HomeMy WebLinkAboutMINUTES - 03051996 - C25 TO: BOARD OF SUPERVISORSContra
FROM: JOAN V. SPARKS, DIRECTOR '^ �Os+a
COMMUNITY SERVICES DEPARTMENT l
County
DATE: February 20, 1996 tri K
SUBJECT: AUTHORIZATION TO EXECUTE FY 1995-96 CONTRACT AMENDMENT #39-809-2 (STATE
#GCTR-5032 AMENDMENT 2) WITH THE CALIFORNIA DEPARTMENT OF EDUCATION
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
APPROVE and AUTHORIZE the Community Services Director, or her designee, to execute and
submit to the State, on behalf of the County, Contract Amendment #39-809-2 (State #GCTR-5032
Amendment 2) with the California Department of Education which increases the total reimbursable
amount by $68,873.; from $2,737,440 to a new total of $2,806,313, for growth and expansion of
general child care services for eligible children residing in Contra Costa County, for the contract
period from July 1, 1995 through June 30, 1996.
II. FINANCIAL IMPACT:
This amendment is funded through the California Department of Education. An appropriation
adjustment will be submitted to include these funds in the FY 1995-96 Community Services
Department budget. The contract amendment provides growth funding of $40,152 and expansion
funding of $28,721.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
On June 27, 1995 the Board approved Contract#39-809 with the California Department of Education
for continuation of full-day, full-year general child care services for eligible children residing in
Contra Costa County for,the period from July 1, 1995 through June 30, 1996, with a total
reimbursable amount of$2,1664,694. On February 6, 1996 the Board approved Amendment#39-809-
1 which provided a cost-of-living adjustment of $72,746 for the contract term.
Amendment #39-809-2 provides $40,152 of growth funding for this program for the contract term
of July 1, 1995 through June 30, 1996. This amendment provides $28,721 of expansion funding
effective January 1, 1996. The amendment allows the Department to use up to $8,616 of the
expansion funding for one-time-only start-up costs.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON MARCH 5, 1996 T, -APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT III AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
MffACT: Joan Sparks, 313-7350
CC: CAO ATTESTED MARCH S, 1996
CAO (3 Sealed Copies) PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382 (10/88)
CALIFORNIA DEPARTMENT OF EDUCATION
oP:> 721 Capitol Mall:P.O. Box 944272 F. Y. 95 - 96
or e,,f Sacramento, CA 94244-2720
AMENDMENT z
Growth/Expansion DATE: July 1, 1995
LOCAL AGREEMENT FOR CHILD DEVELOPMENT SERVICES CONTRACT NUMBER GCTR-5032
PROGRAM TYPE: General Child Care
PROJECT NUMBER: 07-T687-00-03254-5
CONTRACTOR'S NAME: CONTRA COSTA COUNTY(COMMUNITY SERVICES DEPARTMENT)County #39-809-2
This agreement with the State of California dated July 1,1995 designated as number GCTR5032 and Amendment#1 (Inflation) shall
be further amended in the following particulars but no others:
The Maximum Rate per child day of enrollment payable pursuant to the provisions of this agreement shall be$21.73 (no change).
The Maximum Reimbursable Amount (MRA) payable pursuant to the provisions of this agreement shall be amended by deleting
reference to$2,737,440 and inserting $2.806.313 in place thereof.
Growth amount=$40,152 Expansion amount=$28,721 (effective 1-1-96)
The priority for expending expansion money shall be for children from 3 to 5 years of age in accordance with the attached list of
revised priorities which by this reference is incorporated into this contract.
Up to $ 8.616 of the Expansion amount may be expended as one-time-oniy start-up costs in accordance with Education Code
Section 8275 and the Funding Terms and Conditions.
SERVICE REQUIREMENTS
Minimum Child Days of Enrollment (CDE) Requirement shall be amended by deleting reference to 125.975.1 and inserting
129.144.6 in place thereof.
Minimum Days of Operation (MDO) Requirement shall be 251 (no change). VICTU i
EXCEPT AS AMENDED HEREIN all terms and conditions of the original agreement shall rce and effect.
STATE QF CALIFORNIA CONTRACTOR
BY(AUTHORIZED SIGNATURE) BY(AUTHORIZED SIGNATURE)
PRINTED NAME OF PERSON SIGNING PRINTED NAME AND TITLE OF PERSON SIGNING
Donna Salaj
TME ADDRESS
1220 Morello Avenue, Suite 101
Manager Contracts Office Martinez California 94553-4711
AMOUNT ENCUMBERED BY THIS PROGRAWCATEGORY(CODE AND TITLE) FUND TTILE Depar4nent of General Services
DOCUMEW 68,873 Child Development Programs General use only
_ (OPTIONAL USE)
COOS ouNTEN(lJMBEREDroRTHIS 03254-T687 30.10.010.000
2,737,440 rTEM CHAPTER STA•Rf1E FISCAL YR
s 6100-196-001 (b) 303 1995 1995/96
TOTAL AMOUNT ENCUMBERED TD DATE
OBJECT OF EXPENDITURE(CODE AND TTTLE)
2,806,313 702
T.BA NO. B.R.NO.
I hereby certify upon my own personal hawledge that budgeted fi wh are available for the period and pur e
of the expenditure gated above.
SIGNATURE OF ACCOU"NG OFFICER DATE
r
PRIORITIES FOR EXPANSION FUNDING (replaces Section IV.B, p. 36-37)
B . Admission Priorities, Waiting List and Displacement
Pursuant to 1995/96 Budget Act Control Language, expanded
services shall be provided to eligible preschool children, age
3 to 5 inclusive . In expanding services to preschool
children, ,,the following priorities shall apply:
First Priority: Child protective services as defined in
Section I above shall be admitted first . Within this
priority, children receiving protective services through the
local county welfare department shall be admitted first .
Second Priority: All children and families who are not within
the first priority for admission shall be admitted in
accordance with family income, with the lowest per capita
income admitted first . For purposes of determining the order
of admission, public assistance grants are counted as income .
When two (2) or more families have the same income the family
that has been on the waiting list the longest shall be
admitted first .
Campus Child Care : Children of students attending the school
at which the program is located shall be admitted first , in
the order specified above .
Except for situations where not all of the children in a
family are certified based on child protective services or ..the
child' s special need, a family that has a child or children
enrolled in a program shall be allowed to enroll additional
children provided there exists an appropriate program opening
such as infant care or services to school age care children in
which to enroll the child.
When not all of the children in a family are certified based
on child protective services or the child' s special need, the
other children or the parents in the family must meet .both
eligibility and need criteria as specified in Sections II .B
and II . 0 above prior to enrollment and shall be admitted in
accordance with priorities specified above .
Contractors shall not deny service to nor assign a lower
priority to a, family that needs less than full-time services .
Contractors shall maintain a current waiting list in
accordance with admission priorities . Contractors shall
contact applicants in order of priority from the waiting list
as vacancies occur. If it is necessary to displace families,
families shall be displaced in reverse order of admission
priorities .