HomeMy WebLinkAboutMINUTES - 06181996 - C36 TO; BOARD OF SUPERVISORSContra
FROM: SCOTT TANDY, DIRECTOR Costa- 's
COMMUNITY SERVICES DEPARTMENT � ` ` County
DATE: June 4, 1996
SUBJECT:
AUTHORIZATION TO EXECUTE FY 1996-97 CONTRACTS WITH THE CALIFORNIA
DEPARTMENT OF EDUCATION.
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)d BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director, or his designee, to execute and submit on
behalf of the County, Contracts with the California Department of Education for the period from July 1,
1996 through June 30, 1997 to provide child care and state preschool services as follows:
State Number County Number Reimbursable Amount
GCTR-6032 39-809-3 $2,835,034
GPRE-6020 39-812-3 225,923
GPRE-6021 39-833-1 73,458
IVCB-6012 39-801-3 573,378
TOTAL MAXIMUM REIMBURSABLE AMOUNT $3,707,793
11. FINANCIAL IMPACT:
These contracts are funded through the California Department of Education. The maximum reimbursable
amount of $3,707,793 will be reflected in the Community Services Department's proposed budget for FY
1996-97. No County funding is required.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 21, 1994 the Board approved State Agreement #CD-5034, #CD-4049, and #IV-0424 with the
California Department of Education (State). On June 27, 1995 the Board approved Contract #39-809, #39-
812, and #39-801-1 to continue the agreements approved for the previous year. On February 6, 1996 the
Board approved new Contract #39-833 with the State. Contracts are renewed annually until either the
County or the State decides to terminate funding. Contract #39-809-3, #39-812-3, #39-833-1, and #39-801-
3.provide $3,707,793 in reimbursable funds to the County, enabling it to continue to provide general child
care and state preschool services to program eligible children residing in the County from July 1, 1996
through June 30, 1997.
These contracts will be reviewed and approved as to form by C ounsel prior to submission to the
State.
CONTINUED ON ATTACHMENT; YES SIGNATUR
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE (S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED 2SI. OTHER
VOTE OF SUPERVISORS
\[ t HEREBY CERTIFY THAT THIS IS A TRUE
✓� UNANIMOUS(ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CONTACT: Scott Tandy 313-7369 JUN 18 1996
CC: CAO ATTESTED
PHIL BATCHELOR,CLERK OF THE BOARD OF
CSD (8 original signatures sealed) SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382 (10188)
INCOMING FUNDS NARRATIVE STATEMENT
Child Development Contracts with the California Department of Education:
GCTR-6032 (County #39-809-3)
GPRE-6020 (County #39-812-3)
GPRE-6021 (County #39-833-1)
IVCB-6012 (County #39-801-3)
1. PROJECT/PROGRAM TITLE. Local Agreement for Child Development Services.
2. FUNDING AGENCY. California Department of Education Child Development
Division (State).
3. SUBMITTAL STATUS. These contracts continue funding from Fiscal Year (FY)
1995-96 for FY 1996-97 and are renewed annually until either the County or the State
decides to terminate funding.
4. PROPOSED TERM. July 1, 1996 through June 30, 1997.
5. CURRENT FUNDING. The combined maximum reimbursable amount (MRA) is
$3,707,793. No County funding is required.
6. FUTURE FUNDING. The Community Services Department's Child Development
Division (Division) programs are under the Proposition 98 funding umbrella which
guarantees a certain level of monies similar to those for public school's Kindergarten
through 12th grade. The County will be reimbursed annually for Division programs
contingent upon compliance with quality standards and contract funding terms and
conditions.
7. BUDGET SUMMARY. Funding has already been proposed as part of the County's
1996-97 Budget. Appropriation adjustments will be necessary should the State
Legislature and Governor pass and approve a cost of living adjustment in the following
months.
8. STAFFING REQUIREMENTS. No new staffing is required. Wilda Davisson,
Division Manager, will still be responsible for the administration of programs through
this funding.
9. PROGRAM NEED. The Division operates the largest center-based child care and
development system in the County. While the Division operates nine centers providing
subsidized services to approximately 750 children, it still has an extensive waiting list
for each center. A study by the County Child Care Task Force indicated that only
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1,909 or 6.7 percent of 28,257 eligible for subsidized child care are receiving services.
Further, of 5,659 State Preschool eligible children in the County, only 1,164 or 20.5
percent are receiving such services.
10. RELATIONSHIP TO OTHER PROGRAMS. Child Development contracts from the
State provide approximately one quarter of the total funding for the Community
Services Department (Department). In addition, these contracts from the State provide
approximately 60 percent of food reimbursements which support the Department's
Child Nutrition Division. The Child Nutrition Division provides food services to both
Head Start and Child Development programs. Child care and development programs
affect the total County budget by enabling working parents to maintain their financial
independence as well as supporting their child care and development needs during job
training.
11. PROJECT GOALS.
Goal 1 Provide funding for quality child care and development centers for
young children that enable parents to work or attend training, promoting
self-sufficiency.
Goal Provide educationally appropriate child development activities that
develop healthy children who are ready to succeed in later schooling.
12. STATED OBJECTIVES.
• Maintain the operation of child care and development centers.
• Maintain the current administrative structure which also supports collaboration
between the Contra Costa Community College District and the other five delegate
agencies providing child development services.
• Maintain coordination, collaboration, and integration of services among the
Department, other County departments, and outside agencies in the County and
State who serve low-income children and families.
13. ACTIVITY SUMMARY. These contracts provide funds for the operation of nine
child care and State Preschool centers. General child care programs provide child
development services 11 hours per day, 251 days per year. State Preschool programs
provide child development services three hours per day, 177 days per year. In total,
approximately 750 children of low-income eligible families are served. The State
mandates that programs provide an educational environment, staffed with trained
instructors, to assist with the positive development and support of children and their
parents' efforts for self-sufficiency.
14. EVALUATION METHOD(S). The programs administered by the Division are
evaluated annually through a Self-Review using the Exemplary Program Standard as
required by the State. Once every three years, the programs are monitored by the State
for quality of service and contract compliance. Fiscal management and contract
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compliance are evaluated annually through an external audit conducted by an
independent certified public accountant.
15. POTENTIAL CONTROVERSIAL ISSUES. Since the start of County operation six
years ago, Division programs within the Community Services Department has raised
no public controversy. The Department does not foresee any controversy. Four
Children's Centers have been in continuous operation for over 50 years. The
Department predicts controversy only if funding were discontinued.
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