HomeMy WebLinkAboutMINUTES - 05211996 - C70 Co 7v
TO: BOARD OF SUPERVISORS PD200-9601/3.4.1
FROM: BARTON J. GILBERT,DIRECTOR OF GENERAL SERVICES
DATE: MAY 21, 1996 ; J/
.� Contra
Costa
SUBJECT: REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., County
MARTINEZ&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT `a
1950 PARKSIDE DR.,CONCORD&2970 WILLOW PASS RD.,CONCORD ?A
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
DETERMINE that there is not a need to continue the emergency action taken by the Board on September 19,
1995 pursuant to Public Contract Code Sections 20134 and 22050, to repair the fire damage at the County
Courthouse at 725 Court Street, Martinez, and the Mt. Diablo Municipal Court facilities at 1950 Parkside Drive
and 2970 Willow Pass Road, Concord.
II. FINANCIAL IMPACT
Subject to a $10,000.00 deductible, fire damage control and repair costs are covered by the County Property
Damage Trust Fund up to $50,000.00 and by the County CSAC Excess Insurance Authority Property Insurance
Policy over $50,000.00.
III. BACKGROUND
A. On Thursday, September 14, 1995, the County Courthouse at 725 Court Street, Martinez and the Mt.
Diablo Judicial District court facilities at 1950 Parkside Drive, Concord, and 2970 Willow Pass Road, .
Concord, were severely damaged by fire, making the buildings unusable. Also, furnishings and files were
damaged or destroyed. 725 Court Street houses courts and support functions, County Clerk-Recorder
offices and District Attorney offices. The other sites house courts and support functions.
B. By Resolution No. 951 dated September 19, 1995, the Board 1) found that an emergency exists, 2)
delegated authority to the General Services Director to proceed in the most expeditious manner to repair
the fire damage and to provide temporary facilities as required to maintain County operations while repairs
are made, 3) directed the General Services Director to make reports to enable the Board to review the
emergency actions and to determine that there is a need to continue the action, and 4) declared that the
project, as an emergency, is exempt from the provisions of the California Environmental Quality Act. On
.October 10 and 24, 1995;November 7 and 28, 1995; December 12, 1995; January 16, 1996; February 6
and 27, 1996;March 12 and 26, 1996; April 16, 1996; and May 7, 1996 the Board determined that there
was a need to continue the emergency action.
CONTINUED ON ATTACHMENT: X YES SIGNATURE)/)&
l�I
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON 191 APPROVED AS RECOMMENDED_ OTHER
VOTE OF SUPERVISORS
UNANIMOUS(ABSENT )
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: General Services Department ATTESTED
Architectural Division
Lease Management PHIL BATCHE R,CLERK OF THE BOARD OF
Accounting SUPERVISORS AND COUNTY ADMINISTRATOR
File:PD225-9603/A.5;PD225-9604/A.5;PD250-9618/A.5
County Administrator's Office
Risk Management BY DEPUTY
County Counsel
Mt.Diablo Judicial District(Via A.D.)
Superior Court(Via A.D.)
2A01 S26B.WPD RH:ls Page 1 of 3 M382 (10/88)
REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-9601B.4.1
MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT MAY 21, 1996
1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD
C. Immediately after the fire, the Director of General Services provided temporary accommodations
for occupants of the fire damaged facilities and retained Paul Davis Commercial Restoration of
Benicia ("PDS") to mitigate damage and restore the building contents, and to repair and
reconstruct building elements damaged or destroyed by the fire. Contracts effective September
14, 1995, were executed for building demolition and reconstruction work at 725 Court Street,
Martinez, and 2970 Willow Pass Road, Concord, and blanket purchase orders were issued to
PDS for the other services related to fire damage mitigation and contents restoration. A contract
effective September 14, 1995 was executed by PDS for building demolition at 1950 Parkside
Drive, Concord. Also, a consulting services agreement was issued to O'Brien-Kreitzberg, Inc.
for project management and inspection services, effective October 9, 1995, for all the fire damage
projects. An amendment was issued effective December 15, 1995, to increase the Payment Limit
from $30,300.00 to $55,300.00. A second amendment was issued to increase the Payment Limit
from $55,300.00 to $60,800.00.
D. Document preservation and restoration is continuing.
1. Cleaning and sorting of files which were simply coated with soot was substantially completed
by PDS.
2. A contract with Document Reprocessors was executed for restoration or copying of remaining
files which were soaked, burned, scorched or more heavily damaged by smoke.
3. The Director of General Services leased space at 636 Ward Street and at 628 Escobar Street
to house the document restoration process which is being conducted by Document
Reprocessors. The restoration process is taking longer than anticipated and is expected to
take another four to five months.
4. Damaged files were initially stored, sorted or treated in trailers at each site. More than half
of the trailers around 725 Court Street were removed by November 10, 1995 and the
remaining trailers were removed on December 29, 1995. Remaining files were moved to the
leased buildings on Ward Street and on Escobar Street, where file restoration is continuing.
E. At 725 Court Street,PDS removed fire damaged materials and cleaned smoke damaged building
surfaces. Two contract change orders were issued to increase the contract price due to
unforeseen site conditions. A contract notice of completion was recorded on November 16, 1995
and the building was reoccupied as follows:
1. The District Attorney reoccupied the fourth and fifth floors during the week of October 9,
1995.
2. The third floor courts were occupied during the week of October 23, 1995.
3. The second floor courts, except for Rooms 212 and 214, were occupied the week of October
29, 1995. Rooms 212 and 214 were occupied November 13, 1995.
4. The first floor, except for the Clerk-Recorder's area was occupied the week of November 6,
1995.
5. A consulting services agreement with George Miers and Associates, Architects, was issued.
Plans for reconstruction and remodeling of the burned Clerk-Recorders office were completed
by the consulting architect. A construction contract effective October 27, 1995 with William
Dahn Construction was executed for reconstruction of the Clerk-Recorder's area.
Reconstruction was completed and the first floor Clerk-Recorder area was occupied on April
1, 1996. Change Order No. 8, in the amount of$28,166.68, was executed to provide bullet-
resistant glazing and pass-thru trays at the service windows. Change Order No. 10, in the
amount of$33,167.41, was executed to provide a fire alarm system. A contract notice of
completion was recorded on May 2, 1996.
F. At 2970 Willow Pass Road, demolition of damaged building elements, cleaning and
reconstruction of the roof and exterior walls were completed by PDS. A contract notice of
completion was recorded November 20, 1995. A contract effective October 27, 1995 with RGM
and Associates, Inc. was executed for reconstruction of the building interior. The courtroom was
completed and occupied on December 4, 1995. A contract notice of completion was recorded
on January 10, 1996.
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REPAIR OF FIRE DAMAGE AT COUNTY COURTHOUSE,725 COURT ST., PD200-96018.4.1
MARTINEZ,&MT.DIABLO JUDICIAL DISTRICT COURT FACILITIES AT MAY 7, 1996
1950 PARKSIDE DR., CONCORD AND 2970 WILLOW PASS ROAD,CONCORD
G. At 1950 Parkside Drive, where the building was almost entirely destroyed by fire, demolition and
cleaning were completed by PDS. The remaining crawl space and floor structure were protected
from the weather and secured from unauthorized entry. The City of Concord is negotiating to
acquire the property from the County. The municipal court functions displaced by the fire are
being housed at the George Gordon Center in Martinez until replacement space has been
prepared for use by the court.
1. To provide space for the Municipal Court, the Training Institute was relocated from the
George Gordon Center to 2530 Arnold Drive, Martinez. A lease commencing September
19, 1995 with Summit Center Investors, Inc. for Suite 360 and a sublease commencing
December 15, 1995 with Jacobs Engineering Group, Inc. for Suite 180 were executed to
provide an interim location for the Training Institute.
2. A sublease commencing June 24, 1996 with Mission Hills Mortgage Corporation for Suite
100 was executed to replace Suite 360 so that the Training Institute can continue to
operate more economically and efficiently in consolidated space on one floor.
H. Now that the fire damaged areas on the first floor at 725 Court Street have been reconstructed
and occupied, the County services which were displaced by the fire damage at 1950 Parkside
Drive can continue to use temporary accommodations without impairing the continued conduct
of county operations or services. Also, sorting and cleaning of damaged files can continue in
facilities leased for that purpose without the need to continue the emergency action.
2A01S26B.WPD
RH:Is
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