HomeMy WebLinkAboutMINUTES - 03261996 - C43 TO: BOARD OF SUPERt:ISORS Contra
c
FROM: Costa
Phil Batchelor, County Administrator �?
County
fIl C*r
DATE: March 26, 1996 sr;.V61'
SUBJECT: Monthly Progress Reports on the Merrithew Hospital
Replacement Project
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
ACKNOWLEDGE receipt of the Monthly Progress Report #41 (dated
February 1996) prepared by O'Brien-Krietzberg & Associates,
Construction Managers, on the status of the Merrithew Memorial
Hospital Replacement Project, including Contract Compliance
Services prepared by Technical Data Corporation.
BACKGROUND
The contract for construction management with O'Brien-Krietzberg &
Associates for the Merrithew Memorial Hospital Replacement Project
requires a monthly status report, including the contractors '
compliance with the MBE/WBE and affirmative action contract
requirements, to be filed with the Project Director in the Office
of the County Administrator. A copy of the monthly progress
reports are provided to the Clerk of the Board and the Board of
Supervisors for information purposes .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON March 26, 1996 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
_2L_UNANIMOUS(ABSENT I ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ATTESTED March 26, 1996
Contact: DeRoyce Bell, CAO ( 646-4093) PHIL BATCHELOR.CLERK OF THE BOARD OF
cc: County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
F. Puglisi, HSD (via CAO)
O'Brien-Kreitzberg & Assoc. (via CAO)
E. Kuevor, AAO (via CAO) BY 'DEPUTY
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EXECUTIVE REPORT
Project Status:
Progress during the month of February was good;hampered only slightly by rain. Structural
Steel was"topped out"on February 15th, a milestone signaling the placement of the highest
elevation steel member; bolting and welding will continue for several weeks. Metal deck
and stairs are nearly complete and placement of concrete in the stair pans has begun. Inserts
in the deck for mechanical and electrical services continued and electrical conduit risers
were placed. Placement of hangers continued and layout of walls began on the 1st floor.
Work in the elevator pit began with the welding of the rails. Masonry was placed for the
pharmacy storage area on the first floor.
The telecommunication consultant is proceeding with design development and is due to
submit its schematic wiring diagram March 1st.
The final batch of equipment packages for user selection were received, reviewed, and
distributed. Upon completion of this selection process, the equipment planning process will
be complete.
Budget:
The total project budget is$81,841,000. The attached project cost report shows the forecast
amounts. Current expenditures have been updated.
Schedule:
The project is currently on schedule. The contractor has submitted its February update
which includes recovery from the previous structural steel delays. The completion date
shown is August 8, 1997 which includes the approved extension. The critical path now runs
through completion of the metal stairs and placement of concrete in the metal decks.
New Psych Ward:
Due to the unavailability of Los Madanos for a psych facility, along with the decline in the
main hospital acute patient census,the Board has approved adding two psych units to the 4th
floor. This change requires the build out of unfinished space on the 5th floor and the
reconfiguration of two medical/surgical wards on the 4th floor. The Architect is proceeding
with construction drawings and plans to have its submittal to OSHPD by the end of March.
The project team is currently refining its cost and schedule impact estimates and several
Field Instructions have been issued to cover work in progress which is impacted by the
revisions.
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TECHNICAL DATA CORPORATION
MONTHLY PROGRESS REPORT
MERYVI�
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CRANIEN
CONTRA COSTA COUNTY
CONTRACT NO. 33847
FEBRUARY 1996
TASK REPORT
�• X13
TECHNICAL DATA CORPORATION
CONTRA COSTA COUNTY CONTRACT NO. 33847
MONTHLY REPORT PROGRESS REPORT
FEBRUARY 1996
TASK 1 No activity.
TASK 2 A. No activity
B. No activity
C. No activity
TASK 3 A. Two firms were assisted in certification*
(1) Application reviewed, site reviewed. The application
seemed complete for certification. Advised the firm to
submit the application to Contra Costa County
Compliance Office for final certification.
(2) The other firm, a sign company in Richmond,was advised
to take the City of Richmtrnd certification letter to Contra
Costa County and present it to the Contract Compliance
Officer.
TASK 4 A. TDC attended ten meetings during the month of February. See
Attachment No. 1 for details.
B. No activity.
C. See Attachment No. 1. Project Affirmative Action meeting was
attended.
D. None took place.
TASK 5 A. Pro forma accomplished.
B. February 6, 1996. Met with City of Richmond Contract
Compliance Unit and received n Imes of candidates for unlisted
Merrithew work. One candidate, Star Signs, plans to bid on
signage.
February 9, 1996. Met with Marvin Fuller of Precision Painting
Company on a detailed review of the plans and specifications
for painting of Merrithew Hospital. In addition to the painting
specifications, a detailed examination of pre-scheduling and
addenda was made.
February 9. 1996. Met with Zeff Khan in an extended review of
plans, specification and scheduling of signing of Merrithew
Hospital.
TASK 6 A. No activity. No discrimination complaint filed.
B. No activity. No discrimination complaint filed.
TASK 7 A. The Labor Compliance Officer conducted all random reviews on
each sub-contractor on the project.
B. Labor Compliance Officer reviewed payroll reports and MEURs
for each pay period. All payrolls accurately showed hours
worked, trade craft, wage rate, social security number, etc. One
Contra Costa Electric employee was left off the payroll in error
but was paid for the work the following week.
C. TDC not privy to progress payment information on change
orders or other payments. However, we do monitor the payroll
for all work, that information is reported per the Labor
Compliance function. If we receive a complaint from an
MBE/WBE concerning lack of payment on CCO work or other
work, we will make the proper inquiry and pursue a resolution.
D. Pending. See Attachment No. 2
E. No activity
ATTACHMENTS
ATTACHMENT 1
COMMENTS ON MEETINGS ATTENDED
During the month of February 1996, TDC attended the following meetings:
1. February 2. 1996: Met with Centex to review plans and specs for
signage and painting and addenda for same.
2. February 6. 1996: Centex: Reviewed reporting requirements,discussed
and reviewed plans and specs for unlisted work, made on site job walk of
proposed unlisted electrical and carpentry work.
3. February 6, 1996: Met with City of Richmond Contract Compliance Unit and
received names of candidates for unlisted Merrithew work. One candidate,
Star Signs, plans to bid on signage.
4. February 8, 1996: Met with Greg Feere, CEO, Contra Costa Building &
Construction Trades Council regarding availability of minorities and women
for Merrithew project.
5. February 8, 1996: Regular Owner's project meeting held in O'Brien
Kreitzberg trailer was attended.
6. February 9, 1996: Advisory Council Meeting. Monthly report was reviewed
with the Advisory Council. Report format, use of charts and cumulative data
by trades were major points of the ensuing discussion.
7. February 9, 1996: Met with Marvin Fuller of Precision Painting Company on
a detailed review of the plans and specifications for painting of Merrithew
Hospital. In addition to the painting specifications a detailed examination of
the scheduling and addenda was made.
8. February 9, 1996: Met with Zeff, Khan in an extended review of plans,
specifications and schedule of signing of Merrithew Hospital
9. February 9, 1996: Meeting with E. Kuevor, Scott Tandy, Doug Crosby and
Jerome Hutton regarding program, goals, reporting and related subjects.
10. February 28, 1996: Monthly Project EEO meeting chaired by Centex Golden
Construction Company's Jose Garcia. Status report on MBE participation
and on minority and female employment.
ATTACHMENT 2
REPORT COMMENTS
Within two weeks, March 15, 1996, TDC will have completed a review of cumulative
data by trade and by sub-contractor on the gap between November 18 and
December 12, 1995, when TDC began.
At that time a definitive tracking can be made as to who-is in compliance by trade
and by sub-contractor and who is not on an on-going basis. Also determinations
can be made on the basis of what sub-contractors are in compliance but not in
compliance on each trade they utilize.
In the meantime, the Monthly Summary charts in this report show a variety of
things. For example, Alamillo Steel worked 103 hours in January but had no
minority or female participation. However, their previous minority and female
participation will balance out this situation and show them as being in overall
compliance.
Contra Costa Electric worked 485 hours during January with zero female
participation and only 4% minority participation. However, the great bulk of Contra
Costa's work is still ahead of them. Our tracking mechanism will give an immediate
indicator when the firm begins to man up for the job what their compliance posture
is.
Herrick Steel, on the other hand, worked 3600 hours with about 32% minority
participation and with about 4% female participation in January.
These three examples give an instantaneous snapshot of a scenario that changes
from week to week. To give an accurate picture of what is going on with regard to
each sub-contractor and with each trade, these monthly figures will have to be
added on to the cumulative summaries that commenced at the inception of the
project. This information will be provided to TDC on or about March 15, 1996. It
will be used as benchmark data only. TDC will not quantify it except for the period
beginning November 25, 1995 forward.
MBE/WBE CONTRACT STATUS REPORT
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