HomeMy WebLinkAboutMINUTES - 03261996 - D1 D.1
THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY, CALIFORNIA
DATE: March 26, 1996 MATTER OF RECORD
D.1 The Board of Supervisors accepted a departmental status
report (Attached) from the Director, Private Industry
Council.
THIS IS A MATTER FOR RECORD PURPOSES ONLY
NO BOARD ACTION TAKEN
CC: County Administrator
Director, Private Industry Council
CONTRA COSTA PRIVATE INDUSTRY COUNCIL
DEPARTMENTAL REPORT
Page
DEPARTMENT OVERVIEW .............................................................1
RESOURCES....................................................................................2
CUSTOMER SERVICE.....................................................................5
ANNUAL PERFORMANCE...............................................................7
CHALLENGES AND NEW DIRECTION............................................8
ATTACHMENTS
. 1. PURPOSE STATEMENT........................................................12
2. DEPARTMENT ORGANIZATION............................................14
3. CONTRACTOR LISTING.........................................................20
4. STAFF DIVERSITY..................................................................22
5. PIC ROSTER...........................................................................23
6. DEPARTMENTAL SICK LEAVE POLICY................................27
7. STAFF SICK LEAVE STATISTICS..........................................33
8. CAPACITY BUILDING TRAVEL CORRESPONDENCE..........34
9. INCOME ELIGIBILITY REQUIREMENTS................................42
10. PERFORMANCE STATISTICS................................................43
11. WASHINGTON LEGISLATIVE UPDATE..................................56
CONTRA COSTA COUNTY D,
PRIVATE INDUSTRY COUNCIL
2425 BISSO LANE, SUITE 100
CONCORD, CA 94520-4817 PHONE: 510 - 646-5239 FAX: 510 - 646-5517
DATE: March 26, 1996
cc: CAO
PIC
TO: Contra Costa Board of Supervisors
FROM: Arthur C. Miner, Executive Director
Private Industry Council
SUBJECT: PIC DEPARTMENTAL REPORT
SECTION I - DEPARTMENT OVERVIEW
A. Departmental Responsibilities
The primary purpose of this department is administration of the County
Job Training Partnership federal grant (JTPA) providing job training and
placement to the economically disadvantaged and retraining and
placement to the dislocated worker. Subsidiary activities are to provide
CDBG funded business counseling, to collect Labor Market Information,
to facilitate a Summer Youth Jobs Program, and to host a Small Business
Development Center (SBDC). We also participate in a GAIN job
development program for the Social Service Department. (See
attachment #1 for a more complete departmental purpose statement and
explanation of service programs.)
B. Organizational Structure
Attachment #2 contains an organization chart and listing of staff duties
and responsibilities by position.
There are 17 authorized positions. The SBDC is hosted by the PIC for
purposes of operating the State SBDC grant. Additional support is
provided by a third position that provides JTPA funded entrepreneurial
training and CDBG funded business counseling. The remainder of the
positions are involved in the central administration and operation of the
JTPA program. Assignments tend to be functional rather than
programmatic. Direct services to participants are almost exclusively
provided via service providers under contract to the PIC department.
These service providers consist of government agencies, educational
agencies, CBOs (community based organizations), and private for profit
firms. Attachment #3 is a list of current PIC contractors.
SECTION 11 - RESOURCES
A. Financial Resources
All departmental revenues are from federal or state grants and private
donations. No direct County general funds are budgeted to support this
department.
Federal employment and training grants limit allowable administrative
expenses to a maximum percentage of either 15% or 20%; since this
department contracts out the direct provision of participant services, our
residual administrative allowance varies between 6% to 15%, depending
on the program.
The current 1995-96 Budget Summary by program is:
Title 1 IANC $3,186,315
Title IIB 1,725,750
Title 111 1,884,525
Summer Youth Jobs Program 28,260
Small Business Development Center 165,000
Labor Market Information 57,000
Greater Avenues For Independence 216,147
$7,262,997
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B. Personnel Resources
This department has 17 authorized positions, all of which are currently
filled. The staffing pattern is:
Executive Director 1
Deputy Director 4
SBDC Director 1
Staff Analyst 111 3
Employment Specialist 2
Staff Aide 1
Executive Secretary 1
.Accounting Technician 1
Supervising Account Clerk 1
Account Clerk - Beginning Level 1
Account Clerk - Trainee 1
Attachment #2 contains an organization chart and listing of the duties and
responsibilities of each position.
Although there had been some modest staff increased due to the SBDC,
LMI, and establishment of a centralized job order system, no additional
positions are anticipated in the near to immediate future. Due to the
current federal emphasis on reducing the deficit and eventually balancing
the budget, reduced PIC budgets are forecast with the possibility of
Reduction in Force, if not next fiscal year, then the following year.
C. Affirmative Action
The PIC staff of 17 consists of 6 males and 11 females. Racial breakout
is 11 White, 3 Black, 2 Hispanics and 1 Asian, roughly in proportion to the
general workforce; there is a disproportionate number of females.
Diversity by class in order of salary level is displayed on attachment #4.
The Board appointed Private Industry Council consists of 20 members of
which 7 are male and 13 are females. Racial breakout is 16 White and 4
Black. Attachment #5 is a listing of the current members of the Private
Industry Council.
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D. Sick Leave
During 1995 a total of 1427.51 hours of sick leave were accrued by PIC
staff, of which 716.9 were used - a 50.2% rate or an average 4 hours per
month per PIC staff member. We do not have annual figures for prior
years so a comparison is not readily available. Attachment #7 is a
schedule of usage by job position and attachment #6 is correspondence
with the CAO providing more in-depth information on departmental
practices.
E. Staff Development
All staff are evaluated at least yearly. Those staff still under the County
merit increment system are evaluated in accordance with their merit
increment review dates. All other staff are evaluated on a calendar year
basis, with an evaluation memo placed in their departmental personnel
file. Attachment #8 is a SOP distributed to PIC staff after the Board of
Supervisors initiated the requirement for evaluations. At the time of the
evaluation I meet with each staff member individually.
Professional development is a major point of emphasis. PIC staff utilize
the County Training Institute plus DOL and State training programs and
sponsored conferences. Capacity building is a major emphasis of the
JTPA program. This department receives a $25,000 grant that can only
be used to pay the cost of travel, per diem and registration for the in State
training of PIC staff and service provider staff. Although we have been
able to work around it to date, a problem is the current County policy or
lack of what I would consider to -be an adequate means of reserving
lodging - which works to the disadvantage of lower paid employees and
those without credit cards. Attachment #8 is correspondence on the issue
which I consider to still be unresolved.
F. Automation
Automation has been crucial in supporting the success of this department.
We were one of the first County departments to introduce PCs and word
processors into the work environment, switching entirely to PCs when
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Word Star became available. Our ability to automate was a least some
what attributable to the fact that we were not dependent upon general
funds to automate. Every departmental staff member currently has a PC
on their desk. We have just completed upgrading to the Micro Soft Office
Pro Windows system, staff training was scheduled during the holiday
season at Data Processing for all staff members and interested PIC
service provider staff.
We recently completed the installation of a LAN and WAN to interconnect
with our core contractors; however, we believe the Internet - which we are
just starting to access - may make our WAN obsolete in the near future.
During PY 1995-96 we also came up on the State MIS net, significantly
reducing our MIS support costs and shifting file record data storage
responsibility and liability from this office to the State.
SECTION III - CUSTOMER SERVICES
A. Service Delivery System
The PIC utilizes adecentralized service provider system to provide
access and services to participants. We have four core Regional Offices
located in San Pablo., Concord, Pittsburg and Brentwood for intake,
assessment, referral, training assignment and job development and
placement. For those eligible and enrolled in JTPA we offer a form of
single stop services linking the participant with assessment and
counseling, supportive services, training and job development and
referral.
The delivery of services is limited by Federal and State legislation, rules
and regulations. However, the biggest limitation is restricted funds. We
have two principal participant groups - the economically disadvantaged
and the dislocated (or laid off) worker. EDD estimates there are 60,000
individuals over the age of 16 that meet the JTPA economically
disadvantaged criteria, plus 50,000 unemployed workers of which I
estimate approximately 25,000 meet the Title III criteria as dislocated
workers. Our funding allows us to serve approximately 150 economically
disadvantaged youth, 500 economically disadvantaged adults and 750
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dislocated workers. If we receive JTPA summer youth funds, we will be
able to serve an additional 1,000 - 1,200 disadvantaged youth.
B. Customer Profile
All our participants are either economically disadvantaged (Attachment #9
lists income requirements) or displaced workers. Eligibles that can find
employment without our assistance tend to do so once they realize the
documentation requirements of our eligibility determination system.
Those that access our services therefore choose to do so and have few if
any alternate sources of employment.
C. Customer Relations
Participants in our program must meet federal eligibility requirements and
be able to document that they do so. There is no fee for service; federal
grants are utilized to cover expenses. Applicants access our services at
eligibility and certification intake units. Depending on the state of the local
economy, we normally either advertise for applicants or job orders. We
currently are soliciting job orders.
Customer satisfaction has previously been assumed to equate to job
placement and retention. However, the JTPA system is currently in the
process of developing a list of customer satisfaction questions. When
finalized and calibrated, we will have a system for measuring customer
satisfaction and perhaps be able to subdivide it by individual service
providers. The preliminary results indicate that of 258 participants in the
sample, the results to the question: Please think about the help or
training you receive through the Job Training Partnership Program
(operated by the Contra Costa PIC). Would you say it was excellent,
good, fair, or poor?
Number Percent Responding
Excellent 47 47.5%
Good 35 35.4%
Fair 10 10.1%
Poor 5 5.1%
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After some probing, an additional two former participants responded that
they did not receive any help or training. An additional 159 did not
respond because they did not complete the interview.
SECTION IV - ANNUAL PERFORMANCE
A. Performance Indicators
The JTPA program is one of the few (perhaps only) programs to have
mandatory performance standards. There are 4 standards, for
economically disadvantaged adults, 2 standards for economically
disadvantaged youth and 1 standard for dislocated workers. Failure to
meet or exceed four of the economically disadvantaged standards or the
dislocated worker standard two years in a row would lead to the loss of
"the franchise" and our program being placed in State receivership.
Exceeding 5 or more of the economically disadvantage standards earns
an incentive award (or commission).
Last year we exceeded all the performance standards. Our standard is
determined by the Department of Labor, based on the application of a
regression formula to historical results to establish a national departure
point. The point is set at the highest of the 25th percentile or the previous
years value. This departure point is adjusted to reflect the difference in
the participant group provided at the local level and national average, plus
the effect of local individual statistically tailored performance standard.
Attachment #10 is the complete package for last years performance
calculations. In summary the standards adjusted for this SDA and actual
performance were:
MEASURE STANDARD PERFORMANCE
Adult Employment Rate 59.71% 69.90%
Adult Weekly Earnings $284.16 $307.00
Welfare Employment Rate 50.75% 58.20%
Welfare Weekly Earnings $269.95 $303.00
Youth Employment Rate 47.47% 55.91%
Youth Positive Termination Rate 42.83% 53.70%
Dislocated Worker
Earned Employment Rate 65.3% 78.4%
Y.)
NOTE: Adult and Welfare rates are measured at the 13th week
after termination from the program; youth and dislocated worker
rates are measure at time of termination from the program.
Cost placement was a performance standard but it was discontinued by
DOL. In 1984 the allowable adult cost per job placement was
approximately $6,500, in ten years this standard dropped to
approximately $3,500 (not adjusted for inflation). Congress more or less
prohibited DOL from utilizing cost figures as performance measures
because of a concern that program quality and services to the hard to
serve were being compromised by the cost per placement performance
standards.
SECTION V - CHALLENGES AND NEW DIRECTION
A. Challenges
The largest challenge is continuing to provide services in an environment
of reduced funding. Year round (second chance) youth funding for the
economically disadvantaged has been reduced 80% and summer youth
work experience and educational training will apparently be totally
eliminated this summer. This means a total 94/95 youth budget of $2.5
million will apparently be reduced to $250,000 in 95/96. Yet there is
expectation that the JTPA system will particpiate in School to Work
transition programs, a new activity being levied on the educational
system. Funding for economically disadvantaged adults is projected to be
reduced by 10%, with a projected 20% reduction of funding for dislocated
workers. Currently funding is not adequate to meet demand; there is no
reason to believe demand will decrease even though authorized funding
will. Program service and administrative costs are not going down -
particularly with the recent increased cost of the County retirement plan.
For FY 96/97, it currently does not appear there will be a PIC staff RIF but
it is a little premature to make that call at this time.
Another challenge is the SBDC match. Originally we expected to obtain
the match through a cooperative relationship with the Redevelopment
Agency, and as a back up through donations from West County to extend
a planned part-time West County SBDC satellite to full time. Closer
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review disclosed that the relationship with the Redevelopment Agency
would not be a match; the State SBDC grant funding was reduced by
50%, leaving inadequate funds to establish a West County satellite and
the possibility of a West County based donation. As an expediency,
$15,000 of indirect JTPA costs were recognized, which technically
became County funds that would qualify as a match. For the current year
fundraising and voluntary fees are expected to meet future match
requirements.
To at least partially offset the projected decrease in federal funding, the
PIC is establishing a 501c non-profit corporation. This should increase
our ability to generate additional revenues on either a donation or grant
basis, but is not expected to come close to replacing the over $2 million of
projected reduced funding.
The PIC is also looking at restructuring its current delivery system into
more open one stop career centers instead of PIC regional offices. This
would require integrated collaborative efforts with other employment
and/or training partners that would bring additional resources and
efficiencies. Although it may be possible to increase efficiency and hence
reduce costs, at this point in time it is unclear that other agencies do in
fact have offsetting resources available.
B. New Directions
The largest change on the horizon is the elimination of JTPA and its
replacement with an Employment and Training Block Grant. There is an
attempt at both the National and State level to integrate employment and
training with economic development and vocational education to build
competitive high value added national and local economies that utilize a
skilled labor pool to successfully compete in the world economy and to
produce stable healthy local economies - increasing tax revenues and
reducing the cost of social programs due to the lessening of social ills and
transfer payments expected to result from a high employment high value
added healthy economy.
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b. l
Regardless if the preceding expectations are sound, we do expect that
JTPA will be replaced with the block grant. The timing and particulars of
the block grant legislation are uncertain at this time, legislation with
significantly different philosophies has passed both the House and
Senate, yet the Conference Committee has yet to meet. (See attachment
#11, NABs proposed Washington Legislative Update.) However, broad
outlines are common to each. Legislation will eliminate the PIC and
replace it with something called a Workforce Development Board (WDB).
The service area would change to at least include all of the county and
possibly an even larger area such as a two County combination of Contra
Costa and Alameda - although staff assumes a single County model will
prevail for Contra Costa.
Services will be provided through one stop career centers. These centers
will be based on the following concepts:
1) Universal Access
2) Customer Focused
3) Integration of Programs and Services
4) Performance Driven/Outcome Based
The number and site of the centers could be controversial, and some of
the anticipated players may prefer not to participate. Up front services are
expected to be free; in-depth services provided on a needs basis with
sliding scale fees. Within each service area it is expected that there will
be one or more physical career centers with subsidiary access points
available through electronic linkages - a no wrong door approach.
This will raise issues of integration with the existing PIC program in
Richmond; a successful and locally prized program. It can be expected
that Richmond will want to be able to continue its current Richmond
Works Program as a local one stop plus an equitable representation on
the WDB.
Since the WDB will have a broader scope than the PIC, in (current)
concept overseeing all employment and training functions, it will not be
able to be staffed by any agency that operates programs. The Board will
have to decide on whether program administration will be joined with the
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WDB or separate. The actual representation and composition of the WDB
may be subject to Board of Supervisors decision, or it may be mandated
at either the State or Federal level. There is no reason to believe local
vocational educational agencies will be enthralled with a new oversight
body evaluating their performance and perhaps influencing their funds -
they will at a minimum want to ensure WDB representation is
knowledgeable of their programs and not hostile to public education. The
Board of Supervisors may also have to share appointing authority with the
mayors of all the cities.
ACM:bj
Attachments
#7:DEPTRPT.DOC
11
Attachment #1
Purpose Statement
To administer the job Training Partnership Act (JTPA) of 1982, provide job
training or retraining programs to disadvantaged and unemployed youths
and adults of Contra Costa County, excluding the City of Richmond; provide
private sector employers with job ready and qualified individuals under the
direction of the Private Industry Council and the Contra Costa County Board
of Supervisors and to participate in other activities that will .
Service Program Explanation
1. JTPA Title II-A/C - Economically Disadvantaged Residents - This
program contains four elements (1) Adult/Out of School Program -
assists participants in development and obtaining employment through
vocational assessment, counseling, training, job search and
placement, work experience and on-the-job training; (2) Limited
Private Sector Internship for Youth prepares work experience youths
for entry into the labor force through "tryout employment" period (For
FY 95/96 we project this program to be reduced by 80%.); (3) Older
Workers Program - assists participants 55 years and older for
employment through job search and/or on-the-job training; (4) State
Educational Coordination and Grants Program - coordination of local
educational agencies.
2. JTPA Title II-B - Summer Youth Employment Training Program
SS YETP) - This program, offered during the summer months, provides
work experience, basic and enhanced education, skills training, labor
market information, vocational assessment, supportive services, job
development and placement to economically disadvantaged youths
ages 14-21. (For summer 1996 we project that this prgram will not be
funded.)
#2:DEPTPERF.IOC
12
Dal
3. Worker's Assistance Center - Employment Training Assistance for
Dislocated Workers - Training and employment assistance services
provided to participants who have been terminated, laid off, or have
received notice of either and are unlikely to return to their previous
occupation or industry. Includes rapid response to all notices of major
layoffs.
4. Summer Youth Jobs Program - This program utilizes dedicated
donations from the private sector, to operate, in conjunction with the
California Employment Development Department, the local chambers
of commerce and cities, a youth summer jobs program.
5. Small Business Development Center - This program, funded by SBA
(Small Business Administration) CDBG (Community Development
Block Grant) funds and JTPA Title III entreprenuerial training funds,
provides technical assistance to start-up and existing small business,
providing economic development and stimulating entry level job
growth and self-employment activities.
6. Labor Market Information (MI - This program coordinates with the
Labor Market Information section of the Employment Development
Department to annually survey 25 occupation fields which are selected
after input from local community, educational and employment training
parties. Also collected is training data. LMI data provides background
information on local employment demand, emerging occupations, skill
requirements and existing training capacity.
7. Greater Avenues for Independence - The - PIC has a financial
agreement with the Social Service Department to provide job
development and placement services to non JTPA enrolled GAIN
clients. This service is provided by outstationing a PIC staff member
at each of the three Social Service GAIN offices in the West, Central
and East areas of the County.
#2:DEPTPERF.IOC
13
CONTRA COSTA COUNTY Attachment #2
PRIVATE INDUSTRY COUNCIL
PIC ADMINISTRATIVE BULLETIN
PAS {: 12-96, CHG 1
*TE: January 16, 1996 SUBJECT:
TO: Interested Party Mailing List X Awn
Pro D'rec ore Planning
Marketing
= Art ur her, Executive Director /AA
Private Industry Council gats
Fiscal
TTBJECT: PY 95/96 PIC/SBDC STAFF DEPARTMENTAL ORGANIZATION 0-Operations
REFI
SPECIAL 77LING:
Attached is a current PIC/SBDC staff organization chart, with
telephone number and staff position description.
At past strategic planning sessions one of the goals established
by the PIC was to improve the communication links between the PIC,
its staff and current plus potential service providers.
The attached information is designed to aid current and potential
service providers in accessing PIC staff to obtain information
and/or technical assistance. You are encouraged to contact PIC
staff with questions, comments (either critical or positive) and
other input.
PIC staff members have voice mail; and in cases of extended
absences, their messages are screened and referred to alternate
staff . Hence, if you do leave a message, be sure to state the
information being solicited. If you need a more timely answer
phone 646-5239, which if not answered immediately, will be answered
in the course of the business day.
SDA imposed requirements - if any - are presented in bold.
This bulletin updates 12-96 which can be deleted from your files at
this time.
If you have any questions regarding this bulletin, please contact
me at 646-5382.
ACM:pk
cc: Linda Beattie, SDA Program Manager
PIC Members
Board of Supervisors
CAO
County Department Heads
#26 :12-96 .C1
Retention Period: 9/30/96 (projected)
Special SOP Filing: 14
tev: 7/93
--- --
CONTRA COSTA COUNTY
PRIVATE INDUSTRY COUNCIL Attachment #2
Organisation Chart - January 1995
Prve
i b Industry Camcil
Contra Costa County
stab Dept. of Comtrsce
federal s8A �
I SEDC Advisoxy (
C=rAttee
Artbar C. !Liner
Executive Director I
(
Whom A. Jensen I
Executive Secretary I
i
. I
- - - - - - - - --
Bob
- - --Bob fhatford Fred Canale Rib mays Debra Longwod
Operations/UO/Grievance E3iioistrative/ILIS Marketiop W SEDC Director
Coordinator Coordinator Coordinator
-----------�_..--__-
( Service Providers ( Rbooda Scott Sondra Rotheell PT-LT
( .Regional Offices ( Acc mting Labor Market Business
( .In-School Youth ( Technician Analyst Consultants
.special Projects
( .Workers Assistance ( _
( Center ( Patti Kissel Maria Robinson Vel® Miles
----------------� supervising AccountII
Labor Market SBDC Assistant
Clerk Analyst (PT-LT) 1
Pete Zaragoza I
Rapid Response Martha Tbams ( Beverly Hamile
Coordinator Typist/IC=Mt
CDBG Business Counselor
Clem TTPA Sntrepreneuria
I Training
--------------
( ®D 40% ( Teresa saves Bob Lanter
( Staff ( Accamt/Typist Employment Plaoenent
( ( Clerk Specialist
------------
Joan Zesola LRichard Biu
Linda Candler L Typist/Accomt I Employment Plaommut
Planning Clerk (PT-LT) I Specialist (20/40)
Analyst 1
--•-------i--------- 1 '--------�- '
GAIN
( Job Developers ( staff
( ( -------------- ---- 15
Attachment #2
STAFF POSITION DESCRIPTION
SANALE, FRED - Administrative & MIS Coordinator . 646-5375
Responsible for the Management Information System (MIS) , systems
administrator for all staff computer systems, provides staff support
for the PIC Oversight Committee. Responsible for administration of
the clerical support function.
All questions concerning DTPA performance standards, MIS forms,
program data and/or departmental computer capabilities should be
referred to Mr. Canale.
CHANDLER, LINDA - Planning "Analyst 646-5024
Responsible for the general strategic planning with operational focus
on One Stop Career Center and School-to-Work Program development.
Provides staff support to the PIC Planning Committee. Supplementary
duties include coordination of GAIN Job Development/Placement
Program, and acting as departmental training coordinator.
RAMILE, BEVERLY - Business Counselor/Entrepreneurial Trainer = 646-5249
Provides in-depth management consulting, coaching and training for
the development of new or existing businesses. Responsibilities
include administration of the CDBG funding grant and coordination of
CDBG funded activities with SBDC and other entities as appropriate;
provides DTPA entrepreneurial training to JTPA participants; assists
the SEDC Director.
RAYS, RITA - Marketing/LMI Coordinator = 646-5254
Responsible for all PIC marketing activities, including Labor Market
Information program and electronic employment referral. Provides
staff support to the PIC Marketing Committee. Provides general
oversight to the PIC hosted Small Business Development Center.
Questions concerning employer outreach should be referred to Ms.
Hays.
JENSEN, BARBARA - Executive Secretary 646-5391
Department Head secretary, also secretary for the Private Industry
Council.
All agenda, scheduling and membership questions should be referred to
Ms. Jensen.
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Attachment #2
DIESEL, PATTI - Sunervisinc Account Clerk 646-5256
Office clerical supervisor and general manager, balances clerical
workload, responsible for program, personnel, contract and MIS files,
plus property inventory, petty cash, purchasing and travel; assists
in technical accounting activities.
BOB LANTER - Employment Placement Specialist • 646-5079
Responsible for coordination of electronic One Stop Employment
Center. Responsible for soliciting job orders and matching job
orders against applicant pool, maintains applicant pool data base.
LONGWOOD, DEBRA - SBDC Director s 646-5377
New position responsible for the operation of the state and federally
funded Contra Costa Small Business Development Center (SBDC) which is
hosted by the PIC. Provides business counseling, coordinates the
provision of counseling by subordinate SBDC staff. Actively engaged
in marketing the SBDC program, building community support and
fundraising for the SBDC, plus economic development and small
business advocacy.
MILES, VELMA - Small Business Development Center Assistant 646-5377
Administrative assistant for the Small Business Development Center
hosted by the PIC. Provides information and referral services,
schedules business counselor appointments and coordinates the monthly
pre-business workshops. Responsible for SBDC activity reports to the
State and Federal governments.
MINER. ARTHUR - Executive Director 646-5382
Responsible for the staff support provided to the PIC members;
supervising and coordinating the implementation and policy decisions
of the PIC. County Department Head responsibilities to the Board of
Supervisors and the County Administrator. Directly staffs the PIC
and Executive Committee meetings. Functions as the departmental
budget officer and DTPA program fiscal officer.
NAVES, TERESA Account/Typist Clerk s 646-5239
Clerical support to the MIS system including troubleshooting and
provision of TA to service provider staff, whose work she monitors.
Provides clerical support to the PIC Oversight Committee.
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Attachment #2 � .
ROTHWELL, SONDRA - -Labor Market Analyst = 646-5023
Responsible to labor market information collection, analysis and
reporting including the selection of occupations to be surveyed based
on State requirements, community input and emerging industry trends.
Also responsible for training inventory.
All LMI program questions should be referred to Ms. Rothwell.
SCOTT, RHONDA - Accountina Technician : 646-5390
Responsible for the accuracy of all accounting statements, performs
departmental cost allocations, reviews County expenditure statements
and processes corrective/adjustment entries, prepares state financial
reports, responds to State, Federal and County auditors.
All questions concerning status of County payments to contractors and
participants plus contract payment limits and expenditure status
should be referred to Ms. Scott.
SIV, RICHARD - Employment Placement Specialist = 646-5060
Responsible for coordination of electronic One Stop Employment
Center. Responsible for soliciting job orders and matching job
orders against applicant pool, maintains applicant pool data base.
THOMAS, MARTHA - Account/Typist Clerk = 646-5239
Responsible for the distribution of contractor and staff mail/PABs;
assists in processing of contracts, MIS forms, property inventory,
and supportive service and contractor payments. Provides clerical
support to the Planning and Proposal Review Committees.
WHATFORD, BOB - Plannina/Operations Coordinator = 646-5373 '
Responsible for contract preparation/execution and the JTPA grant Job
Training Plan. Oversees the operation of the youth competency
system, identifies and resolves operation problems, coordinates
program monitoring. Serves as JTPA Equal Opportunity Officer,
coordinates the resolution of participant complaints. Staffs the
Proposal Review Committee.
All questions concerning the Job Training Plan, program planning
cycles, RFP's and their status, participant eligibility, contract and
program intent or parameters plus state and/or federal program
monitoring results should be referred to Mr. Whatford.
ZAMOLA, JEAN
- Account/Typist Clerk = 646-5377
Clerical support to the SBDC and LMI programs, and to the PIC
Marketing Committee.
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Attachment #2
ZARAGOZA, PETE - Rapid Response Coordinator • 646-5244
f
Principal responsibility is operation and coordination of rapid
response activity due to dislocations resulting from plant closure or
major layoffs. Also coordinates the Title II Older Worker Program
with the Social Service Area on Agency Title V Program providing case
management to DTPA participants; assists with field monitoring,
contract and RFP processing.
Notifications of potential or actual plant closures or major layoffs
should be referred to Mr. Zaragoza, as should requests for the
coordination of on-site briefing sessions to explain PIC, EDD and
community resources available to dislocated workers.
BUSINESS CONSULTANTS s 646-5377
On call limited term consultants selected for their specific
expertise to provide targeted business consulting and workshops to
SBDC clients.
#26 :12-96 .C1
19
CONTRA COSTA COUNTY to
VRMTE INDUSTRY COUNCIL Attachment e #3
PIC ADMINISTRATIVE BULLETIN
PAB #:
January 16, 1996 SUBJECT:
TO: PIC Contractors Admin
AM: Prog D'rec ors Planning
��
Marketing
PROM: G � iner Executive Director BEO/AA
Contra Costa County Private Industry Council HIS
Fiscal
SUMCTt PY 95/96 Contractor Listing 2.0perations
REFS
6PECIhL FILING:
Copied on the reverse of this PAB is a revised listing of all
current PIC Contractors.
Please review your listing: notify this office immediately of any
corrections or additions.
Please also familiarize yourself with the other listed service
providers, particularly those whose programs are in reasonable
transportation proximity to yours. The PIC desires cross referrals
of applicants and employers when an alternate program isa better
match than yours, or when you are unable to fill a job order in a
timely manner.
SDA imposed requirements - if any - are presented in bold.
If you have any questions or corrections regarding this bulletin,
please contact Bob Whatford of my staff at 646-5373 .
ACM:mt
Attachment
CC: Linda Beattie, SDA Program Manager
PIC Members
#26 :08-96 .C1
Retention Period: 9/30/96
Special SOP Filing:
ev: 7/93 20
,isk: #9:FORMS\ADM2
CONTRA COSTA COUNTY PRIVATE INDUSTRY COUNCIL
Attachment #3
PY 9596 CONTRACTOR LIST
Central County PIC Regional Office Hospitality Management
Worldwide Educational Services, Inc. 814 Mission St.,#500
2280 Diamond Blvd.,Suite 335 San Francisco, CA 94103
Concord,CA 94520 James Casserly,Coordinator
(510) 798-2038 (415)896-0370
Ms. Neil Barth, Director (Title 11140%)
(77%,5% Older Worker,Out of School Youth
&8%/CAIN Project) Mt.Diablo Adult Education
1266 San Carlos Avenue
Contra Costa College Concord,CA 94520
2600 Mission Bell Drive Joanne Durkee,Project Director
San Pablo,CA 94806 (510)685-7340
Nives Sampayo, Project Manager (8%/30% Non-traditional Project)
(510)235-7800 Ext. 201
(8%/30% Bio&Video Technology) Pittsburg Adult Education Ctr.
20 East 10th Street
C.C.C.Superintendent of Schools Pittsburg,CA 94565
Neighborhood Youth Corps(NYC) Mary Siino,Coordinator
77 Santa Barbara Road (510)473-4460
Pleasant Hill, CA 94523 (5% Nontraditional)
Nick Gonzales, Director
(510)942-3300 Rehabilitation Services of No.Calif)
(11-6 SYETP, In-School Youth & Mt.Diablo Vocational Services
5% MARC Project) 490 Golf Club Road
Pleasant Hill,CA 94523
East Bay Institute Julie Stutzman,Supervising Job Developer
11157 San Pablo Avenue (510)687-9675,Ext.303
EI Cerrito,CA 94530 (5% Gang Related At-Risk Youth Program)
Kim Mallory,Coordinator
(510)234-0076 Rubicon Programs,lnc.
(Title 11140%) 2500 Bissell Ave.
Richmond,CA 94804
East County PIC Regional Office Sherry Hirsch, Director
City of Pittsburg (510)235-1516
340 Marina Blvd. (5% Shelter Project)
Pittsburg,CA 94565
Gerald Dunbar, Director St.Vincent de Paul
(510)439-4875 390 Central Avenue
(77%, 5% Older Worker&Out-of-School Youth) Pittsburg,CA 94565
Charee Lord, Exec. Director
Far East County PIC Regional Office (510)439-5063
United Council of Spanish Speaking Org. (5%At-Risk of Homelessness Project)
120 Oak Street
Brentwood,CA 94513 Statewide Printing&Graphics
Bertha Ruiz, Manager 3496 Buskirk Ave.,Suite 104
(510)634-2195 Pleasant Hill,CA 94523
(77%, 5% Older Worker &Out-of-School Youth) (510)932-3903 (PICTrends Newsletter)
West County PIC Regional Office Worker Assistance Center(WAC)
Worldwide Educational Services, Inc. Worldwide Educational Services, Inc.
13830 San Pablo Avenue,Suite D 2425 Bisso Lane, Suite 260
San Pablo,CA 94806 Concord,CA 94520
Debbie Bolin,Manager Claire Marchiano,Manager
(510) 232-9903 (510) 798-8115
(77%, 5% Older Worker,Title III &Out of School Youth) (Title III)
#21:Cont.Doc
21
Attachment #4
PIC Staff Diversity Schedule
TITLE SALARLY GENDER RACE
I RANGE M F W B H A
Director $4497 1 1
$5466
Deputy Director $4368 3 1 3 1
$5310
SBDC Director $3588 1 1
$4361
Staff Analyst $3588 3 2 1
$4361
Executive Secretary $3143 1 1
$3465
Supervising Account Clerk $2596 1 1
$3314
Accounting Technician $2549 1 1
$3255
Employment Specialist $2396 2 1 1
$2912
Staff Aide $2205 1 1
$2680
Account Clerk $1853 1 1
$2252
Account Clerk - Trainee $1531 1 1
$1861
22
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Attachment #6 � 1
CONTRA COSTA COUNTY j
PRIVATE INDUSTRY COUNCIL
2425 BISSO LANE,SUITE 100
CONCORD,CA 94520-4817 PHONE: 510-646-5239 FAX: 510-646-5517
DATE: ' February 15, 1996
cc:
TO: PIC & SBDC Staff
FROM: ArthurV. 4mer,E$ecutive Director
Private Industry Council
SUBJECT: SICK LEAVE USAGE
Attached for your information are copies of correspondence with the CAO concerning
staff sick leave usage. Also attached is the current administrative bulletin on sick leave
usage and the County expectations.
Although I am unaware of any problems in this department, this is an item where
complacency can lead to problems. Although the CAO may not have intended to write
it as it reads, I am a little dismayed at the implication of the last sentence that
inappropriate usage is prevalent in all departments.
This obviously is a hot issue with the Board of Supervisors and County central
administration, which is at least partially attributable to past criticism by the Grand
Jury. Unfortunately, this is the type of issue where the lowest common denominator
tends to establish the label applied to all. It is not only in our self interests, but it is our
responsibility - both collectively and individually - to periodically evaluate our sick
leave practices.
ACM:bj
#7SICKLEAV
27
Attachment #6
Contra Human Resources
Department
Costa
County
�."'�"� '-•Q Administration Building
1.1 `�/ '
9^� c 851 Pine Street
Martinez,California 94553-1292
DATE: January 31, 1996
TO: Department Heads
FROM: Phil Batchelor, County Administrator
SUBJECT: Sick Leave / Attendance
I continue to be concerned about the usage of sick leave and attendance controls
within the County. We are dependent on the productivity of our employees to carry
out our work. Therefore, we expect and require that all employees maintain
satisfactory attendance, and that in turn, supervisors manage and enforce attendance
rules.
As we discussed at our last Department Head meeting, we must all work to find
methods to control inappropriate use of sick leave, while at the same time, insuring
that the controls are administered in a fair and equitable manner, in compliance with
the applicable labor agreements.
I am interested in techniques which may have worked in your own individual
department in terms of controlling the usage of sick1 and monitoring
attendance. Please report back to me no later tha ebruary 15, 1996 what
affirmative steps you have taken to reduce inappropiatanthe
monitoring of attendance in your department.
Thank you.
PB/LTK:nz
28
Contra Costa County Attachment #6
PRIMATE INDUSTRY COUNCIL
2425 BISSO LANE, SUITE 100
CONCORD, CA 94520 646-5239
DO: February 14, 1996
TO: Phil Batchelor, County Administrator
� f
FROM: Arthur C. Miner, ixecutive Director
Contra Costa County Private Industry Council
SUBJECT: SICK LEAVE/ATTENDANCE
This is response to your January 31 memo requesting a response by February 15 on
what affirmative steps I have taken to reduce inappropriate use of sick leave and the
monitoring of attendance in my department.
It is interesting to note that your memo was received in the department on Monday,
February 12, 3 days prior to the requested response.
Since I am unaware of any inappropriate use of sick leave by PIC staff, I have not
taken affirmative steps to reduce inappropriate use of sick leave.
This department is not funded via the County general fund; to meet cost accounting
criteria of federal and state grants we have a positive time reporting system (sample
time card attached). This requires PIC staff to record and allocate work and leave
hours on a daily basis. All time cards are counter signed by the immediate
supervisor. This process is designed to insure accurate time recording, informed
supervisors and accountable staff.
Since administrative expenses are limited by our grant funding sources, our staffing
pattern is sparse. Staff that are absent for any reason realize that their work will
remain undone while they are absent and be waiting for them when they return..
Since we administer a service program, staff are somewhat dependent upon each
other in accomplishing inter related tasks within a team environment. Hence, were
a staff member to abuse sick leave, our current structure would cause peer pressure
to supplement and reinforce normal supervisor/management controls. I have also
expanded my comments at staff meetings to include a reference to sick leave and the
Board of Supervisors interest in sick leave. In general however, my experience -
reinforced by staff comments - is that my staff tends to come to work sick, raising
concerns that others who come in contact will catch their cold and flu. Since we have
flex time and a voluntary 9/80 schedule, I do allow staff to adjust work hours and
switch 9/80 days to minimize sick leave charges.
Attached is a clipping from the Contra Costa Times. Although I do not advocate
what it is perhaps suggesting, it does raise the question as to if the County is well
served with its current policy of sick leave - which can be used for many other
purposes than the illness of an employee, administrative leave, compensatory time,
holiday time, and vacation.
#lb:Batchelr.mem
29
Attachment X66
r '
-AF TM TM W S v C w Mondty, FoWuwy 12, IWO
CATSERT THE EVIL HUMAN W9
...ELIMINATE SICK DAYS
RESOcJPICEs biRECTOa - ,= SUWON TME I MAKE THEM USE VACATWN
1p
o : 005 WHEN THEY'RE ILL.
THE EMPLOYEES HAVE ; SOF
'�0 MUCH TIME OFF. 3 v�M� � � CJ►LIIT A "TIME OANK."
IT MUST DE STOPPED. OAS�KNESS I` I g MCittIELI
'ssLST "`�-. t ` LIKE IT.
r �tt
i A
a
h
30
Er MLT -- 0iQ® 1iAI�T Q � ' Attachment #6 D. I
In No. �.
�oa�s
s Um =a mum at • a ! • a ! • ss •
so M wan/ar as aom WHIM V=/M srrula
a ! i A ! i a T • a ! i
• / ate a : i as • asi
� ass ass a : • asi
- a ! s a : i as • asi
a ! • a ! i a ! i a T i
a ! • a ! • a T i
/
• a ! i A ! i A ! i A T I
V4
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a T
asi a ! s asi aTs
/
a ! i a ! i a ! i a ! •
a ! • asi a : i a : • -
:a:aL
31
EK WYEE SIGNATURE: _ DAM
Attachment V6 '.
LBAVE TYPES:
RS s Regular Sick Leave
FS s Family Sick Leave
V = Vacation
M = Manag+emeat Leave
P = Personal Floating Holiday
C s Comp Time
A = Absent Without Pay
B = Bereavement Leave
TITLES:
IIA 8$
IIB CDBG = (County)
IIC CDBG - N = (National)
RR = (Rapid Response) CDBG - C = (Concord)
I = (Incentive) WAC = (Women's Advisory Committee)
SYETP A = Admin
OW = (Older Worker) T = Training
III S = Training Services
32
Attachment #7
PIC Staff Sick Leave Usage 1995
EARNED USED % USED
Director 96 5.5 5.7%
Deputy Director
1 96 8.5 8.9%
2 96 42.5 44.3%
3 96 25.5 26.6%
4 96 105.2 109.6%
SBDC Director 18.43 0 0%
Staff Analyst 56 12 21 .4%
2 96 0 0%
3 96 75 78.1%
Executive Secretary 96 58 60.4%
Supervising Account Clerk 96 115 19.8%
Accounting Technician 256.82 116.2 45.2%
Employment Specialist
1 3:8 0 0%
2 2.94 0 0%
Staff Aide 96 34.5 35.9%
Account Clerk 96 93.5 97.4%
Account Clerk Trainee 33.52 25.5 76.1%
33
Attachment #8
OFFICE OF THE COUNTY ADMINISTRATOR
CONTRA COSTA COUNTY
Administration Building
651 Pine Street, 11th Floor
Martinez, CA 94553
DATE: July 18, 1995
TO: Ken Corcoran, Auditor-Controller
FROM: Phil Batcheldr, County Administrator
SUBJECT: DEPARTMENTAL CREDIT CARDS FOR
LEGITIMATE TRAVEL EXPENSES
Attached is a memo from Art Miner pointing out the ongoing problem with staff making
hotel and other travel arrangements - but particularly hotel reservations - when the
department is not allowed to have a credit card and individual staff members may for
reasons noted by Mr. Miner, not be in a position to cover these charges personally.
I know we have discussed this issue on more than one occasion over the years. Can you
refresh my memory with where the issue stands now and what response you would
suggest we provide to Mr. Miner and other staff who may raise the same question.
PB:amb
Phil?-8-95
Attachment
cc: Arthur C. Miner, Executive Director, Private Industry Council
Barton J. Gilbert, Director of General Services
34
Attachment #8 �
OFFICE OF THE COUNTY ADMINISTRATOR
o uG1� 1g9�a CONTRA COSTA COUNTY
Administration Building
651 Pine Street, 11th Floor
Martinez, CA 94553
DATE: August 15, 1995
TO: Sara Hoffman, Senior Deputy County Administrator
FROM: Phil Batchelot, County Administrator
SUBJECT: TRAVEL POLICY
1 recently read Art Miner's July 12, 1995 memo to you on this subject. You should be
aware that 1 have asked Ken Corcoran to clarify for me where we are with a review of this
policy. A copy of my memo to Mr. Corcoran on this subject is attached for your reference.
PB:amb
PhI18-29-95
Attachment
cc: Kenneth J. Corcoran, Auditor-Controller
Arthur C. Miner, Executive Director, Private Industry Council
35
COMM COSTA COUNTY Attachment #8
PRIVATE INDUSTRY COUNCIL
2425 BISSO LANE, SUITE 100
CONOORD CA 94520 646-5239
July 12, 1995 cc: "atchelor. CAO
E. Kuevor, Affirmative
Action Officer
Sara Hoffman, Se . Deputy Administrator
TO: Cou �Ad tor's Office
Arthur C. er, Executive Director
Private Industry Council
SMECT: TRAVEL POLICY
This is to confirm our telephone conversation of 11 July. I understand that in
response to my memo of 26 June 95 (copy attached for your ready reference), and
after discussion with senior staff at your office, based on CAO risk analysis factors,
the CAO decision is:
i
When advance warrants will not work, there is no alternative to the use of individual
credit cards. The use of individual credit cards is standard practice in your office
and to the best of your knowledge other departments also.
No credit cards is policy and there is no interest in pursuing other solutions such
as a debit card or having purchasing control the charge number and make the
reservations (the latter is my preference for when other alternatives do not work).
If it comes down to use of an individual credit card or not traveling - it is the
employees choice and the assumption is that there was some lack of advance planning
for which they are accountable.
This obviously bothers me. I believe it is unethical to require employees to use their
personal credit rating to support County business and the policy discriminates
against those who either choose not to have credit cards, who cannot have credit
cards, or whose open credit card balance is inadequate to clear the potential charge.
Despite the fact that your sister in college with no income has a $500 limit personal
credit card, I still believe the policy being advocated by your office potentially
discriminates against lower paid and/or "broke" County employees.
ACM:baj
Attachment
1 .,. C(1;!'a T F1R COSTA COU l`,"..�....•
RECEIVED
JUL 1 31996 r
36
C1f= COSTA COUNTY Attachment #8
.PRIVATE INDUSTRY COUNCIL
-2425 SISSO SiUM, OM 100
CONCORD, CA 94520 646-5239
.10 June 26, 1995 cc: Ken Corcoran
Bart Gilbert
Les Littman
TO; Phil Batchelor, CAO Richard Heyne
.41*CA Sara Hoffman
Arthur C. Miner, Executive Director
Private Industry Council
SUBJECT: HOTEL RESERVATIONS
Attached are copies of previous correspondence between this department and
General Services.
Since Purchasing is unable/unwilling and/or unempowered to solte our problem,
they have referred me to you (for I guess a solomon decision).
The issue is simple:
Hotels are refusing to accept reservations without a credit card number;
The State expects and encourages PIC representatives to attend approved
and/or scheduled training classes, reimbursing this department for the
cost of travel and lodging outside the parameters of our grant funding;
Some PIC staff lack personal credit cards, prefer not to use their
personal credit cards, and/or lack sufficient open balances on their
credit cards to absorb the block hold sums placed by hotels;
Not attending training is disadvantageous to the individual staff members
professional and competitive status, and it is detrimental to this
department and by extension to the County;
No County classification specifications currently include in the minimum
qualifications a requirement that incumbents maintain possession of a
personal credit card to be used to support County operations; and,
The consistent recommendation of the Auditor-Controller against issuance
of VISA or Master type credit cards has neutered the Purchasing Offices
ability to resolve this issue; apparently only the blessing/involvement of
your office can make it happen.
Actually, from only a cursory reading of my 12 June memo it should be evident
that we are not requesting the issuance of a departmental credit card, only
access to an account number for a specific purpose; with proper controls it
should be possible to protect the number and restrict its usage. We would have
no problem with requisitioning hotel lodging and letting Purchasing handle the
details and protect the account number. In actuality, a charge should never be
made since we would have a warrant for actual payment.
37
Attachment #8
Presumably we could take the easy way out and surreptitiously obtain a
departmental card, but it would appear that the County operations and support
systems should be able to satisfactorily resolve this. It is amazing that in the
current environment of customer satisfaction, system improvement, and reinventing
government and empowering decisionmakers that this can not easily be resolved.
It is also disheartening to encounter such a "no can do" attitude from General
Services. It appears that budget reductions combined with increased workloads
are significantly sapping the creativity and spirit of support staff critical to
the success of operational departments.
ACM:baj
#2:CAO
38
Attachment #8
GENERAL SERVICES DEPARTMENT e
1220 Morello Avenue,Suke 200
Martinez,California 94553-4711
Eitendon 3-7100
FAX 3-7108
DATE: June 19, 1995
TO: A. C. Miner,Executive Director
Private Industry t&90%&L
FROM: Barton J. Gilbert, Director of General Services
SUBJECT: Department Credit Card for Hotel Reservations
This is in response to your memorandum received by the General Services Department
Purchasing Division on June 13, 1995,regarding the issuance to PIC of a departmental
credit card.
Ken Corcoran, County Auditor--Controller, has consistently recommended against the
issuance of a Visa- or Mastercard-type credit card for departmental use. However, as
the issuance of such a credit card is a policy matter which has not been delegated to the
Purchasing Agent, I would suggest that, if you wish to pursue the matter further, you
consult with the County Administrator.
BJG:dcg
cc: Les Littman
Ken Corcoran
Richard Heyne
Sara Hoffman
39
Attachment #8
CONTRA COSTA COUNTY P.
PRIVATE INDUSTRY COUNCIL
3425 BI.SSO LANE,SUITE 100
CONCORD,CA 94520 "6-5239
SuNE
DATE: 12 iuby 1995
or.L HOFFMAN,CAO
R Berme,rmployee Rdadm
D.G&DERT,Geftral Swvku
TO: LES LMMAN,PURCHASING MANAGER,GENERAL SERVICES
FROM: A. C.MINE&EXECUTIVE DIRECTOR
SUBJECT: HOTEL RESERVATIONS
This memo is to follow up on previous inconclusive discussions between you and your
staff and Patti Kisel of my staff.
At least once a month the State either directly provides or sanctions capacity building
training for PIC staff; the state reimburses us for all costs (within their approved state
rate schedule) except staff salary-there is an expectation that we will attend as part of
our grant responsibilities.
Lodging is at a special rate with advance reservations required.
We are finding that the hotels will not accept reservations without a_credit card number
to charge to in the event there is a no show without proper cancellation. This is
becoming a common hard and fast rule. Even if we have time to get a warrant in
advance, hotels will not accept a phone reservation and arrangements must be handled
by mail -unsatisfactory due to the expense and lack of certainty; plus some times there
is not enough lead time to process and mail a warrant within the cut off time for the
special rate.
Accordingly we are requesting access to a credit card number that we can use for hotel
reservations. I ami not interested in a departmental credit card due to all the problems
involved in securing and using one. All we need is a number to reference when we are
malting lodging reservations.
40
} Attachment #8
f P - /
The alternative is to use individuals' credit card numbers, but not everyone has a credit
card and for those that do, many object to having a significant amount of their available
balance blocked out when their card is accessed.
I believe limiting training opportunities to those PIC staff that either have personal credit
cards or that have adequate unused personal credit card payment limits would be a
grievable practice. A copy of this memo is being sent to Employee Relations to apprise
them of the issue.
Although I believe it would be inefficient and ultimately abandoned, I have no objection
to having your staff handle the lodging reservations and use of the credit card number,
but I believe the best procedure would be to have us do it and have a normal review by
non DTPA staff of the billings to verify that all charges were appropriate, although there
should be few if any actual charges if lodging warrants are actually used at time of visit
and registration. Accordingly, at your earliest convenience please proAde us with a
charge card number (or equally appropriate procedure)we can use for reserving lodging
when PIC staff is traveling on Departmental business.
He ;
' 41
`CONTRA COSTA COUNTY Attachment #9
PRIVATE INDUSTRY COUNCIL
PIC ADMINISTRATIVE BULLETIN
PAB #: 46-95
TE June 120 1995 SUBJECT:
l
TO: PIC Intake/Certification Units Admin
ATTN: ;a.
s/Mana ers and Intake Staff Planning
Marketing
FROM: < EEO/AA
Mi e� Executive Director X
Contra Costa County Private Industry Council MISFiscal
SUBJECT: Income Guidelines for DTPA Eligibility Operations
REF:
• SPECIAL FILING:
The purpose of this PAB is to transmit revised Income Guidelines
for JTPA Eligibility Determination. This revision results from the
issuance of the 1995 70 percent lower living standard income levels
(LLSIL) . These revisions were effective as of April 25, 1995.
Since DTPA income eligibility is based upon the higher of either
the Poverty Income Guidelines (published by DHHS) or the 70% Lower
Living Standard Income Levels (LLSIL) , which is determined by the
Secretary of Labor, these separate guidelines have been combined
into one table for your use in determining eligibility. (NOTE:
the income level for "family of one" is from the Poverty Income
Guidelines - all other entries are from the 70% LLSIL. The poverty
income guidelines were effective as of February 9, 1995) .
INCOME GUIDELINES FOR DTPA ELIGIBILITY DETERMINATION
Size of Family Income Guidelines/Annual
1 $ 7,470
2 10,970
3 15,070
4 18,600
5 21,950
6 25,670
For family units of more than six (6) persons, add $3,720 for
each additional person.
* SDA procedure is to verify last six (6) months family
income and multiply by two (2) to derive "annual" income.
This bulletin supercedes and replaces PAB #45-94 CH2 which should
be deleted from your files at this time.
SDA imposed requirements - if any - are presented in bold.
If you have any questions regarding this bulletin, please contact
Bob Whatford of my staff at 646-5373.
Retention Period:
tev: 7/93 Special SOP Filing: MIS/Reporting 42
)isk: #9:FORMS\ADM2
Attachment 4610
Serving the People of California
State of California/ Health and Welfare Agency Pete Wilson,Governor
October 2, 1995
• uFfit To.. 69:88:tc
(916) 654-8298
. Mr. Arthur C. Miner, Executive Director I I
Contra Costa County Private Industry Council Be 8
2425 Bisso Lane, Suite 100
Concord, CA 94520-4817 . ,,
0 1VAtt INbU5TP1 6",,C,,�id, �,'Il.
Dear Mr. Miner:
PROGRAM YEAR (PY) 1994-95 TITLE II PERFORMANCE STATUS
We are sending you the attached reports to advise you of your final status in relation
to performance standards for PY 1994-95. These Performance Outcomes reports
were generated based on information available as of September 14, 1995. Pursuant
to its oversight responsibilities, (per Section 103 of the Act) your Private Industry
Council should be informed of the performance outcomes found in the attached
Creports.
These reports, arrayed by component, include:
• Performance Outcomes— a one-page summary of your status on the six
core standards set by the Secretary of Labor.
• Performance Details — summarizes your actual performance for the program
year relative to the core standards.
Performance standards incentive awards will be calculated in early October. Letters
will be issued to eligible SDAs informing them of the incentive award which will be
unilaterally modified into their PY 1995-96 Title II subgrant.
Copies of the following reports are available upon request:
• Performance Standards Worksheets — one-page report for each of the six
core standards used for determining eligibility for incentive awards.
_ • Participant Characteristics Summary (DTPA 11) — summarizes the
socioeconomic characteristics of participants who received training related
services during the program year.
43
Attachment #10
Mr. Arthur C. Miner -2-
• Enrollment and Termination Summary (JTPA 10) — displays cumulative
enrollment and termination information and quantitative program
accomplishments for the program year.
If you have any questions, or desire copies of the above reports, please contact
June DeVoe at (916) 654-8298.
Sincerely,
Ci
Attachments
cc: Program Manager, MIC 69
44
Attachment #10
PPO J01 TRAINING PARTNERSHIP OFFICE 09/15/95
SIMS - PERFORMANCE OUTCOMES
FOR CONTRA COSTA PY 95 QTR 4
Orig Ad,j
Measure Std Ad,j Std Actual Var
------------------------------------------------------------------------------
Adult Follow-up Emp Rate 59.71 0.00 59.71 69.90 10.1923
Adult Follow-up -Wkly Earnings 284.16 0.00 284.16 307.00 8.0394
Adult Wolf Follow-up Emp Rate 50.75 0.00 50.75 58.20 7.4485
Adult Wolf Follow-up Wkly Ern 269.95 0.00 269.95 303.00 12.2439
TOTAL 37.9241
Additional measures not used for incentives and sanctions:
Adult Entered Emp Rate 60.16 0.00 601.16 67.55 7. 3905
Adult Avg Wase at Placement 7.48 0.00 7.48 8.58 14.6789
Aoult Wolf Entered Emp Rate 52.94 0.00 52.94 62.61 9.6708
Adult Follow-up Weeks Worked ?.01 0.00 8.01 8.R0 9.8.914
SUBTOTAL 7.7329
GRAND TOTAL 8.1122
------------------------------------------------------------------------------
45
• '('1
QUARTERLY MONITORING REPORT Attachment 410
Performance Detail QTR 4
------F----D--------------------------------------------------------
,DA/GRANTEE NAM_ AN.. ADDRESS GRANT: G500055 MOD: COMP: 00620
PERIOD YEAR: 07/01 /94 to 06/30/97
CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95
2425 RISS^ LANES SUITE 100 FISCAL YEAR: 95 Quarter 4
CONCORDS CA 94520 PROGRAM: II-A 78%
TOTAL PARTICIPANTS. . . . . .. 345
Enrolled Dropout. . . . . . .. 53
Enrolled WIN. .. .. . .. . . .. 0
Enrolled Veterans. .. . . . . 38
Total Terminations. .. . . . . 265
Entered Employment.. . . . . 179
Enhance Only Terms. . . . . . 0
Attain Employ Comps. . . . 0
Returned F/T School. . . . 0
Remained in School. . . . . 0
Compl Major Educ Level. 0
Non-Title II Training. . 0
Employed and Enhanced. . . 1
Adult Welfare Terms. . . . . 110
Adult Welfare Enter Emcl 72
Follow-up Emp Pate . . . . . . 69.9
low-up Welf Fina Rate. 58 .2
low-up Welf Wlky Errn g703.CO
_low-up Weeks Worked . . 8.8
Adult Enter Eric! Rate. . . 17. 54
Adult Plmt Aver Wage. . . . $E. 58
Adult Cost Enter Emcl . . . 30.00
Adult Welf Enter Fmcl . . . 65. 45
Follow-up wk'&y Earnings. $307.0::
Youth Er.ter Empl Rate. . . 0.00
Youth Emp Enhance Rate . . 0.00
Youth Pos Term Rate. . . . . 0.00
Youth Cost Pos Term. . . . . $0.00
46
Attachment #10
QUARTERLY MONITORING REPORT
Performance Detail QTR 4
•------------------ --------- ------------------------
A/GRANTEE NAME ANO ACDRESS GRANT; G500055 MCD: COMP: C0620
PERIOD YEAR: 07/01 /94 to 06/30/97
CONTRA COSTA REPORT PERIOD: 07/01 /94 to 06/30/95
2425 8ISSO LANES SUITE 1000 FISCAL YEAR: 95 Quarter 4
CONCORDS CA 94520 PROGRAM: II-A 78%
FOLLOW-UP INFORMATION
WELFARE
ADULTS ADULTS
Emp Unemp Comb Emp Unemp Comb
-•-------------------------------------------------------------------------
Employment
Rate. . . . . . . . . 7?.5 50.0 69.9 72.5 26.7 58.2
Avg Weekly
Earnings. . . . . 312 291 307 314 236 303
Avg Number
(►eeks WorKed. 10. 6 5. 1 8.8 10.7 4. 3 8.7
0
SG. ,:le Size. . E7 42 129 57 26 83
Response Rate 84 76 81 R9 58 80
Respondents. . 73 32 104 51 15 66
47
Attachment #10
QUARTERLY STATUS REPORT
Performance Standards QTR 4
----,•-----••----------- --------- ---------------------------------- .
A/GRANTEE NAME AND ADDRESS GRANT : G500055 MOD: COMP: 00620
PERIOD YEAR: 07/01/94 to 06/30/97
CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95
2425 BISSO LANES SUITE 100 FOLLOW-UP EMPLOYMENT RATE (ADULT)
CONCORDS CA 94520 PROGRAM: II-A 78%
LOCAL FACTOR SOA NATL ADJUST WEIGHT EFFECT
1 . X Female... ...... . . .. ... . 54.71 61 ,80 -7.09 -0.0560 .3970
2. X Age 30 to 54. .. .. .. .. .. 64.90 55.30 9.60 --0.0980 -.9408
3. % Age 55 or More. .. .. .... 0.75 2.90 -2.15 -0.1180 .2537
4. % Dropout. ... ... .. . . ... . . 16.60 21 .60 -5 -0.0840 .4200
5. X Post HS Attendee. . . .. ., 41 .13 27.60 13.53 0.0660 .8929
6. % All Minority.. .. . . ..... 43.01 36.60 6.41 -0.0620 -.3974
7. % Disabled. . . .. . . . . ...... 13.58 10.60 2.98 -0.0900 -.2682
Be % Offender. . . .. .. . . .. .. . . 14.71 9.10 5.61 -0.0570 -.3197
9. % Reading Below 7th Grade 16.98 15.50 1 .48 -0.0320 -.0473
10. % Lack Sig. Work History, 31 .69 28.00 3.69 -0.0590 -.2177
11 . % Unemployed 15+ Weeks. . , 54.34 43.50 10.84 -0.1030 -1 .1165
12. X Not in Labor Force. . . . . 13. 20 24.50 -11 .30 -0.1130 1 .2769
13. X Long-term AFDC Recip. . . 15.09 13.80 1 .29 -0.2340 -. 3018
14. % GA/RCA Recipient. . . . . . . 11 .32 4.30 7.02 -0.0500 -. 3510
15 . X Veteran. . . . . . . . . . . . . . . . 12.45 10.80 1 .65 -0.1350 -.2227
16. Unemployment Rate. . . . . . . . 6.00 7.30 -1 .30 -0. 5160 .6708
17. X Employ Min/Man/Ag. . . . . . 11 . 50 21 .60 -10.10 -0.0970 .9797
TCTAL:
INAMiE..................... 1ITITLE-------11PHCNF....... 11SIGNATURE---1IDATE----1
I MR. ARTHUR C. MINER 11 11410 646-538211 1109/15/95
DEPARTURE POINT. . 59
MODEL-ADJUSTED. . . 59.7077
GOVERNOR'S ADJ. . . 0. 0000
SOA STANDARD. . . . . 59. 7077
FOLLOW-UP EMPLOYMENT RATE (ADULT)
** CATEGORY 11 **
48
• j�'
QUARTERLY STATUS REPORT Attachment 4620V
Performance Standards QTR 4
- --------- -- --
DA/GRANTEE NAM= AND ADbRESS GRANT: G500055 MOO: CCMP: 00620
PERIOD YEAR: 07/01/94 to 06/30/97
CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95
2425 EISSO LANES SUITE 100 FOLLOW-UP WEEKLY EARNINGS (ADULT)
CONCORD. CA 94520 PROGRAM: II-A 78%
LOCAL FACTOR SDA NATL ADJUST WEIGHT EFFECT
1 . X Fomale. . . . . . . . . . . . .. . .. 54.71 61 .80 -7.09 -0.4430 3.1408
2. X Age 55 or More. . . . . . . . . 0.75 2.90 -2.15 -0.7740 1 .6641
3. % Dropout. . . . .. . . . . .. .. .. 16.60 21 .60 -5 -0.2760 1 .3800
4. % Post-HS Attendee. . . . . .. 41 .13 27.60 13.53 0.6590 8.9162
5 . % Black. . .. . . .. . . . . . . .. . . 19. 24 24.80 -5.56 -0.3250 1 .8070
6. X Other Minority. . . .. . . . . 23.77 11 .80 11 .97 -0.1000 -1 .1970
7. X Disabled. . . . . . . . . . . ... . 13.58 10.60 2.98 -0.5580 -1 .6628
6. % Reading Below 7th Grade 16.98 15 .50 1 .48 -0.3440 -.5091
9. X Lack Sig. Work History. 31 .69 28.00 3.69 -0.1440 -.5313
10. X Homeless. . . . . . . . . . . .. . . 4.90 1 .70 3.20 -0.6020 -1 .9264
11 . X UC r.laimant. . . . . . . . . . . . 14.33 14.10 .2? 0.3610 .0830
12. % Unemployed 15+ Weeks. . . 54.34 43.50 1C.84 -0.2420 -2.6232
13. Annual Earn Rtl/Whsl. . . . . 21 .20 1c.s0 5.40 3.7960 20.4984
14. % Families Below Poverty. 4.60 10.40 -5. 80 -1 .0280 5.9624
15 . % Employ Min/MGn/AS. . . . . . 11 .50 21 .60 -10.10 0.4350 -4. 3935
16. Population Density. . . . . . . 1 .10 0.70 .40 3.5820 1 .4328
17. Empl/rtes Worker Ratio. . . . 53.00 97.20 -14.20 -0.5010 7.1142
TOTAL: 39.1555
INAME..................... IITITLE.......1I ?HONE.......IISIGNATURE--- IIOATE----I
I MR. AkTHUR C. MINEF 11 11410 646-533211 1109/15/951
CEPARTURE POINT. . 245
MODEL-AGJLSTE0. . . 224. 1555
GOVERNOR'S ADJ. . . 0. 001CO
SDA STANDARC. . . . . 284 .1555
FCLLOW-UP WEEKLY EARNINGS (ADULT)
** CATEGORY 10 **
49
Attachment X610
QUARTERLY STATUS REPORT
Performance Standards QTR 4
- -----------------------------------------
GRANT: ----
--------------------------- --
A/GRANTEE NAME AND ADDRESS G500055 MOD: COMP: 006?0
PERIOD YEAR: 07/01/94 to 06/30/97
CONTRA COSTA REPORT PERIOD: 07/01 /94 to 06/30/95
2425 BISSC LANES SUITE 100 ADULT WELFARE-FOLLOW-UP EMPLOY RATE
CONCORD. CA 94520 PROGRAM: II-A 78%
LOCAL FACTOR SDA NATL ADJUST WEIGHT EFFECT
1 . % Female. . . .. ..... . . . .. .. 54.71 61 .80 -7.09 -0.0560 .3970
2. X Age 30 to 54.. ..... .... 64.90 55.30 9.60 -0.0980 -.9408
3. % Age 55 or More. . . . . .. . . 0.75 2.90 -2.15 -0.1180 .2537
4. % Dropout.. . . . . . . . . .. .. . . 16.60 21 .60 -5 -0.0840 .4200
5. X Post HS Attendee. . .. . . . 41 .13 27.60 13.53 0.0660 .8929
6. X All Minority. .. . . .... . . 43.01 36.60 6.41 -0.0620 -.3974
7. X Disabled. . . . . . . . . . . .. . . 13.58 10.60 2.98 -0.0900 -.2682
8. % Offender. . . . . . . . . . . . . . . 14.71 9.10 5.61 -0.0570 -.3197
9. % Reading Below 7th Grade 16.9E 15.50 1 .48 -0.0320 -.0473
10. X Lack Sig. Work History. 31 .69 24.00 3.69 -0.0590 -.2177
11 . % Unemployed 15+ Weeks. . . 54.34 43.50 10.84 -0.1030 -1 .1165
12 . % Not in Labor Force. . . . . 13.20 24.50 -11 .30 -0.1130 1 . 2769
13. X Lon;-term AFDC Recip. . . 15.09 13.8.0 1 .29 -0.2340 -.3018
14. % GA/RCA Recipient. . . . . . . 11 .3? 4.30 7.02 -0.0500 -.3510
15. % Veteran. . . . . . . . . . . . . . . . 12.45 10.90 1 .65 -0. 1350 -.2227
16. Unemployment Rats. . . . . . . . 6.00 7.30 -1 .30 -0.5160 .6706
17 . X Employ Man/Min/Ac. . . . . . 11 .50 21 .60 -10.10 -0.0970 .9797
TOTAL: -----.7077
INAM`-..................... IITITLE_____-_IIPHONE_______11SIGNATURE___IIOATE____I
I Mk . ARTHUR C. VINEP II 11410 646-538211 1109/15/951
DEPARTURE POINT. . co
MODEL-AOJUSTEI� . . . �9.7C77
EFUk ACJUSTMENT. . C.00vO
EFUR STANLARC. . . . 59 .7077
STATE WFUER RATIN 0. 850
WFUER STANCARD. . . 50.7515
GOVERNOR'S ACJ. . . 0. 0000
WFUER STANDARD. . . 50.7515
ADULT WELFARE-FOLLOW-UP EMPLOY RATE
** CATEGCRY 8 **
50
QUARTERLY STATUS REPORT Attachment X610 0 . 1
Performance Standards QTR 4
---------------------------------
GRANT : G500055 MOD: COMP: 00620
PERIOD YEAR: 07/01 /94 to 06/30/97
CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95
244`5 BISSC LANES SUITE 100 ADULT WELFARE - FOLLOW-UP WEEKLY EA
CONCORD. CA 94520 PROGRAM: II-A 78%
LOCAL FACTOR SOA NATL ADJUST WEIGHT EFFECT.
1 . % Female. . . . . . . . e . . e . e . . . 54.71 61 .80 -7.09 -0.4430 3.1408
2. % Age 55 or More. . . . ... . . 0.75 2.90 -2.15 -0.7740 1 .6641
3. % Dropout. . e . . . .. . e . ..ee. 16.60 21 .60 -5 -0.2760 1 .3800
4. X Post HS Attendee. . . . . . . 41 .13 27.60 13.53 0.6590 8.9162
5 . % Blacke . . . . . . . . . e . e . eee. 19.24 24.80 -5.56 -0.3250 1 .8070
6. % Other Minority. . . .• . . . , 23.77 11 .80 11 .97 -0.1000 -1 .1970
7. X Disabled. . . . . . . . . . . . . . . 13. 58 10.60 2.98 -0.5580 -1 .6628
8. % Reading ?slow 7th Grsde 16.98 15.50 1 .48 -0.3440 -. 5091
9. X Lack Sig. Work History. 31 .64 2p.010 3.69 -0.1440 -.5313
10. % Homeless. . . . . . . . . . . . . . . 4.90 1 .70 3.20 -0.6020 -1 .9264
11 . X UC Claimant. . . . . . . . . . . . 14.33 14.10 .23 0.3610 .0830
12 . % Unemployed 15* Meeks. . . 54.34 43.50 10.84 -0.2420 -2.6232
13. Annual Earn Rtl/Whs1. 69 . 4 21 . 20 15 .80 5.40 3.7960 20.4984
14 . % Families allow Poverty. 4.60 10.40 -5.80 -1 .0Z80 5.9624
15 . X Employ Min/Man/,fig. . . . . . 11 . 5^ 21 .60 -10.10 0.4350 -4.3935
16 . Population Density. . e . e . , 1 .10 C.70 .40 3.5p20 1 .4328
17. Employ/yes worker Patio. . 83. 00 97. 20 -14. 20 -0.5010 7. 1142
0 TOTAL: 39.1555
1NAME..................... 11TITL=.......11AHONE.......11SIGNATURE--- 11DATE----1
MR . ARTmUR C . PINED it 11410 646-538211 1109/15/951
DEPARTURE POINT. . ?4F
MCDEL-A:JLSTEC . . . 2R4. 15:F
FUWE AOJUSTMENT. . C.0000
FUWE STAhuAAC . . . . 2°4. 1555
STATE WFUwE RATIO 0. 950
WFUWE STANDAGC. . . 269.9477
GOVERNCR'S ADJ. . . 0. 0000
WFUWE STANDARL. . . 269.9477
ADULT WELFARE - FOLLOW-UP WEEKLY EARNINGS
** CATEGORY 15 **
51
O.J as.. .� .� ._•_ ". - _� ._ � � .v .....�.�.�.� � _. _..r..�_. _.. �. ..'_' - ..'__. _ .� �.._. � -a_...._�. .. _. ..
Attachment #10
PPO JOS TRAINING PARTNERSHIP OFFICE 09/15/95
SIMS — PERFORMANCE OUTCOMES
FOR CONTRA COSTA PY 95 GTR 4
Oris Adj
Me sure Std Adj Std Actual Yar
------------------------------------------------------------------------------
Youth Entered Emp Rate 47.47 0.00 47.47 35.91 8.4406
Youth Emp Enhancwent Rate 42.83 0.00 42.83 53.76 10.9378
TOTAL 19.3784
Additional measures not used for incentives and sanctions:
Youth Positive Term Rate 71.45 0.0C 71 .45 71.51 0.0567
SUBTOTAL 0.0006
GRAND TOTAL 0.1944
------------------------------------------------------------------------------
52
Attachment #10
QUARTERLY MONITORING REPORT YYY
Performance Detail QTR 4
------------
------
- --------------------------- ------------------------------
A/GRANTEE NAM= ANp AppRESS GRANT; G500055 MOD: 1 COMP; 00610
PERIOD YEAR: 07/01/94 to 06/30/97
CONTRA CCSTA REPORT PERIOD: 07/01/94 to 06/30/95
2425 BISSO LANE. STE 100 FISCAL YEAR: 95 Quarter 4
CONCORD. CA 94520 PROGRAM: II-C 82% YOUTH
TOTAL' PARTICIPANTS. . . . . . . 206
Enrolled Dropout.. .. . . . . 21
Enrolled WIN. .. . . . . . . . . . 0
Enrolled Veterans. .. . . .. 3
Total Terminations. .. . . .. 186
Entered Employment. . .. . . 104
Enhance Only Terms. . . . . . 29
Attain Employ Comps. . . . 29
Returned F/T School . . . . 0
Remained in School. . . . . 0
Compl Major Educ Level. 0
Non-Title II Training. . G
Employed and Enhanced. . . 71
Adult Welfare Terms . . . . . 0
Adult Welfare Enter Empl 0
Follow-up Emp Rate. . . . . . 0.0
1!jiow-up Welf Emp Rate. 0.0
ow-up Welf I+lky Earr $O. nr
ow-up Weeks Worked. . 0.0
Adult Enter Empl Rate . . . 0. 00
Adult Plmt Aver Wage. . . . 50.00
Adult Cost Enter Empl . . . $0.00
Adult Welf Enter EmFl . . . 0.00
Follow-up Wkly Earnin^s. 50.%
Youth Enter Empl Rate. . . 55.91
Youth Emp Enhance R?te . . 53.76
Youth Pos Term Rete. . . . . 71 .50
Youth Cost Pcs Term. . . . . $0.00
53
Attachment 410
QUARTERLY STATUS REPORT
Performance Standards QTR 4
---------------------------------------------------
DA/GRANTEE NAME ANO ACDRESS GRANT: G500055 MOD: 1 CGMP: 00610
PERIOD YEAR: 07/01 /94 to 06/30/97
CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95
2425 BISSC LANES STE 100 ENTERED EMPLOYMENT RATE (YOUTH)
CONCORDS CA 94520 PROGRAM: II-C 82% YOUTH
LOCAL FACTOR SOA NATL ADJUST WEIGHT EFFECT
1 . % Femalee . .. . . e . . .e . e . . .e 53.76 53.30 .46 -0.0610 -.0280
2. % Ago 14 - 1=. . . . . e . . .e . e 0.00 15.20 -15.20 -0.2140 3. 2528
3. % Full-time Student. . . . . . 59.67 50.20 9.47 -0.2190 -2.0739
4. % Dropoutee . ee.e.. . ee . .. . 10.21 25.40 -15.19 -0.1620 2.4607
5. % Post-HS Attendee. . - - . . . 6.45 4.80 1 .65 0.3050 . 5032
6. % All Minority. . . . . . e . . ee 62. 36 45.40 16.96 -0.0590 -1 .0006
7. % Cisabled. . . . . ee . . . e . . .. 19.89 19.80 .09 -0.0470 -.0042
8e % Offendere . eee . e . ee . . . . . 4.83 7.30 -2.47 -0.0610 .1506
9. % Reading Palow 7th Grade 24.73 31 .60 -6.87 -0.0950 .6526
10. % AFDC Recipient . . . . . . . e . 33.33 25.60 7.73 -0.0770 -.5952
11 . % GA/RCA Recipient. . . . . . . 0. 53 2.50 -1 .97 -0.1950 .3841
12. Unemployment Rete . e . e . e . , 6.01 7.30 -1 .30 -0.8730 1 .1349
13. Annual Esrn Rtl/Whsl . . . . . 21 . 20 15 . 50 5.40 0.3030 1 . 6362
TOTAL: 6.4733
1NAME_____________________ 11TITLE-------11PHONE------- 11SIGNATURE-_-11DATE---- 1
ThI;R Mit1ER 11 11415 671-423911 1109/15/951
DEPARTURE POINT. . 41
NGDEL-AGJUSTEC . . . 47. 4737
GCVERhi,R'S ACJ. . . C. 0%0
SDA STANDARG. e . . . L7. 4731
ENTEPED EMPLOYMENT RATE (YOUTH)
** CATEGORY 3 **
54
Attachment #10
QUARTERLY STATUS REPORT
Performance Standards QTR 4
- ---------=------- --------------------------------------------------------
`A/GRANTEE NAME AN^ ADDRESS GRANT: 0500055 M00: 1 COMP: 00610
PERIOD YEAR: 07/01/94 to 06/30/97
CONTRA COSTA REPORT PERIOD: 07/01/94 to 06/30/95
2425 BISSO LAN--t STE 100 `MPLOYABILITY ENHANCEMENT RATE (YOU
CONCORDS CA 94520 PROGRAM: II-C 82% YOUTH
LOCAL FACTOR SDA NATL ADJUST WEIGHT EFFECT
1 . % Age 14 to 15. . . . . . .. . . . 0.00 15.20 -15.20 0.1030 -1 . 5656
2. % Full-time Student.. .. .. 59.67 50.20 9.47 0.2820 2.6705
3. X All Minority. . . . . . . . . . . 62.36 45.40 16.96 -0.0450 -.7632
4. % Disabled. . . . . .. . . . . .. . . 19.89 19.80 .09 -0.0470 -.0042
5 . % Not in Leber Force. . . . . 63.97 58.80 5.17 0.1790 .9254
6. X AFDC Recipient. . . . . .. . . 33.33 25.60 7.73 -0.0710 -. 5488
7. % GA/RCA Recipient. . . . . . , C.53 2.50 -1.97 -0.1490 . 2935
3 . % Emplcy Min/Man/Ag. . . . . . 11 . 50 21 .60 -10.10 -0.1800 1 .8180
----------
TOTAL: 2.8256
NAME..................... IITITLE-------11pH^NE- IISIGNATURE---11DATE....I
ARTHUR MAIN-Ek ! 1 11415 671-423911 1109/15/951
DEPAPTURE POINT. . 40
M -ACJLSTEO. . . 42. F2;6
G NOR' S ACJ. . . 0. 0100.0
S' STANDAPD. . . . . 42. 256
EmPLCYABILITY ENHANCEMENT RATE (YOUTH)
** CATFGORY 9 **
55
Attachment ill
WASHINGTON LEGISLATIVE UPDATE
Briefing for Business
National Association of Private Industry Councils'Annual Conference
March 3, 1996
This briefing provides a summary of federal legislative actions that may influence public and
private sector workforce development in the immediate future. Most specifically, it focuses on
the latest information and congressional action on legislation to help create effective state and
local workforce development systems for business and job seekers. We plan to answer as many
questions as possible in the time allowed. The information in this session gives you an up-to-date
report and a road map for the topics addressed in the current session of Congress that are likely to
affect workforce development issues.
Since this is the second year of the two-year Congress, unfinished legislation from 1995 is carried
into this year without interruption. Major legislative initiatives, like the balanced budget
proposals or the consolidated workforce development system, must be finished this year, or they
must be started from scratch in the next Congress (1997 & 1998) or abandoned. As a result,
completing legislative initiatives early this year will be important.
Most of the substantive work,will be accomplished between now and May. Eventually, as the
P Y Y�
1996 presidential election year heats up, neither party will allow the other to take credit for any
further legislative accomplishments and projections of the legislative agenda will become les$
accurate.
Lack of time on the legislative calendar will be an obstacle to completing key initiatives. There
are only about 17 weeks of legislative session remaining before the October 4 target date for
adjournment. Congress will recess for most of August, and will take two-week breaks in April
and July, and another week around Memorial Day. Congressional committee staff will continue
to prepare the key bills that could stand ready for action as the calendar permits.
Two Parallel Tracks of Activity
To understand changes to current government programs that are being proposed this year, two
separate, but parallel legislative tracks need to be considered -- one for funding and one for new
program design.
1) Authorizing Legislation. Most committees of Congress are authorizing committees that
draft legislation defining government activities and programs, and authorizing them to be
funded and carried out. Legislation is being proposed to consolidate most current
education and training programs into grants for the states, providing integrated services
Is with new administrative methods to be designed by states and local areas.
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Attachment #11
r
PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS i
2 Bud et and Appropriations. The budget sets broad, but binding, spending ceilings. The
Appropriations Committees in each body approve the actual spending levels for each
activity and program according to the budget limits. The new House Republican leaders
are seeking major cuts in, or elimination of, many education and training programs in an
effort to balance the budget, reduce taxes, and increase defense. This includes proposed
cuts in current year funding levels.
Status of Proposed Job Training "Consolidation" Legislation
The House and Senate have each passed their versions of legislation to consolidate nearly 100 job
training and education programs into a single, integrated workforce development system in the
states. (The House "CAREERS" Act, H.R. 1617, passed on September 19. The Senate
Amendment to H.R. 1617, the Workforce Development Act, passed on October 11.)
Staffs from both chambers are now meeting almost daily to work out differences between their
respective versions. They expect to have a compromise bill completed and ready for approval by
both chambers sometime in April. The committee chairpersons in each house who sponsored the
bills are committed to finishing a bill this year.
The outcome of this legislation is not as certain as it once was. This is an instance of where the
clock may work against final action. House conferees, from their policy positions, have said that
the legislation is not worth doing unless it includes requirements for establishing local business
boards, ensures accountability of the system and its services against workplace standards, and
includes the use of vouchers for training services. Some Senate conferees feel just as strongly
about not mandating local boards, about maintaining a separate funding stream for education
agencies under the block grant, and not mandating use of vouchers. Negotiations over
fundamental differences between the bills may extend beyond March and jeopardize chances for
bipartisan action. Despite the contentious issues between the House and Senate versions of the
bill, this legislation still has the best chance of any to be enacted into law this year.
Key Job Training Consolidation Bills Being Considered
• "Workforce Development Act of 1995," S. 143, introduced by Senator Nancy Landon
Kassebaum (R-KS) who chairs the Senate Committee on Labor and Human Resources.
The bill was introduced on the first day of the 104th Congress to establish the priority Sen.
Kassebaum places on enacting such a bill. The Senate passed this bill on October 11,
1995, by a vote of 95 to 2.
• "Consolidated and Reformed Education, Employment, and Rehabilitation Systems
(CAREERS)Act,"H.R. 1617, introduced by Rep. Howard P. ("Buck")McKeon (R-CA)
who chairs the House Economic and Educational Opportunities Subcommittee on
Postsecondary Education, Training, and Life-Long Learning. The bill was co-sponsored
by Rep. William F. Goodling (R-PA)who chairs the full Economic and Educational
Opportunities Committee. The House of Representatives passed this bill on September 19
by a vote of 345 to 79.
2
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Attachment #11
PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS '
Elements of Consensus between the House and Senate Bills
Program consolidation. The bills consolidate between 90 and 100 separate programs authorized
in current law into workforce development grants for the states. The bills aim at providing a
comprehensive range of services including universally available services such as job search
assistance, labor market information, and counseling, along with more intensive skill development
services to individuals assessed as needing them.
Lead rale for governors The governor is responsible for initiating the planning and use of
integrated, comprehensive workforce investment systems in their states. Governors would define
criteria for establishing local service delivery systems, set strategic goals for the systems, and
measure program performance.
Business involvement. The bills acknowledge, although to varying degrees, the importance of
business involvement in the design, management, and oversight of the workforce preparation
systems to improve their responsiveness to the workforce needs of employers. Business-
developed skill standards are to be used to ensure that services fit real workforce requirements.
State and local flexibility. The legislation is more flexible than current laws in allowing state and
local authorities to plan and design systems that match local priorities and economic
circumstances. It reverses past trends toward prescribing nationally uniform service delivery
systems and programs. The goal is to make programs responsive to job needs and to be easily
accessible.
Required use of one-stop career centers. Both bills require states to establish one-stop career
center systems through which clients can get skill assessments, counseling, labor market
information,job search, training resources such as vouchers, and referral for services.
Authorized use of vouchers. The legislation will authorize the use of vouchers or "skill grants" in
a competitive marketplace for clients to choose the best or most appropriate services. States
would establish criteria for certifying service providers who are eligible to receive the vouchers.
The criteria would include meeting occupational skill standards promoted by the National Skill
Standards Board or meeting other employer-recognized standards.
Performance standards and accountability. The bills emphasize customer-driven, results-
oriented performance standards and accountability measures. The legislation would measure
results in terms of job placements, retention in employment, earnings gains, and achievement of
educational or occupational skill competencies.
Comprehensive labor market information systems The legislation would require the
development of comprehensive labor market information systems, accessible electronically in
schools, libraries, and one-stop career centers. The system would help individuals understand
workplace and occupational standards required by employers, which service providers teach to
those standards, the provider's performance record, and potential.sources of jobs, work-based
training, and financial aid.
3
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PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS Attachment #11D
Transition to a new system. Both bills provide for a transition period in which states and
localities can plan and set up the new integrated systems. The transition period could vary from
18 months to two years before current programs would sunset.
Key Differences between the House and Senate Bills
Grant structure. The House bill would consolidate programs into three block grants: youth
training, adult training, and literacy. The Senate bill consolidates programs into one block grant
subdivided at the state level into education activities (25%), employment activities(25%), and a
"flex account" (50%)that can be used for either funding stream based on state priorities. The
House bill organizes the system by target groups, such as youth and adults. The Senate bill
organizes the system.around activities or functions such as workforce education or employment.
Authorized funding levels. The House bill authorizes a system of about $5 billion (20% cut from
current funding overall) compared to about a $6 billion system (15% cut from current funding
overall) in the Senate bill. The mix of programs that would be consolidated and eliminated by the
bills varies so that projected funding levels are not exactly comparable.
Governance. Both bills provide leadership roles for the governor in planning and setting up the
new workforce development system. In the Senate bill, state education officials develop and
administer the plan for workforce education activities that may, or may not, be coordinated with
the governors' workforce development plan. The involvement of business in designing and
overseeing the system will vary under the Senate bill depending on whether the governor chooses
to establish state and local workforce development boards that are business-led.
Federal role. The individual cabinet secretaries for education and labor are assigned
separate, lead authority over each of the four respective block grants in the House bill.
The governor submits a single, consolidated workforce development plan to both the
Secretaries of Education and Labor for approval and the grant funds. The bill requires the
secretaries to collaborate on common administrative procedures and core performance
indicators.
The Senate bill establishes a new federal partnership entity, composed of key agencies
from within the Departments of Education and Labor, to administer and oversee the state
grants. The bill would combine the current Employment and Training Administration and
the Administration for Vocational and Adult Education. The partnership agency has a
Governing Board composed of the two secretaries, a majority of business representatives,
as well as governors, educators, and local officials.
State Workforce Development Board. The House bill requires no state board. The
governor is required to use a collaborative planning process between state and local
agency officials, educators, and business for decisions about planning and organizing the
system. The governor can use an existing state council to perform this function.
T it
The Senate bill requires no state board, but requires a similar collaborative planning
process. The Senate bill provides incentives for the governor to establish a business-
4 59
PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS Attachment 411 I
majority, business-chaired, state council by tying its creation to use of grant funds for
economic development.
Local Workforce Development Board The House bill requires the establishment of a
local workforce development board with a business majority. No business chair is
specified, but the assumption is that the majority of members will select one. The board
helps design, manage, and oversee the local system.
The Senate bill requires no local board, but like the state board, if the governor establishes
state and local boards with business majorities and business chairpersons, the incentive is
the use of some grant funds for economic development. If the governor does not establish
local boards, he or she is required to enter agreements.with local partnerships that include
local officials, educators, community groups,and representatives of business to design the
local system.
Coordinating education funds. The House bill requires the governor to submit a single,
integrated workforce development plan for the four block grants, coordinating education funds
under the common purposes and strategies in the overall state plan. The Senate bill requires the
education plan to be developed separately by the education agencies after a collaborative goal-
setting process with the governor.
School-to-work system development. The House bill encourages ongoing activities that result in
school-to-work opportunities under the block grants, but not call them such. The youth block
grant lists allowable uses of funds for coordinating school-based learning with work-based
learning, but never specifically mentions school-to-work. The Senate bill requires that some "flex
account" funds (50% of the grant)be used for ongoing school-to-work activities in the state.
Workforce development loans. Only the House bill would authorize the Secretary of Labor to
provide funds for state loan guarantee accounts, which can be used to leverage private
commercial loans to employers for upgrading skills of mid- and lower-level workers.
The Status of FY 1996 Funding
The Congress passed another temporary appropriations bill (continuing resolution) on January 26
that funds government activities and individual program levels through March 15 at the lower
amount of either current FY 1995 levels or the House-passed FY 1996 levels. Any programs
zeroed out in the House-passed bill, like Goals 2000 education reform grants, will be funded at
75% of the FY 1995 level.
This temporary rule for government spending may eventually be used as a guideline for legislation
that would cover the remainder of the fiscal year. As Congress runs out of time to argue over FY
1996 funding, extending this temporary rule for the remainder of the year may satisfy those who
want to cut programs (reducing them by 25%)while satisfying those who want to save programs
that might otherwise be eliminated (maintaining 75% of the funding).
House Republican leaders have considered drafting legislation for the remainder of the fiscal year
5 60
Attachment #11 1'1• '
PUPATED BY THE NATIONAL ALLIANCE OF BUSINESS
that would eliminate funding for specific programs that they consider unnecessary, some of which
President Clinton insists be funded. This option of selectively eliminating programs appears less
likely to occur now. Besides, the more dramatic cuts and program eliminations approved by the
House have tended to be moderated greatly when acted on by the Senate. Senate appropriations
committee staff expects this House vs. Senate pattern to continue.
0
When Congress reconvenes on February 27, a top priority will be to finish FY 1996 legislation to
fund for the rest of the year those government agencies and activities for which regular bills have
not been enacted. That includes all programs covered under the annual spending bill for the
Departments of Labor, Health and Human Services, and Education. Since the
LaborUiHS\Education appropriations bill has been stalled for months in the Senate over
controversial amendments related to striker replacement and abortion funding, it will probably be
covered by a continuing resolution providing funds at current or 75%levels for the rest of the
year. One reason for the urgency to settle the FY 1996 funding process is that Congress will be
pressured to begin the next round of appropriations bills for fiscal year 1997 starting in March.
The missing piece in this unfinished puzzle, is whether a balanced budget agreement can be
reached between Congress and the President. As long as the balanced budget negotiations are
unresolved, the individual appropriations bills will remain unresolved, particularly for the
Departments of Labor and Education. The negotiations over funding are all tied together.
The Status of Other Relevant Programs Addressed in Pending Legislation
Targeted Jobs Tax Credit. This program expired December 31, 1994. The Congress has
proposed to modify and reinstate the credit. As part of the Balanced Budget Act of 1995,
Congress adopted extensions of both the targeted jobs tax credit, now renamed the Work
Opportunity Tax Credit (WOTC), and the employer-provided educational assistance tax
program. However, the Balanced Budget Act of 1995 was vetoed by President Clinton on
December 6. If Congress and the President resolve their budget differences and enact a new
agreement (perhaps by April 1996), the tax credit extensions are expected, so far, to be
included, or attached to separate legislation extending the federal debt limit. The extensions may
become effective on a different timetable than the 1995-1996 period originally proposed.
The compromise version of the jobs tax credit includes the following provisions:
• Six groups of individuals are eligible for the program including vocational rehabilitation
referrals, high-risk youth, qualified ex-felons, qualified summer youth employees, AFDC
participants, and qualified veterans. (This compares with nine eligibility groups formerly.)
• For employers to qualify for the tax credit, new hires must be recognized as fitting within
an eligibility category before the hiring commitment is made. (This compares to post-
employment certification formerly.)
• The credit applies to employees who remain at work for at least 180 days or 500 hours.
(This compares to 90 days or 120 hours formerly.)
• The extension goes into effect on January 1, 1996 and continues through December 31,
+ 1996. This means there is a one-year gap following expiration of its prior legislative
authority on December 31, 1994.
6 61
PREPATED BY THE NATIONAL ALLIANCE OF BUSINESS Attachment X611 '
The Employee Educational Assistance program, commonly termed employer-provided tuition
assistance, excludes from an employee's taxable income the funds provided by the employer
for non-job-related education. According to the compromise, the credit is extended for tax
years 1995 and 1996. The amount of the exclusion remains the same at $5,250, but, in tax
year 1996, it applies only to undergraduate education.
School-to-Work. The planning and implementation started under the School-to-Work
Opportunities Act of 1994 are expected to be funded and continued, but at reduced levels. These
grants continue into fiscal year 1996 at a reduced level of$200 million compared to the $250
million in FY 1995.
One-Stop Career Center Grants. Current demonstration and implementation grants are expected
to continue, but total funding will be reduced in program year 1996. These grants, designed to
pave the way for the new workforce development system envisioned in pending legislation to
consolidate job training, are expected to be reduced by 8 percent from the 1995 level of$100
million to a level of$92 million.
National Skill Standards Board The members of the board have been appointed by the
President and the first meeting was held last April. Funding for the development of voluntary
occupational skill standards were reduced from $6 million to $4 million in FY 1996. Both the
House and Senate appropriations bills provide $4 million for fiscal year 1996 to finance the work
of the National Skill Standards Board. That level is protected, so far, under the terms of all
continuing resolutions.
Job Opportunities and Basic Skills (JOBS) Training Program. This current welfare-to-work
program is proposed for elimination under welfare reform legislation approved last year in both
the House and the Senate. The bills would repeal the current JOBS program and consolidate the
money into an undifferentiated block grant for both cash assistance and work-related activities.
States would choose their own priorities about how to provide work related services. However,
President Clinton recently vetoed the welfare reform bill, and it is unclear whether Congress will
pass a new version. If no welfare reform bill is enacted, the current JOBS program continues.
Eliminate or Merge U.S. Departments of Labor and Education. More hearings are expected in
the House of Representatives to examine legislation that would eliminate the U.S. Department of
Education or consolidate most of its key functions with the U.S. Department of Labor. House
Republican freshmen proposed the legislation to eliminate the Education Department completely.
Rep. Steve Gunderson(R-WI) proposed a bill to merge departments. Neither bill is likely to be
enacted this year. It is an issue that will return, however, if the Republicans maintain control of
the Congress next year.
FOR FURTHER INFORMATION: Contact Tom Lindsley (202) 289-2932, National Alliance
of Business, 1201 New York Avenue, N.W., Suite 700, Washington, D.C. 20005; or J. Martin
Jensen (202) 624-5353, National Governors' Association, 444 North Capitol Street,N.W., Suite
267, Washington, D.C. 20001.
7
62