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HomeMy WebLinkAboutMINUTES - 05211996 - C62 TO: BOARD OF StiPERVISORS Contra FROM: Phil Batchelor, County Administrator Costa r County DATE: May 7, 1996 .s; ZaU"�` SUBJECT: Agreements for Data Entry Services SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMMENDED ACTION: Approve and authorize the Chair of the Board of Supervisors to execute an agreement amendment with DESI Data Entry Services increasing their payment limit from $285,000 to $488,000 and extending the expiration date to June 30, 1997. II. FINANCIAL IMPACT: This action if approved will not result in any increased cost to Data Processing Services. III. REASON FOR RECOMMENDATION AND BACKGROUND: Data Processing Services formerly had a large data entry section that provided data entry services for most County departments. Over the last 10 years our data entry activities have decreased because of the installation of online interactive systems in most departments, making it possible for departments to perform most of their own data entry. Data Processing Services has reached a point where it is no longer cost effective to maintain our inhouse data entry,section. We have been using data entry service bureaus for years to assist with peak workloads and have found them to be very cost effective and efficient. IV. CONSEQUENCES OF NEGATIVE ACTION: If the request is not approved, Data Processing Services will not be able to provide a data entry vendor for the Auditor. CONTINUED ON ATTACHMENT: YES SIGNATURE: -RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON r21 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT r AND CORRECT COPY OF AN ACTION TAKEN /// AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CAO- t copy CC: Auditor/Contracts- 1 copy ATTESTED Data Processing-2 copies PHIL BATCHEI19R,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR fJ1382 (10/88) By, "a DEPUTY,DEPUTY Contra Costa County Number: 33614 Standard Form 1/87 CONTRACT AMENDMENT AGREEMENT Fund: 1060 (Purchase of Services) Account: 2310 1. Identification of Contract to be Amended. Number: 33614 Effective Date: August 19, 1993 through June 30, 1997 Department: CAO/Data Processing Services Subject: Data Entry Services 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor, DESI Data Entry Services Capacity: 837 Arnold Drive, Ste. 330 Taxpayer ID# 68-0371182 Address: Martinez, Ca. 94553 3. Amendment Date. The effective date of this Contract Amendment Agreement is May 1, 1996. 4. Amendment Specifications. The Contract identified above is hereby amended as set forth in the "Amendment Specifications"attached hereto which are incorporated herein by reference. 5. Signatures. These signatures attest the parties'agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA BOARD OF SUPERVISORS ; Attest:Phil Batchelor, Clerk of the Board Supervisors and County Administrator By: By: Chair *a Si ee Deputy CONTRACTOR 11`12,1 e By: By: (Designate official business capacity A.) (Designate official business capacity B.) Note to Contractor: For corporations (profit or nonprofit), the Contract must be signed by two officers. Signatures A must be that of the president or vice-president and Signature B must be that of the secretary or assistant secretary (Civil Code Sec. 1190.1 and Corporations Code Sec. 313). All signatures must be acknowledged as set forth on page two. Contra Costa County Standard Form (Rev. 1/95) Number 33614 APPROVALS/ACKNOWLEDGEMENT APPROVALS RECOMMENDED BY DEPARTMENT FORM APPROVED COUNTY COUNSEL By: �_ By: 11 Z APPROVED: COUNTY ADMINISTRATOR By: a Ar4(Z Designee ------------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------------ ACKNOWLEDGEMENT STATE OF CALIFORNIA ) S6 art ) ss- COUNTY ss.COUNTY OF On (T? k before me, K 10 EI'1, (� a Naf Y Pa (assert name and title of the officer), pers nnallyappeared C.'d+kl2 e S �/_ kv -b2 i Ga e Z personally known to me ( )to be the person(g whose name(is/a!* subscribed to the within instrument and acknowledged to me that he/s*/thoy executed the same in his4.r/tWir authorized capacity(i", and that by his/h4r/t%.r signature*on the instrument the person* or the entity upon behalf of which the person(o acted, executed the instrument. MA)a.NE M,BROSE °` COMM.#1004456 WITNESS MY HAND AND OFFICIAL SEAL. " "� NolcuyPubll ,CQU tifomla soNorw{couNTv Mv Comm.E Tres DEC 25,1997 (Seal) ACKNOWLEDGEMENT (by Corporation, Partnership, or Individual) (Civil Code §1189) AMENDMENT SPECIFICATION Number: 33614 In consideration for Contractor's willingness to provide data entry services, County agrees to increase payment limit of Contract and extend the expiration date. County and Contractor agree, therefore, to amend the Contract identified herein as set forth below while all others parts of the Contract remain unchanged and in full force and effect. 1. Increase payment limit from $285,000 to$488,000 2. Extend expiration date from June 30, 1996 to June 30, 1997. Initials: el�w Contractor County Dept.