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HOUSING A UTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J. Martinez,Executive Director
DATE: May 21, 1996
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 1996
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDED ACTION:
ADOPT Resolution No. 3772 approving collection loss write-off in the amount of$9,252.22
for the quarter ending March 31, 1996.
11. FINANCIAL IMPACT:
Uncollectible accounts impact on the budget by reducing total rental income. At the end of each quarter,the
Housing Authority takes action to write off those accounts which have been determined to be uncollectible. For the
quarter ending March 31, 1996, a collection loss write-off in the amount of$9,252.22 is recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off reflects a total
of 8 accounts that are being recommended for write-off,representing an average of$1,156.52 per account. The
following chart illustrates the collection losses per quarter for the past four quarters:
Conventional Program
12/95 $15,328.78
09/95 $11,123.89
06/95 $ 6,572.33
03/95 $ 8,634.33
Prior to a submission of an account for write-off, the staff makes every effort, including referral to a
collection agency, to collect money that is owed the Housing Authority.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolution No. 3772, these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: _YES SIGNATURE
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON May 21, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT ) TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED May 21, 1996
PHIL BATCHELOR,CLERK OF
THE BOARD OF COMMISSIONERS
AND CO TY ADMINISTRATOR
BY ,DEPUTY
,.t
RESOLUTION NO.3772
RESOLUTION APPROVING COLLECTION LOSS WRITE-OFF IN THE
AMOUNT OF$9,252.22 FOR THE QUARTER ENDING MARCH 31, 1996.
WHEREAS,certain accounts of vacated tenants have been determined to be
uncollectible by management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned over to a
collection agency for continuing collection efforts;
NOW, THEREFORE,BE IT RESOLVED,by the Board of Commissioners of the
Housing Authority of the County of Contra Costa that the following amounts be written
off for collection loss for the quarter ending March 31, 1996:
Conventional
Program
Dwelling Rent $3,632.53
Legal Charges $ 902.22
Maintenance&Other Surcharges $4,717.69
$9,252.22
PASSED AND ADOPTED THIS 21 day of May , 19 96 ,by the
following vote of the Commissioners:
AYES: COMMISSIONERS ROGERS, BISHOP, DeSAULNIER, TORLAKSON and SMITH
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE