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HomeMy WebLinkAboutMINUTES - 06181996 - C65 N - Contra TO: REDEVELOPMENT AGENCY Costa FROM: Phil Batchelor County Executive Director DATE: June 18, 1996 SUBJECT: Contract Amendment with Meyer Mohaddes Associates, Inc. for Pleasant Hill BART Station Area Traffic Study SPECIFIC REQUEST(S) OR RECOMMENDATIONS(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS AUTHORIZE the Deputy Director-Redevelopment to execute a contract amendment with Meyer Mohaddes Associates, Inc. increasing the contract amount by $20,000, for a total contract amount not to exceed $115,000. The contract provides for a traffic study of circulation improvements and land use alternatives in the Pleasant Hill BART Station Area. FISCAL IMPACT No General Funds are involved. Redevelopment Agency funds are to be used for the consultant costs, with up to 50% of the $115,000 contract costs are expected to be reimbursed by the Contra Costa Transportation Authority (Measure C) via the City of Pleasant Hill. BACKGROUND/REASONS FOR RECOMMENDATIONS On October 24, 1995, the Board authorized the Deputy Director-Redevelopment to execute a contract with the firm of Larry Patterson & Associates for a traffic study of circulation improvements and land use alternatives in the Pleasant Hill BART Station Area. In January, 1996, Larry Patterson &Associates merged with Meyer Mohaddes Associates, Inc., and thus the name of the firm was changed to Meyer Mohaddes & Associates, Inc. This authorization will allow the completion of the aforementioned traffic study of circulation improvements and land use alternatives in the Pleasant Hill BART Station Area. The scope of work, the number of work products, and the number of meetings is significantly higher than called for in the original contract. CONTINUED ON ATTACHMENT: YES SIGNATURE:J:c / RECOMMENDATION OF EXECUTIVE DIRECTOR �ECOMM64DATION 9F/AGENCY COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF AGENCY ON APPR ED AS RECOMMENDEDX OTHER VOTE OF COMMISSIONERS I HEREBY CERTIFY THAT THIS IS A UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN AYES: NOES: ACTION TAKEN AND ENTERED ON THE ABSENT: ABSTAIN: MINUTES OF THE REDEVELOPMENT AGENCY ON THE DATE SHOWN. Contact: Jim Kennedy JUN _1® 1996 335-1255 ATTESTED cc: Community Development PHIL BATCHELOR Redevelopment Agency AGENCY SECRETARY via Redevelopment Meyer Mohaddes Associates, Inc. PH BART Steering Committee BY DEPUTY PH BART TAC JKAh sraWmeyermobos WORK SCOPE C7 (Exhibit A) Meyer, Mohaddes Associates, Inc. Traffic Engineering Transportation Planning May 30, 1996 y Mr. Jim Kennedy Contra Costa Redevelopment Agency 631 Pine Street 4th Floor-North Wing Martinez, CA 94553-0095 Subject: Pleasant Hill Specific Plan Traffic Study-Budget Status and Extra Work Request Dear Mr. Kennedy.- We are approaching the final stages of the Pleasant Hill BART Specific Plan Traffic Study. The project has been very dynamic with changing needs in response to public and technical issues. We are approaching the limit of our existing budget. With this letter we are requesting a contract modification to increase the project budget from$95,000 to $ 115,000. Included in the request is a reduction in the level of effort required of Public Affairs Management, Their remaining scope of work would be limited to conducting the final public workshop and assisting with the preparation of an executive summary of the traffic report for wide public distribution. Attached you will find an updated projecs schedule and a tabular summary of the budget status including an enumeration of the extra work that has or will be performed at your request as part of the project. The extra work items include the following: EW x: Additional Data Collection and Analysis This work included collection of travel time and delay data along the travel routes within the study area in response to concerns from the Technical Advisory Committee regarding the limitations of calculated intersection levels of service in describing the actual driving conditions in the area. This data was analyzed and will require additional analysis in the evaluation of future traffic conditions. • The analysis periods were expanded to include Saturday evenings in order to capture the impacts of the proposed Entertainment Village on the BA.RT property(Site 12), The peak activity on this site will occur between 7:00 and 9:00 PM on Saturday evenings. This data will permit an evaluation of intersection levels of service at key study intersections under peak theater operation when background traffic levels are lower than the traditional peak commute periods. Collection and analysis of driveway counts has been performed to establish existing trip generation for office buildings within the Specific Plan Area. 1i1'i-111k MI)ap A One Waters Part, Drive, Suite 210 San Mateo, CA 94403 - Phone: (415) 571.0666 • FAX: (415) 571-0669 d 6990 1 LS S t r 0311VW N)VS VV IN WOdA Wb'V O' V 966 4—n`—S r r Mr. Jim Kennedy May 19, 1995 Page 2 EW 2: Additional Land Use Scenarios ► Active development scenarios exist for several development sites within the Specific Plan Area. The laud uses proposed for these sites differs from that originally anticipated in the Mixed Use land use scenario. Therefore, to provide a more compete set of alternatives and better environmental coverage, a fourth land use scenario has been introduced. This has required additional coordination with BART and review of available documentation regarding the scenario. The additional scenario will be analyzed as part of the traffic study and will require separate traffic forecasts, a complete set of level of service calculations, and may require the development of additional mitigations beyond those required in the other land use scenarios. It is also anticipated that the analysis will include a"No Development" scenario(Scenario 5) for comparison within the traffic study and EIR. The forecasts are included within the original analysis approach. However, it is expected that additional -level of service calculations will be required and this.alternative will be discussed within the alternatives section of the report. EW 3: Detailed Trap Generation Analysis > The trip generation within each land use scenario was a sensitive issue with the TAC. This was particularly true for the new scenario that reflects the active development proposals (Scenario 4). This task included development of a detailed memorandum summarizing the trip generation data collected in EW 1 and developing trip generation rates for each of the land use types within the Specific Plan scenarios. This task also included two meetings with BART staff, their applicant and consultant to establish consistency between the applicant's analysis and that to be included within the Specific Plan, EW 4: Additional Working Papers The original scope of work included three working papers. With the controversy surrounding the project,it was considered important to provide additional interim reports so that the TAC could comment on the individual analysis elements before the final report is circulated. A total of six working papers will be produced as pant of the project. Preparation of the detailed working papers requires a considerable amount of effort beyond that originally anticipated in the scope of work for the study. \j93.1111utra.Lp May 19.1996 8 'd 6990 ILS 5 I.n 091 VIA NVS VHN WOdA wb�710: 4 966 l-OC-S j Mr. Jim Kennedy May 19, X996 Page 3 EW 5: Additional TAC and Management Committee Meetings i r i The length and complexity of the study process has required more meetings than were originally anticipated in the study. It is anticipated that eight(8) extra meetings have or will be required. This task includes development of meeting, agendas, meeting attendance and follow-up on items that have required action, EW 6: Executive Summary Additional Copies of Report ► The original scope of work originally anticipated 25 copies of the final report. This is being increased to 100 copies plus one camera ready copy. In addition a separate executive summary will be prepared(with assistance from Public Affairs Management). i We appreciate your consideration of this extra work request. If you have any questions, please give me a call, If you concur with this request, a signature block has been provided to indicate your approval of the contract amendment. i Sincerely, Meye ohadde Associates Inc. r I a Patt on,P.E, rincipal attachments: Updated Project Schedule Schedule for Project Deliverables Budget Status Summary cc: Ernie Vovakis, Contra Costa County Community Development Martin Engelmann, OCTA Bonnie Nixon,Public Affairs Management i i f I i � \j9S1111extra,lap May 19,19% i i 17 'd 6990 1 L9 9 I.V 03lb'IA NV S 'dWW V dA HVZ!;O° I. 9661.-6E-5 i Op pp (Zp �X O O b b c� 00 O M dh � N €x' O, T S M T N r h N d h vt IA R+ a.y a �^ fi 6e 49 49 6H 44 49 69 44 i14 49 49 44 44 44 GA 44 44 44 GA 44 a , g `ook k -k rl� et cno0Cc�dr-� N9aopc'� 001� �D v ar o ri.a r1-4 4 m N c In�"�c o� e• � � w ro•: A 44 44 443 44 44 ;R 44 14 C^ 44 44 44 G9 6-Y 6* w.rn }{1?: ! 0000g000000 'oot� Goonr GOGpop � oppopppopoccoonGoo rr en C'17V (2% V1. C O O G? 04 O �,? M O !! N e' r4 N O O Cr rh r� � Ma ccocva000 00 r-� VIM M .� d' t++-�d M N C'W- t+% ON r. U •• x69H V7 6+! i.'! G! bpi6440Y19H4H4Si+} 41S47H 6rY i L1 7. s � Q 8- o8c000 $ c` oF � an 1��, hp o ocr000ho rehF5 Mlz oc -G �$ � f"I �C ou M O Q C« M h- N a Q�'1 'dam vl w Q. N G 'n%QM.c co In M h M IV er m r- Ovi 47%r�O, m C14 N rf cs W, h . h . . w, . . . rry w, y 4*69 v► m 5 ^"J€oaooa0OOOOOo 000 'C fx>YoOO CO Q CD DO OOG 40 �D 00 `Kai b T .r O G M G O Q1 M QO 6brig Sk.a:44 49 44 GA 44 44 44 44 GA 444 4A 49 69 64 44 64 44 64 44 t.4 64 04 14 IZU m H O F O .--I N M b' In %0 Q r" SV CI'1 O N M i 5 'd 6990 ILS 5 V V O31V'VJ NVS )VHH VJOdd V4V'80: V 966 l-00-5 r i Project Schedule Pleasant Hill BART Specific Plan Traffic Study May 30, 1996 Public Information Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . Complete Working Paper 1: Alternative Screening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Complete TAC Meeting No. 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Complete Steering Committee Meeting No. 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Complete First Public Workshop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Complete Working Paper No. 2: Existing LOS and LOS Methodology . . . . . . . . . . . . . . ... . . . . Complete TAC Meeting No. 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Complete Working Paper No. 3: Trip Generation,Distribution&Assumptions . . . . . . . . . . . . . Complete TAC Meeting No. 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . : . . . . . Complete Working Paper No. 4: 2010 Travel Forecasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 19 Working Paper No. 5: Description of Alternatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 10 Working Paper No. 6: Multi-modal Analysis . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . June 12 TAC Meeting No. 4 . . . . . . . . . . . . . . . . .s. . . . . . . . . . . . . . . . . . . . . . . . . . . . ; . . . . Complete Second Public Workshop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deleted Draft Traffic Study . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 11 TAC Meeting No, 5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 19 TAC Meeting No. 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 26 TAC Meeting No. 7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 11 TAC Meeting No. 8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . July 1s Steering Committee Meeting No. 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July * Third Public Workshop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - . . . . . . - - . . July * Final Traffic Impact Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . July 31 * Bate to he detenwined after TAC has reviewed DraftRepoi7 i i r - 3 U9S11111sasahed.lop Muy30,1996 1 9 'd 6990 1 LS S(.V 031)NI NVS bWW WO JA Hd60: l 966 t.—lac.-S _ cls SCHEDULE OF DELIVERY' (May 30, 1996) Steering Mgmt Croup TAC Committee public Admin Draft WP4 6/10/96 Draft WP4 6/19/96 Admin Draft WP 5 6/6/96 Draft WP5 6/10/96 Admin Draft WP 6 6/6/96 Draft WP 6 6/12/96 I - Admin Draft Final Report#1 6/19/96 Admin Draft Final Report#2 7/3/96 Draft Final Report 7/11/96 TBD3 TBD Final Report 7/31/96 TBD TED r 1 Dates shown ut dams lot delivery of project work products to the group indicated 1'f no data is shown,it is assumed that product will not be reviewed by that group. 2 TBD—To be Mmmined V9atll�ohedale.I171LAk MaY 30,1996 L 'd 6990 ILS S t r 03J-VN Nb'S bWW lNOa.j VAVV0' t 960 I.-04-S CONTRACT AMENDMENT AGREEMENT Number 4563000 1. Identification of Contract to be Amended. Number: 4563000 Department: Community Development Department/Redevelopment Agency Subject: Pleasant Hill BART Station Traffic Study Effective Date of Contract: November 1, 1995 2. Parties. The County of Contra Costa, California (County) for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Meyer Mohaddes Associates, Inc. Capacity: Consultant Taxpayer ID# 94-3137152 Address: One Waters Park Drive, Ste. 210 San Mateo CA 94403 3. _Amendment Date. The effective date of this Contract Amendment Agreement is May 1, 1996. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications" and "Work Scope" (Exhibit A) attached hereto and incorporated herein by reference. 5. Signatures. These signatures attest the parties' agreement hereto. County of Contra Costa Consultant i Board of Supervisors By: By: Chair/Designee (Designate official capacity in business) Approved: By: (Designate official capacity in business) By: Chair/Designee Note to Consultant: (1) Execute acknowledgement form below, and (2) if a corporation, signatures must conform to designated representative groups pursuant to Corporations Code Sec. 313. State of California ) ss Contra Costa County )ACKNOWLEDGMENT The person(s) signing above for Consultant, known to me (or proved to me on basis of satisfactory evidence) to be the persons who executed the within instrument as proprietor or as president (or secretary) or on behalf of the corporation therein named and acknowledged to me that the corporation executed it. Date: Notary Public NOTARY SEAL [FORM APPROVED BY COUNTY COUNSEL] contract6/meyermo.arA . A AMENDMENT SPECIFICATIONS 1. Contract amount is hereby increased by $20, 000, for a total contract amount of $115, 000. 2. Work Scope is amended and attached as Exhibit A hereto.