC is the fiduciary
agency working with Family Stress Center, to provide 18 R, parent counseling,
community development, and PATHS System access. Funded by the federal
family preservation services program. Special conditions require a program
review of the first 6 months. Contingent on the results of the review and
successfully meeting the contrasted program goals and objectives, PPSCC will be
allowed to continue the contract. A 12 month program plan and budget will be
developed. The contract requires submission of actual expense detail with
comparison to budgeted line items. One demand has been submitted for$10,324.
This demand will not be approved until PPSCC submits 'a budget. This is a
current contract requirement that has not been complied with by PPSCC.
Activity update: The FACT consulting accountant has reported to the department
that she spent 2 hours in October,3 hours in November,i hours in March,2 hours
In April, meeting with PPSCC over clarification of costs supporting demands and
backup documentation. The accountant also met with Social Service staff in
October for 1 314 hours, 1 112 hours in November, 3 hours in March, and 1 112
hours April going over findings of PPSCC and other FACT contractors. This
consultant% services are not solely intended for PPSCC oversight. This
consultant Is available to other FACT contractors. In ae#dition FACT Program
Advisory Committee has had two on-site program reviews to ensure that services
are being provided as required in the FACT contract
The department has made several suggestions to PPSCC. One was that the
PPSCC needed to look at moving from a manual accounting system to an
automated system. This was done. As follow up, we are now finding that ftWwr
automation needs to be done to integrate some manual allocation processes that
the new automated accounting software package does not provide. A second
suggestion was that the agency needed to consider that the agency controller
spend more time on the job at PPSCC. The current consititing controller is not full
time and does not have a private non-profit agency background. Starting in July
a full time PPSCC controller will be hired. The new controller does have a private
non-profd agency background. The response to the last suggestion will provide
the oversight now tacking in the fiscal untk
The Social Service Department for FY 96197 has a full time budgeted accountant
position'that will do financial monitoring of all department contracts and ensure
contractors meet financial compliance requirements.
cc: John Cullen,Director
Don Cru2e, Assistant Director Administration
TOTAL P.02
SD.3
ADDENDUM
Item SD.3
June 18, 1996
Following discussion (See Attached Transcript), the Board amended
recommendation No. 3 and added recommendations Nos. 4 and 5 and
took the following action:
IT IS BY THE BOARD ORDERED agencies receiving Child Care
Affordability Funds are REQUIRED, as a condition of their contract(s)
with the County, to annually report information to the Board via the
Family and Human Services Committee for use by the Social Services
Department on child care and parent education issues including:
family planning; costs of pre-natal care and raising a child; child
poverty statistics; teen pregnancy rates; and high school drop-out
rates.
IT IS FURTHER ORDERED that the Social Services and Health
Services Directors are DIRECTED to provide the Family and
Children's Services Advisory Committee with an inventory of other
contracts that the County has through the Social Services Department
or the Health Services Department which could utilize these kinds of
parent responsibility information contacts.
IT IS FURTHER ORDERED that staff is DIRECTED to explore the
possibility of funding for the Lead Poisoning Project.
cc: Social Services Director
Health Services Director
Community Services Director
Child Care Council (via CAO)
Pittsburg Pre-School Coord. Council (via CAO)
Sara Hoffman, Senior Deputy Administrator
Claude Van Marter, Assistant County Administrator
Family and Human Services Committee (via CAO)
Family and Children's Services Advisory Committee (via Mary K. Miller, HSD)
SD.3
TRANSCRIPT
Item SD.3
June 18, 1996
Supervisor Smith: Ok, Comments from the Board? Supervisor Bishop.
Supervisor Bishop: When this item first came to my attention when I was
on the Finance Committee when I first came on this Board, I was extremely
concerned about the allocation of resources or the allocation of funds in the
Child Care Affordability...ah...the Child Care Affordability funds. In reading
over the Board Order that established the Child Care Affordability funds, I
think the emphasis was on assisting low income parents so that they could be
employed and have the assurance of knowing that their children were getting
quality affordable child care. That is where the emphasis was. We have so
many young people out there who both mother and father are all adults in the
household and teenagers and, so on, must work to support the family. That
there is no such thing anymore as a stay-at-home mom, especially among those
that have low income. That this was to provide an avenue and a source of
funding to help them with their child care needs, to provide referral services
for quality child care. And, going back over the notes, I did note that the
Taxpayers Association did not exactly was not thrilled about this, ah, fund and
thought that this was perhaps not the best utilization of funds such as this.
But I think it is an excellent, excellent, ah, dedication of resources, if, indeed,
that's what it goes toward.
And, I think it is no question, as my vote this morning on C.44, that the
Pittsburg Pre-School Coordinating Council and their Therapeutic Child Care
Program does not seem, to me, an appropriate commitment of funds of this
sort. One, if you have crack addicted babies, the likelihood...well obviously
the mother has had some substance abuse problem, or not some, but, has
severe substance abuse problems and is probably not part of the workforce.
Therefore, you aren't talking about child care to get...keep that parent working
and being a contributing member of the workforce, ah, and I have real
problems, which I've already stated, but coming back again my recollection
initially, the $20,000 that went to the Pittsburg Pre-School there was a
matching funds requirement.
Over and above that, I have not been out there in recent months, but I know
that this Board and staff is aware of the fact that I did make a visit to the
Pittsburg Pre-School when we were contemplating funding the first time that
I was on the Board and Mr. Villarreal had informed me that $50,000 dollars
was coming from some other source for the Therapeutic Child Care Program.
And, it was explained to me that the additional $50,000 that was coming out
of the Child Care Affordability Funds was to meet the needs of the long
waiting list they had. When I made my visit that year, I found eleven infants
in that room that took care of the Child Care...that the Therapeutic Child Care
was. So, there were actually eleven infants there receiving the benefits of this
program on that particular day. Ah, so, one we are still talking about twenty-
four children, the description of the program is still the same. Ah, this
program has not expanded and we have under C.44 additional funding. Ah, I
truly have reservations, given the fact that there also, and we will be dealing
with that on a later Determination Item we have from the State Department,
1 of 4
TRANSCRI PT
Item SD.3
June 18, 1996
(Bishop-Continued)
ah, I believe...I can't remember what department it is, but a conditional, ah,
that they are under some kind of conditional, ah, not certification, but there
are some problems with the Pittsburg Pre-School and their accounting
procedures that those things have still not been, ah, addressed.
There is a letter attached both at this item and also on the Determination Item
and this is from our Social Services Department and it talks about the State
Department, ah, maybe it doesn't talk about it in this letter. Ah, but, there are
some concerns about the State Agency and the fact that it has issued a
conditional something or another. So, I really, I think, you know, ah, I hate
to see Child Care Affordability Funds going into this program. One, I
recognize there is a need for these identified children, but there aren't as
many, at least there weren't a year ago, as many children as were represented
to us. And, we are again, dealing with an agency that has had at least fiscal
problems and, according to my information, there have been some
programmatic problems as well. So, for that reason I, while I will support the
balance, I would hope that in coming years that we would change the focus to
providing more funds to the Child Care Council for the provision of parent
choice child care subsidies to low income working parents.
Supervisor Smith: Ok, other comments from the Board or a motion?
Supervisor DeSaulnier.
Supervisor DeSaulnier: Just, we had asked Tony [Tony Enea] at the
meeting, or at least I had mentioned, I think it would be helpful when the Club
Hyatt, which is going to be appealed to us, I think, in a couple weeks, at some
point I think the Board needs to decide whether they want to give direction in
terms of the TOT [Transient Occupancy Tax] that might come from that
project. Where they would like that to go, whether it is just in the general
fund or whether we would like to put a portion of that towards child care as
well. And, I don't see any reference to that in the report, so, I think maybe
the appropriate time would be to work with Mr. Kennedy when an appeal
comes to us.
Supervisor Smith: Ok, Supervisor Torlakson.
Supervisor Torlakson: Mr. Chairman, I would move the item and I
would make a couple of comments particularly under [recommendation] No. 3
which we discussed in committee quite a bit and we're by this report to you
also asking that we transfer the future prioritization allocation advice on this
process to, ah, another agency and to first run it through the Family and
Human Services Committee to best determine how that can be done.
Wherever the prioritization is done, one of the things we ask that these
contracts do this year, and we request under No. 3 asking all future recipients
to do in future years, is to give a report as part of their contract evaluation
and summary of progress during the year that they received funds on what they
are doing in terms of parent education, particularly with an emphasis on parent
responsibility.
2of4
TRANSCRIPT
Item SD.3
June 18, 1996
(Torlakson-Continued)
And, we discussed a couple of things in the committee in terms of the
problem...the challenge with child care affordability is to get enough money
so an individual family -- whether it's a single parent mom trying to get back
to work...get some education -- has the resources to have child care, but if
another unplanned pregnancy occurs or if another, ah, economic dilemma hits
the family and they don't have the proper counseling or advice in this area, ah,
it compounds the situation so we take a step backwards instead of a step
forward.
So, I wanted to say that I appreciate the work, and we said this in committee,
that John Cullen is doing in the Social Services Department to emphasize that
every step of the way when we are providing aid to families that need
assistance in child care or child support, whether it is at AFDC intake or
through these kinds of contracts, that we offer some more proactive,
aggressive parent counseling/parent education program.
And, again, we just looked at some of the statistics we have 70,000 child
support cases in Contra Costa County of either about 36,000 where we've
found a spouse and are garnishing wages to have the spouse take care of their
financial obligations. Another 36,000 cases where we are trying to chase down
a responsible parent to pay for the raising of that child. So, education about
family planning, spacing of children, costs of pre-natal care, costs of raising
a child, statistical risks of raising children without the adequate financial
means, the risk to an educational future or job future and the statistics that we
talked about. And, the reason that I am mentioning this, I'd like a little more
expansion under No. 3 to reflect some of the statistics we mentioned -- that
approximately one out of every four children are being brought up in poverty
in California, that we are having teen pregnancy out of wedlock, births at a
rate of about 30% average some communities up to 50% and the statistics in
terms of drop-outs one out of every four high school students dropping-out.
That we have a huge challenge in terms of parent responsibility and what was
good news that we heard that without this requirement these programs, for the
most part, are emphasizing that in their counseling, right now, with the parents
they are working with and the families they are working with and the Child
Care Council of Contra Costa mentioned the good work they are doing in terms
of that regard. They also mentioned that Pre-School Coordinating Council in
Pittsburg was doing an outstanding job in their community in their program.
So. I wanted to mention those things and have that added, and also add a No.
4 to the motion which was that we should ask Social Services Department to
bring back to Family and Childrens' Services Committee a list or an inventory
of other contracts that we have with department, the Social Services or Health
Department where these kind of parent responsibility information contacts can
be made and best carried out.
Supervisor Smith: Ok, that's a motion, do we have a second? Supervisor
Rogers.
3 of 4
TRANSCRI PT
Item SD.3
June 18, 1996
Supervisor Rogers: I'd like to second that and also, uhm, as Supervisor
DeSaulnier had mentioned it, there's at least a chance of a, uhm, stream of
income being available to be designated in this area and he had mentioned us
studying that at a staff level; which I think is appropriate. As we are studying
that, I'd also like us to take a look at the area of the Lead Poisoning Project
which, as we know, seems to be under the gun to take a, ah, hit because of
State cutbacks, and it is a woefully inadequate, uhm, response given the nature
of the problem currently. So, I'd like to see if staff could look at that issue
as well as far as a possible, uhm, designation of the stream of income should
the Hyatt Project, uhm, go forward.
Supervisor Smith: Ok, all in favor.....oh, one more comment, I'm sorry,
from Supervisor Bishop.
Supervisor Bishop: I will be voting aye, but I will be voting no with
respect to that part of the funding that is going to the Pittsburg Pre-School,
I have found the notes and it is that the State has found them on a conditional
status until such time that they clear-up some of the irregularities.
Supervisor Smith: Ok, all in favor of the motion? Aye. Opposed? None.
That's unanimous, except for the comments made by Supervisor Bishop.
(AYES: 1,3,4,5 and 2; NOES: 3 only on the funding designated for the
Pittsburg Pre-School Coordinating Council; ABSENT: None; ABSTAIN:
None)
4of4
1
Contra Costa County Number 20-387-24
Standard Form 1/87 STANDARD CONTRACT Fund/Org # 5(N1(1
(Purchase of Services) Account 2310
1. Contract Identification. other # Y13
Department: Social Service
Subject: Child day care resource and referral coordination
2. Parties. The County of Contra Costa, California (County) , for its Department named
above, and the following-named Contractor mutually agree and promise as follows:
Contractor: Contra Costa Child Care Council Taxpayer ID# 94-2383037
Capacity: non-profit corporation
Address: 1035 Detroit Ave. Ste. 600
Concord Ca 945�1�
3. Term. The effectiv6 date o this Contract is Till;, 1 1996 and it
terminates - Line 30 1997 unless sooner terminated as provided herein.
4. Payment Limit. County's total payments to Contractor under this Contract shall not
exceed $ 36,,530
S. County's Obligations. County shall make to the Contractor those payments described in
the Payment Provisions attached hereto which are incorporated herein by reference,
subject to all the terms and conditions contained or incorporated herein.
6. Contractor's obligations. Contractor shall provide those services and carry out that
work described in the Service Plan attached hereto which is incorporated herein by
reference, subject to all the terms and conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and
Special Conditions (if any) attached hereto, which are incorporated herein by reference.
8. Proiect. This Contract implements in whole or in part the following described Project,
the application and approval documents of which are incorporated herein by reference:
NA
9. Legal Authority. This Contract is entered into under and subject to the following legal
authorities: California Government Code Sections 26227 and 31000
10. Signatures,. These signatures
��attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of the Board
BOARD OF SUPE VI 07 of Supervisors and County Administrator
By By
e ee DqbUty
CONTRACTOR
�I By_ �/�.t-r.CA' By
f Vice President Jcretary/X�reasurer
(Designate official business capacity A. ) (Designate official business capacity B. )
Note to Contractor: For corporations (profit or nonprofit) , the contract must be signed by two
officers. Signature A must be that of the president or vice-president and Signature B must be
that of the secretary or assistant secretary (Civil Code §1190 and Corporations
Code §313) . All signatures must be acknowledged as set forth on page two.
(C:SC-SP)
Contra Costa. County Standard Form (Rev. 1/95)
APPR WALS/ACKNOWLEDGEMENT -
Number
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
f
By ) By
Designee
APPROVED: COUNTY ADMINISTRATOR
13 '15 � -
esignee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
ss.
COUNTY OF CONTRA COSTA )
On i440t;-. / �`�� , before me,,1EL)e1 Z:Af4�P:VW1W—AI-67.W_'�r%4254^
(insert name and title of the officer), personally appeared
r proven to me on the basis of satisfactory evidence) to be the person(s) whose-
..name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
ESES GAI.VZ
LYSN E
WITNESS MY HAND AND OFFICIAL SEAL Comm.A 1089167 to
OF • NOTARY PUBLIC•CALIFORNIA N
Contra Costa County "'
My Comm. Expires March 3,2000 "a
(Seal)
Signature
ACKNOWLEDGEMENT(by Corporation.Parmership.or Individual)
(Civil Code§1189)
Contra Costa County Standard Form (Rev. 1/95)
APPROVALS/ACKNOWLEDGEMENT
Number-2n- &7- .
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL-ILL ByBY --
Designee
APPROVED: COUNTY ADMINISTRATOR
By
DYsignee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA. )
ss.
COUNTY OF CONTRA COSTA )
On '4aa' �� / � , before me,�'Ly ' �L.t� / =� ✓c
(insert name and title of the officer), personally appeared
pemnftHy or proven to me on the basis of satisfactory evidence) to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
ELYSSES GALVANTE
WITNESS MY HAND AND OFFICIAL SEAL N Comm.#1089161 ,,^^
add NOTARY PUBLIC-CALIFORNIA Vl
Contra Costa County
�p _ My Comm. Expires March 3,2000
� G .."'(Seal)
Signature
ACKNOWLEDGEMENT(by Corporation,.Partnership,or Individual)
(Civil Code§1189)
, Contra Costa County Standard Form 1/87
PAYMENT PROVISIONS
(Fee Basis Contract) _
Number.20-387-24
1. Payment Amounts. Subject to the Payment Limit of this Contract and subject to the
following Payment Provisions, County will pay Contractor the following fee as full
compensation for all services, work, expenses or costs provided or incurred by
Contractor:
(Check one alternative only.)
[x] a. $ 1,nh5_nn monthly; or
[ ] b. $ per unit, as defined in the Service Plan; or
[ ]
C. $ after completion of all obligations and conditions herein.
[ ] d. Payment as specified in PAYMENT SPECIFICATIONS.
2. Payment Demands. Contractor shall submit written demands. Said demands shall be
made on County Demand Form D-15 and in the manner and form prescribed by County.
Contractor shall submit said demands for payment no later than 30 days from the end
of the month in which the contract services upon which such demand is based were
actually rendered. Upon approval of said payment demands by the head of the County
Department for which this Contract is made, or his designee, County will make
payments as specified in Paragraph 1. (Payment Amounts) above.
3. Penalty for Late Submission. When Contractor fails to submit to County a timely
demand for payment as specified in Paragraph 2. (Payment Demands) above, and as a
result of Contractor's late submission the County is unable to obtain reimbursement
from the State of California or otherwise; to the extent the County's recovery of
funding is prejudiced, County shall not pay Contractor for such services, even
though such services were fully provided.
4. Right to Withhold. County has the right to withhold payment to the Contractor
when, in the opinion of the County expressed in writing to the Contractor, (a) the
Contractor's performance, in whole or in part, either has not been carried out or
is insufficiently documented; (b) the Contractor has neglected, failed, or refused
to furnish information or-to cooperate with any inspection, review, or audit of its
program, work, or records; or (c) Contractor has failed to sufficiently itemize or
document its demands) for payment.
5. Audit Exceptions. Contractor agrees to accept responsibility for receiving,
replying to, and/or complying with any audit exceptions by appropriate County,
State, or Federal audit agencies occurring as a result of its performance of this
Contract. Contractor also agrees to pay to the County within thirty (30) days of
demand by County the full amount of the County's obligation, if any, to the State
and/or Federal government resulting from any audit exceptions, to the extent such
are attributable to the Contractor's failure to perform properly any of its
obligations under this Contract.
Initials:
Contractor Co P
ty Dept.
(C:PP-F) 6/90 rev.
Number 20-387-23
SERVICE PLAN
During the term of this Contract, the Contractor will provide
county wide children's day care resource and referral services to
all persons requesting service, The Contractor will provide
service as specified hereunder.
A. Program Goal. To provide additional licensed County day
care facilities to enable parents to increase economic self-
support.
B. Services. Contractor will provide the following services:
1. Recruit prospective day care providers.
2 . Provide child day care technical assistance,
information, and referral to actual or potential
licensed day care providers.
3 . Refer parents and other interested persons to local day
care resources.
4. Assist parents in selection an appropriated day care
facility.
5. Maintain and update day care resource files.
6. Provide other appropriate information and referral
services by maintaining three branch offices open to
community during business hours and outreach to
community groups.
C. Staff. Contractor will:
1. Employ Resource and Referral Coordinators, to be
physically located in the Contractor's East, Central
and West branch offices to provide services as
specified in paragraph B. Services.
2 . Provided training, supervision, desk and phone access,
and appropriate administrative and clerical support
services to the Resource and Referral Coordinators.
Initials: .8)L V2��
Contractor C unty Dept.
1
Number 20-387-23
SERVICE PLAN
3 . Provide the Social Service Department with the number
of newly recruited day care providers, and the number
of parents and other interested persons referred to
local day care resources.
D. Program. Contractor acknowledges and certifies that its
overall resource and referral program is operated in part
under and agreement with the State Department of Education
pursuant to State Budget Act and that resources and referral
services provided by staff in this Contract shall in no way
differ from resource and referral services provided by staff
under the aforesaid agreement with State Department of
Education. Contractor agrees to notify County should said
agreement with the State Department of Education cease to be
effective.
E. Program and Fiscal Monitoring. Contractor will cooperate
with County to provide information required by County for
ongoing program and fiscal monitoring. For program
monitoring, Contractor will submit Quarterly program reports
and annual reports to the County Social Service Department's
Contracts Unit. Reports should indicate types of services
provided, number of clients served and any other information
Contractor deems to be important; e.g. , case anecdotes,
suggestions for program modification, etc. Contractor will
also provide County with copies of any of its newsletters or
other special publications.
F. Payment. Contract payment shall be at the rate of $3 , 045 per
month conditional upon program reporting and performance.
Initials: ,( J
Contractor C unty Dept.
2
Contra Costa County Standard Form 1/H7
GENERAL CONDITIONS
(Purchase of Services)
1. Compliance with Law. Contractor shall be subject to and comply with all
Federal, State and local laws -and regulations applicable with respect ,to its performance
under this Contract, including but not limited to, licensing, employment and purchasing .
practices; and wages, hours and conditions of employment; including nondiscrimination.
2. Inspection. Contractor's performance, place of business and records per-
taining to this Contract are subject to monitoring, inspection, review and audit by
authorized representatives of the County, the State of -California, and the United States
Government.
, 3. Records. Contractor shall keep and make available -for inspection and copying
by authorized representatives of the County, the State of California, and the United
States Government, the Contractor's regular business records and such additional records-
pertaining to this Contract as may be required by the County.
a. Retention of Records. The Contractor shall retain all documents
pertaining to this Contract for five years from the date of submission of Contractor's
final payment demand or- final Cost- Report; for any further period that is required by
law; and until' all Federal/State *audits 'are complete- and exceptions resolved for-this .
Contract's funding period. Upon request, Contractor shall make these records available
to authorized representatives of the County, the State of California, and the United .
States Government.
b. Access to Books and Records of Contractor, Subcontractor. Pursuant. to
Section 1861(v)(I-) of the Social Security Act; and.any regulations promulgated
thereunder; Contractor shall,- upon -written request and until .the .expiration:of four
years after the furnishing of services pursuant to this Contract, make available to the
Secretary of Health and Human Services or to the Comptroller General, or ,any of their
-duly authorized representatives, this Contract and books, documents, and records of
Contractor that are necessary to certify the nature and extent of all costs and charges
hereunder.
Further, if Contractor carries out any of the duties of this Contract through a
subcontract with a value or cost of $10,000 or more a twelve-month period, such
subcontract *shall contain a clause- to the effect that upon writtenrequestand until the .
expiration of four years after the furnishing of services pursuant to such subcontract,
the subcontractor shall make available, to the County; to the Secretary, or to the
Comptroller General, or .any of their duly authorized representatives, the subcontract
and books, documents, and records of the subcontractor that. are necessary to verify the
nature and extent of all costs and charges thereunder.
This special condition is in addition to any.and all other terms regarding the
maintenance or retention of records under this- Contract and is binding on the heirs,
successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code §7550, Contractor shall
include in all documents or written reports completed and submitted.to County in
accordance with this Contract, a separate section -listing the numbers and dollar amounts
of all-contracts and subcontracts relating to the preparation of each such document or
written report. This section shall apply only if the payment limit under this Contract
exceeds $5,000.
-1-
'Contra Costa County Standard Form 1187
GENERAL CONDITIONS
(Purchase of Services)
5. Termination.
a. Written Notice. This Contract may be terminated by either party, at their
sole discretion, -upon thirty-day advance written notice thereof to the other, and may be
cancelled immediately by written mutual consent.
b. Failure to Perform. The County, upon written notice to Contractor, may
immediately terminate this Contract should the Contractor fail to perform properly any
of its obligations hereunder. -In the event of such termination, the County may proceed
with the work in any reasonable manner it chooses. The cost to the County of completing
Contractor's performance shall be deducted from any sum due the Contractor under this
Contract, without prejudice to the County's rights otherwise to recover -its damages. .
c. Cessation of Funding. Notwithstanding Paragraph S.a. above. in the event
that Federal, State, or other non-County funding for this Contract ceases, this Contract
is terminated without notice.
6. Entire Agreement. This Contract contains-all the terms and conditions agreed
upon by the parties. Except as expressly provided herein, no other understanding, oral .
or -othetwise, regarding the subject matter of this Contract shall be deemed to exist or
to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of
operating procedures and budgets required by this Contratt, including but not limited ."
to, monitoring, evaluating, auditing, billing, or regulatory changes, may be developed
and set forth in a written Informal Agreement between .the Contractor and the County.
Such Informal Agreements shall be designated as such and shall not be amendments to this .
Contract except to the extent that they further detail or clarify that -Which is already
required hereunder. Such Informal Agreements may not enlarge in any .manner the scope of
this Contract, including any sums of money to be paid the Contractor as provided
herein. Informal Agreements may be approved and signed by.the head of-the County
Department for which this Contract is made or his designee..
8. Modifications and Amendments.
a. General Amendments. This Contract may be modified .or amended by a written.
document executed by the Contractor and the Contra- Costa County Board of Supervisors or,
after Board approval, by its designee, subject. to any required State or Federal
approval.
b. Administrative Amendments. Subject to the Payment. Limit, the Payment
Provisions and the Service Plan may be amended by a.written adtninistra'tive amendment
executed by the Contractor and the County Administrator or his designee, subject to any
required State or Federal approval, provided that such-administrative amendments may not
materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject to final
determination in writing by the head of the County Department for Which this Contract is
made or his designee or in accordance with the applicable procedures (if any) required
by the State or Federal Government.
-2-
Contra Costa County Standard Form 1/87
GENERAL CONDMONS
(Purchase of Services)
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and
construed in accordance With the laws of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted- in
the courts of Contra Costa County,- State of California.
11. Conformance with Federal gad State Regulations and Laws. Should Federal or
State regulations-or laws touching upon the subject of this Contract be adopted or
revised during the term hereof, this Contract shall be deemed amended to assure• .
conformance with such Federal or State requirements.
12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General
Conditions, inspections or approvals, or statements by any officer, agent or .employee of
the County indicating the Contractor's performance or any part thereof complies with.the
requirements of this -Contract, or acceptance of the whole or any part of said
performance, or payments therefor, or any combination of these acts, shall not relieve
the Contractor's obligations to fulfill this Contract as prescribed; nor shall .te
County be thereby stopped-from bringing any, action for-damages or enforcement arising
from any failure to comply with any of the terms and conditions of this Contract.
13. Subcontract and Assist. This Contract binds the heirs, successors,
assigns and representatives of Contractor. - The Contractor shall not enter into
subcontracts for any work contemplated under this Contract and shall not assign this
Contract or monies due or to become- due, without the prior written consent of the County
Administrator or his designee, subject to any required State or Federal approval.
14. Independent Contractor Status. . This Contract is_ by and between two
independent contractors and is not intended to and shall not be construed to create the
relationship between the parties of agent, servant, employee, partnership, joint venture
or association.
15. Conflicts-of Interest. : Contractor, its officers, partners, associates,
agents, and employees shall not make, participate in making, or in any way attempt to
. use the position afforded them by this Contract to influence any governmental decision
in which he or she knows or has reason to know that he or she has a financial interest
under California Government Code Sections' 87100, et seq., or otherwise.
16. ConfidentiaU . Contractor agrees to comply and to require its officers.-
partners,
fficers;partners, associates, agents and employees to comply with all -applicable State or
Federal statutes or regulations respecting. confidentiality, including but not limited
to, the identity of persons served under this Contract, their records, or services
provided them, and assures that:
a. All applications and records concerning any individual made or kept by
Contractor or any public officer or agency in connection With the administration of .or
relating to services provided under this- Contract will be confidential, and Will not be
open to examination for any purpose not directly connected with the administration of
such service.
-3-
Contra Costa County Standard Forte 1/88
GENERAL CONDM43f.'S
(Purchase of Services)
b. No person will publish or disclose or permit or cause to be published or
disclosed, any list of persons receiving services. except as may be required in the
administration of such service. Contractor agrees to inform all employees, agents
partners of the above provisions, and that any person knowingly and intentionally
disclosing such information other than as authorized by law may be guilty of a mis-
demeanor.
17. Nondiscrimi story Services. Contractor agrees that all goods and services
under this Contract shall be available to all qualified persons regardless of age, sex,
race, religion, color, national origin, or ethnic background, or handicap, and that none
shall be used, in whole or in part, for religious worship or instruction.
18. Indemnification. The Cou'cractor shall defend, indemnify, save and hold
harmless the County and its officers and employees from any and all claims, costs and
liability-for any damages, sickness, death, or. injury to person(s) or property,
including without limitation all consequential damages, from any cause whatsoever
arising directly or .indirectly from or connected with the operations or services of the
Contractor or-its agents, servants,, employees or-subcontractors hereunder, save and .
-except claims or litigation arising through the sole negligence or sole.villfui
misconduct of the County or its officers or employees. Contractor will reimburse the
County for, any expenditures, including reasonable attorney's fees, the County may make
by reason of the-matters' that are the subject of this indemnification, and if requested
by the County will defend any claims or litigation to which this indemnification
provision applies at the sole cost and expense of the Contractor.
19. Tnsurgrce. During the entire term of this Contract.-and- any extension or
,modification thereof, 'the Contractor shall keep in effect insi:rance policies meeting the .
following insurance requirements unless otherwise expressed in the Special Conditions: -
a. Liability Insurance. - The Contractor shall,provide comprehensive liability
insurance, .including coverage for owned and non-owned automobiles, with a minimum -
combined single limit coverage of $500,000 for all damages, including consequential
damages, due to bodily injury, sickness or disease. or death to any person .or damage to
or destruction of property, including the loss of use thereof, arising from each
occurrence. Such insurance shall be endorsed to include the County and its officers and
employees as additional insureds as to all services performed by Contractor under this
agreement. Said policies shall constitute primary insurance as to the County, the State
and Federal Governments, and. their officers, agents, and employees, so that other
insurance policies held by.them or their self-insurance progran(s) shall not be, -required
to contribute to any loss covered under the Contractor's insurance policy or policies.
b. Workers' Compensation. The Contractor shall provide workers' compensation
insurance coverage for its employees.
C. Certificate of T s Trance. The Contractor shall provide the County with
(a) certificates) of insurance evidencing liability and workers' compensation insurance
as required herein no later than the effective date of this Contract. If the Contractor
should renew the insurance policy(ies) or acquire either a neL insurance policy(ies) or
amend the coverage afforded through an endorsement to the policy at any time during the
term of this Contract, then Contractor shall provide (a) current certificate(s) of
insurance.
4-
f
J.
Contra Costa County Standard Form 1/87
GENERAL CONDITIONS
(Purchase of Services)
d. Additional Insurance Provisions. The insurance policies provided by the
Contractor shall include a provision for thirty (30) days written notice to County
before cancellation or material change of the above specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and
may be delivered by deposit in the United States mail, postage prepaid. Notices to the
County shall be-addressed to the head of the County Department for 'which this Contract
is made. Notices to the Contractor shall be addressed to the Contractor's address
designated herein. The effective date of notice shall be the.date of deposit in the,
mails or of other delivery, except that the effective date of notice to the County shall
be the date of receipt by the head of the County Department for which this Contract is
made.
21. Primacy of General Conditions. Except for Special Conditions Which expressly
supersede General Conditions, the Special Conditions (if any) and Service Plan do not
limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no represen-
tation, implication, or understanding that the services provided by Contractor under
this Contract will be purchased by County under a new contract following expiration or
termination of this Contract, and waives all rights or claims to notice or hearing
respecting any failure to continue purchase. of all or any such services from Contractor.
23. Possessory Interest. If this Contract results in the Contractor having
possession of, claim to or right to the possession of land or.improvements, but does not
vest ownership of the land or improvements in the -same person, or if this Contract
results in the placement of taxable. improvements on tax exempt land (Revenue & Taxation
Code 5107), such-interest or improvements may represent a possessory interest.subject to
property tax, and Contractor may be subject to the payment of property taxes levied on
such interest. Contractor agrees that this provision complies with the notice
requirements of Revenue & Taxation Code §107.6, and waives all rights to further notice
or to damages under that or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that
services under this Contract may provide some aid or assistance to members of the
County's population, it is not the intention of either the County or Contractor that
such individuals occupy the position of intended third-party beneficiaries of the
obligations assumed by either party to this Contract.
25. Copyrights and Rights in Data. Contractorshallnot publish or transfer any
materials produced or resulting from activities supported by this agreement without the
express written consent of the County Administrator. If any material is subject to
copyright, the County reserves the right to copyright such and the Contractor agrees not
to copyright such material. If the material is copyrighted, the County reserves a
royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such
materials, in whole or in part, and to authorize others to do so.
-S-
(C:GENL.CDN)
Contra Costa County Standard Form 10-90
GENERAL CONDITIONS
26. Federallv Required Audit_ If Contractor is funded by $25,000
or more in federal grant funds in any fiscal year, from any source,
Contractor shall provide to County at Contractor's expense an audit
conforming to the requirements set forth in the most current version of
Office of Management and Budget Circular A-133. If Contractor is funded by
$25,000 to $100,000 in federal grant funds in any fiscal year from any
source, Contractor shall arrange for conduct of the federally-required audit
biennially and shall submit the audit to County in the time, form and manner
required by the most current version of Office of Management and Budget
Circular A-133 •and by County. If Contractor is funded by $100,000 or more
in federal grant funds in any fiscal year from any source, Contractor shall
arrange for conduct of the federally-required audit annually and shall
submit the audit to County in the time, for, and manner required by the most
current version of Office of Management and Budget Circular A-133 and by
County. Contractor is solely responsible for arranging for the conduct of
the audit, and for its cost, and County may Withhold the estimated cost of
the audit or 10 percent of the contract amount. Whichever is larger, or the
final payment, from the Contractor until County receives the audit from
Contractor.
GEN.CON -6-
Federal Funds
Disk 30A
08/06/96
CONTRA COSTA CHILD CARE COUNCIL
CONTRA COSTA COUNTY BUDGET
RESOURCE&REFERRAL
1996-97
BUDGET
INCOME
Contract 36,530
TOTAL INCOME 36,530
EXPENSES
Provider Payments
Personnel 26,556
Occupancy 2,450
Supplies 203
Other Costs 7,321
TOTAL EXPENSES 36,530
�CCC95.wk3
Contra Costa County Number 21-185-2
Standard Form 1/87 STANDARD CONTRACT Fund/Org i
(Purchase of Services) Account 2310
1. Contract Identification. Other ,#`
Department: Social Service
Subject: Parent choice child care subsidies to low-income working parents
2. Parties. The County of Contra Costa, California (County) ,* for its Department named
above, and the following-named Contractor mutually agree and promise as follows:
Contractor: Contra Costa Child Care Council Taxpayer ID# 94-2383037
Capacity: non-profit corporation
Address: 1035 Detroit Avenue, #600
Concord, CA 94518
3. Term. The effective date of this Contract is July 1, 1996 and it
terminates June 30, 1997 unless sooner terminated as provided herein.
4. Pa went Limit. County's total payments to Contractor under this Contract shall not
exceed $ 113,170
5. County's Obligations. County shall make to the Contractor those payments described in
the Payment Provisions attached hereto which are incorporated herein by reference,
subject to all the terms and conditions contained or incorporated herein.
6. Contractor's obligations. Contractor shall provide those services and carry out that
work described in the Service Plan attached hereto which is incorporated herein by
reference, subject to all the terms and conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and
Special Conditions (if any) attached hereto, which are incorporated herein by reference.
8. Project. This Contract implements in whole or in part the following described Project,
the application and approval documents of which are incorporated herein by reference:
NA
9. Legal Authority. This Contract is entered into under and. subject to the following legal
authorities: California Government Code Sections 26227 and 31000
10. Signatures. These signatures attest the parties' agreement 'hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of the Board
BOARD OF SUPERVI S of Supervisors and County Administrator
By By
___;Zyl, 22L-
• e D uty
A - CONTRACTOR
By
Vice President Se etary/Treasurer
(Designate official business capacity A. ) (Designate official business capacity B. )
Note to Contractor: For corporations (profit or nonprofit) , the contract must be signed by two
officers. Signature A must be that of the president or vice-president and Signature B must be
that of the secretary or assistant secretary (Civil Code §1190 and Corporations
Code §313) . All signatures must be acknowledged as set forth on page two.
(C:SC-SP)
Contra Costa County Standard Norm (Rev. 1/95)
APPROVALS/ACKNOWLEDGEMENT
Number 21-185-2
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
„ COUNTY COUNSEL
By T.. U By /(.,,^^. vJ
Designee �Begtif'
APPROVED: COUNTY ADMMSTRATOR
By
Desi nee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
ss.
COUNTY OF CONTRA COSTA )
On Ate• before me, � '�'<5;44
(insert name and title of the officer), personally appeared41f
or proven to me on the basis of satisfactory evidence) to be the person(s) whose -
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
EIYSSES GALVANTE
WITNESS MY HAND AND OFFICIAL SEAL Comm.11089167
• NOTARY PUBLIC•CA11FORNIA N
` Contts Costa County
/ My Comm.Expires March 3,1000 '+
�� (Seal)
Signature
ACKNOWLEDGEMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
Contra Costa County Standard Form (Rev. 1/95)
APPROVALS/ACKNOWLEDGEMENT
Number—L'--185-2
APPROVALS
RECOMMENDED BY DEPARTMENT FORM APPROVED
COUNTY COUNSEL
By B L 'r
Designee n „h,
APPROVED: COUNTY ADMINISTRATOR
By
Ddlignee
ACKNOWLEDGEMENT
STATE OF CALIFORNIA )
ss.
COUNTY OF CONTRA COSTA )
On ,446F- ��� , before
(insert name and title of the officer), personally appeared t1011W S7y/ -1ronz6�9
personally known to me (or proven to me on the basis of satisfactory evidence) to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by his/her/their signatures) on the instrument the
persons)i or the entity upon behalf of which the person(s) acted, executed the instrument.
LYS
WITNESS MY HAND AND OFFICIAL SEAL EComm-.#1089167E t�
N NOTARY PUBLIC•CALIFORNIA N
Contra Costa County
My Comm. Expires March 3,2000
(Seal)
Signature
ACKNOWLEDGEMENT(by Corporation,Partnership,or Individual)
(Civil Code§1189)
Contra, Costa County Standard Form 2/90
PAYMENT PROVISIONS
(Cost Basis Contracts) Number 21-185-2
1. Payment Basis. Subject to the Payment Limit, 'payments to the Contractor for all
services provided for County under this Contract shall only be for costs that are allowable
costs that are actually incurred in the performance of Contractor's obligations under this
Contract.
2. Payment Amounts. Subject to later adjustments in total payments as provided below, and
subject to the Payment Limit of thi�Contract, County will pay Contractor as full compen-
sation for all services, work, expenses or costs provided or incurred by Contractor:
(Check one alternative only)
[ ] a. $ monthly, or
[ ] b. $ per unit, as defined in the Service Plan, or
[ ] c. An amount equal to Contractor's allowable costs that are actually incurred each
month, but subject to the "Budget of Estimated Program Expenditures" included in
the Service Plan.
[X] d. As set forth in the payment provisions of the service plan
3. Allowable Costs. Contractor's allowable costs are only those which are determined in
accordance with:
(Check applicable Alternative)
[X] a. Department of Health & Human Services Administration of Grants Federal Regulations
Title 45 Part 74 including any amendments thereto and the applicable Subpart listed
hereunder; and other documents specified in the Service. Plan regarding principles
for determining and allocating the allowable costs of providing the services; and'
any standards set forth in the Service Plan for determining the allowability of
selected items of costs of. providing the services.
[ ] Federal Management Circular A-87, including any amendments to the circular
published in the Federal Register by OMB is to be used for determining allow-
able costs of activities conducted by state and local governmental agencies.
[X] OMB Circular A-122, including any amendments to the Circular published in the
Federal Register by OMB is to be used for determining_ allowable costs of
activities conducted by nonprofit organizations (other than government
agencies, educational institutions, and hospitals).
[ ] 41 CFR, Subpart 1-15.2 shall be used for profit organizations other than
hospitals.
[ ] OMB Circular No. A-21, including any amendments to the Circular published in
the Federal Register by OMB shall be the principles to be used for determining
allowable costs by educational institutions (other than for-profit
institutions).
[ ] Appendix E, Subpart Q Section 74.173 shall be used for determining costs of
research, development work, and other activities for determining allowable
costs;
or
[ ] b. Such State regulations and documents as are set forth in the Service Plan regarding
accounting guidelines, including standards for determining allowable or
non-allowable costs. -
Initials: _
Contractor C unty Dept.
-1-
Conrra C6sta County Standard Form 2/90
PAYMENT PROVISIONS
(Cost Basis Contracts) Number 21-.185-2
[ ] c. Part IV Department of Labor, Employment and Training administration, 20 CFR Part
674, Section.674.402 and any amendments thereto; and California Department of Aging
Title V Operations Handbook, 1987, Section 505.4 and any amendments thereto.
4. Paypaeat Demands. Contractor shall submit written demands. Said demands shall be made
on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall
submit said demands for payment no later than 30 days from the end. of the month in which the
contract services upon which succi-4demand.is based were actually rendered. Upon approval of
said payment demands by the. head"o-f the County Department for which this Contract is made, or
his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above.
S. Penalty for Late Submission. When Contractor fails to submit to County a timely demand
for payment as specified in Paragraph 4. (Payment Demands) above, and as a result of
Contractor's late submission the County is unable to obtain reimbursement from the State of
California..or otherwise; to the extent the County's recovery of funding is prejudiced. County
shall not pay Contractor for such services, even though such services were fully provided.
6. Rieht to Witbhold. County has the right to withhold payment to the Contractor when, in
the opinion of the County expressed in writing to the Contractor, (a) the Contractor's
performance, in whole or in part, either has not been carried out or is insufficiently
documented, (b) the Contractor has neglected, failed or refused to furnish information or to
cooperate with any inspection, review or audit of its program, work or records, or (c)
Contractor has failed to sufficiently itemize or document its demand(s) for payment.
7. Cost Report and Settlement. No later than forty-five (45) days following the termi-
nation of this Contract, Contractor shall submit to County a cost report in the-form required
by County, showing the allowable costs that have actually been incurred by Contractor under
this Contract. If said cost repozot shows that the allowable costs that have actually been
incurred by Contractor under this Contract exceed the payments made by County, subject
nevertheless to the Payment Limit of this contract, County will remit any such excess amount
to Contractor, provided that the payments made, together with any such.eXcess amount, may not
exceed the Contract Payment Limit. If said* cost report shows that the payments made by
County exceed the allowable-costs that have actually been incurred by Contractor under this
Contract, Contractor shall remit any such excess amount to County.
8. Audits. The records of the Contractor may be audited by the County, State, or United
States government, in addition to any certified cost report or audit required by the Service
Plan. Any certified cost report or audit required by the Service Plan shall be submitted to
County by Contractor within such period of time as may be expressed by applicable State or
Federal regulations, policies, or contracts, but in no event later than 90.days from the
termination date of this Contract. If such audit(s) show that the payments made by County
exceed the allowable costs that have actually been incurred by Contractor under this
Contract, including any adjustments made pursuant to Paragraph 6. (Cost Report and
Settlement), then Contractor shall pay to County within 30 days of demand by County any such
excess amount. If such audit(s) show that the allowable costs that have actually been
incurred_by Contractor under this Contract exceed the payments made by County, including any
adjustments made pursuant to Paragraph 6. (Cos* Report znd &attlement), then County agrees tc
pay to Contractor any such excess amount, provided that the payments made, together with any
such excess payment, may not exceed the Contract Payment Limit. _
9. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above,
Contractor agrees to accept responsibility for receiving, replying to, and/or complying with
any audit exceptions by appropriate-County, State, or Federal audit agencies occurring as a
result of its performance of this Contract. Contractor also agrees to—pay—to the County
within 30 days of demand by County the full amount of the County's _obligatzon, if any, to th
State -and_/or Federal government resulting from any audit exceptions, to the extent such are
attributable to the Contractor's failure to perform properly any of its oblig2tions under
this Contract.
-2- Initials;
Contractor ty Ik�t
Number 21-185-2
SERVICE PLAN
During the term of this contract, July 1, 1996 through June 30,
1997, the Contractor will provide parent choice child care
subsidies to low income working parents who are residents of
Contra Costa County at the level of approximately twenty three
(23) Family Units served.
A. Program Goal
The goal of this contracted service is to assist low income
working parents to maintain their independence from Aid to
Families with Dependant Children (AFDC) by providing parent
choice subsidies on a sliding fee scale basis. "Low income"
is defined as having monthly income which is at or below 84%
of the state median income adjusted for family size.
B. Eligibility for Services
The Contractor will provide client services applying the
same eligibility criteria and program requirements as those
contained in the Terms and Conditions of the Contractor's
current contract with the California Department of Education
for administration of the (federal) Title IV-A At Risk Child
Care Program, with the following three exceptions to those
criteria:
1. The Title IV-A preferences for serving former
Transitional Child Care (TCC) recipients and
emancipated teen parents will not be applied.
2. When a program recipient loses his/her job, the child
care subsidy need not be terminated. Eligibility for
the subsidy may continue for up to sixty (60) working
days while the parent searches for a new job.
3 . No subsidy can be paid for child care in a facility
where religious instruction or worship is conducted
during the time child care is being provided.
Initials: &dJ
Contractor Co my Dept.
1
Number 21-185-2
SERVICE PLAN
C. Provider Payment Limits and Reimbursement
The Contractor will pay providers at the same rate they
charge non-subsidized families or at the 75th percentile of
local market rates, whichever is less.
D. Payment and Reporting Requirements
The Contractor will submit a monthly claim for reimbursement
of expense in conformity with the attached Payment
Provisions. Attached to each monthly reimbursement claim
will be a listing of families served, providers paid, and
the amounts paid during that month.
E. Budget
The Budget of Estimated Program Expenditures is attached as
Attachment A and is made a part here to. Contract budget
allocations for direct services must constitute eighty (80%)
of the contract expenditures. Line item adjustments over a
10% amount must have prior approval of SSD.
F. Payment Limit
The Payment Limit for this contract is $113 ,770.
Initials:
Contractor County Dept.
2
Contra Costa County Standard Form 1/87
SAL COMMONS
(Purchase of Services)
1. Compliance with Law. Contractor shall be subject to and comply with all
Federal. State and local laws -and regulations applicable with respect .to its performance
under this Contract, including but not limited to, licensing, employment and purchasing .
practices; and Wages, hours and conditions of employment; including nondiscrimination.
2. Inspection. Contractor's performance, place of business and records per-
taining to this Contract are subject to monitoring, inspection, review and audit by
authorized representatives of the County, the State of-California, and the United States
Government.
13. Records. Contractor shall keep and make available -for inspection and copying
by authorized representatives of the County, the State of California, and the United
States Government, the Contractor's regular business records and such additional records
pertaining to this Contract as may be required by the County.
a. Retention of Records. The Contractor shall retain all documents
pertaining to this Contract for five years from the -date of submission of Contractor's
final payment demand or- final Cost- Report; for any further period that is required by
law; and until' all Federal/State -audits -are complete. and exceptions resolved for- this
Contract's funding period. Vpon request, Contractor shall make these records available
to authorized representatives of the County, the State of California, and the United .
States Government.
b. Access to Books and Records of Contractor. Subcontractor. Pursuant- to
Section 1861(v)(-1-) of the Social Security Act; and.any regulations promulgated
thereunder, Contractor shall,- upon -written request and until the .expiration_-of four
years after the furnishing of services pursuant to this Contract, make available to the
Secretary of Health and Human Services or to the Comptroller General, or _any of their
-duly authorized representatives, this Contract and books, documents, and records of
Contractor that are necessary to certify the nature and extent of all costs and charges
hereunder.
Further, if Contractor carries out any of the duties of this Contract through a
subcontract with a value or cost of $10,000 or more a twelve-month period, such
subcontract shall contain a clause to the effect that upon written .request and until the .
expiration of four years after the furnishing of services pursuant to such subcontract,
the subcontractor shall make available, to the County, to the Secretary, or to the
Comptroller General, or .any of their duly authorized representatives, the subcontract
and books, documents, and records of the subcontractor that. are necessary to verify the
nature and extent of all costs and charges thereunder.
i�
This special condition is in addition to any.and all other terms regarding the
maintenance or retention of records under this. Contract and is binding on the heirs,
successors, assigns and representatives of Contractor.
4. Reporting Requirements. Pursuant to Government Code §7550, Contractor shall
include in all documents or written reports completed and submitted.to County in
accordance with this Contract, a separate section listing the numbers and dollar amounts
of all-contracts and subcontracts relating to the preparation of each such document or
written report_ This section shall apply only if the payment limit under this Contract
exceeds $5,000.
-1-
'Contra Costa County Stanaard Form 1/87
GENERAL CONDITIONS
(Purchase of Services)
5. Termination.
a. Written Notice. This Contract may be terminated by either party, at their
sole discretion, -upon thirty-day advance written notice thereof to the other, and may be
cancelled immediately by written mutual consent.
b. Failure to Perform. The County, upon written notice to Contractor, may
immediately terminate this Contract should the Contractor fail to perform properly any
of its obligations hereunder. -In the event of such termination, the County may proceed
with the Work in any reasonable scanner it chooses. The cost to the County of completing
Contractor's performance shall be deducted from any sum due the Contractor under this
Contract, Without prejudice to the County's rights otherwise to recover -its damages.
c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event .
that Federal, State, or other non-County funding for this Contract ceases, this Contract
is terminated without notice.
6. Entire Agreement. This Contract contains-a11 the terms and conditions agreed
upon by the parties. Except as expressly provided herein, no other understanding, oral .
or othetwise, regarding the subject matter of this Contract-shall be deemed to exist or
to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of
operating procedures and budgets required by this Contratt, including but not limited : .
to, monitoring, evaluating, auditing, billing, or regulatory changes, may be developed
and set forth in a written Informal Agreement between the Contractor and the County.
Such Informal Agreements shall be designated as such and shall not be amendments to this
Contract except to the extent that they further detail or clarify that -which is already
required hereunder.' Such Informal Agreements may not enlarge in any .manner the scope of
this Contract, including any sums of money to be paid the Contractor as provided
herein. Informal. Agreements may be approved and signed by.the head of the County
Department for which this Contract is made or his designee. .
8. Modifications and Amendments.
a. General Asandments. This Contract may be modified .or amended by a written,
document executed by the Contractor and the Contra Costa County Board of Supervisors or,
after Board approval, by its designee, subject. to any required State or Federal
approval.
b. Administrative Amendments. Subject to the Payment. Li.mit, the Payment
Provisions and the Service Plan may be amended by a.written administrative amendment
executed by the Contractor and the County Administrator or his designee, subject to any
required State or Federal approval, provided that such administrative amendments may not
materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject- to final
determination in writing by the head of the County Department for which this Contract is
made or his designee or in accordance with the applicable procedures (if any) required
by the State or Federal Government.
-2-
R
t I
Contra Costa County Standard Form 1/87
GENERAL CONDITIONS
(Purchase of Services)
10. Choice of Law and Personal Jurisdiction.
a. This Contract is made in Contra Costa County and shall be governed and
construed in accordance with the laws of the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted- in
the courts of Contra Costa County,-State of California.
11. Conformance with Federal and State and Taus. Should Federal or
State regulations-or laws touching upon the subject of this Contract be adopted or
revised during the term hereof, this Contract shall be deemed amended to assure. .
conformance with such Federal or State requirements.
12. No Waiver b4 County. Subject to Paragraph 9. (Disputes) of these General
Conditions, ,inspections or approvals, or statements by any officer, agent or employee of
the County indicating the Contractor's performance or any part thereof complies with.the
requirements of this -Contract, or acceptance of the whole or any part of said
performance, or payments therefor, or any combination of these acts, shall not relieve
the Contractor's obligations to fulfill this Contract as prescribed; nor shall the
County be thereby stopped-from bringing any action for damages or enforcement arising
from any failure to comply with any of the termsand conditions of this Contract.
13. Subcontract and Assist. This Contract binds the heirs, successors,
assigns and representatives of Contractor. - The Contractor shall not enter into
subcontracts for any work contemplatedunderthis Contract and shall not assign this
e•
Contract or monies due or to becomdue, without the prior written consent of the County
Administrator or his designee, subject to any required State or Federal approval.
14. Independent Contractor Status. - This Contract is by and between two
independent contractors and is riot intended to and shall not be construed to create the
relationship between the parties of agent, servant, employee, partnership, joint venture
or association.
15. Conflicts-of Interest. : Contractor, its officers, partners, associates,
agents, and employees shall not *make, participate in making, or in any way attempt to
use the position afforded them by this Contract to influence any governmental decision
in which he or she knows or has reason to know that he or she has a financial interest
under California Government Code Sections' 87100, et seq., or otherwise.
16. Confidential-i . Contractor agrees to comply and to require its officers,associates,ssociates, agents and employees to comply with all applicable State or
Federal statutes or regulations respecting confidentiality, including but not limited
to, the identity of persons served under this Contract, their records, or services
provided them, and assures that:
a. All applications and records concerning any individual made or kept by
Contractor or any public officer or agency in connection with the administration of or
relating to services provided under this Contract will be confidential, and will not be
open to examination for any purpose not directly connected with the administration of
such service.
-3-
. t
Contra Costa County Standard Form ilBs
GENM?AL CONDMORS
(Purchase of Services)
b. No person will publish or disclose or permit or cause to be published or
disclosed, any list of persons receiving services, except as may be required in the
administration of such service. Contractor agrees to inform all employees, agents
partners of the above provisions, and that any person knowingly and intentionally
disclosing such information other than as authorized by law may be guilty of a mis-
demeanor.
17. KondisCriudnatoEX services. Contractor agrees that all goods and services
under this Contract shall be available to all qualified persons regardless of age, sex,
race, religion, color, national origin, or ethnic backgrounds or handicap. and that none
shall be used, in whole or in part, for religious worship or instruction.
18. Znde=Aficati.on. The CoaLractor shall defend. indemnify, save and hold
harmless the County and its officers and employees from any and all claims, costs and
liability-for any damages, sickness, death, or. injury to person(s) or property.
including without limitation all consequential damages, from any cause vhatsoever
arising directly or indirectly from or connected with the operations or services of the
Contractor or-its agents, servants,. employees or-subcontractors hereunder, save and .
-except claims or litigation arising through the sole negligence or sole.villful
misconduct of the County or its officers or employees. Contractor will reimburse the
County for, any expenditures, including reasonable attorney's fees, the County may make
by reason of the-matters that are the subject of this indemnification, and if requested
by the County will defend any claims or litigation to which this indemnification
provision applies at the sole cost and expense of the Contractor.
19. ?nonce. During the entire term of this Contract.-and-any extension or
-modification thereof, -the Contractor shall keep in effect insurance policies meeting the .
following insurance requirements unless otherwise expressed in the Special Conditions: •
a. Liability T surance. The Contractor shall-provide comprehensive liability
insurance, - including coverage for owned and non-owned automobiles, with a minimum
combined single limit coverage of $500,000 for all damages, including consequential
damages, due to bodily injury, sickness or disease, or death to any person .or damage to
or destruction of property, including the loss of use thereof, arising from each
occurrence. Such insurance shall be endorsed to include the County and its officers and
employees as additional insureds as to all services performed by Contractor under this
agreement. Said policies shall constitute primary insurance as to the County, the State
and Federal Governments, and their officers, agents, and employees. so that other
insurance policies held by them or their self-insurance progran(s) shall not be. 'required
to contribute to any loss covered under the Contractor's insurance policy or policies.
b. 'Workers' Co�sation. The Contractor shall provide workers' compensation
insurance coverage for its employees.
C. Certificate of Insurance. The Contractor shall provide the County with
(a) certificates) of insurance evidencing liability and workers' compensation insurance
as required herein no later than the effective date of this Contract. If the Contractor
should renew the insurance policy(ies) or acquire either a nems insurance policy(ies) or
amend the coverage afforded through an endorsement to the policy at any time during the
term of this Contract. then Contractor shall provide (a) current certificate(s) of
insurance_
- l:ontra Costa County Standard Form 1/87
GENERAI. CONDITIONS
(purchase of Services)
d. Additional Insurance Provisions. The insurance policies provided by the
Contractor shall include a provision for thirty (30) days written notice to County-
before cancellation or material change of the above specified coverage.
20. Notices. All notices provided for by this Contract shall be in writing and
may be delivered by deposit in the United States mail, postage prepaid. Notices to the
County shall be-addressed to the head of the County Department for which this Contract
is made. Notices to the.Contractor shall be addressed to the Contractor's address
designated herein. The effective date of notice shall be the.date of deposit in the,
mails or of other delivery, except that the effective date of notice to the County shall
be the date of receipt by the head of the County Department for Which this Contract is
made.
21. Primacy of General Conditions. Except for Special Conditions Which expressly
supersede General Conditions, the Special Conditions (if any) and Service Plan do not
limit any term of the General Conditions.
22. Nonrenewal. Contractor understands and agrees that there is no represen-
tation, implication, or understanding that the services provided by Contractor under
this Contract will be purchased by County under a new contract following expiration or
termination of this Contract, and waives all rights or claims to notice or hearing
respecting any failure to continue purchase. of all or any such services from Contractor.
23. Possessory Interest. If this Contract results in the Contractor having
possession of, claim to or right to the possession of land or-improvements, but does not
vest ownership of the land or improvements in the -same person, or if this Contract
results in the placement of taxable. improvements on tax exempt land (Revenue & Taxation
Code §107), such -interest or improvements may represent a possessory interest .subject to
property tax, and Contractor may be subject to the payment of property taxes levied on
such interest. Contractor agrees that this provision complies with the notice
requirements of Revenue & Taxation Code §107.6, and waives all rights to further notice
or to damages under that or any comparable statute.
24. No Third-Party Beneficiaries. Notwithstanding mutual recognition that
services under this Contract may provide some aid or assistance to members of the
County's population, it is not the intention of either the County or Contractor that
such individuals occupy the position of intended third-party beneficiaries of the
obligations assumed by either party to this Contract.
25. Copyrights and Rights in Data. Contractorshallnot publish or transfer any
materials produced or resulting from activities supported by this agreement without the
express written consent of the County Administrator. If any material is subject to
copyright, the County reserves the right to copyright such and the Contractor agrees not
to copyright such material. If the material is copyrighted, the County reserves a
royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use such
materials, in whole or in part, and to authorize others to do so.
-S-
(C:GENL-CDN)
Contra Costa County Standard Form 10-90
GFNMZAL CONDDMORS
26. Federally Required Audit. If Contractor is funded by 425,000
or more in federal grant funds in any fiscal year, from any source,
Contractor shall provide to County at Contractor's expense an audit
conforming to the requirements set forth in the most current version of
Office of Management and Budget Circular A-133. If Contractor is funded by
$25,000 to $100.000 in federal grant funds in any fiscal year from any
source, Contractor shall arrange for conduct of the federally-required audit
biennially and shall submit the audit to County in the time, form and manner
required by the most current version of-.Office of Management and Budget
Circular A-133 •and by County. If Contractor is funded by $100.000 or more
in federal grant funds in any fiscal year from any source, Contractor shall
arrange for conduct of the federally-required audit annually and shall
submit the audit to County in the time, for, and manner required by the most
current version of Office of Management and Budget Circular A-133 and by
County. Contractor is solely responsible for arranging for the conduct of
the audit, and for its cost, And County may Withhold the estimated cost of
the audit or 10 percent of the contract amount, Whichever is larger, or the
final payment, from the Contractor until County receives the audit from
Contractor.
GEN-CON -6-
Federal Funds
Disk 30A
08/06/96
CONTRA COSTA CHILD CARE COUNCIL
CONTRA COSTA COUNTY BUDGET
CHILD CARE FUND
1996-97
BUDGET
INCOME
Contract 113,770
Parent Fees 12,500
TOTAL INCOME 126,270
EXPENSES
Provider Payments 101,016
Personnel 16,204
Occupancy 1,792
Supplies 103
Other Costs 7,155
TOTAL EXPENSES 126,270
1CCC95.wk3