HomeMy WebLinkAboutMINUTES - 04021996 - C44 01' SUPERVISORS
FROM: Co�*
PHIL BATCHELOR, County Administrator
Costa
Uounty
DATE:
April 9, 1996
SUBJECT:
RELIEF OF CASH SHORTAGES - MUNICIPAL COURTS
SPECIFIC REQUEST(S)08 RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Approve relief of cash shortage in the amount of $30.00 in the Delta Municipal Court, as
recommended by the Auditor-Controller.
BACKGROUND:
A cash shortage occurred in the Delta Municipal Court on November 9, 1995 in the amount
of $30.00. The shortage was detected shortly after the transaction was completed. Efforts
made to track down the defendant in the parking lot were unsuccessful.
Based upon commitments by the District Court Managers to improve cash handling
procedures and strengthen cash controls, the Auditor-Controller recommends relief of the cash
shortage.
CONTINUED ON ATTACHMENT: -YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOAR MITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON April 2._1996 APPROVED AS RECOMMENDED _X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT none I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN,
CC:
ATTESTED—....April 2 1996
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS D COUNTY Contact: Ken Torre (510) 646-6007 +-Y ADMINISTRATOR
Municipal Courts Administration
M382 (10/gpunty Administrator By DEPUTY
Auditor-Controller
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
March 14, 1996 ----�-
CONTRA COSTA COUNTY
RECEIVED
TO: Phil Batchelor, County Administrator MAR 14 1996
FROM: Kenneth J. Corcoran Auditor-Controller / OFFICE OF
By: Karen M. Watkins, Staff AuditorCOUNTY ADMINISTRATOR
SUBJECT: Relief of Shortage - Delta Municipal Court
We have reviewed the attached request we received March 13, 1996 from the Delta Municipal Court
for relief of a $30.00 cash shortage that occurred on November 9, 1995. We recommend that relief be
granted.
KW/kw
cc: Ken Torre
Doreen Calhoun
David Sumner
MUNICIPAL. COURT OF CONTRA COSTA COUNTY
DELTA JUDICIAL DISTRICT
45 CIVIC AVENUE, PITTSBURG,CALIFORNIA 94565-0431 / 7
TELEPHONE(510)427-8173
GERALD A.8ELLECt
JUDOS �...�
JOHN M.ALLEN
JUDGE NANCY RAMPANT
DONALD A.P(ANTANfDA
COURT COMMISSIONER
TO: Auditor-Controller , County of Contra Costa
FROM : By: Ken Torre, Municipal Court Administrator
By : Doreen Calhoun , Acting District Court Manager
SUBJECT: RELIEF OF SHORTAGE IN ACCOUNT
DELTA , Judicial District
Pursuant to Bulletin No. 107 ,4 of the County Administrator ' s .
Office , relief is herewith requested for shortages in the account
of the DELTA Municipal Court in the total sum of :
THTRT.Y & no11Q9------------j ------ ($ 30.00 � .
Said shortages are fully described in the attached Shortage
Report{s} which correctly set forth the following pertinent
information : Amount of shortage ; Date upon which it occurred ;
Now and why it occurred ; The efforts made to discover, •ascertain
and recover the shortage, including the dates of taking such
action ; A statement to the effect that further efforts would
probably not be successful and would not be justified by the
amount of the .shortage and the improbability of success.
As far as can be ascer-tained, neither the shortage nor any
delay in . it ' s discovery was caused by fraud or negligence .
I declare under penalty of perjury that the foregoing is
true and correct .
Executed on at at , California .
Doren�Calhoun' , ActingDistrict Court Manager
ROUTING SLIP
z
Attachme � o ✓,��'� �
J LL
LL a - Ken torre
Aud-Controllef County Municipal Court Administrator
Asst Aud-Cont
Admin Svcs Asst
Prin Acct-LD
Prin Acct-RE
Prin Acct-SW
Prin Acct-SY
Prin Auditor
Systems
Exec Secretary
MUNICIPAL COURT OF CONTRA. COSTA COUNTY '
y` C _7
Mt. Diablo BAY - Walnut Creek-Danville kDe�ta
OVERAGE OR SHORTAGE REPORT "
Date 11/9/95
I hereby certify that the amount over or short in the collections
today by LISA COBISENO was:
Overage $ (Complete item a)
Shortage $ 30.00 (Complete items a and b)
a. Shortage/Overage is a result of:
Incorrect Change.
xx case # '77196-2 Rectg. 2 $114.00
b. Efforts were made to discover, ascertain and recover
the shortage on 11/9/95 by Lisa'Cobiseno and Diane Bailey
xx Examining all work thoroughly, comparing
transactions with checks and receipts-
issued
eceippts(issued wherever possible.
xu �
Further efforts would probably not be .successful and would
not .be justified by the amount. ol the shortage and the
improbability of success. N-
2/28/96 r 7)
Lisa zseno
Other 'remarks. .or suggestions for preventing . this type of error- in the
future (if any) PAY CLOSER ATTENTION TO TRANSACTION AND DOUBLE COUNT
MONEY HANDED.
J
4t"Signed
Accounti gg Division
Darci :LuiRn
Approved �L41
Title ue qro
Prylsor
Approved
:o7een oun
Title Acting District Court Manager
t�.
.f lot
c'
FOR 11/09/91
/RECEIPT --PAYMENT-- PRF ------------Iil;vrNUE DISTRIBUTION-----------
NBR CASE NBR TYP AMOUNT CD AM uNT CD AMOUNT CD AMOUNT
0242603 842570-4 PC 114.00 0021 1 .00 0029 68.00 4922 35.00
0030 10.00
0242604 835188-4 PO .00
0242605 842054-9 PC 50.00 0098 10.00
0242608 843921-8 PC 32.00 Y 0021 1 .00 0029 17.00 4920 2.00
0074 2.00 0031 10.00
0242610 831695-2 PC 50.00 0029 7.00 0090 4.00 0098 39.00
0242611 826512-6 CA 161.00 0021 1 .00 0029 85.00 0030 10.00
0511 50.00 0022 15.00
0242612 840791-8 CA 114.00 0021 1 .00 0029 65.00 0030 10.00
4921 38.00
0242618 793804-6 CA 196.00 0021 1 .00 0027 7.00 0029 112.00
0030 10.00 4920 49.00 0090 17.00
0242619 793804-6 CA 7.00 0041 7.00
0242620 827197-5 CA 7.00 0041 7,00
0242621 813431-4 CA 7.00 0041 7.00
0242622 841935-0 CA 24.00 0033 24.00
0242623 841935-0 CA 15.00 0024 15.00
0242624 838668-2 CA 22.00 0021 1 .00 0029 12.00 0074 2.00
4921 7.00
0242626 838853-0 PC 30.00 0029 10.00 4920 11.00
CASH 553.00 `� OTHER 27A.r)0 ✓ TOTAL 829.00
CD AMOUNT CD AMOUNT CD AMOUNT (1.I) AMOUNT CD AMOUNT
0021 6.00 0022 15.00 0024 15.00 0027 7.00 0029 385.00
0030 40.00 0031 10.00 0033 24.00 0041 21.00 0074 4.00
0090 21.00 0098 89.00 0511 50.00 4020 62.00 4921 45.00
4922 35.00
/ v
AND OTHEk