HomeMy WebLinkAboutMINUTES - 06111996 - C6 TO: BOARD OF SUPERVISORS C'
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
i
tiDATE: June 11, 1996
SUBJECT: Authorize Issuance of Purchase Order to Royal Trucking for Truck Transport Service for the 1996
Chip Seal Program
Project No.: 0672-6U2192, -6U2193, -6U2194, -6U2195
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. Recommended Action:
Authorize the issuance of a purchase order in the amount of$195,000 to Royal Trucking of Concord, CA
for truck transport services required for the 1996 chip seal program.
U. Financial Impact:
Road funds in the amount of$195,000 are available for this planned activity.
III. Reasons for Recommendations and Background:
The placement of rock chip seal to resurface County roads is a long established routine maintenance practice.
It is not economical for the Public Works Department to own and operate the number of trucks necessary
to support the chip seal program. Trucking service has historically been procured from outside vendors.
The low bid from Kennedy Trucking was rejected after discussion with the vendor revealed that the bid was
based upon the use of equipment which did not meet specifications.The remaining two bidders submitted
identical bids. Royal Trucking was selected based on its past experience on chip seal operations and the fact
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Continued on Attachment: X SIGNATURE: 1
_RECOMMENDATION OF COUNTY ADMINISTRATOR
_RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON k 199( APPROVED AS RECOMMENDED OTHER_
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT � I heresy certify that this Is a we and correct copy of
AYES: NOES: an action taken and entered on the minutes of-the
ABSENT: ABSTAIN: Board of 6U'
u nlsors on the data shown.
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Orig. Div: Public Works(Mtc)
Contact: Greg Connaughton, 313-7000
cc: See next page
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Transport for 1996 Chipseal
June 11, 1996
'Page 2
that D&E Serpa Trucking was already providing trucking services under an informal contract. Royal
Trucking is a certified woman-owned business. D&E Serpa is a certified minority owned business.
The General Services Department's Purchasing Division solicited bids for truck transportation services from
nine vendors. The vendors responding to the solicitation and the amounts bid are the following:
D & E Serpa Trucking $195,000.
Royal Trucking $195,000.
Kennedy(Rejected) $174,000.
IV. Consequences of Negative Action:
The chip seal program cannot proceed as planned without vendor furnished trucking services.
cc: County Admin.
Gen. Serv., Purchasing
Auditor Controller
Contractor
P.W., Accounting