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HomeMy WebLinkAboutMINUTES - 03261996 - D1 D.1 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA DATE: March 26, 1996 MATTER OF RECORD D.1 The Board of Supervisors accepted a departmental status report (Attached) from the Director, Private Industry Council. THIS IS A MATTER FOR RECORD PURPOSES ONLY NO BOARD ACTION TAKEN CC: County Administrator Director, Private Industry Council CONTRA COSTA PRIVATE INDUSTRY COUNCIL DEPARTMENTAL REPORT Page DEPARTMENT OVERVIEW .............................................................1 RESOURCES....................................................................................2 CUSTOMER SERVICE.....................................................................5 ANNUAL PERFORMANCE...............................................................7 CHALLENGES AND NEW DIRECTION............................................8 ATTACHMENTS . 1. PURPOSE STATEMENT........................................................12 2. DEPARTMENT ORGANIZATION............................................14 3. CONTRACTOR LISTING.........................................................20 4. STAFF DIVERSITY..................................................................22 5. PIC ROSTER...........................................................................23 6. DEPARTMENTAL SICK LEAVE POLICY................................27 7. STAFF SICK LEAVE STATISTICS..........................................33 8. CAPACITY BUILDING TRAVEL CORRESPONDENCE..........34 9. INCOME ELIGIBILITY REQUIREMENTS................................42 10. PERFORMANCE STATISTICS................................................43 11. WASHINGTON LEGISLATIVE UPDATE..................................56 CONTRA COSTA COUNTY D, PRIVATE INDUSTRY COUNCIL 2425 BISSO LANE, SUITE 100 CONCORD, CA 94520-4817 PHONE: 510 - 646-5239 FAX: 510 - 646-5517 DATE: March 26, 1996 cc: CAO PIC TO: Contra Costa Board of Supervisors FROM: Arthur C. Miner, Executive Director Private Industry Council SUBJECT: PIC DEPARTMENTAL REPORT SECTION I - DEPARTMENT OVERVIEW A. Departmental Responsibilities The primary purpose of this department is administration of the County Job Training Partnership federal grant (JTPA) providing job training and placement to the economically disadvantaged and retraining and placement to the dislocated worker. Subsidiary activities are to provide CDBG funded business counseling, to collect Labor Market Information, to facilitate a Summer Youth Jobs Program, and to host a Small Business Development Center (SBDC). We also participate in a GAIN job development program for the Social Service Department. (See attachment #1 for a more complete departmental purpose statement and explanation of service programs.) B. Organizational Structure Attachment #2 contains an organization chart and listing of staff duties and responsibilities by position. There are 17 authorized positions. The SBDC is hosted by the PIC for purposes of operating the State SBDC grant. Additional support is provided by a third position that provides JTPA funded entrepreneurial training and CDBG funded business counseling. The remainder of the positions are involved in the central administration and operation of the JTPA program. Assignments tend to be functional rather than programmatic. Direct services to participants are almost exclusively provided via service providers under contract to the PIC department. These service providers consist of government agencies, educational agencies, CBOs (community based organizations), and private for profit firms. Attachment #3 is a list of current PIC contractors. SECTION 11 - RESOURCES A. Financial Resources All departmental revenues are from federal or state grants and private donations. No direct County general funds are budgeted to support this department. Federal employment and training grants limit allowable administrative expenses to a maximum percentage of either 15% or 20%; since this department contracts out the direct provision of participant services, our residual administrative allowance varies between 6% to 15%, depending on the program. The current 1995-96 Budget Summary by program is: Title 1 IANC $3,186,315 Title IIB 1,725,750 Title 111 1,884,525 Summer Youth Jobs Program 28,260 Small Business Development Center 165,000 Labor Market Information 57,000 Greater Avenues For Independence 216,147 $7,262,997 2 c7. ! B. Personnel Resources This department has 17 authorized positions, all of which are currently filled. The staffing pattern is: Executive Director 1 Deputy Director 4 SBDC Director 1 Staff Analyst 111 3 Employment Specialist 2 Staff Aide 1 Executive Secretary 1 .Accounting Technician 1 Supervising Account Clerk 1 Account Clerk - Beginning Level 1 Account Clerk - Trainee 1 Attachment #2 contains an organization chart and listing of the duties and responsibilities of each position. Although there had been some modest staff increased due to the SBDC, LMI, and establishment of a centralized job order system, no additional positions are anticipated in the near to immediate future. Due to the current federal emphasis on reducing the deficit and eventually balancing the budget, reduced PIC budgets are forecast with the possibility of Reduction in Force, if not next fiscal year, then the following year. C. Affirmative Action The PIC staff of 17 consists of 6 males and 11 females. Racial breakout is 11 White, 3 Black, 2 Hispanics and 1 Asian, roughly in proportion to the general workforce; there is a disproportionate number of females. Diversity by class in order of salary level is displayed on attachment #4. The Board appointed Private Industry Council consists of 20 members of which 7 are male and 13 are females. Racial breakout is 16 White and 4 Black. Attachment #5 is a listing of the current members of the Private Industry Council. 3 i D. Sick Leave During 1995 a total of 1427.51 hours of sick leave were accrued by PIC staff, of which 716.9 were used - a 50.2% rate or an average 4 hours per month per PIC staff member. We do not have annual figures for prior years so a comparison is not readily available. Attachment #7 is a schedule of usage by job position and attachment #6 is correspondence with the CAO providing more in-depth information on departmental practices. E. Staff Development All staff are evaluated at least yearly. Those staff still under the County merit increment system are evaluated in accordance with their merit increment review dates. All other staff are evaluated on a calendar year basis, with an evaluation memo placed in their departmental personnel file. Attachment #8 is a SOP distributed to PIC staff after the Board of Supervisors initiated the requirement for evaluations. At the time of the evaluation I meet with each staff member individually. Professional development is a major point of emphasis. PIC staff utilize the County Training Institute plus DOL and State training programs and sponsored conferences. Capacity building is a major emphasis of the JTPA program. This department receives a $25,000 grant that can only be used to pay the cost of travel, per diem and registration for the in State training of PIC staff and service provider staff. Although we have been able to work around it to date, a problem is the current County policy or lack of what I would consider to -be an adequate means of reserving lodging - which works to the disadvantage of lower paid employees and those without credit cards. Attachment #8 is correspondence on the issue which I consider to still be unresolved. F. Automation Automation has been crucial in supporting the success of this department. We were one of the first County departments to introduce PCs and word processors into the work environment, switching entirely to PCs when 4 Word Star became available. Our ability to automate was a least some what attributable to the fact that we were not dependent upon general funds to automate. Every departmental staff member currently has a PC on their desk. We have just completed upgrading to the Micro Soft Office Pro Windows system, staff training was scheduled during the holiday season at Data Processing for all staff members and interested PIC service provider staff. We recently completed the installation of a LAN and WAN to interconnect with our core contractors; however, we believe the Internet - which we are just starting to access - may make our WAN obsolete in the near future. During PY 1995-96 we also came up on the State MIS net, significantly reducing our MIS support costs and shifting file record data storage responsibility and liability from this office to the State. SECTION III - CUSTOMER SERVICES A. Service Delivery System The PIC utilizes adecentralized service provider system to provide access and services to participants. We have four core Regional Offices located in San Pablo., Concord, Pittsburg and Brentwood for intake, assessment, referral, training assignment and job development and placement. For those eligible and enrolled in JTPA we offer a form of single stop services linking the participant with assessment and counseling, supportive services, training and job development and referral. The delivery of services is limited by Federal and State legislation, rules and regulations. However, the biggest limitation is restricted funds. We have two principal participant groups - the economically disadvantaged and the dislocated (or laid off) worker. EDD estimates there are 60,000 individuals over the age of 16 that meet the JTPA economically disadvantaged criteria, plus 50,000 unemployed workers of which I estimate approximately 25,000 meet the Title III criteria as dislocated workers. Our funding allows us to serve approximately 150 economically disadvantaged youth, 500 economically disadvantaged adults and 750 5 dislocated workers. If we receive JTPA summer youth funds, we will be able to serve an additional 1,000 - 1,200 disadvantaged youth. B. Customer Profile All our participants are either economically disadvantaged (Attachment #9 lists income requirements) or displaced workers. Eligibles that can find employment without our assistance tend to do so once they realize the documentation requirements of our eligibility determination system. Those that access our services therefore choose to do so and have few if any alternate sources of employment. C. Customer Relations Participants in our program must meet federal eligibility requirements and be able to document that they do so. There is no fee for service; federal grants are utilized to cover expenses. Applicants access our services at eligibility and certification intake units. Depending on the state of the local economy, we normally either advertise for applicants or job orders. We currently are soliciting job orders. Customer satisfaction has previously been assumed to equate to job placement and retention. However, the JTPA system is currently in the process of developing a list of customer satisfaction questions. When finalized and calibrated, we will have a system for measuring customer satisfaction and perhaps be able to subdivide it by individual service providers. The preliminary results indicate that of 258 participants in the sample, the results to the question: Please think about the help or training you receive through the Job Training Partnership Program (operated by the Contra Costa PIC). Would you say it was excellent, good, fair, or poor? Number Percent Responding Excellent 47 47.5% Good 35 35.4% Fair 10 10.1% Poor 5 5.1% 6 �. 1 After some probing, an additional two former participants responded that they did not receive any help or training. An additional 159 did not respond because they did not complete the interview. SECTION IV - ANNUAL PERFORMANCE A. Performance Indicators The JTPA program is one of the few (perhaps only) programs to have mandatory performance standards. There are 4 standards, for economically disadvantaged adults, 2 standards for economically disadvantaged youth and 1 standard for dislocated workers. Failure to meet or exceed four of the economically disadvantaged standards or the dislocated worker standard two years in a row would lead to the loss of "the franchise" and our program being placed in State receivership. Exceeding 5 or more of the economically disadvantage standards earns an incentive award (or commission). Last year we exceeded all the performance standards. Our standard is determined by the Department of Labor, based on the application of a regression formula to historical results to establish a national departure point. The point is set at the highest of the 25th percentile or the previous years value. This departure point is adjusted to reflect the difference in the participant group provided at the local level and national average, plus the effect of local individual statistically tailored performance standard. Attachment #10 is the complete package for last years performance calculations. In summary the standards adjusted for this SDA and actual performance were: MEASURE STANDARD PERFORMANCE Adult Employment Rate 59.71% 69.90% Adult Weekly Earnings $284.16 $307.00 Welfare Employment Rate 50.75% 58.20% Welfare Weekly Earnings $269.95 $303.00 Youth Employment Rate 47.47% 55.91% Youth Positive Termination Rate 42.83% 53.70% Dislocated Worker Earned Employment Rate 65.3% 78.4% Y.) NOTE: Adult and Welfare rates are measured at the 13th week after termination from the program; youth and dislocated worker rates are measure at time of termination from the program. Cost placement was a performance standard but it was discontinued by DOL. In 1984 the allowable adult cost per job placement was approximately $6,500, in ten years this standard dropped to approximately $3,500 (not adjusted for inflation). Congress more or less prohibited DOL from utilizing cost figures as performance measures because of a concern that program quality and services to the hard to serve were being compromised by the cost per placement performance standards. SECTION V - CHALLENGES AND NEW DIRECTION A. Challenges The largest challenge is continuing to provide services in an environment of reduced funding. Year round (second chance) youth funding for the economically disadvantaged has been reduced 80% and summer youth work experience and educational training will apparently be totally eliminated this summer. This means a total 94/95 youth budget of $2.5 million will apparently be reduced to $250,000 in 95/96. Yet there is expectation that the JTPA system will particpiate in School to Work transition programs, a new activity being levied on the educational system. Funding for economically disadvantaged adults is projected to be reduced by 10%, with a projected 20% reduction of funding for dislocated workers. Currently funding is not adequate to meet demand; there is no reason to believe demand will decrease even though authorized funding will. Program service and administrative costs are not going down - particularly with the recent increased cost of the County retirement plan. For FY 96/97, it currently does not appear there will be a PIC staff RIF but it is a little premature to make that call at this time. Another challenge is the SBDC match. Originally we expected to obtain the match through a cooperative relationship with the Redevelopment Agency, and as a back up through donations from West County to extend a planned part-time West County SBDC satellite to full time. Closer 8 D . l review disclosed that the relationship with the Redevelopment Agency would not be a match; the State SBDC grant funding was reduced by 50%, leaving inadequate funds to establish a West County satellite and the possibility of a West County based donation. As an expediency, $15,000 of indirect JTPA costs were recognized, which technically became County funds that would qualify as a match. For the current year fundraising and voluntary fees are expected to meet future match requirements. To at least partially offset the projected decrease in federal funding, the PIC is establishing a 501c non-profit corporation. This should increase our ability to generate additional revenues on either a donation or grant basis, but is not expected to come close to replacing the over $2 million of projected reduced funding. The PIC is also looking at restructuring its current delivery system into more open one stop career centers instead of PIC regional offices. This would require integrated collaborative efforts with other employment and/or training partners that would bring additional resources and efficiencies. Although it may be possible to increase efficiency and hence reduce costs, at this point in time it is unclear that other agencies do in fact have offsetting resources available. B. New Directions The largest change on the horizon is the elimination of JTPA and its replacement with an Employment and Training Block Grant. There is an attempt at both the National and State level to integrate employment and training with economic development and vocational education to build competitive high value added national and local economies that utilize a skilled labor pool to successfully compete in the world economy and to produce stable healthy local economies - increasing tax revenues and reducing the cost of social programs due to the lessening of social ills and transfer payments expected to result from a high employment high value added healthy economy. 9 b. l Regardless if the preceding expectations are sound, we do expect that JTPA will be replaced with the block grant. The timing and particulars of the block grant legislation are uncertain at this time, legislation with significantly different philosophies has passed both the House and Senate, yet the Conference Committee has yet to meet. (See attachment #11, NABs proposed Washington Legislative Update.) However, broad outlines are common to each. Legislation will eliminate the PIC and replace it with something called a Workforce Development Board (WDB). The service area would change to at least include all of the county and possibly an even larger area such as a two County combination of Contra Costa and Alameda - although staff assumes a single County model will prevail for Contra Costa. Services will be provided through one stop career centers. These centers will be based on the following concepts: 1) Universal Access 2) Customer Focused 3) Integration of Programs and Services 4) Performance Driven/Outcome Based The number and site of the centers could be controversial, and some of the anticipated players may prefer not to participate. Up front services are expected to be free; in-depth services provided on a needs basis with sliding scale fees. Within each service area it is expected that there will be one or more physical career centers with subsidiary access points available through electronic linkages - a no wrong door approach. This will raise issues of integration with the existing PIC program in Richmond; a successful and locally prized program. It can be expected that Richmond will want to be able to continue its current Richmond Works Program as a local one stop plus an equitable representation on the WDB. Since the WDB will have a broader scope than the PIC, in (current) concept overseeing all employment and training functions, it will not be able to be staffed by any agency that operates programs. The Board will have to decide on whether program administration will be joined with the 10 17. 1 WDB or separate. The actual representation and composition of the WDB may be subject to Board of Supervisors decision, or it may be mandated at either the State or Federal level. There is no reason to believe local vocational educational agencies will be enthralled with a new oversight body evaluating their performance and perhaps influencing their funds - they will at a minimum want to ensure WDB representation is knowledgeable of their programs and not hostile to public education. The Board of Supervisors may also have to share appointing authority with the mayors of all the cities. ACM:bj Attachments #7:DEPTRPT.DOC 11 Attachment #1 Purpose Statement To administer the job Training Partnership Act (JTPA) of 1982, provide job training or retraining programs to disadvantaged and unemployed youths and adults of Contra Costa County, excluding the City of Richmond; provide private sector employers with job ready and qualified individuals under the direction of the Private Industry Council and the Contra Costa County Board of Supervisors and to participate in other activities that will . Service Program Explanation 1. JTPA Title II-A/C - Economically Disadvantaged Residents - This program contains four elements (1) Adult/Out of School Program - assists participants in development and obtaining employment through vocational assessment, counseling, training, job search and placement, work experience and on-the-job training; (2) Limited Private Sector Internship for Youth prepares work experience youths for entry into the labor force through "tryout employment" period (For FY 95/96 we project this program to be reduced by 80%.); (3) Older Workers Program - assists participants 55 years and older for employment through job search and/or on-the-job training; (4) State Educational Coordination and Grants Program - coordination of local educational agencies. 2. JTPA Title II-B - Summer Youth Employment Training Program SS YETP) - This program, offered during the summer months, provides work experience, basic and enhanced education, skills training, labor market information, vocational assessment, supportive services, job development and placement to economically disadvantaged youths ages 14-21. (For summer 1996 we project that this prgram will not be funded.) #2:DEPTPERF.IOC 12 Dal 3. Worker's Assistance Center - Employment Training Assistance for Dislocated Workers - Training and employment assistance services provided to participants who have been terminated, laid off, or have received notice of either and are unlikely to return to their previous occupation or industry. Includes rapid response to all notices of major layoffs. 4. Summer Youth Jobs Program - This program utilizes dedicated donations from the private sector, to operate, in conjunction with the California Employment Development Department, the local chambers of commerce and cities, a youth summer jobs program. 5. Small Business Development Center - This program, funded by SBA (Small Business Administration) CDBG (Community Development Block Grant) funds and JTPA Title III entreprenuerial training funds, provides technical assistance to start-up and existing small business, providing economic development and stimulating entry level job growth and self-employment activities. 6. Labor Market Information (MI - This program coordinates with the Labor Market Information section of the Employment Development Department to annually survey 25 occupation fields which are selected after input from local community, educational and employment training parties. Also collected is training data. LMI data provides background information on local employment demand, emerging occupations, skill requirements and existing training capacity. 7. Greater Avenues for Independence - The - PIC has a financial agreement with the Social Service Department to provide job development and placement services to non JTPA enrolled GAIN clients. This service is provided by outstationing a PIC staff member at each of the three Social Service GAIN offices in the West, Central and East areas of the County. #2:DEPTPERF.IOC 13 CONTRA COSTA COUNTY Attachment #2 PRIVATE INDUSTRY COUNCIL PIC ADMINISTRATIVE BULLETIN PAS {: 12-96, CHG 1 *TE: January 16, 1996 SUBJECT: TO: Interested Party Mailing List X Awn Pro D'rec ore Planning Marketing = Art ur her, Executive Director /AA Private Industry Council gats Fiscal TTBJECT: PY 95/96 PIC/SBDC STAFF DEPARTMENTAL ORGANIZATION 0-Operations REFI SPECIAL 77LING: Attached is a current PIC/SBDC staff organization chart, with telephone number and staff position description. At past strategic planning sessions one of the goals established by the PIC was to improve the communication links between the PIC, its staff and current plus potential service providers. The attached information is designed to aid current and potential service providers in accessing PIC staff to obtain information and/or technical assistance. You are encouraged to contact PIC staff with questions, comments (either critical or positive) and other input. PIC staff members have voice mail; and in cases of extended absences, their messages are screened and referred to alternate staff . Hence, if you do leave a message, be sure to state the information being solicited. If you need a more timely answer phone 646-5239, which if not answered immediately, will be answered in the course of the business day. SDA imposed requirements - if any - are presented in bold. This bulletin updates 12-96 which can be deleted from your files at this time. If you have any questions regarding this bulletin, please contact me at 646-5382. ACM:pk cc: Linda Beattie, SDA Program Manager PIC Members Board of Supervisors CAO County Department Heads #26 :12-96 .C1 Retention Period: 9/30/96 (projected) Special SOP Filing: 14 tev: 7/93 --- -- CONTRA COSTA COUNTY PRIVATE INDUSTRY COUNCIL Attachment #2 Organisation Chart - January 1995 Prve i b Industry Camcil Contra Costa County stab Dept. of Comtrsce federal s8A � I SEDC Advisoxy ( C=rAttee Artbar C. !Liner Executive Director I ( Whom A. Jensen I Executive Secretary I i . I - - - - - - - - -- Bob - - --Bob fhatford Fred Canale Rib mays Debra Longwod Operations/UO/Grievance E3iioistrative/ILIS Marketiop W SEDC Director Coordinator Coordinator Coordinator -----------�_..--__- ( Service Providers ( Rbooda Scott Sondra Rotheell PT-LT ( .Regional Offices ( Acc mting Labor Market Business ( .In-School Youth ( Technician Analyst Consultants .special Projects ( .Workers Assistance ( _ ( Center ( Patti Kissel Maria Robinson Vel® Miles ----------------� supervising AccountII Labor Market SBDC Assistant Clerk Analyst (PT-LT) 1 Pete Zaragoza I Rapid Response Martha Tbams ( Beverly Hamile Coordinator Typist/IC=Mt CDBG Business Counselor Clem TTPA Sntrepreneuria I Training -------------- ( ®D 40% ( Teresa saves Bob Lanter ( Staff ( Accamt/Typist Employment Plaoenent ( ( Clerk Specialist ------------ Joan Zesola LRichard Biu Linda Candler L Typist/Accomt I Employment Plaommut Planning Clerk (PT-LT) I Specialist (20/40) Analyst 1 --•-------i--------- 1 '--------�- ' GAIN ( Job Developers ( staff ( ( -------------- ---- 15 Attachment #2 STAFF POSITION DESCRIPTION SANALE, FRED - Administrative & MIS Coordinator . 646-5375 Responsible for the Management Information System (MIS) , systems administrator for all staff computer systems, provides staff support for the PIC Oversight Committee. Responsible for administration of the clerical support function. All questions concerning DTPA performance standards, MIS forms, program data and/or departmental computer capabilities should be referred to Mr. Canale. CHANDLER, LINDA - Planning "Analyst 646-5024 Responsible for the general strategic planning with operational focus on One Stop Career Center and School-to-Work Program development. Provides staff support to the PIC Planning Committee. Supplementary duties include coordination of GAIN Job Development/Placement Program, and acting as departmental training coordinator. RAMILE, BEVERLY - Business Counselor/Entrepreneurial Trainer = 646-5249 Provides in-depth management consulting, coaching and training for the development of new or existing businesses. Responsibilities include administration of the CDBG funding grant and coordination of CDBG funded activities with SBDC and other entities as appropriate; provides DTPA entrepreneurial training to JTPA participants; assists the SEDC Director. RAYS, RITA - Marketing/LMI Coordinator = 646-5254 Responsible for all PIC marketing activities, including Labor Market Information program and electronic employment referral. Provides staff support to the PIC Marketing Committee. Provides general oversight to the PIC hosted Small Business Development Center. Questions concerning employer outreach should be referred to Ms. Hays. JENSEN, BARBARA - Executive Secretary 646-5391 Department Head secretary, also secretary for the Private Industry Council. All agenda, scheduling and membership questions should be referred to Ms. Jensen. 16 Attachment #2 DIESEL, PATTI - Sunervisinc Account Clerk 646-5256 Office clerical supervisor and general manager, balances clerical workload, responsible for program, personnel, contract and MIS files, plus property inventory, petty cash, purchasing and travel; assists in technical accounting activities. BOB LANTER - Employment Placement Specialist • 646-5079 Responsible for coordination of electronic One Stop Employment Center. Responsible for soliciting job orders and matching job orders against applicant pool, maintains applicant pool data base. LONGWOOD, DEBRA - SBDC Director s 646-5377 New position responsible for the operation of the state and federally funded Contra Costa Small Business Development Center (SBDC) which is hosted by the PIC. Provides business counseling, coordinates the provision of counseling by subordinate SBDC staff. Actively engaged in marketing the SBDC program, building community support and fundraising for the SBDC, plus economic development and small business advocacy. MILES, VELMA - Small Business Development Center Assistant 646-5377 Administrative assistant for the Small Business Development Center hosted by the PIC. Provides information and referral services, schedules business counselor appointments and coordinates the monthly pre-business workshops. Responsible for SBDC activity reports to the State and Federal governments. MINER. ARTHUR - Executive Director 646-5382 Responsible for the staff support provided to the PIC members; supervising and coordinating the implementation and policy decisions of the PIC. County Department Head responsibilities to the Board of Supervisors and the County Administrator. Directly staffs the PIC and Executive Committee meetings. Functions as the departmental budget officer and DTPA program fiscal officer. NAVES, TERESA Account/Typist Clerk s 646-5239 Clerical support to the MIS system including troubleshooting and provision of TA to service provider staff, whose work she monitors. Provides clerical support to the PIC Oversight Committee. 17 Attachment #2 � . ROTHWELL, SONDRA - -Labor Market Analyst = 646-5023 Responsible to labor market information collection, analysis and reporting including the selection of occupations to be surveyed based on State requirements, community input and emerging industry trends. Also responsible for training inventory. All LMI program questions should be referred to Ms. Rothwell. SCOTT, RHONDA - Accountina Technician : 646-5390 Responsible for the accuracy of all accounting statements, performs departmental cost allocations, reviews County expenditure statements and processes corrective/adjustment entries, prepares state financial reports, responds to State, Federal and County auditors. All questions concerning status of County payments to contractors and participants plus contract payment limits and expenditure status should be referred to Ms. Scott. SIV, RICHARD - Employment Placement Specialist = 646-5060 Responsible for coordination of electronic One Stop Employment Center. Responsible for soliciting job orders and matching job orders against applicant pool, maintains applicant pool data base. THOMAS, MARTHA - Account/Typist Clerk = 646-5239 Responsible for the distribution of contractor and staff mail/PABs; assists in processing of contracts, MIS forms, property inventory, and supportive service and contractor payments. Provides clerical support to the Planning and Proposal Review Committees. WHATFORD, BOB - Plannina/Operations Coordinator = 646-5373 ' Responsible for contract preparation/execution and the JTPA grant Job Training Plan. Oversees the operation of the youth competency system, identifies and resolves operation problems, coordinates program monitoring. Serves as JTPA Equal Opportunity Officer, coordinates the resolution of participant complaints. Staffs the Proposal Review Committee. All questions concerning the Job Training Plan, program planning cycles, RFP's and their status, participant eligibility, contract and program intent or parameters plus state and/or federal program monitoring results should be referred to Mr. Whatford. ZAMOLA, JEAN - Account/Typist Clerk = 646-5377 Clerical support to the SBDC and LMI programs, and to the PIC Marketing Committee. 18 Attachment #2 ZARAGOZA, PETE - Rapid Response Coordinator • 646-5244 f Principal responsibility is operation and coordination of rapid response activity due to dislocations resulting from plant closure or major layoffs. Also coordinates the Title II Older Worker Program with the Social Service Area on Agency Title V Program providing case management to DTPA participants; assists with field monitoring, contract and RFP processing. Notifications of potential or actual plant closures or major layoffs should be referred to Mr. Zaragoza, as should requests for the coordination of on-site briefing sessions to explain PIC, EDD and community resources available to dislocated workers. BUSINESS CONSULTANTS s 646-5377 On call limited term consultants selected for their specific expertise to provide targeted business consulting and workshops to SBDC clients. #26 :12-96 .C1 19 CONTRA COSTA COUNTY to VRMTE INDUSTRY COUNCIL Attachment e #3 PIC ADMINISTRATIVE BULLETIN PAB #: January 16, 1996 SUBJECT: TO: PIC Contractors Admin AM: Prog D'rec ors Planning �� Marketing PROM: G � iner Executive Director BEO/AA Contra Costa County Private Industry Council HIS Fiscal SUMCTt PY 95/96 Contractor Listing 2.0perations REFS 6PECIhL FILING: Copied on the reverse of this PAB is a revised listing of all current PIC Contractors. Please review your listing: notify this office immediately of any corrections or additions. Please also familiarize yourself with the other listed service providers, particularly those whose programs are in reasonable transportation proximity to yours. The PIC desires cross referrals of applicants and employers when an alternate program isa better match than yours, or when you are unable to fill a job order in a timely manner. SDA imposed requirements - if any - are presented in bold. If you have any questions or corrections regarding this bulletin, please contact Bob Whatford of my staff at 646-5373 . ACM:mt Attachment CC: Linda Beattie, SDA Program Manager PIC Members #26 :08-96 .C1 Retention Period: 9/30/96 Special SOP Filing: ev: 7/93 20 ,isk: #9:FORMS\ADM2 CONTRA COSTA COUNTY PRIVATE INDUSTRY COUNCIL Attachment #3 PY 9596 CONTRACTOR LIST Central County PIC Regional Office Hospitality Management Worldwide Educational Services, Inc. 814 Mission St.,#500 2280 Diamond Blvd.,Suite 335 San Francisco, CA 94103 Concord,CA 94520 James Casserly,Coordinator (510) 798-2038 (415)896-0370 Ms. Neil Barth, Director (Title 11140%) (77%,5% Older Worker,Out of School Youth &8%/CAIN Project) Mt.Diablo Adult Education 1266 San Carlos Avenue Contra Costa College Concord,CA 94520 2600 Mission Bell Drive Joanne Durkee,Project Director San Pablo,CA 94806 (510)685-7340 Nives Sampayo, Project Manager (8%/30% Non-traditional Project) (510)235-7800 Ext. 201 (8%/30% Bio&Video Technology) Pittsburg Adult Education Ctr. 20 East 10th Street C.C.C.Superintendent of Schools Pittsburg,CA 94565 Neighborhood Youth Corps(NYC) Mary Siino,Coordinator 77 Santa Barbara Road (510)473-4460 Pleasant Hill, CA 94523 (5% Nontraditional) Nick Gonzales, Director (510)942-3300 Rehabilitation Services of No.Calif) (11-6 SYETP, In-School Youth & Mt.Diablo Vocational Services 5% MARC Project) 490 Golf Club Road Pleasant Hill,CA 94523 East Bay Institute Julie Stutzman,Supervising Job Developer 11157 San Pablo Avenue (510)687-9675,Ext.303 EI Cerrito,CA 94530 (5% Gang Related At-Risk Youth Program) Kim Mallory,Coordinator (510)234-0076 Rubicon Programs,lnc. (Title 11140%) 2500 Bissell Ave. Richmond,CA 94804 East County PIC Regional Office Sherry Hirsch, Director City of Pittsburg (510)235-1516 340 Marina Blvd. (5% Shelter Project) Pittsburg,CA 94565 Gerald Dunbar, Director St.Vincent de Paul (510)439-4875 390 Central Avenue (77%, 5% Older Worker&Out-of-School Youth) Pittsburg,CA 94565 Charee Lord, Exec. Director Far East County PIC Regional Office (510)439-5063 United Council of Spanish Speaking Org. (5%At-Risk of Homelessness Project) 120 Oak Street Brentwood,CA 94513 Statewide Printing&Graphics Bertha Ruiz, Manager 3496 Buskirk Ave.,Suite 104 (510)634-2195 Pleasant Hill,CA 94523 (77%, 5% Older Worker &Out-of-School Youth) (510)932-3903 (PICTrends Newsletter) West County PIC Regional Office Worker Assistance Center(WAC) Worldwide Educational Services, Inc. Worldwide Educational Services, Inc. 13830 San Pablo Avenue,Suite D 2425 Bisso Lane, Suite 260 San Pablo,CA 94806 Concord,CA 94520 Debbie Bolin,Manager Claire Marchiano,Manager (510) 232-9903 (510) 798-8115 (77%, 5% Older Worker,Title III &Out of School Youth) (Title III) #21:Cont.Doc 21 Attachment #4 PIC Staff Diversity Schedule TITLE SALARLY GENDER RACE I RANGE M F W B H A Director $4497 1 1 $5466 Deputy Director $4368 3 1 3 1 $5310 SBDC Director $3588 1 1 $4361 Staff Analyst $3588 3 2 1 $4361 Executive Secretary $3143 1 1 $3465 Supervising Account Clerk $2596 1 1 $3314 Accounting Technician $2549 1 1 $3255 Employment Specialist $2396 2 1 1 $2912 Staff Aide $2205 1 1 $2680 Account Clerk $1853 1 1 $2252 Account Clerk - Trainee $1531 1 1 $1861 22 Attachment 465 Vl a a rn ON ON M aN M M M M M 01 01 LT 01 01 W E M M 041 u v v ro H •U Lo 0 > to ri r•I C/� M V5 v w -W Ln v M l0 O Lf) L!1 41 M � �4 Ln a) � O tM w AQ Ln a) m •0d �4 (d4JLn O1 u L z r0 o `� U M S4 •U Zrn v v� H v v x s4 M 4 - 0 O 040 \ 3 v • 4j rz X4-j Ua cn F 4-J 4.) cn •r{ •ri v T1 •r+ O 0 cn 2: v Q) 04> V. pa $4 v M M a w rs >y v O •H to OH a �4 %D rt s4 V, Uo4J 0 i v > rrs 4: A 4.) ,04 44 rtMr--1 o �4 �4o 0 OO v VA a) r- M 4w M WCI M " O �4 - ri E4M9 Ur-43 0M $ � HU 040404 a H x a w ^, a N . z > 0 N a a L H a� 41 v a > > m W � U O M 41 a U m H •r•I � `' t0 v E 0 0 A m a z 3 41 a •N � M 00 v : v %D .. w � waN � 040404 ca Ha 'a v N M 23 Attachment #5 6fl a 01 Q1 Q1 C1 01 w 0 0 0 0 0 a% ON 0% m ch w N O U o E4 0 H O d' 41 a, � O1 Mai $4V rz (z > � as o (z o PQ _r. -H Ln L) a a) a o U) &% r•1 o E A S O it > U .0 IV ri) 0) (z Ln ° wW bax tT ,� � rj 3v W a a) (L) a) u 41 M M •� Hwx w u a) S M EO •H p A 0 > z O 3 a) > U 0 O cn Mu41 M2 �4 FE o 410 (z uaw b :j CD o o E k b M >, H04 9H 0 r-4 U) U UH a) 4 9 AN M r� M A a) H H 'fir 0 �."i CoO iU A l rl oaN 4-I ai � � a a °� x C,4 rd U 4Ho mw i-i O 04 „ x a 4 4J H O z 4J ri) a V 41ani p°p�� U N V A H v / o yam a w o � z £ � H r. r. H rl E a) a) z a) �+ 0 wcwn � 0M0 4• n w Lf) Hx o wka n � o, w .. p u1 � aa>i a $4 N v� 04 -H o a) Aa) aa) � W9 H h > tllr'> WO ri H t!1 ' O 24 Attachment #5 m w a H r r- r� ko %0 a rn o� ON m rn w o 0 0 0 0 M M M M M p� 01 C1 01 01 01 w P 41 41 $4 0 M N U u N A •rl •rl Ln W 444 H rn Ln 0) 0 Ln 11 O u M Ln u - Hvo4Ja � 0) a) qw r1100 41 Co � w O v) > rn r q 0 m �4 > ON u •ri a) ch 14 1 0c� •H O ru 0 41 o a as ro � �+ ur-q u m ix 94 MQ (D •rir-q 0 C- 4 a0 ca •H •L) U 0 a k A r� M 0 M� cn o � (V � v1 O M - Q tii 4.) r-I m A u 0 0 \ 3 M > i1 Me-IN Mwu 00toro a) N O y a) M >r z 9 a) w A u 4 GCl O RS H k 0 uaw mr-+ m 4J 0 •rq E m u E kuu -H Ha r-iu ro gA41 04J 4JCO00 4J I 4J >a+ 5C aA r� a) 0 � M o 4J m o u 0 4 Ln s4 E� ar� 30004 u° wE a° N04 3 Ha u � U) Z � w H 0 H �4 a 4 a) a N a ro H 010 W O Ha) a 4 ab w •rj 0 to N w A O Ln H u 4J U •H N +>41 ur U \ .. cri a 1) o 0 y 64 04 w � N ] o .r, H w V4 >4 a) o -H t!> > H 1130 0H M a hA N O > as w 25 Attachment #5 DOI M a 04 o 0 0 0 0 M M M M M H 01 v Cp Ol 01 01 $4 3 V .� cHv U3 Ei H >r 0 o wo o az u M C4 M M N U j N 0 r� ri H •0 M NNO aWM 101 O D+ H 3 N 44 b 0 k N 0 Ln a) O u a E w •,I Q U Ln r.1 4 er u Ln o • 0acv wr-i0u � (V 41 ;~ V P4 x 0 w to ON M a M >,0) > 41 0, o a z r-+ •rI V. u - $4 Mw Co 14a V. .0 -° a0 � 9 � � 6 .06 E•+ w A 0 •ri �4 u 4J �4 �I -H 0 3 u a to W to F4 •�+ a m ( u x u 0 - A ao IX cn D - s~ TJ -H 1J 44 J.) 4-4 r•1 rO u a a) w x O VI 11 w q r-I �4 rl C: 0 -H �4 •H !~ . u u a w r•I a) M -H 0 0 M x o a •r-I a) w 0 Hrx ru pow Azo m u u 41 41 •P-1 >+ x A u �I 019 M M U Ln 0 H p of r-I 41 a to0 M v M ,5.,'' O () M 0 Ln (z � O E•+ 9 Qa 4 U Co 0 a) 0) r1 ci %o 2: CA N cnw x 10 04 o " x w a E� s4 o H tT1 � a ro u o a w H „ .. i PC � u U W x H -0 a .. z a w >+ 41 w u a o 41M v w E-r o to a V) 0 N H 0 M xH aW �D a� z 0 to > O rn w ab as A xa > a a u o •� H N N u 0 U N 'o w H r.7 f-r H w H w a) 44 N aca H IL) 04 zu MIx u 0 o 1 x a • o > 64 H 04 v 0 � W r�-I N Attachment #6 � 1 CONTRA COSTA COUNTY j PRIVATE INDUSTRY COUNCIL 2425 BISSO LANE,SUITE 100 CONCORD,CA 94520-4817 PHONE: 510-646-5239 FAX: 510-646-5517 DATE: ' February 15, 1996 cc: TO: PIC & SBDC Staff FROM: ArthurV. 4mer,E$ecutive Director Private Industry Council SUBJECT: SICK LEAVE USAGE Attached for your information are copies of correspondence with the CAO concerning staff sick leave usage. Also attached is the current administrative bulletin on sick leave usage and the County expectations. Although I am unaware of any problems in this department, this is an item where complacency can lead to problems. Although the CAO may not have intended to write it as it reads, I am a little dismayed at the implication of the last sentence that inappropriate usage is prevalent in all departments. This obviously is a hot issue with the Board of Supervisors and County central administration, which is at least partially attributable to past criticism by the Grand Jury. Unfortunately, this is the type of issue where the lowest common denominator tends to establish the label applied to all. It is not only in our self interests, but it is our responsibility - both collectively and individually - to periodically evaluate our sick leave practices. ACM:bj #7SICKLEAV 27 Attachment #6 Contra Human Resources Department Costa County �."'�"� '-•Q Administration Building 1.1 `�/ ' 9^� c 851 Pine Street Martinez,California 94553-1292 DATE: January 31, 1996 TO: Department Heads FROM: Phil Batchelor, County Administrator SUBJECT: Sick Leave / Attendance I continue to be concerned about the usage of sick leave and attendance controls within the County. We are dependent on the productivity of our employees to carry out our work. Therefore, we expect and require that all employees maintain satisfactory attendance, and that in turn, supervisors manage and enforce attendance rules. As we discussed at our last Department Head meeting, we must all work to find methods to control inappropriate use of sick leave, while at the same time, insuring that the controls are administered in a fair and equitable manner, in compliance with the applicable labor agreements. I am interested in techniques which may have worked in your own individual department in terms of controlling the usage of sick1 and monitoring attendance. Please report back to me no later tha ebruary 15, 1996 what affirmative steps you have taken to reduce inappropiatanthe monitoring of attendance in your department. Thank you. PB/LTK:nz 28 Contra Costa County Attachment #6 PRIMATE INDUSTRY COUNCIL 2425 BISSO LANE, SUITE 100 CONCORD, CA 94520 646-5239 DO: February 14, 1996 TO: Phil Batchelor, County Administrator � f FROM: Arthur C. Miner, ixecutive Director Contra Costa County Private Industry Council SUBJECT: SICK LEAVE/ATTENDANCE This is response to your January 31 memo requesting a response by February 15 on what affirmative steps I have taken to reduce inappropriate use of sick leave and the monitoring of attendance in my department. It is interesting to note that your memo was received in the department on Monday, February 12, 3 days prior to the requested response. Since I am unaware of any inappropriate use of sick leave by PIC staff, I have not taken affirmative steps to reduce inappropriate use of sick leave. This department is not funded via the County general fund; to meet cost accounting criteria of federal and state grants we have a positive time reporting system (sample time card attached). This requires PIC staff to record and allocate work and leave hours on a daily basis. All time cards are counter signed by the immediate supervisor. This process is designed to insure accurate time recording, informed supervisors and accountable staff. Since administrative expenses are limited by our grant funding sources, our staffing pattern is sparse. Staff that are absent for any reason realize that their work will remain undone while they are absent and be waiting for them when they return.. Since we administer a service program, staff are somewhat dependent upon each other in accomplishing inter related tasks within a team environment. Hence, were a staff member to abuse sick leave, our current structure would cause peer pressure to supplement and reinforce normal supervisor/management controls. I have also expanded my comments at staff meetings to include a reference to sick leave and the Board of Supervisors interest in sick leave. In general however, my experience - reinforced by staff comments - is that my staff tends to come to work sick, raising concerns that others who come in contact will catch their cold and flu. Since we have flex time and a voluntary 9/80 schedule, I do allow staff to adjust work hours and switch 9/80 days to minimize sick leave charges. Attached is a clipping from the Contra Costa Times. Although I do not advocate what it is perhaps suggesting, it does raise the question as to if the County is well served with its current policy of sick leave - which can be used for many other purposes than the illness of an employee, administrative leave, compensatory time, holiday time, and vacation. #lb:Batchelr.mem 29 Attachment X66 r ' -AF TM TM W S v C w Mondty, FoWuwy 12, IWO CATSERT THE EVIL HUMAN W9 ...ELIMINATE SICK DAYS RESOcJPICEs biRECTOa - ,= SUWON TME I MAKE THEM USE VACATWN 1p o : 005 WHEN THEY'RE ILL. THE EMPLOYEES HAVE ; SOF '�0 MUCH TIME OFF. 3 v�M� � � CJ►LIIT A "TIME OANK." IT MUST DE STOPPED. OAS�KNESS I` I g MCittIELI 'ssLST "`�-. t ` LIKE IT. r �tt i A a h 30 Er MLT -- 0iQ® 1iAI�T Q � ' Attachment #6 D. I In No. �. �oa�s s Um =a mum at • a ! • a ! • ss • so M wan/ar as aom WHIM V=/M srrula a ! i A ! i a T • a ! i • / ate a : i as • asi � ass ass a : • asi - a ! s a : i as • asi a ! • a ! i a ! i a T i a ! • a ! • a T i / • a ! i A ! i A ! i A T I V4 a ! • a ! i a ! i a T i a ! i a ! s a T i a T i a T asi a ! s asi aTs / a ! i a ! i a ! i a ! • a ! • asi a : i a : • - :a:aL 31 EK WYEE SIGNATURE: _ DAM Attachment V6 '. LBAVE TYPES: RS s Regular Sick Leave FS s Family Sick Leave V = Vacation M = Manag+emeat Leave P = Personal Floating Holiday C s Comp Time A = Absent Without Pay B = Bereavement Leave TITLES: IIA 8$ IIB CDBG = (County) IIC CDBG - N = (National) RR = (Rapid Response) CDBG - C = (Concord) I = (Incentive) WAC = (Women's Advisory Committee) SYETP A = Admin OW = (Older Worker) T = Training III S = Training Services 32 Attachment #7 PIC Staff Sick Leave Usage 1995 EARNED USED % USED Director 96 5.5 5.7% Deputy Director 1 96 8.5 8.9% 2 96 42.5 44.3% 3 96 25.5 26.6% 4 96 105.2 109.6% SBDC Director 18.43 0 0% Staff Analyst 56 12 21 .4% 2 96 0 0% 3 96 75 78.1% Executive Secretary 96 58 60.4% Supervising Account Clerk 96 115 19.8% Accounting Technician 256.82 116.2 45.2% Employment Specialist 1 3:8 0 0% 2 2.94 0 0% Staff Aide 96 34.5 35.9% Account Clerk 96 93.5 97.4% Account Clerk Trainee 33.52 25.5 76.1% 33 Attachment #8 OFFICE OF THE COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building 651 Pine Street, 11th Floor Martinez, CA 94553 DATE: July 18, 1995 TO: Ken Corcoran, Auditor-Controller FROM: Phil Batcheldr, County Administrator SUBJECT: DEPARTMENTAL CREDIT CARDS FOR LEGITIMATE TRAVEL EXPENSES Attached is a memo from Art Miner pointing out the ongoing problem with staff making hotel and other travel arrangements - but particularly hotel reservations - when the department is not allowed to have a credit card and individual staff members may for reasons noted by Mr. Miner, not be in a position to cover these charges personally. I know we have discussed this issue on more than one occasion over the years. Can you refresh my memory with where the issue stands now and what response you would suggest we provide to Mr. Miner and other staff who may raise the same question. PB:amb Phil?-8-95 Attachment cc: Arthur C. Miner, Executive Director, Private Industry Council Barton J. Gilbert, Director of General Services 34 Attachment #8 � OFFICE OF THE COUNTY ADMINISTRATOR o uG1� 1g9�a CONTRA COSTA COUNTY Administration Building 651 Pine Street, 11th Floor Martinez, CA 94553 DATE: August 15, 1995 TO: Sara Hoffman, Senior Deputy County Administrator FROM: Phil Batchelot, County Administrator SUBJECT: TRAVEL POLICY 1 recently read Art Miner's July 12, 1995 memo to you on this subject. You should be aware that 1 have asked Ken Corcoran to clarify for me where we are with a review of this policy. A copy of my memo to Mr. Corcoran on this subject is attached for your reference. PB:amb PhI18-29-95 Attachment cc: Kenneth J. Corcoran, Auditor-Controller Arthur C. Miner, Executive Director, Private Industry Council 35 COMM COSTA COUNTY Attachment #8 PRIVATE INDUSTRY COUNCIL 2425 BISSO LANE, SUITE 100 CONOORD CA 94520 646-5239 July 12, 1995 cc: "atchelor. CAO E. Kuevor, Affirmative Action Officer Sara Hoffman, Se . Deputy Administrator TO: Cou �Ad tor's Office Arthur C. er, Executive Director Private Industry Council SMECT: TRAVEL POLICY This is to confirm our telephone conversation of 11 July. I understand that in response to my memo of 26 June 95 (copy attached for your ready reference), and after discussion with senior staff at your office, based on CAO risk analysis factors, the CAO decision is: i When advance warrants will not work, there is no alternative to the use of individual credit cards. The use of individual credit cards is standard practice in your office and to the best of your knowledge other departments also. No credit cards is policy and there is no interest in pursuing other solutions such as a debit card or having purchasing control the charge number and make the reservations (the latter is my preference for when other alternatives do not work). If it comes down to use of an individual credit card or not traveling - it is the employees choice and the assumption is that there was some lack of advance planning for which they are accountable. This obviously bothers me. I believe it is unethical to require employees to use their personal credit rating to support County business and the policy discriminates against those who either choose not to have credit cards, who cannot have credit cards, or whose open credit card balance is inadequate to clear the potential charge. Despite the fact that your sister in college with no income has a $500 limit personal credit card, I still believe the policy being advocated by your office potentially discriminates against lower paid and/or "broke" County employees. ACM:baj Attachment 1 .,. C(1;!'a T F1R COSTA COU l`,"..�....• RECEIVED JUL 1 31996 r 36 C1f= COSTA COUNTY Attachment #8 .PRIVATE INDUSTRY COUNCIL -2425 SISSO SiUM, OM 100 CONCORD, CA 94520 646-5239 .10 June 26, 1995 cc: Ken Corcoran Bart Gilbert Les Littman TO; Phil Batchelor, CAO Richard Heyne .41*CA Sara Hoffman Arthur C. Miner, Executive Director Private Industry Council SUBJECT: HOTEL RESERVATIONS Attached are copies of previous correspondence between this department and General Services. Since Purchasing is unable/unwilling and/or unempowered to solte our problem, they have referred me to you (for I guess a solomon decision). The issue is simple: Hotels are refusing to accept reservations without a credit card number; The State expects and encourages PIC representatives to attend approved and/or scheduled training classes, reimbursing this department for the cost of travel and lodging outside the parameters of our grant funding; Some PIC staff lack personal credit cards, prefer not to use their personal credit cards, and/or lack sufficient open balances on their credit cards to absorb the block hold sums placed by hotels; Not attending training is disadvantageous to the individual staff members professional and competitive status, and it is detrimental to this department and by extension to the County; No County classification specifications currently include in the minimum qualifications a requirement that incumbents maintain possession of a personal credit card to be used to support County operations; and, The consistent recommendation of the Auditor-Controller against issuance of VISA or Master type credit cards has neutered the Purchasing Offices ability to resolve this issue; apparently only the blessing/involvement of your office can make it happen. Actually, from only a cursory reading of my 12 June memo it should be evident that we are not requesting the issuance of a departmental credit card, only access to an account number for a specific purpose; with proper controls it should be possible to protect the number and restrict its usage. We would have no problem with requisitioning hotel lodging and letting Purchasing handle the details and protect the account number. In actuality, a charge should never be made since we would have a warrant for actual payment. 37 Attachment #8 Presumably we could take the easy way out and surreptitiously obtain a departmental card, but it would appear that the County operations and support systems should be able to satisfactorily resolve this. It is amazing that in the current environment of customer satisfaction, system improvement, and reinventing government and empowering decisionmakers that this can not easily be resolved. It is also disheartening to encounter such a "no can do" attitude from General Services. It appears that budget reductions combined with increased workloads are significantly sapping the creativity and spirit of support staff critical to the success of operational departments. ACM:baj #2:CAO 38 Attachment #8 GENERAL SERVICES DEPARTMENT e 1220 Morello Avenue,Suke 200 Martinez,California 94553-4711 Eitendon 3-7100 FAX 3-7108 DATE: June 19, 1995 TO: A. C. Miner,Executive Director Private Industry t&90%&L FROM: Barton J. Gilbert, Director of General Services SUBJECT: Department Credit Card for Hotel Reservations This is in response to your memorandum received by the General Services Department Purchasing Division on June 13, 1995,regarding the issuance to PIC of a departmental credit card. Ken Corcoran, County Auditor--Controller, has consistently recommended against the issuance of a Visa- or Mastercard-type credit card for departmental use. However, as the issuance of such a credit card is a policy matter which has not been delegated to the Purchasing Agent, I would suggest that, if you wish to pursue the matter further, you consult with the County Administrator. BJG:dcg cc: Les Littman Ken Corcoran Richard Heyne Sara Hoffman 39 Attachment #8 CONTRA COSTA COUNTY P. PRIVATE INDUSTRY COUNCIL 3425 BI.SSO LANE,SUITE 100 CONCORD,CA 94520 "6-5239 SuNE DATE: 12 iuby 1995 or.L HOFFMAN,CAO R Berme,rmployee Rdadm D.G&DERT,Geftral Swvku TO: LES LMMAN,PURCHASING MANAGER,GENERAL SERVICES FROM: A. C.MINE&EXECUTIVE DIRECTOR SUBJECT: HOTEL RESERVATIONS This memo is to follow up on previous inconclusive discussions between you and your staff and Patti Kisel of my staff. At least once a month the State either directly provides or sanctions capacity building training for PIC staff; the state reimburses us for all costs (within their approved state rate schedule) except staff salary-there is an expectation that we will attend as part of our grant responsibilities. Lodging is at a special rate with advance reservations required. We are finding that the hotels will not accept reservations without a_credit card number to charge to in the event there is a no show without proper cancellation. This is becoming a common hard and fast rule. Even if we have time to get a warrant in advance, hotels will not accept a phone reservation and arrangements must be handled by mail -unsatisfactory due to the expense and lack of certainty; plus some times there is not enough lead time to process and mail a warrant within the cut off time for the special rate. Accordingly we are requesting access to a credit card number that we can use for hotel reservations. I ami not interested in a departmental credit card due to all the problems involved in securing and using one. All we need is a number to reference when we are malting lodging reservations. 40 } Attachment #8 f P - / The alternative is to use individuals' credit card numbers, but not everyone has a credit card and for those that do, many object to having a significant amount of their available balance blocked out when their card is accessed. I believe limiting training opportunities to those PIC staff that either have personal credit cards or that have adequate unused personal credit card payment limits would be a grievable practice. A copy of this memo is being sent to Employee Relations to apprise them of the issue. Although I believe it would be inefficient and ultimately abandoned, I have no objection to having your staff handle the lodging reservations and use of the credit card number, but I believe the best procedure would be to have us do it and have a normal review by non DTPA staff of the billings to verify that all charges were appropriate, although there should be few if any actual charges if lodging warrants are actually used at time of visit and registration. Accordingly, at your earliest convenience please proAde us with a charge card number (or equally appropriate procedure)we can use for reserving lodging when PIC staff is traveling on Departmental business. He ; ' 41 `CONTRA COSTA COUNTY Attachment #9 PRIVATE INDUSTRY COUNCIL PIC ADMINISTRATIVE BULLETIN PAB #: 46-95 TE June 120 1995 SUBJECT: l TO: PIC Intake/Certification Units Admin ATTN: ;a. s/Mana ers and Intake Staff Planning Marketing FROM: < EEO/AA Mi e� Executive Director X Contra Costa County Private Industry Council MISFiscal SUBJECT: Income Guidelines for DTPA Eligibility Operations REF: • SPECIAL FILING: The purpose of this PAB is to transmit revised Income Guidelines for JTPA Eligibility Determination. This revision results from the issuance of the 1995 70 percent lower living standard income levels (LLSIL) . These revisions were effective as of April 25, 1995. Since DTPA income eligibility is based upon the higher of either the Poverty Income Guidelines (published by DHHS) or the 70% Lower Living Standard Income Levels (LLSIL) , which is determined by the Secretary of Labor, these separate guidelines have been combined into one table for your use in determining eligibility. (NOTE: the income level for "family of one" is from the Poverty Income Guidelines - all other entries are from the 70% LLSIL. The poverty income guidelines were effective as of February 9, 1995) . INCOME GUIDELINES FOR DTPA ELIGIBILITY DETERMINATION Size of Family Income Guidelines/Annual 1 $ 7,470 2 10,970 3 15,070 4 18,600 5 21,950 6 25,670 For family units of more than six (6) persons, add $3,720 for each additional person. * SDA procedure is to verify last six (6) months family income and multiply by two (2) to derive "annual" income. This bulletin supercedes and replaces PAB #45-94 CH2 which should be deleted from your files at this time. SDA imposed requirements - if any - are presented in bold. If you have any questions regarding this bulletin, please contact Bob Whatford of my staff at 646-5373. Retention Period: tev: 7/93 Special SOP Filing: MIS/Reporting 42 )isk: #9:FORMS\ADM2 Attachment 4610 Serving the People of California State of California/ Health and Welfare Agency Pete Wilson,Governor October 2, 1995 • uFfit To.. 69:88:tc (916) 654-8298 . Mr. Arthur C. Miner, Executive Director I I Contra Costa County Private Industry Council Be 8 2425 Bisso Lane, Suite 100 Concord, CA 94520-4817 . ,, 0 1VAtt INbU5TP1 6",,C,,�id, �,'Il. Dear Mr. Miner: PROGRAM YEAR (PY) 1994-95 TITLE II PERFORMANCE STATUS We are sending you the attached reports to advise you of your final status in relation to performance standards for PY 1994-95. These Performance Outcomes reports were generated based on information available as of September 14, 1995. Pursuant to its oversight responsibilities, (per Section 103 of the Act) your Private Industry Council should be informed of the performance outcomes found in the attached Creports. These reports, arrayed by component, include: • Performance Outcomes— a one-page summary of your status on the six core standards set by the Secretary of Labor. • Performance Details — summarizes your actual performance for the program year relative to the core standards. Performance standards incentive awards will be calculated in early October. Letters will be issued to eligible SDAs informing them of the incentive award which will be unilaterally modified into their PY 1995-96 Title II subgrant. Copies of the following reports are available upon request: • Performance Standards Worksheets — one-page report for each of the six core standards used for determining eligibility for incentive awards. _ • Participant Characteristics Summary (DTPA 11) — summarizes the socioeconomic characteristics of participants who received training related services during the program year. 43 Attachment #10 Mr. Arthur C. Miner -2- • Enrollment and Termination Summary (JTPA 10) — displays cumulative enrollment and termination information and quantitative program accomplishments for the program year. If you have any questions, or desire copies of the above reports, please contact June DeVoe at (916) 654-8298. Sincerely, Ci Attachments cc: Program Manager, MIC 69 44 Attachment #10 PPO J01 TRAINING PARTNERSHIP OFFICE 09/15/95 SIMS - PERFORMANCE OUTCOMES FOR CONTRA COSTA PY 95 QTR 4 Orig Ad,j Measure Std Ad,j Std Actual Var ------------------------------------------------------------------------------ Adult Follow-up Emp Rate 59.71 0.00 59.71 69.90 10.1923 Adult Follow-up -Wkly Earnings 284.16 0.00 284.16 307.00 8.0394 Adult Wolf Follow-up Emp Rate 50.75 0.00 50.75 58.20 7.4485 Adult Wolf Follow-up Wkly Ern 269.95 0.00 269.95 303.00 12.2439 TOTAL 37.9241 Additional measures not used for incentives and sanctions: Adult Entered Emp Rate 60.16 0.00 601.16 67.55 7. 3905 Adult Avg Wase at Placement 7.48 0.00 7.48 8.58 14.6789 Aoult Wolf Entered Emp Rate 52.94 0.00 52.94 62.61 9.6708 Adult Follow-up Weeks Worked ?.01 0.00 8.01 8.R0 9.8.914 SUBTOTAL 7.7329 GRAND TOTAL 8.1122 ------------------------------------------------------------------------------ 45 • '('1 QUARTERLY MONITORING REPORT Attachment 410 Performance Detail QTR 4 ------F----D-------------------------------------------------------- ,DA/GRANTEE NAM_ AN.. ADDRESS GRANT: G500055 MOD: COMP: 00620 PERIOD YEAR: 07/01 /94 to 06/30/97 CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95 2425 RISS^ LANES SUITE 100 FISCAL YEAR: 95 Quarter 4 CONCORDS CA 94520 PROGRAM: II-A 78% TOTAL PARTICIPANTS. . . . . .. 345 Enrolled Dropout. . . . . . .. 53 Enrolled WIN. .. .. . .. . . .. 0 Enrolled Veterans. .. . . . . 38 Total Terminations. .. . . . . 265 Entered Employment.. . . . . 179 Enhance Only Terms. . . . . . 0 Attain Employ Comps. . . . 0 Returned F/T School. . . . 0 Remained in School. . . . . 0 Compl Major Educ Level. 0 Non-Title II Training. . 0 Employed and Enhanced. . . 1 Adult Welfare Terms. . . . . 110 Adult Welfare Enter Emcl 72 Follow-up Emp Pate . . . . . . 69.9 low-up Welf Fina Rate. 58 .2 low-up Welf Wlky Errn g703.CO _low-up Weeks Worked . . 8.8 Adult Enter Eric! Rate. . . 17. 54 Adult Plmt Aver Wage. . . . $E. 58 Adult Cost Enter Emcl . . . 30.00 Adult Welf Enter Fmcl . . . 65. 45 Follow-up wk'&y Earnings. $307.0:: Youth Er.ter Empl Rate. . . 0.00 Youth Emp Enhance Rate . . 0.00 Youth Pos Term Rate. . . . . 0.00 Youth Cost Pos Term. . . . . $0.00 46 Attachment #10 QUARTERLY MONITORING REPORT Performance Detail QTR 4 •------------------ --------- ------------------------ A/GRANTEE NAME ANO ACDRESS GRANT; G500055 MCD: COMP: C0620 PERIOD YEAR: 07/01 /94 to 06/30/97 CONTRA COSTA REPORT PERIOD: 07/01 /94 to 06/30/95 2425 8ISSO LANES SUITE 1000 FISCAL YEAR: 95 Quarter 4 CONCORDS CA 94520 PROGRAM: II-A 78% FOLLOW-UP INFORMATION WELFARE ADULTS ADULTS Emp Unemp Comb Emp Unemp Comb -•------------------------------------------------------------------------- Employment Rate. . . . . . . . . 7?.5 50.0 69.9 72.5 26.7 58.2 Avg Weekly Earnings. . . . . 312 291 307 314 236 303 Avg Number (►eeks WorKed. 10. 6 5. 1 8.8 10.7 4. 3 8.7 0 SG. ,:le Size. . E7 42 129 57 26 83 Response Rate 84 76 81 R9 58 80 Respondents. . 73 32 104 51 15 66 47 Attachment #10 QUARTERLY STATUS REPORT Performance Standards QTR 4 ----,•-----••----------- --------- ---------------------------------- . A/GRANTEE NAME AND ADDRESS GRANT : G500055 MOD: COMP: 00620 PERIOD YEAR: 07/01/94 to 06/30/97 CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95 2425 BISSO LANES SUITE 100 FOLLOW-UP EMPLOYMENT RATE (ADULT) CONCORDS CA 94520 PROGRAM: II-A 78% LOCAL FACTOR SOA NATL ADJUST WEIGHT EFFECT 1 . X Female... ...... . . .. ... . 54.71 61 ,80 -7.09 -0.0560 .3970 2. X Age 30 to 54. .. .. .. .. .. 64.90 55.30 9.60 --0.0980 -.9408 3. % Age 55 or More. .. .. .... 0.75 2.90 -2.15 -0.1180 .2537 4. % Dropout. ... ... .. . . ... . . 16.60 21 .60 -5 -0.0840 .4200 5. X Post HS Attendee. . . .. ., 41 .13 27.60 13.53 0.0660 .8929 6. % All Minority.. .. . . ..... 43.01 36.60 6.41 -0.0620 -.3974 7. % Disabled. . . .. . . . . ...... 13.58 10.60 2.98 -0.0900 -.2682 Be % Offender. . . .. .. . . .. .. . . 14.71 9.10 5.61 -0.0570 -.3197 9. % Reading Below 7th Grade 16.98 15.50 1 .48 -0.0320 -.0473 10. % Lack Sig. Work History, 31 .69 28.00 3.69 -0.0590 -.2177 11 . % Unemployed 15+ Weeks. . , 54.34 43.50 10.84 -0.1030 -1 .1165 12. X Not in Labor Force. . . . . 13. 20 24.50 -11 .30 -0.1130 1 .2769 13. X Long-term AFDC Recip. . . 15.09 13.80 1 .29 -0.2340 -. 3018 14. % GA/RCA Recipient. . . . . . . 11 .32 4.30 7.02 -0.0500 -. 3510 15 . X Veteran. . . . . . . . . . . . . . . . 12.45 10.80 1 .65 -0.1350 -.2227 16. Unemployment Rate. . . . . . . . 6.00 7.30 -1 .30 -0. 5160 .6708 17. X Employ Min/Man/Ag. . . . . . 11 . 50 21 .60 -10.10 -0.0970 .9797 TCTAL: INAMiE..................... 1ITITLE-------11PHCNF....... 11SIGNATURE---1IDATE----1 I MR. ARTHUR C. MINER 11 11410 646-538211 1109/15/95 DEPARTURE POINT. . 59 MODEL-ADJUSTED. . . 59.7077 GOVERNOR'S ADJ. . . 0. 0000 SOA STANDARD. . . . . 59. 7077 FOLLOW-UP EMPLOYMENT RATE (ADULT) ** CATEGORY 11 ** 48 • j�' QUARTERLY STATUS REPORT Attachment 4620V Performance Standards QTR 4 - --------- -- -- DA/GRANTEE NAM= AND ADbRESS GRANT: G500055 MOO: CCMP: 00620 PERIOD YEAR: 07/01/94 to 06/30/97 CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95 2425 EISSO LANES SUITE 100 FOLLOW-UP WEEKLY EARNINGS (ADULT) CONCORD. CA 94520 PROGRAM: II-A 78% LOCAL FACTOR SDA NATL ADJUST WEIGHT EFFECT 1 . X Fomale. . . . . . . . . . . . .. . .. 54.71 61 .80 -7.09 -0.4430 3.1408 2. X Age 55 or More. . . . . . . . . 0.75 2.90 -2.15 -0.7740 1 .6641 3. % Dropout. . . . .. . . . . .. .. .. 16.60 21 .60 -5 -0.2760 1 .3800 4. % Post-HS Attendee. . . . . .. 41 .13 27.60 13.53 0.6590 8.9162 5 . % Black. . .. . . .. . . . . . . .. . . 19. 24 24.80 -5.56 -0.3250 1 .8070 6. X Other Minority. . . .. . . . . 23.77 11 .80 11 .97 -0.1000 -1 .1970 7. X Disabled. . . . . . . . . . . ... . 13.58 10.60 2.98 -0.5580 -1 .6628 6. % Reading Below 7th Grade 16.98 15 .50 1 .48 -0.3440 -.5091 9. X Lack Sig. Work History. 31 .69 28.00 3.69 -0.1440 -.5313 10. X Homeless. . . . . . . . . . . .. . . 4.90 1 .70 3.20 -0.6020 -1 .9264 11 . X UC r.laimant. . . . . . . . . . . . 14.33 14.10 .2? 0.3610 .0830 12. % Unemployed 15+ Weeks. . . 54.34 43.50 1C.84 -0.2420 -2.6232 13. Annual Earn Rtl/Whsl. . . . . 21 .20 1c.s0 5.40 3.7960 20.4984 14. % Families Below Poverty. 4.60 10.40 -5. 80 -1 .0280 5.9624 15 . % Employ Min/MGn/AS. . . . . . 11 .50 21 .60 -10.10 0.4350 -4. 3935 16. Population Density. . . . . . . 1 .10 0.70 .40 3.5820 1 .4328 17. Empl/rtes Worker Ratio. . . . 53.00 97.20 -14.20 -0.5010 7.1142 TOTAL: 39.1555 INAME..................... IITITLE.......1I ?HONE.......IISIGNATURE--- IIOATE----I I MR. AkTHUR C. MINEF 11 11410 646-533211 1109/15/951 CEPARTURE POINT. . 245 MODEL-AGJLSTE0. . . 224. 1555 GOVERNOR'S ADJ. . . 0. 001CO SDA STANDARC. . . . . 284 .1555 FCLLOW-UP WEEKLY EARNINGS (ADULT) ** CATEGORY 10 ** 49 Attachment X610 QUARTERLY STATUS REPORT Performance Standards QTR 4 - ----------------------------------------- GRANT: ---- --------------------------- -- A/GRANTEE NAME AND ADDRESS G500055 MOD: COMP: 006?0 PERIOD YEAR: 07/01/94 to 06/30/97 CONTRA COSTA REPORT PERIOD: 07/01 /94 to 06/30/95 2425 BISSC LANES SUITE 100 ADULT WELFARE-FOLLOW-UP EMPLOY RATE CONCORD. CA 94520 PROGRAM: II-A 78% LOCAL FACTOR SDA NATL ADJUST WEIGHT EFFECT 1 . % Female. . . .. ..... . . . .. .. 54.71 61 .80 -7.09 -0.0560 .3970 2. X Age 30 to 54.. ..... .... 64.90 55.30 9.60 -0.0980 -.9408 3. % Age 55 or More. . . . . .. . . 0.75 2.90 -2.15 -0.1180 .2537 4. % Dropout.. . . . . . . . . .. .. . . 16.60 21 .60 -5 -0.0840 .4200 5. X Post HS Attendee. . .. . . . 41 .13 27.60 13.53 0.0660 .8929 6. X All Minority. .. . . .... . . 43.01 36.60 6.41 -0.0620 -.3974 7. X Disabled. . . . . . . . . . . .. . . 13.58 10.60 2.98 -0.0900 -.2682 8. % Offender. . . . . . . . . . . . . . . 14.71 9.10 5.61 -0.0570 -.3197 9. % Reading Below 7th Grade 16.9E 15.50 1 .48 -0.0320 -.0473 10. X Lack Sig. Work History. 31 .69 24.00 3.69 -0.0590 -.2177 11 . % Unemployed 15+ Weeks. . . 54.34 43.50 10.84 -0.1030 -1 .1165 12 . % Not in Labor Force. . . . . 13.20 24.50 -11 .30 -0.1130 1 . 2769 13. X Lon;-term AFDC Recip. . . 15.09 13.8.0 1 .29 -0.2340 -.3018 14. % GA/RCA Recipient. . . . . . . 11 .3? 4.30 7.02 -0.0500 -.3510 15. % Veteran. . . . . . . . . . . . . . . . 12.45 10.90 1 .65 -0. 1350 -.2227 16. Unemployment Rats. . . . . . . . 6.00 7.30 -1 .30 -0.5160 .6706 17 . X Employ Man/Min/Ac. . . . . . 11 .50 21 .60 -10.10 -0.0970 .9797 TOTAL: -----.7077 INAM`-..................... IITITLE_____-_IIPHONE_______11SIGNATURE___IIOATE____I I Mk . ARTHUR C. VINEP II 11410 646-538211 1109/15/951 DEPARTURE POINT. . co MODEL-AOJUSTEI� . . . �9.7C77 EFUk ACJUSTMENT. . C.00vO EFUR STANLARC. . . . 59 .7077 STATE WFUER RATIN 0. 850 WFUER STANCARD. . . 50.7515 GOVERNOR'S ACJ. . . 0. 0000 WFUER STANDARD. . . 50.7515 ADULT WELFARE-FOLLOW-UP EMPLOY RATE ** CATEGCRY 8 ** 50 QUARTERLY STATUS REPORT Attachment X610 0 . 1 Performance Standards QTR 4 --------------------------------- GRANT : G500055 MOD: COMP: 00620 PERIOD YEAR: 07/01 /94 to 06/30/97 CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95 244`5 BISSC LANES SUITE 100 ADULT WELFARE - FOLLOW-UP WEEKLY EA CONCORD. CA 94520 PROGRAM: II-A 78% LOCAL FACTOR SOA NATL ADJUST WEIGHT EFFECT. 1 . % Female. . . . . . . . e . . e . e . . . 54.71 61 .80 -7.09 -0.4430 3.1408 2. % Age 55 or More. . . . ... . . 0.75 2.90 -2.15 -0.7740 1 .6641 3. % Dropout. . e . . . .. . e . ..ee. 16.60 21 .60 -5 -0.2760 1 .3800 4. X Post HS Attendee. . . . . . . 41 .13 27.60 13.53 0.6590 8.9162 5 . % Blacke . . . . . . . . . e . e . eee. 19.24 24.80 -5.56 -0.3250 1 .8070 6. % Other Minority. . . .• . . . , 23.77 11 .80 11 .97 -0.1000 -1 .1970 7. X Disabled. . . . . . . . . . . . . . . 13. 58 10.60 2.98 -0.5580 -1 .6628 8. % Reading ?slow 7th Grsde 16.98 15.50 1 .48 -0.3440 -. 5091 9. X Lack Sig. Work History. 31 .64 2p.010 3.69 -0.1440 -.5313 10. % Homeless. . . . . . . . . . . . . . . 4.90 1 .70 3.20 -0.6020 -1 .9264 11 . X UC Claimant. . . . . . . . . . . . 14.33 14.10 .23 0.3610 .0830 12 . % Unemployed 15* Meeks. . . 54.34 43.50 10.84 -0.2420 -2.6232 13. Annual Earn Rtl/Whs1. 69 . 4 21 . 20 15 .80 5.40 3.7960 20.4984 14 . % Families allow Poverty. 4.60 10.40 -5.80 -1 .0Z80 5.9624 15 . X Employ Min/Man/,fig. . . . . . 11 . 5^ 21 .60 -10.10 0.4350 -4.3935 16 . Population Density. . e . e . , 1 .10 C.70 .40 3.5p20 1 .4328 17. Employ/yes worker Patio. . 83. 00 97. 20 -14. 20 -0.5010 7. 1142 0 TOTAL: 39.1555 1NAME..................... 11TITL=.......11AHONE.......11SIGNATURE--- 11DATE----1 MR . ARTmUR C . PINED it 11410 646-538211 1109/15/951 DEPARTURE POINT. . ?4F MCDEL-A:JLSTEC . . . 2R4. 15:F FUWE AOJUSTMENT. . C.0000 FUWE STAhuAAC . . . . 2°4. 1555 STATE WFUwE RATIO 0. 950 WFUWE STANDAGC. . . 269.9477 GOVERNCR'S ADJ. . . 0. 0000 WFUWE STANDARL. . . 269.9477 ADULT WELFARE - FOLLOW-UP WEEKLY EARNINGS ** CATEGORY 15 ** 51 O.J as.. .� .� ._•_ ". - _� ._ � � .v .....�.�.�.� � _. _..r..�_. _.. �. ..'_' - ..'__. _ .� �.._. � -a_...._�. .. _. .. Attachment #10 PPO JOS TRAINING PARTNERSHIP OFFICE 09/15/95 SIMS — PERFORMANCE OUTCOMES FOR CONTRA COSTA PY 95 GTR 4 Oris Adj Me sure Std Adj Std Actual Yar ------------------------------------------------------------------------------ Youth Entered Emp Rate 47.47 0.00 47.47 35.91 8.4406 Youth Emp Enhancwent Rate 42.83 0.00 42.83 53.76 10.9378 TOTAL 19.3784 Additional measures not used for incentives and sanctions: Youth Positive Term Rate 71.45 0.0C 71 .45 71.51 0.0567 SUBTOTAL 0.0006 GRAND TOTAL 0.1944 ------------------------------------------------------------------------------ 52 Attachment #10 QUARTERLY MONITORING REPORT YYY Performance Detail QTR 4 ------------ ------ - --------------------------- ------------------------------ A/GRANTEE NAM= ANp AppRESS GRANT; G500055 MOD: 1 COMP; 00610 PERIOD YEAR: 07/01/94 to 06/30/97 CONTRA CCSTA REPORT PERIOD: 07/01/94 to 06/30/95 2425 BISSO LANE. STE 100 FISCAL YEAR: 95 Quarter 4 CONCORD. CA 94520 PROGRAM: II-C 82% YOUTH TOTAL' PARTICIPANTS. . . . . . . 206 Enrolled Dropout.. .. . . . . 21 Enrolled WIN. .. . . . . . . . . . 0 Enrolled Veterans. .. . . .. 3 Total Terminations. .. . . .. 186 Entered Employment. . .. . . 104 Enhance Only Terms. . . . . . 29 Attain Employ Comps. . . . 29 Returned F/T School . . . . 0 Remained in School. . . . . 0 Compl Major Educ Level. 0 Non-Title II Training. . G Employed and Enhanced. . . 71 Adult Welfare Terms . . . . . 0 Adult Welfare Enter Empl 0 Follow-up Emp Rate. . . . . . 0.0 1!jiow-up Welf Emp Rate. 0.0 ow-up Welf I+lky Earr $O. nr ow-up Weeks Worked. . 0.0 Adult Enter Empl Rate . . . 0. 00 Adult Plmt Aver Wage. . . . 50.00 Adult Cost Enter Empl . . . $0.00 Adult Welf Enter EmFl . . . 0.00 Follow-up Wkly Earnin^s. 50.% Youth Enter Empl Rate. . . 55.91 Youth Emp Enhance R?te . . 53.76 Youth Pos Term Rete. . . . . 71 .50 Youth Cost Pcs Term. . . . . $0.00 53 Attachment 410 QUARTERLY STATUS REPORT Performance Standards QTR 4 --------------------------------------------------- DA/GRANTEE NAME ANO ACDRESS GRANT: G500055 MOD: 1 CGMP: 00610 PERIOD YEAR: 07/01 /94 to 06/30/97 CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95 2425 BISSC LANES STE 100 ENTERED EMPLOYMENT RATE (YOUTH) CONCORDS CA 94520 PROGRAM: II-C 82% YOUTH LOCAL FACTOR SOA NATL ADJUST WEIGHT EFFECT 1 . % Femalee . .. . . e . . .e . e . . .e 53.76 53.30 .46 -0.0610 -.0280 2. % Ago 14 - 1=. . . . . e . . .e . e 0.00 15.20 -15.20 -0.2140 3. 2528 3. % Full-time Student. . . . . . 59.67 50.20 9.47 -0.2190 -2.0739 4. % Dropoutee . ee.e.. . ee . .. . 10.21 25.40 -15.19 -0.1620 2.4607 5. % Post-HS Attendee. . - - . . . 6.45 4.80 1 .65 0.3050 . 5032 6. % All Minority. . . . . . e . . ee 62. 36 45.40 16.96 -0.0590 -1 .0006 7. % Cisabled. . . . . ee . . . e . . .. 19.89 19.80 .09 -0.0470 -.0042 8e % Offendere . eee . e . ee . . . . . 4.83 7.30 -2.47 -0.0610 .1506 9. % Reading Palow 7th Grade 24.73 31 .60 -6.87 -0.0950 .6526 10. % AFDC Recipient . . . . . . . e . 33.33 25.60 7.73 -0.0770 -.5952 11 . % GA/RCA Recipient. . . . . . . 0. 53 2.50 -1 .97 -0.1950 .3841 12. Unemployment Rete . e . e . e . , 6.01 7.30 -1 .30 -0.8730 1 .1349 13. Annual Esrn Rtl/Whsl . . . . . 21 . 20 15 . 50 5.40 0.3030 1 . 6362 TOTAL: 6.4733 1NAME_____________________ 11TITLE-------11PHONE------- 11SIGNATURE-_-11DATE---- 1 ThI;R Mit1ER 11 11415 671-423911 1109/15/951 DEPARTURE POINT. . 41 NGDEL-AGJUSTEC . . . 47. 4737 GCVERhi,R'S ACJ. . . C. 0%0 SDA STANDARG. e . . . L7. 4731 ENTEPED EMPLOYMENT RATE (YOUTH) ** CATEGORY 3 ** 54 Attachment #10 QUARTERLY STATUS REPORT Performance Standards QTR 4 - ---------=------- -------------------------------------------------------- `A/GRANTEE NAME AN^ ADDRESS GRANT: 0500055 M00: 1 COMP: 00610 PERIOD YEAR: 07/01/94 to 06/30/97 CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95 2425 BISSO LAN--t STE 100 `MPLOYABILITY ENHANCEMENT RATE (YOU CONCORDS CA 94520 PROGRAM: II-C 82% YOUTH LOCAL FACTOR SDA NATL ADJUST WEIGHT EFFECT 1 . % Age 14 to 15. . . . . . .. . . . 0.00 15.20 -15.20 0.1030 -1 . 5656 2. % Full-time Student.. .. .. 59.67 50.20 9.47 0.2820 2.6705 3. X All Minority. . . . . . . . . . . 62.36 45.40 16.96 -0.0450 -.7632 4. % Disabled. . . . . .. . . . . .. . . 19.89 19.80 .09 -0.0470 -.0042 5 . % Not in Leber Force. . . . . 63.97 58.80 5.17 0.1790 .9254 6. X AFDC Recipient. . . . . .. . . 33.33 25.60 7.73 -0.0710 -. 5488 7. % GA/RCA Recipient. . . . . . , C.53 2.50 -1.97 -0.1490 . 2935 3 . % Emplcy Min/Man/Ag. . . . . . 11 . 50 21 .60 -10.10 -0.1800 1 .8180 ---------- TOTAL: 2.8256 NAME..................... IITITLE-------11pH^NE- IISIGNATURE---11DATE....I ARTHUR MAIN-Ek ! 1 11415 671-423911 1109/15/951 DEPAPTURE POINT. . 40 M -ACJLSTEO. . . 42. F2;6 G NOR' S ACJ. . . 0. 0100.0 S' STANDAPD. . . . . 42. 256 EmPLCYABILITY ENHANCEMENT RATE (YOUTH) ** CATFGORY 9 ** 55 Attachment ill WASHINGTON LEGISLATIVE UPDATE Briefing for Business National Association of Private Industry Councils'Annual Conference March 3, 1996 This briefing provides a summary of federal legislative actions that may influence public and private sector workforce development in the immediate future. Most specifically, it focuses on the latest information and congressional action on legislation to help create effective state and local workforce development systems for business and job seekers. We plan to answer as many questions as possible in the time allowed. The information in this session gives you an up-to-date report and a road map for the topics addressed in the current session of Congress that are likely to affect workforce development issues. Since this is the second year of the two-year Congress, unfinished legislation from 1995 is carried into this year without interruption. Major legislative initiatives, like the balanced budget proposals or the consolidated workforce development system, must be finished this year, or they must be started from scratch in the next Congress (1997 & 1998) or abandoned. As a result, completing legislative initiatives early this year will be important. Most of the substantive work,will be accomplished between now and May. Eventually, as the P Y Y� 1996 presidential election year heats up, neither party will allow the other to take credit for any further legislative accomplishments and projections of the legislative agenda will become les$ accurate. Lack of time on the legislative calendar will be an obstacle to completing key initiatives. There are only about 17 weeks of legislative session remaining before the October 4 target date for adjournment. Congress will recess for most of August, and will take two-week breaks in April and July, and another week around Memorial Day. Congressional committee staff will continue to prepare the key bills that could stand ready for action as the calendar permits. Two Parallel Tracks of Activity To understand changes to current government programs that are being proposed this year, two separate, but parallel legislative tracks need to be considered -- one for funding and one for new program design. 1) Authorizing Legislation. Most committees of Congress are authorizing committees that draft legislation defining government activities and programs, and authorizing them to be funded and carried out. Legislation is being proposed to consolidate most current education and training programs into grants for the states, providing integrated services Is with new administrative methods to be designed by states and local areas. '56 Attachment #11 r PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS i 2 Bud et and Appropriations. The budget sets broad, but binding, spending ceilings. The Appropriations Committees in each body approve the actual spending levels for each activity and program according to the budget limits. The new House Republican leaders are seeking major cuts in, or elimination of, many education and training programs in an effort to balance the budget, reduce taxes, and increase defense. This includes proposed cuts in current year funding levels. Status of Proposed Job Training "Consolidation" Legislation The House and Senate have each passed their versions of legislation to consolidate nearly 100 job training and education programs into a single, integrated workforce development system in the states. (The House "CAREERS" Act, H.R. 1617, passed on September 19. The Senate Amendment to H.R. 1617, the Workforce Development Act, passed on October 11.) Staffs from both chambers are now meeting almost daily to work out differences between their respective versions. They expect to have a compromise bill completed and ready for approval by both chambers sometime in April. The committee chairpersons in each house who sponsored the bills are committed to finishing a bill this year. The outcome of this legislation is not as certain as it once was. This is an instance of where the clock may work against final action. House conferees, from their policy positions, have said that the legislation is not worth doing unless it includes requirements for establishing local business boards, ensures accountability of the system and its services against workplace standards, and includes the use of vouchers for training services. Some Senate conferees feel just as strongly about not mandating local boards, about maintaining a separate funding stream for education agencies under the block grant, and not mandating use of vouchers. Negotiations over fundamental differences between the bills may extend beyond March and jeopardize chances for bipartisan action. Despite the contentious issues between the House and Senate versions of the bill, this legislation still has the best chance of any to be enacted into law this year. Key Job Training Consolidation Bills Being Considered • "Workforce Development Act of 1995," S. 143, introduced by Senator Nancy Landon Kassebaum (R-KS) who chairs the Senate Committee on Labor and Human Resources. The bill was introduced on the first day of the 104th Congress to establish the priority Sen. Kassebaum places on enacting such a bill. The Senate passed this bill on October 11, 1995, by a vote of 95 to 2. • "Consolidated and Reformed Education, Employment, and Rehabilitation Systems (CAREERS)Act,"H.R. 1617, introduced by Rep. Howard P. ("Buck")McKeon (R-CA) who chairs the House Economic and Educational Opportunities Subcommittee on Postsecondary Education, Training, and Life-Long Learning. The bill was co-sponsored by Rep. William F. Goodling (R-PA)who chairs the full Economic and Educational Opportunities Committee. The House of Representatives passed this bill on September 19 by a vote of 345 to 79. 2 57 Attachment #11 PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS ' Elements of Consensus between the House and Senate Bills Program consolidation. The bills consolidate between 90 and 100 separate programs authorized in current law into workforce development grants for the states. The bills aim at providing a comprehensive range of services including universally available services such as job search assistance, labor market information, and counseling, along with more intensive skill development services to individuals assessed as needing them. Lead rale for governors The governor is responsible for initiating the planning and use of integrated, comprehensive workforce investment systems in their states. Governors would define criteria for establishing local service delivery systems, set strategic goals for the systems, and measure program performance. Business involvement. The bills acknowledge, although to varying degrees, the importance of business involvement in the design, management, and oversight of the workforce preparation systems to improve their responsiveness to the workforce needs of employers. Business- developed skill standards are to be used to ensure that services fit real workforce requirements. State and local flexibility. The legislation is more flexible than current laws in allowing state and local authorities to plan and design systems that match local priorities and economic circumstances. It reverses past trends toward prescribing nationally uniform service delivery systems and programs. The goal is to make programs responsive to job needs and to be easily accessible. Required use of one-stop career centers. Both bills require states to establish one-stop career center systems through which clients can get skill assessments, counseling, labor market information,job search, training resources such as vouchers, and referral for services. Authorized use of vouchers. The legislation will authorize the use of vouchers or "skill grants" in a competitive marketplace for clients to choose the best or most appropriate services. States would establish criteria for certifying service providers who are eligible to receive the vouchers. The criteria would include meeting occupational skill standards promoted by the National Skill Standards Board or meeting other employer-recognized standards. Performance standards and accountability. The bills emphasize customer-driven, results- oriented performance standards and accountability measures. The legislation would measure results in terms of job placements, retention in employment, earnings gains, and achievement of educational or occupational skill competencies. Comprehensive labor market information systems The legislation would require the development of comprehensive labor market information systems, accessible electronically in schools, libraries, and one-stop career centers. The system would help individuals understand workplace and occupational standards required by employers, which service providers teach to those standards, the provider's performance record, and potential.sources of jobs, work-based training, and financial aid. 3 58 PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS Attachment #11D Transition to a new system. Both bills provide for a transition period in which states and localities can plan and set up the new integrated systems. The transition period could vary from 18 months to two years before current programs would sunset. Key Differences between the House and Senate Bills Grant structure. The House bill would consolidate programs into three block grants: youth training, adult training, and literacy. The Senate bill consolidates programs into one block grant subdivided at the state level into education activities (25%), employment activities(25%), and a "flex account" (50%)that can be used for either funding stream based on state priorities. The House bill organizes the system by target groups, such as youth and adults. The Senate bill organizes the system.around activities or functions such as workforce education or employment. Authorized funding levels. The House bill authorizes a system of about $5 billion (20% cut from current funding overall) compared to about a $6 billion system (15% cut from current funding overall) in the Senate bill. The mix of programs that would be consolidated and eliminated by the bills varies so that projected funding levels are not exactly comparable. Governance. Both bills provide leadership roles for the governor in planning and setting up the new workforce development system. In the Senate bill, state education officials develop and administer the plan for workforce education activities that may, or may not, be coordinated with the governors' workforce development plan. The involvement of business in designing and overseeing the system will vary under the Senate bill depending on whether the governor chooses to establish state and local workforce development boards that are business-led. Federal role. The individual cabinet secretaries for education and labor are assigned separate, lead authority over each of the four respective block grants in the House bill. The governor submits a single, consolidated workforce development plan to both the Secretaries of Education and Labor for approval and the grant funds. The bill requires the secretaries to collaborate on common administrative procedures and core performance indicators. The Senate bill establishes a new federal partnership entity, composed of key agencies from within the Departments of Education and Labor, to administer and oversee the state grants. The bill would combine the current Employment and Training Administration and the Administration for Vocational and Adult Education. The partnership agency has a Governing Board composed of the two secretaries, a majority of business representatives, as well as governors, educators, and local officials. State Workforce Development Board. The House bill requires no state board. The governor is required to use a collaborative planning process between state and local agency officials, educators, and business for decisions about planning and organizing the system. The governor can use an existing state council to perform this function. T it The Senate bill requires no state board, but requires a similar collaborative planning process. The Senate bill provides incentives for the governor to establish a business- 4 59 PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS Attachment 411 I majority, business-chaired, state council by tying its creation to use of grant funds for economic development. Local Workforce Development Board The House bill requires the establishment of a local workforce development board with a business majority. No business chair is specified, but the assumption is that the majority of members will select one. The board helps design, manage, and oversee the local system. The Senate bill requires no local board, but like the state board, if the governor establishes state and local boards with business majorities and business chairpersons, the incentive is the use of some grant funds for economic development. If the governor does not establish local boards, he or she is required to enter agreements.with local partnerships that include local officials, educators, community groups,and representatives of business to design the local system. Coordinating education funds. The House bill requires the governor to submit a single, integrated workforce development plan for the four block grants, coordinating education funds under the common purposes and strategies in the overall state plan. The Senate bill requires the education plan to be developed separately by the education agencies after a collaborative goal- setting process with the governor. School-to-work system development. The House bill encourages ongoing activities that result in school-to-work opportunities under the block grants, but not call them such. The youth block grant lists allowable uses of funds for coordinating school-based learning with work-based learning, but never specifically mentions school-to-work. The Senate bill requires that some "flex account" funds (50% of the grant)be used for ongoing school-to-work activities in the state. Workforce development loans. Only the House bill would authorize the Secretary of Labor to provide funds for state loan guarantee accounts, which can be used to leverage private commercial loans to employers for upgrading skills of mid- and lower-level workers. The Status of FY 1996 Funding The Congress passed another temporary appropriations bill (continuing resolution) on January 26 that funds government activities and individual program levels through March 15 at the lower amount of either current FY 1995 levels or the House-passed FY 1996 levels. Any programs zeroed out in the House-passed bill, like Goals 2000 education reform grants, will be funded at 75% of the FY 1995 level. This temporary rule for government spending may eventually be used as a guideline for legislation that would cover the remainder of the fiscal year. As Congress runs out of time to argue over FY 1996 funding, extending this temporary rule for the remainder of the year may satisfy those who want to cut programs (reducing them by 25%)while satisfying those who want to save programs that might otherwise be eliminated (maintaining 75% of the funding). House Republican leaders have considered drafting legislation for the remainder of the fiscal year 5 60 Attachment #11 1'1• ' PUPATED BY THE NATIONAL ALLIANCE OF BUSINESS that would eliminate funding for specific programs that they consider unnecessary, some of which President Clinton insists be funded. This option of selectively eliminating programs appears less likely to occur now. Besides, the more dramatic cuts and program eliminations approved by the House have tended to be moderated greatly when acted on by the Senate. Senate appropriations committee staff expects this House vs. Senate pattern to continue. 0 When Congress reconvenes on February 27, a top priority will be to finish FY 1996 legislation to fund for the rest of the year those government agencies and activities for which regular bills have not been enacted. That includes all programs covered under the annual spending bill for the Departments of Labor, Health and Human Services, and Education. Since the LaborUiHS\Education appropriations bill has been stalled for months in the Senate over controversial amendments related to striker replacement and abortion funding, it will probably be covered by a continuing resolution providing funds at current or 75%levels for the rest of the year. One reason for the urgency to settle the FY 1996 funding process is that Congress will be pressured to begin the next round of appropriations bills for fiscal year 1997 starting in March. The missing piece in this unfinished puzzle, is whether a balanced budget agreement can be reached between Congress and the President. As long as the balanced budget negotiations are unresolved, the individual appropriations bills will remain unresolved, particularly for the Departments of Labor and Education. The negotiations over funding are all tied together. The Status of Other Relevant Programs Addressed in Pending Legislation Targeted Jobs Tax Credit. This program expired December 31, 1994. The Congress has proposed to modify and reinstate the credit. As part of the Balanced Budget Act of 1995, Congress adopted extensions of both the targeted jobs tax credit, now renamed the Work Opportunity Tax Credit (WOTC), and the employer-provided educational assistance tax program. However, the Balanced Budget Act of 1995 was vetoed by President Clinton on December 6. If Congress and the President resolve their budget differences and enact a new agreement (perhaps by April 1996), the tax credit extensions are expected, so far, to be included, or attached to separate legislation extending the federal debt limit. The extensions may become effective on a different timetable than the 1995-1996 period originally proposed. The compromise version of the jobs tax credit includes the following provisions: • Six groups of individuals are eligible for the program including vocational rehabilitation referrals, high-risk youth, qualified ex-felons, qualified summer youth employees, AFDC participants, and qualified veterans. (This compares with nine eligibility groups formerly.) • For employers to qualify for the tax credit, new hires must be recognized as fitting within an eligibility category before the hiring commitment is made. (This compares to post- employment certification formerly.) • The credit applies to employees who remain at work for at least 180 days or 500 hours. (This compares to 90 days or 120 hours formerly.) • The extension goes into effect on January 1, 1996 and continues through December 31, + 1996. This means there is a one-year gap following expiration of its prior legislative authority on December 31, 1994. 6 61 PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS Attachment X611 ' The Employee Educational Assistance program, commonly termed employer-provided tuition assistance, excludes from an employee's taxable income the funds provided by the employer for non-job-related education. According to the compromise, the credit is extended for tax years 1995 and 1996. The amount of the exclusion remains the same at $5,250, but, in tax year 1996, it applies only to undergraduate education. School-to-Work. The planning and implementation started under the School-to-Work Opportunities Act of 1994 are expected to be funded and continued, but at reduced levels. These grants continue into fiscal year 1996 at a reduced level of$200 million compared to the $250 million in FY 1995. One-Stop Career Center Grants. Current demonstration and implementation grants are expected to continue, but total funding will be reduced in program year 1996. These grants, designed to pave the way for the new workforce development system envisioned in pending legislation to consolidate job training, are expected to be reduced by 8 percent from the 1995 level of$100 million to a level of$92 million. National Skill Standards Board The members of the board have been appointed by the President and the first meeting was held last April. Funding for the development of voluntary occupational skill standards were reduced from $6 million to $4 million in FY 1996. Both the House and Senate appropriations bills provide $4 million for fiscal year 1996 to finance the work of the National Skill Standards Board. That level is protected, so far, under the terms of all continuing resolutions. Job Opportunities and Basic Skills (JOBS) Training Program. This current welfare-to-work program is proposed for elimination under welfare reform legislation approved last year in both the House and the Senate. The bills would repeal the current JOBS program and consolidate the money into an undifferentiated block grant for both cash assistance and work-related activities. States would choose their own priorities about how to provide work related services. However, President Clinton recently vetoed the welfare reform bill, and it is unclear whether Congress will pass a new version. If no welfare reform bill is enacted, the current JOBS program continues. Eliminate or Merge U.S. Departments of Labor and Education. More hearings are expected in the House of Representatives to examine legislation that would eliminate the U.S. Department of Education or consolidate most of its key functions with the U.S. Department of Labor. House Republican freshmen proposed the legislation to eliminate the Education Department completely. Rep. Steve Gunderson(R-WI) proposed a bill to merge departments. Neither bill is likely to be enacted this year. It is an issue that will return, however, if the Republicans maintain control of the Congress next year. FOR FURTHER INFORMATION: Contact Tom Lindsley (202) 289-2932, National Alliance of Business, 1201 New York Avenue, N.W., Suite 700, Washington, D.C. 20005; or J. Martin Jensen (202) 624-5353, National Governors' Association, 444 North Capitol Street,N.W., Suite 267, Washington, D.C. 20001. 7 62