HomeMy WebLinkAboutMINUTES - 04231996 - C65 TO: BOARD OF SUPERVISORS 200-9501/A.1.1
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES
6E
DATE: April 23, 1996 L
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SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FORg . Costa
BETTENCOURT RANCH LANDSCAPE RENOVATION, 7'.
County
CAMINO TASSAJARA, DANVILLE&BLACKHAWK, FOR Ci
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ZONE 27 LANDSCAPING DISTRICT (WPE71.0)
SPECIFIC REQUESTS OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
1. RECOMMENDATION
A. APPROVE a consulting services agreement with A.S. Dutchover&Associates, 40 California Avenue, Suite
M,Pleasanton, California, for landscape architectural services for Bettencourt Ranch Landscape Renovation,
Camino Tassajara, Danville & Blackhawk, for Zone 27 Landscaping District. The agreement will be
effective February 1, 1996 and will provide for full design services and construction observation services,
with a payment limit of$43,780.00, which amount shall not be exceeded without prior, written authorization .
by the Director of General Services.
B. AUTHORIZE the Director of General Services to execute the agreement and to issue written
authorizations for extra work, provided that the cumulative total extra cost for all such authorizations shall
not exceed $25,000.00.
IL FINANCIAL IMPACT
Sufficient funds are available in the Countywide Landscaping District Zone 27 budget to cover the amount
encumbered by this agreement.
111. REASONS FOR RECOMMENDATIONSBACKGROUND
A. The Bettencourt Homeowners Association intends to renovate and enhance the existing planting and
irrigation improvements along Camino Tassajara from the westerly boundary of Sommerset to the easterly
boundary of Bettencourt Ranch.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
Camifin Rau*
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON Ap-ril 23, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS(ABSENT
AYES: NOES:
ABSENT: ABSTAIN: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
MEDIA CONTACT: BARTON J.GILBERT(313-7100) AND ENTERED ON THE MINUTES OF THE BOARD
CC: General Services Department OF SUPERVISORS ON THE DATE SHOWN.
Architectural Division
Accounting ATTESTED April 23, 1996
County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF
Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
Public Works Dept(Via A.D.)
Consultant(Via A.D.) 4
File:205-9501/A.5 '
BY DEPUTY
GB:Is 2A01 S01 B.WPD Page 1 of 2 M382 (10/88)
` APPROVING CONSULTING SERVICES AGREEMENT 200-9501/A.1.1
FOR LANDSCAPE ARCHITECTURAL SERVICES FOR April 23, 1996
BETTENCOURT RANCH LANDSCAPE RENOVATION,
CAMINO TASSAJARA, DANVILLE& BLACKHAWK, FOR
ZONE 27 LANDSCAPING DISTRICT
B. The Public Works Department selected the firm of A.S. Dutchover& Associates based on previous
involvement with a similar project in the same area. The Public Works Department has asked the
General Services Department to prepare and execute a consulting services agreement with that firm.
C. The consultant, A.S. Dutchover & Associates, will use subconsultants to satisfy the County's
MBE/WBE goals for professional services.
D. The scope of work has been established and negotiations have been completed and an appropriate
agreement is ready to sign. The agreement describes full landscape architectural services, including
preliminary design, construction documents, and bidding and construction phases of service.
E. The County must proceed with the agreement for landscape architectural services because it does not
have sufficient staff to provide the services.
2A01 SO 1 B.WPD
GB:1s Page 2 of 2
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Office of the County Administrator
Contra Costa County
Affirmative Action Office
651 Pine Street, Martinez, CA 94553
(510) 646-4106 fax: (510) 646-1353
Memorandum
Date : April 18, 1996
To: Board of Supervisors
From: Emma Kuevor
Contract Compliance Officer
Subject: Bettencourt Ranch Landscape
Renovation Camino Tassajara,
Danville and Blackhawk for
Zone 27, Countywide Landscaping
District
This office has reviewed the proposals submitted by A.S . Dutchover
& Associates . The 5% MBE and loo WBE goals were exceeded. A.S .
Dutchover & Associates achieved 13 . 680% MBE and 11 .42 % WBE
participation.
My recommendation is to award to A.S . Dutchover & Associates .
a:bdasdutchover
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CONTRA COSTA COUNTY
PROPOSAL REVIEW
SUMMARY SHEET
Date: April 18, 1996
Project
Name : Bettencourt Ranch Landscape
Renovation Camino Tassajara,
Danville and Blackhawk
for Zone 27, Countywide
Landscaping District
Project
Number: (WPE 710)
Prime
Consultants
Name: A. S . Dutchover & Associates
Bid Due
Date: February 8, 1996
Amount of Total Contract : $43 , 780
County Project Goals : MBE 50
WEE 100
Amount Percentage
Consultants Goals : MBE $5, 990 13 . 680
WEE $5, 000 11 .420
VW/GiRR 1D rt i r+i Q--it-i r%" _
Type of
Company MBE WBE Business Amount Percentage
Al Pascual &
Associates Filipino Survey $5, 990 13 .68%
Hortscience Inc. WBE Testing $1, 000 2 .28%
Brookwater
Design WBE Dep'gn $4, 000, 9 .14%
Approved by:
/ /l/�1\. .
Emma Kuevor
Contract Compliance Officer
a:ASDutchover