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Home My WebLink AboutMINUTES - 06111996 - C2 rf BOARD OF SUPERVISORS i FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 11, 1996 SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 107 for the emergency repair work of various County roads. Project Nos.: 0672-6R6549-655495 Alhambra Valley Road - 0672-6R6204-6206-95 Alhambra Valley Road - 0672-6R6202-95 Alhambra Valley Road - 0672-6R6574-6577-95 San Pablo Dam Road - 0672-6R6567 &6568-95 Cummings Skyway-.0672-6R6564-95 Taylor Boulevard. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. Recommended Action: APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program Supplement No. 107 which provides $194,000 in Federal Transportation Improvement Funds for the emergency opening of Taylor Boulevard, San Pablo Dam Road, Cummings and Alhambra Valley Road. II. Financial Impact: The supplement provides Federal reimbursement for 100% of the County's costs for these projects. III. Reasons for Recommendations and Background: On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the funding of Federal Aid Projects. Due to the storms in January 1995, Contra Costa County was eligible for Federal Highway Administration disaster relief funds. On September 11,1995 Contra Costa County qualified for Federal funds to pay for the emergency work specified. Continued on Attachment: X SIGNATURE: _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON r 1) q 9 APPROVED AS RECOMMENDED OTHER_ VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) AYES: NOES: ABSENT: ABSTAIN: BH:eh that ft b a true and conedo�y of an actlon taken and envow on ft Mk ue "ths g:\transeng\bh\BO11 sl 07.t6 80ard of SUPOPUM on aro data dolt 11 ffmmo- PMULOATCHELOF4 Clerk of ft baud Orig. Div: Public Works (TE) asu aWd Contact: B. Hersh, Tel. 313-2268 , cc: Public Works Accounting etr off► (2 sealed board orders and 2 original program supplements returned to Public Works Transportation Eng. Division) Approve and Authorize the Chair to Execute Program Supplement No. 107 for the emergency repair work of various County roads. June 11, 1996 Page 2 111. Reasons for Recommendations and Background: (continue) Caltrans and the Federal Highway Administration have determined that the County can be reimbursed for the County's estimated costs for the projects. IV. Consequences of Neciative Action: If this program supplement is not approved the County will have to absorb the entire cost of these projects. TO:. BOARD OF'SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: June 11, 1996 SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 107 for the emergency repair work of various County roads. Project Nos.: 0672-6R6549-655495 Alhambra Valley Road-0672-6R6204-6206-95 Alhambra Valley Road- 0672-6R6202-95 Alhambra Valley Road -0672-6R6574-6577-95 San Pablo Dam Road- 0672-6R6567&6568-95 Cummings Skyway-0672-6R6564-95 Taylor Boulevard. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION 1. Recommended Action: APPROVE and AUiHURIZB the Chair of the Board of Supervisors to execute Program Supplement No. 107 which provides$194,000 in Federal Transportation Improvement Funds for the emergency opening of Taylor Boulevard, San Pablo Dam Road, Cummings and Alhambra Valley Road. 11. Financiallmpact: The supplement provides Federal reimbursement for 100% of the County's costs for these projects. Ill. Reasons for Recommendations and Background: On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the funding of Federal Aid Projects. Due to the storms in January 1995, Contra Costa County was eligible for Federal Highway Administration disaster relief funds. On September 11,1995 Contra Costa County qualified for Federal funds to pay for the emergency work specified. Continued on Attachment-_X_ SIGNATURE! (� RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE —APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON 11) 1 °I`��o APPROVED AS RECOMMENDED OTHER_ VOTE Or-`SUPERVISORS UNANIMOUS(ABSENT AYES: NOES: ABSENT: ABSTAIN: 1 ft*y 4WIV 1910 b a V'M snd Wk--(ovy d BH:eh an soup U1071 and a w"d On me ncWAW c0 uN g:ltranseng\bh1BO11s107.t6 6oani a nn m.1 ata 2. rcrr�s'r�o: . c GlfE CireR a tl�+� Orig. Div: Public Works (TE) " Contact: B. Hersh, Tel. 313-2268 JL cc: Public Works Accounting �' rA Atvp�h► (2 sealed board orders and 2 original v program supplements returned to Public ` Works Transportation Eng. Division) it" Appiove and Authorize the Chair to Execute Program Supplement No. 107 for the emergency repair work of various County roads. June 11, 1996 Page 2 III. Reasons for Recommendations and Background: (continue) Caltrans and the Federal Highway Administration have determined that the County can be reimbursed for the County's estimated costs for the projects. IV. Consequences of Negative Action: If this program supplement is not approved the County will have to absorb the entire cost of these projects. 9 STATE OF CALIFORNIA—BUSINESS,TRANSPORTATION AND HOUSING AGENCY PETE WILSON,Governor DEPARTMENT OF TRANSPORTATION STATE AND LOCAL PROJECT DEVELOPMENT PROGRAM P.O.BOX 942874,MS#1 SACRAMENTO,CA 94274-0001 TDD(916)654-4014 (916)654-3151 Fax:(916)654-2409 July 22, 1996 File: 04-CC -0-CR ER-2845(005) IN CONTRA COSTA COUNTY (8) VARIOUS LOCATIONS-DAF#S PTH -U-81)THRU 8 (DAF#S PL-CC 1 Mr. Michael Walford �� c✓� Director of Public Works County Of Contra Costa 255 Glacier Drive 6' Martinez, CA 94553-4897 f Attn: Nancy Wein Dear Mr. Walford: Enclosed is your fully executed copy of Program Supplement Agreement No. 107 to Local Agency-State.Agreement,No. 04-5928 covering: Preliminary Engineering,Construction Engineering, Construction and FORCE ACCOUNT for the above-referenced project. Sincerely, HERB REINL, Chief Project Implementation Office of Local Program Enclosure: cc: OLP AE Project Files (04) DLAE-Herbert Okubo EXCLTRFD.FRX 'We'll Find a Way' Date: April 23, 1996 �? PFvGRAM SUPPLEMENT, NO. 107 Location: 04-CC -0-CR ' to Project Number: ER-2845 (005) LOCAL AGENCY-STATE AGREEMENT E.A. Number: 04-928040 FOR FEDERAL-AID PROJECTS NO. 04-5928 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the .State on 06/21/77 and is subject to all the terms and conditions thereof . This Program Supplement is adopted in accordance .with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Rese-l�t=ien „t_ . SolIi-6 0,06e72. approved by the Local Agency on ,TuVE- it /9s6 (See _copy attached) The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages . PROJECT TERMINI: IN CONTRA COSTA COUNTY (8) VARIOUS LOCATIONS - DAF#s PL-CC-1 THRU 8 U TYPE OF WORK: EMERGENCY REPAIR _ LENGTH;: 4 . 0 (MILES) PROJECT CLASSIFICATION 'OR PHASE (S) OF WORK [X] Preliminary Engineering [ ] Right-of-Way [X] FORCE ACCOUNT [X] Construction Engineering [X] Construction Estimated Cost Federal Funds Matching Funds LocalOTHER OTHER $ 194000 098 $ 194000 $ 0 $ 0 $ 0 $ _ ...,0 Contra Costa C rry- >; ?; a r"C's el STATE OF CALIFORNIA Departmen of TeAnsportation CP tY - By By Chief, Office of Local Programs n Project Implementation Date , J 9 9/ Date :2 T Attest Title , „ I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date f $ 194000 . 00 Chapter Statutes I Item Year I Program 1BC1 Fund Source I AMOUNT 303 1995 2660-101-890 95-96 20.30.010.650 C 225000 892-F 194000.00 1 Page 1 of .2 04-CC -O,-CR DATE: 04/23/96 ER-2845 (005) SPECIAL COVENANTS OR REMARKS 1 . The effective date of this agreement is 01/03/95 2 . All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements . 3 . The work eligible for Federal Reimbursement shall be performed by the Local Agency either by using their own forces or by contract . The Local Agency must be able to identify the costs incurred at each federally approved damage site and be subject to an audit for verification. 4 . The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs . S . Emergency repair work will be reimbursed at 100. if completed within 180 days from the end of the storm period. The storm period is January 3 , 1995 through and including February 10 , 1995 . Local Agency records must clearly identify those costs incurred on or after January 3 , 1995 . Incurred costs are defined as disbursements made or in process for goods and services delivered. Emergency repair work completed after August 9, 1995 will be funded at the federal-aid reimbursement ratio of 88 . 530-. . Restoration work, including preliminary engineering, will be reimbursed at an 88 . 530 ratio. The Local Agency will be responsible for the matching requirement . 6 . In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 7 . Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25, 000 on the project . The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18 , Subpart C - 22, Allowable Costs . Page 2 of 2