HomeMy WebLinkAboutMINUTES - 04231996 - C85 TON �a,�D BOARD OF SUPERVISORS
FROM: PHIL BATCHELOR, County Administrator Contra
DATE: APRIL 23, 1996 ,s Costa
` County
SUBJECT: RELIEF OF CASH SHORTAGE - BAY MUNICIPAL COURT
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
1
RECOMMEN DATION:
AUTHORIZE relief of cash shortage occurring on March 25, 1996 in the amount of $100
in the Bay Municipal Court, as recommended by the Auditor-Controller.
BACKGROUND:
A cash shortage in the amount of $100 occurred in the Bay Municipal Court on March 25,
1996. The reason for the shortage could not be definitively ascertained. However, because
of the absence of both bookeepers and the accounting supervisor, who were either off shift
or working in other divisions, cash receipts were not double-verified at the end of the day.
Based upon commitments by the District Court Manager to improve cash handling
procedures and strengthen cash controls, the Auditor-Controller recommends relief of the
cash shortages.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATI NOF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON px l APPROVE AS RECOMMENDED X Oil ER
VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X UNANIMOUS (ABSENT ------ ) AND ENTERED ON THE MINUTES OF THE
BOARD OF SUPERVISORS ON THE DATE
AYES: NOES: SHOWN.
ABSENT: ABSTAIN:
ATTESTED April 2 3, 1996
CONTACT: JULIE ENEA(510) 646-4855 PHIL BATCHELOR, CLERK OF THE BOARD
CC: COUNTY ADMINISTRATOR OF SUPER AND COUNTY SHERIFF
MUNICIPAL COURTS ADMINISTRATION ADMI RA
AUDITOR-CONTROLLER
Office of •gs
COUNTY AUDITOR-CONTROLLER
Contra Costa County
Martinez, California
March 28, 1996
TO: Phil Batchelor, County Administrator
FROM: Kenneth J. Corcoran, Auditor-Controller
By: David A. Sumner, CIA, Senior Auditor
SUBJECT: Relief of Cash Shortage, Bay Municipal Court
We have reviewed the attached request for relief of a $100 cash shortage that occurred in the Bay
Municipal Court on March 25, 1996.
We recommend that relief of the $100 shortage be granted.
KJC/DAS:das
0105MBC6
Attachment
c: Ken Torre
Janice K. Rhodes
CONTRA COSTA COUNTY
RECEIVED
MAR 2 9 1996
OFFICE OF
COUNTY ADMINISTRATOR
On March 25, 1996, I took a cash bail amount from a Small Claims
Bench Warrant. Defendant Matthew Beese counted out $1520. 15 in front of me.
I took the money from him and re-counted the money in front of him. It totaled
$1520: 15. I went back to my desk and counted the money for a third time. I
rung up the receipt and made a copy for our records.
At approximately 4:00 p.m. I preceded to balance. I counted my cash
two time and my checks two times. I original shorted myself $5.00 cash..
Each clerk kepts $35.00 till money for change. When I checked my till I
only had $30.00. I rechecked my .totals checks and cash and was told I
balance for the day.
Jacqueline Espy
Small Claims Case Number BS-026160
MARIE HURNS
VS.
GOODWILL AUTO REPAIR
MATTHEW BEESE
DEMAND
VENDOR NO. A C•$s
on the Treasury of the
• COUNTI' OF CONTRA COS' _A_ March 26, 1996
Mede By: STATE OF CALIFORNIA DATE
BAY MUNICIPAL COURT
NAME (LAST) (FIRST)
100-37th Street tMpoRTAnr
See Instructions on Reverse Side
ADDRESS
Richmond, CA 94805 rrps���p..g�os
CITY, CTAT[ ZIP COLE ftca rlw
MAR 2 7 1996
For the sum of One-Hundred and no/100meren!\tRI e11�ITDMSION Donors $ 100.00
As itemized below:
DATE DESCRIPTION AMOUNT
3-26-96 Reimburse cash shortage in deposit of March 25, 1996 $100.00
(see attached for documentation)
,,,The undersigned under the penalty of perjury states: That the above claim and the items as therein set out are true and correct
.that no part thereof has been heretofore paid, and that the amount therein is justly d and that the same is presented within one
year after the last item thereof has accrued.
Signed
VENDOR NO. Received, Accepted , and Expenditure Authorized 1
/ DEPARTMENT HEAD OR CHIEF DEPUTY
I /
gum.110 1 INVOICE DAT91
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TAXABLE AMOUNT N OPTIONACTIVITY DISCOUNT
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