HomeMy WebLinkAboutMINUTES - 04231996 - C66 TO: BOARD OF SUPERVISORS 135-9113/A.1.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
DATE: APRIL 23, 1996 �L. ', Contra
Costa
SUBJECT: APPROVING THE EIGHTH AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT FOR ARCHITECTURAL SERVICES FOR REMODELING AT
1305 MACDONALD AVENUE,RICHMOND,FOR SOCIAL SERVICE '� ° County
DEPARTMENT(WH368D,formerly WH36813)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE Eighth Amendment authorizing extra work under the consulting services agreement dated
February 1, 1994, with Wilson, Wilson and Associates, Inc., for architectural services for Remodeling at
1305 MacDonald Avenue, Richmond, for Social Service Department. The Eighth Amendment increases
the scope of services and increases the Payment Limit, as modified by the First through Seventh
Amendments, from $217,185.00 to $226,656.45.
B. AUTHORIZE the Director of General Services to execute the Eighth Amendment to the consulting
services agreement, and to issue written authorizations for extra work, in addition to the authorizations for
Amendments 1 through 8, provided that the cumulative total extra cost for such additional authorizations
shall not exceed $25,000.00.
II. FINANCIAL IMPACT
Sufficient funds are available in the Plant Acquisition Account for this project to cover this increase in the
Consultant's payment limit.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. On May 10, 1994, the Board approved an agreement with Wilson, Wilson and Associates, Inc. to provide
design development, construction documents, bidding and construction phase architectural services for
Remodeling at 1305 MacDonald Avenue, Richmond, and authorized the Director of General Services to
issue amendments for extra work up to a cumulative total of$25,000.00.
CONTINUED ON ATTACHMENT: X YES SIGNATURE: Ndcaa&
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON A:ri 1 21, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
_X UNANIMOUS(ABSENT )
AYES, NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN.
Architectural Division
Accounting ATTESTED April 23, 1996
County Administrator's Office PHIL BATCHELOR,CLERK OF THE BOARD OF
County Counsel SUPERVISORS AND COUNTY ADMINISTRATOR
Consultant(Via A.D.)
Social Service Department(Via A.D.)
File:135-9113/A.5
BY ,DEPUTY
GB:Is 1113S09B.WPD Pagel of 2 M382 (10/88)
APPROVING THE EIGHTH AMENDMENT TO 135-9113/A.1.1
THE CONSULTING SERVICES AGREEMENT April 23, 1996
FOR ARCHITECTURAL SERVICES FOR
REMODELING AT 1305 MACDONALD AVENUE,
RICHMOND, FOR SOCIAL SERVICE DEPARTMENT
B. The Director of General Services issued the First and Second Amendments, which increased the
scope of services to include a report, cost estimate, structural calculations, construction documents
and construction contract administration for the seismic retrofit of 1305 MacDonald Avenue,
Richmond. The First and Second Amendments increased the Payment Limit by a total of$21,200.00.
C. On December 3, 1994, the Board approved the Third Amendment, which increased the scope of
services to include floor plan revisions subsequent to approval of design development documents;
furnishings and equipment plans; staging studies for remodeling; inventory of office landscape
partitions, construction documents for removal and reinstallation of fixed, low partitions; changes to
construction documents for remodeling, due to asbestos removal accomplished by the Public Agency
under separate contract; additional construction phase services due to changes in scope. The Third
Amendment increased the Payment Limit by $45,000.00 and authorized the Director of General
Services to issue amendments up to a cumulative total of$25,000.00, in addition to Amendments 1,
2 and 3.
D. The Director of General Services issued the Fourth through Seventh Amendments which increased
the scope of services to include preparation of additional construction contract change documentation
and revision of furniture and equipment floor plans. The Fourth through Seventh Amendments
increased the Payment Limit by a total of$24,985.00.
E. This Board Order approves the Eighth Amendment, which increases the scope of services to include
(1) preparation of construction contract change documentation for changes due to unforeseen,
hidden field conditions and due to changes in project scope; and (2) additional construction
administration services due to extended time for completion of construction..
F. This Board Order authorizes the Director of General Services to issue amendments up to a
cumulative total of$25,000.00, in addition to Amendments 1 through 8. The $15.00 remaining from
the$25,000.00 that the Board authorized for the Director of General Services on December 3, 1994
is replaced by-the $25,000.00 authorized in this Board Order.
GBAs
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